12/14-36 DBE ImplementationAMY REAVILIN, CPA
CLERK OF CIRCUIT COURT & COMPTROLLER
xaxaoe cauimr, FLORIDA
DATE: December 11, 2014
TO: Peter Horton,
Director of Airports
ATTN: Judy Layne, Senior Coordinator
Airport Grants and Finance
FROM: Lindsey Ballard, D.C.
At the November 18, 2014, Board of County Commissioner's meeting the Board granted
approval and authorized execution of Items:
Item F5 "U.S. Customs and Border Protection (CBP) Memorandum of Agreement To Reimburse
CBP ", between the Florida Keys Marathon Airport and CBP, to reimburse CBP for costs related to
providing information technology (IT) services at the Florida Keys Marathon Airport CBP User Fee
Airport terminal facility.
Item F6 Jacobs Project Management Co.'s Task Order #12/14 -34, for the detailed design services,
permitting and bidding for the construction of hangars and associated site development of a new 20,400
sq. ft. aircraft hangar and the demolition of existing shade hangars in the Runway Protection Zone, at the
Florida Keys Marathon Airport.
\J/ Item F7 Jacobs Project Management Co.'s Task Order #12/14 -36 for the FY 2015 DBE
V Implementation Services for the Key West International Airport and the Florida Keys Marathon Airport.
Item F8 Five -year lease agreement with Tesla motors, Inc. for 5 parking spaces and an adjacent
parcel for construction of a Tesla Electric Vehicle charging station.
Item F9 Contract Change Order No.3 to Douglas N. Higgins, Inc., Pavement Rehabilitation of
Faraldo Circle, Key West International Airport.
500 Whitehead Street Suite 101, PO Box 1980, Key West, FL 33040 Phone: 305 -295 -3130 Fax: 305 - 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
Enclosed is a duplicate originals executed on behalf of Monroe County, for your handling. Should you
have any questions, please feel free to contact me.
cc: County Attorney
Finance
File
500 Whitehead Street Suite 101, PO Box 1980, Key West FL 33040 Phone: 305- 295 -3130 Fax: 305- 295 -3663
3117 Overseas Highway, Marathon, FL 33050 Phone: 305- 289 -6027 Fax: 305 - 289 -6025
88820 Overseas Highway, Plantation Key, FL 33070 Phone: 852 -7145 Fax: 305- 852 -7146
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Upon The Date Approved
by The County Mayor
Effective Date or His Designee Task Order No. 12/14 -36
Client Project No.
Engineer Project No. E9Y16736
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ( "Client ") and JACOBS
PROJECT MANAGEMENT CO. ( "Consultant "), dated November 16, 2011 ( "Agreement ").
The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized: DBE Implementation Services— PSO #36
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 1 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement.
X Firm Fixed Price of $ 67,700.00
N/A Other (Describe):
M ROE COUNTY TTOF
Schedule P VED AS
Services may commence on Execution pEpgo . .�ERCADO
Services will cease by 547 days ASSISTANT
natp 1 1d/ 30)
BOARD OF COUNTY COMMISSIONERS
K OF MONROE COUNTY, FLORIDA
B
Y
yor airman
CONSULTANT:
J ACOBS PROJECT MANAGEMENT CO
By p
W
Page 1 of 1
File: MSTR APS — Monroe County
EXHIBIT A (12/14 -36)
SCOPE OF SERVICES
DBE Implementation Services — PSO #36
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
October 1, 2014 — September 30, 2015
Jacobs Project Management Company will provide the services as outlined in the Fee schedule and in
Montgomery Consulting Group, Inc's. Scope of Services dated September 12, 2014.
Page 1 of 1
JACOBS ENGINEERING GROUP
Airport:
Monroe County
JOB HOUR AND FEE ESTIMATE
Key West International Airport
Project:
DBE Implementation Services - PSO #36 (12/14 -36)
FEE SUMMARY
BASIC SERVICES
Hours
Fee DBE AMOUNT
Article A: Project Management and Administration
30
$
4,898
Article B: DBE Implementation Services
0
$
-
Total Basic Services Lump Sum Fee
30
$
4,898 $
SUBCONSULTANT SERVICES
Hours
Fee
Article 8: DBE Implementation Services
Montgomery Consulting Group, Inc - DBE Implementation
Services (LUMP Sum)
$
62,802 $ 62,802
Total Subconsultant Services Lump Sum Fee 0 $ 62,802 $ 62,802
TOTAL LUMP SUM PROJECT FEE 30 $ 67,700 $ 62,802
DBE Percentage 92.77%
Page 1 of 3
JACOBS ENGINEERING GROUP
Airport:
Project:
Monroe County
Key West International Airport
DBE Implementation Services - PSO #36 (12114 -36)
JOB HOUR AND FEE ESTIMATE
TOTAL PAYROLL FEE
WORK ITEM
Proj.
