12/14-15 DBE Implementation ServicesMASTER AGREEMENT FOR PROFESSIONAL SERVICES
TASK ORDER FORM
Effective Date Task Order No. 12/14 -
Client Project No. Engineer Project No. E9Y16715
This Task Order is entered into on the effective date noted above pursuant to the "Master
Agreement for Professional Services" between Monroe County, Florida ( "Client ") and JACOBS
PROJECT MANAGEMENT CO. ( "Consultant "), dated November 16, 2011 ( "Agreement ").
The Agreement is incorporated herein and forms an integral part of this Task Order.
Services Authorized: DBE Implementation Services — PSO #15
Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and
incorporated herein, which Exhibit A is marked with the above noted Task Order No. and
consists of 8 page(s).
Pricing
N/A Time and Expense per Agreement and Appendix B to the Agreement - - C
X Firm Fixed Price of $ 82,800.00 ry
N/A Other (Describe): -�
Schedule
0
Services may commence on Execution = p
Cn
Services will cease by 365 days
Other
(SEAL) BOARD OF COUNTY COMMISSIONERS
ATTEST:
Y L. OLHAGE, CLERK OF MONROE COUN Y, FLORIDA
a.L
By
Mayor /Chaff an
Witness
File: MSTR APS —Monroe County
CONSULTANT:
.TACO PROJECT MANAGEMENT CO
By
tle Vic-c- Pk es' rs,sr J PAA Co
Page 1 of 1
EXHIBIT A
SCOPE OF SERVICES
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
October 1, 2012 — September 30, 2013
Jacobs Project Management Company will provide the services as outlined in Montgomery Consulting
Group, Inc's. Scope of Services dated September 4, 2012.
Page 1 of 8
JACOBS ENGINEERING GROUP
Airport:
Project:
JOB HOUR AND FEE ESTIMATE
Monroe County
Key West International Airport
DBE Implementation Services - PSO #15
FEE SUMMARY
BASIC SERVICES
Hours
Fee DBE AMOUNT
Article A: Project Management and Administration
50
$
7,800
Article B: DBE Implementation Services
0
$
-
Total Basic Services Lump Sum Fee
50
$
7,800 $
SUBCONSULTANT SERVICES
Hours
Fee
Article B: DBE Implementation Services
Montgomery Consulting Group, Inc - DBE Implementation Services (Lump Sur
$
75,000 $ 75,000
Total Subconsultant Services Lump Sum Fee 0 $ 75,000 $ 75,000
TOTAL LUMP SUM PROJECT FEE 50 $ 82,800 $ 75,000
DBE Percentage 90.58%
Page 2 of 8
JACOBS ENGINEERING GROUP
Airport:
Project:
Article A: Project Management and Administration
Monroe County
Key West International Airport
DBE Implementation Services - PSO #15
JOB HOUR AND FEE ESTIMATE
TOTAL PAYROLL
S
7,654
Pt9
$i1'#,
$
r
P
d )'e .�
a
±,
Expenses
$
146
Cost Plus Fee Total
$
IT
D
ew
Eo'`
eeri
r ",
�n`i ter
I
Project Management
2
4
2
8
2
Coordination with Subconsultants
8
2
2
12
Prepare and coordinate subconsultant contracts and
3
10
4
2
16
pay invoices
8
Project Close -Out
8
4
2
14
TOTAL HOURS
2
30
0
0
10
0
0
8
50
RATE
$ 220.00
$ 195.00
$ 140.00
$ 123.00
$ 90.00
$ 85.00
$ 90.00
$ 58.00
PAYROLL ESTIMATE
$ 440
$ 5,850
$ -
$ -
$ 900
$ -
$ -
$ 464
$ 7,654
TOTAL PAYROLL
S
7,654
$
$ - Subconsultants
$
-
Expenses
$
146
Cost Plus Fee Total
$
7,800
Task Expenses:
Rental Car (0 visit @ $65 /visit)
Gras for Car Rental On -Site =
Lodging (0 visits @ $160 /visit) $ -
Airfare (0 visits @ $700 /visit) $
Misc $ 146
Total Expenses $ 146
Page 3 of 8
JACOBS ENGINEERING GROUP
Airport:
Project:
A.r:.t. n- nkr t.....t......s.�..., c...,:...e
Monroe County
Key West International Airport
DBE Implementation Services - PSO #16
JOB HOUR AND FEE ESTIMATE
4of8
TOTALPAYROLL $ -
'
�,
iy
�P
INi�
�D"
E
Y a
d
S
Prpj z
le�'0
cY" $f 4,
$ 75,000
it
WORK7 k,
D Or
jn elk
ESY 4
P
!CM G