Director
Sr. Proj.
Manager
Se.
Engineer
Project
Engineer
Engineer
Designer
Sr. CADD
"Kerb
C'Icriral
TOTAL
I
Project Management
$ 144
.1
S 4.898
4
2
Coordination with Subconsultants
8
8
3
Prepare and coordinate subconsultant contracts and
Pay invoices
10
6
16
8
Project Close -Out
0
22
0
0
2
2
TOTAL HOURS
0
01
0
8
30
RATE
S 220 00
$ 195.00
E 14000
$ 123.00
$ 9000
S 85.00
$ 90.00
S 58.00
_
PAYROLL ESTIMATE
S -
S 4,290
S -
S -
$ -
$ -
I E -
$ 464
S 4,754
TOTAL PAYROLL FEE
S 4,754
S
S -
E -
S
E - Subconsultants
S -
Expenses
$ 144
Cost Plus Pee Total
S 4.898
Task Expenses:
Rental Car (0 visit @ $65 /visit)
Gas for Car Rental On -Site =
Lodging (0 visits @ SIWNisrt) $ -
Airfare (0 visits @ 5700/vmt) S -
Misc S 144
Total Expenses $ 144
'I UITAI, FEE
4, 98
Page 2 of 3
JACOBS ENGINEERING GROUP
Airport:
Project:
JOB HOUR AND FEE ESTIMATE
Monroe County
Key West International Airport
DBE Implementation Services - PSO #36 (12/14 -36)
Nlongomery Consulting Services S 61502
S
$
$ 62,802
Task Expenses:
WORK ITEM
Proj.
Director
Sr. Proj.
Manager
Sr.
Engineer
Project
Engineer
Engineer
Designer
Sr. C �ADU
Tech
(Jerical
TOTAL
1
DBE Implementation Service,
See Montgomery Consulting Group below.
T OTAL HOURS
RATE
PAYROLLESTIVATE
0
'_'_0 00
S -
0
$ 195 00
$ -
0
0
0
$ 90 00
$ -
0
S S 00
S -
0
r�
S -
0
S
_
S Id0 00
$ -
$ 123 00
$ -
$ 90 00
S -
Nlongomery Consulting Services S 61502
S
$
$ 62,802
Task Expenses:
Rental Car (0 visit @ $65 /visit)
% -
Gas for Car Rental On -Site =
S -
Lodging (0 visits @ $160 /visit)
S -
Airfare(0 visits a $700 /visit)
$ -
Mist:
$
Total Expenses
$ -
TOTAL PAYROLL FEE S
Subconsultants $ 62.802
Expenses S -
Cost Plus Fee Total $ 6
3 of 3
MONTGOMERY
CONSULTING GROUP
PLANNING I ENVIRONMENTAL I ENGINEERING: TRANSPORTATION I AVIATION I INFRASTRUCTURE
September 12, 2014
Mr. Ryan A. Forney
Senior Project Manager
Jacobs
3300 PGA Boulevard, Suite 780
Palm Beach Gardens, FL 33410
Reference: Proposal for DBE Support Services — FAA FY 2015
Key West International Airport and Florida Keys Marathon Airport
Dear Ryan:
Please find attached our scope of services and fee proposal detail to provide DBE Support Services for
Key West International Airport and Florida Keys Marathon Airport for FAA FY 2015 (October 1, 2014 —
September 30, 2015). We have revised some elements of the prior year's scope based on my
discussion with Don DeGraw on July 31, 2014 when last in Key West.
This year we do not need to establish 3 -year DBE or ACDBE goals for the airports but will be required to
establish individual project goals for each federally funded project that will need to be consistent with
the established average goals. We have also combined some tasks from prior years, and also
eliminated paper newsletter.
We look forward to this opportunity to continue to provide DBE / ACDBE support services to Monroe
County and work with Jacobs at Key West and Marathon Airports. Should you have any questions on
the scope or fee detail, please do not hesitate to contact me.