Rental Car (0 visit @ $65 /visit)
DBE Implementation Services
t rti
°$
$ -
Lodging (0 visits @ $160 /visit)
Pp 7
Airfare (0 visits @ $700 /visit)
S -
Misc
$
Total Expenses
$ -
TOTAL HOURS
01
01
0
01 0
0
0 0
0
RATE
$ 220.00
$ 195.00
$ 140.00
$ 123.00 $ 90.00
$ 85.00
$ 90.00 $ 58.00
PAYROLL ESTIIIIATE
1 $ -
I $ -
1 $ -
$ - $ -
I S -
4of8
TOTALPAYROLL $ -
Mongomery Consulting Services
S 75,000
S
$ 75,000
Subconsultants $ 75,000
Expenses $
Cost Plus Fee Total $ 75,000
Task Expenses:
Rental Car (0 visit @ $65 /visit)
$ -
Gas for Car Rental On -Site =
$ -
Lodging (0 visits @ $160 /visit)
$ -
Airfare (0 visits @ $700 /visit)
S -
Misc
$
Total Expenses
$ -
4of8
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
October 1. 2012 — September 30, 2013
Overview
The Key West International and Florida Keys Marathon Airports' Disadvantaged Business
Enterprise (DBE) Program was established in 2000 in accordance with the requirements of the
U.S. Department of Transportation's guidelines 49 CFR Part 26. The objectives of the Airports'
DBE Program were and still are:
1. That Disadvantaged Business Enterprises shall be assured, to the fullest extent
possible, the opportunity to participate in the performance of contracts assisted in
whole or in part with Federal funds, and
2. That no person, subject to the activities of the Monroe County Board of County
Commissioners shall, on the basis of race, color, national origin, or sex, be
excluded from participation in, denied the benefits of, or otherwise discriminated
against in connection with the award and performance of any contract assisted in
whole or in part with Federal funds.
3. To create a level playing field on which DBEs can compete fairly for DOT - assisted
contracts; and ensure that the DBE Program is narrowly tailored in accordance with
49 CFR Part 26.
4. To ensure that only firms which fully meet the Department of Transportation's
Eligibility standards are permitted to participate as DBE's.
5. To help remove barriers to the participation of DBE's in DOT — assisted Contracts.
In 2004, the Key West International & Florida Keys Marathon Airports (Airports) became
certifying members of the Unified Certification Program (UCP) within the State of Florida. As
certifying agencies, the Airports have the responsibility of adhering to and upholding all UCP and
DOT rules and regulations regarding the DBE program. The Airports will need to stay abreast of
UCP issues and modify /update their own DBE programs to incorporate UCP procedures,
reporting, and forms.
Key West International & Florida Keys Marathon Airports continue the implementation and
development of their DBE Program and ACDBE and DBE Support Services. DBE and ACDBE Goals
were established for a 3 -year period of October 1, 2010 — September 2013. Interim goals for
each professional services and construction project that uses federal funding are determined on
a case -by -case to meet the overall 3 -year goals.
This scope of services identifies the elements and tasks the Montgomery Consulting Group
(MCG) and /or the Airport will undertake to provide support services for the Disadvantaged
Business Enterprise (DBE) and Airport Concession DBE Plans Implementation envisioned by
airport staff for Key West International Airport and Florida Keys Marathon Airport. The time
period for this scope of services is estimated from October 1, 2012 through September 30, 2013.
1
Prepared by: Montgomery Consulting Group, Inc.