Yours truly,
1IA ( 9 0
Monty Gettys
President
Enclosures: Scope of Services and Fee Detail
501 S. New York Avenue 1 Suite 210 1 Winter Park, FL 32789 1 tet 407.539.7030 1 fax 407.539.7035 1 www.mcgi- us.com
Scope of Services
DBE Support Services
Key West International Airport and Florida Keys Marathon Airport
October 1, 2014 — September 30, 2015
Overview
The Key West International and Florida Keys Marathon Airports Disadvantaged Business
Enterprise (DBE) and Airport Concession Disadvantaged Business Enterprise (ACDBE) Program
was established in 2000 in accordance with the requirements of the U.S. Department of
Transportation's guidelines 49 CFR Part 26 and Part 23; respectively.
In 2004, the Key West International & Florida Keys Marathon Airports (Airports) became a
certifying member of the Unified Certification Program (UCP) within the State of Florida. As a
certifying agency, the Airports have a responsibility to adhere to and uphold UCP and DOT rules
and regulations regarding DBE /ACDBE certification, file and UCP DBE directory maintenance.
Key West International & Florida Keys Marathon Airports have average 3 -year goals for DBE and
ACDBE participation for FAA FY 2014 — 2016 that have been submitted in September 2014 to
FAA for approval. Interim goals for each professional services and construction project that uses
federal funding are determined on a case -by -case in order to meet the overall 3 -year average
DBE /ACDBE goals.
This scope of services identifies the elements and tasks the Montgomery Consulting Group
(MCG) will undertake to provide DBE /ACDBE support services to the Key West International
Airport and Florida Keys Marathon Airport. The time period for this scope of services is
estimated as the FAA FY from October 1, 2014 through September 30, 2015.
Specific Elements /Tasks
Element 1. DBE Certification Support Services
1. Accept, maintain & review applications for DBE and ACDBE certification under 49 CFR Parts
23 & 26. This task includes identification of request of needed additional information from
applicants and completion of on -site visit reports for applicants that are located in Monroe
County. Coordination will be made with the applicant and appropriate agencies for
applicants located outside of Monroe County. The Key West International and Florida Keys
Marathon Airports currently have UCP certification responsibility and management for firms
located within Monroe County. Labor hours and out of pocket expenses for certifying new
applicants have been included in this scope, along with development, delivery and review of
No Change Affidavits which each certified firm is required to complete on their yearly
certification anniversary date. Make written recommendations to the Airport DBELO as to
whether applicant firms should be considered for certification by the Airport(s) /UCP and
prepare (as appropriate) a draft certification letter and certificates. For firms ineligible for
certification, a letter stating the reason why the firm cannot be certified will be prepared for
the DBELO;
2. Participate in UCP meetings on behalf of the airport(s). UCP meetings are held by
teleconference approximately 3 times per year. In addition, one annual two -day meeting
(typically located at an airport in the central Florida area) is held once a year;
1
Montgomery Consulting Group, Inc.
September 12, 2014
Scope of Services
DBE Support Services
Key West International Airport and Florida Keys Marathon Airport
October 1, 2014 — September 30, 2015
3. Maintain the UCP Directory of DBEs certified by the Monroe County Airports. The directory
will be documented in accordance with UCP regulations and contain all required UCP
fields /categories. This DBE Directory will be updated each time a new firm applies or is
certified; and
Element 2. DBE Outreach Support Services
1. Update & maintain the Key West International & Florida Keys Marathon Airports DBE
website to include information regarding the DBE program for the purpose of increasing
awareness of the DBE and ACDBE programs and inclusion of the DBE Directory. DBE
Opportunities, the DBE Newsletter, Proposed DBE / ACDBE 3 year goals, and the DBE
Directory will also be updated on the website as needed; and
2. Development and email distribute three (3) DBE Newsletters to highlight DBE firms, current
DBE, information relevant to small businesses, and opportunities.
Element 3 DBE Project Support for Projects that Receive Federal Grants
1. For each federally funded project, make recommendations regarding monitoring and
reporting related to DBE and ACDBE goals /good faith effort, DBE and ACDBE programs,
compliance, and language in requests for proposal, contract documents; and monitor for
current projects that received federal funding;
2. For each federally funded project, prepare project DBE goals (for planning, engineering,
construction and construction administration for federally funded projects) to meet the
overall three -year DBE Goals for Key West International Airport and Florida Keys Marathon
Airport;
3. Prepare FAA reporting forms for DBE and ACDBE compliance including the annual DBE
Concessionaire Awards & Commitments Reports and annual DBE Goal Methodology
Updates based on contract compliance reporting for both airports for each open federal
grant. Prepare an annual report for the DBELO with this documentation.
2
Montgomery Consulting Group, Inc.
September 12, 2014
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