Prepared on: 4 September 2012
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
October 1. 2012 — September 30, 2013
Specific Elements /Tasks
Element 1. DBE Certification Support Services
1. Accept, maintain & review applications for DBE and ACDBE certification under 49 CFR
Parts 23 & 26. This task includes identification of request of needed additional
information from applicants and completion of on -site visit report for applicants that are
located in Monroe County. Coordination will be made with the applicant and appropriate
agencies for applicants located outside of Monroe County. The Key West International
and Florida Keys Marathon Airports currently have UCP certification responsibility and
management for firms located within Monroe County. Labor hours and out of pocket
expenses for certifying new applicants have been included in this scope, along with
development, delivery and review of No Change Affidavits which each certified firm is
required to complete on their yearly certification anniversary date;
2. Make written recommendations to the Airport DBELO as to whether applicant firms
should be considered for certification by the Airport(s) /UCP and prepare (as appropriate)
a draft certification letter and certificates. For firms ineligible for certification, a letter
stating the reason why the firm cannot be certified will be prepared for the DBELO;
3. Attend and participate in UCP meetings and follow -up activities on behalf of the
airport(s). UCP meetings are held by teleconference approximately 3 times per year. In
addition, one annual two -day meeting is held once a year to keep abreast of the current
UCP and future changes to the UCP and coordinate UCP issues to the DBELO. FDOT is
developing a new DBE reporting system, and user meetings are anticipated to include 2 -3
meetings of approximately 3 hours in duration. Any changes or updates that need to be
made in accordance with UCP rules and regulations will be discussed with the DBELO via
transmittal letter, e-mail or formal consultation;
4. Maintain a Directory of DBEs certified by the Monroe County Airports. The directory will
be documented in accordance with UCP regulations and contain all required UCP
fields /categories. This DBE Directory will be updated each time a new firm is certified.
The DBE Directory will be kept on hand at the Airports as well as posted on the Airport
DBE website and maintained in the FDOT UCP DBE Online DBE Directory; and
5. Prepare an annual report for the DBELO on the status of DBE applications and DBE
activities including a quarterly summary of activities. The annual report will include the
status of DBE applicants, certified DBEs and the date /status of their Annual No Change
Affidavit, Closed Applicant Files (applicants that submitted an application, but then never
submitted all required documentation) and Denied Applicants (including comments on
the reason that the firm could not be certified). The report will also include any and all
support services performed in that specific period for the DBE program including
required FAA reporting forms.
2
Prepared by: Montgomery Consulting Group, Inc.
Prepared on: 4 September 2012
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys Marathon Airport
Monroe County Airports
October 1. 2012 — September 30, 2013
Element 2. DBE Outreach Support Services
1. Update & maintain the Key West International & Florida Keys Marathon Airports DBE
website to include information regarding the DBE program for the purpose of increasing
awareness of the DBE and ACDBE programs and inclusion of the DBE Directory. DBE
Opportunities, the DBE Newsletter and the DBE Directory will also be updated on the
website as needed;
2. Develop support program for new small business element of DBE Plans; and
3. Development and distribution of an airport (s) DBE Newsletter to highlight DBE firms and
current DBE opportunities at the airport(s). An updated distribution list for the
newsletter will be created for each newsletter issued to incorporate newly certified DBEs,
along with any other new contacts or interested firms. Three (3) newsletters have been
budgeted.
Element 3. DBE Program Development. Monitoring and Compliance
1. Make recommendations regarding monitoring and reporting recommendations related
to DBE and ACDBE goals /good faith effort, DBE and ACDBE programs, compliance, and
language in requests for proposal, contract documents; and develop a systematic
approach for reporting DBE and ACDBE Compliance information to the Airport;
2. Be available to the DBELO for consultation on DBE and ACDBE issues; and
3. Conduct "Good Faith Efforts" audits and contract compliance monitoring for on -going
projects that receive federal funding and make project site visits to investigate actual
DBE project participation;
4. Coordinate with the airport's general consultant(s) /engineer(s) on DBE and ACDBE
goals /good faith effort, DBE program compliance and language in requests for proposal
and contract documents.
5. Prepare project DBE goals (for planning, engineering, construction and construction
administration for federally funded projects) to meet the overall three -year DBE Goals
FAA FY 2011 -2013 for Key West International Airport and Florida Keys Marathon
Airport;
6. Prepare FAA reporting forms for DBE and ACDBE compliance as required by the airport
and DBELO including, but not limited to annual DBE Concessionaire Awards &
Commitments Reports and annual DBE Goal Methodology Updates; and
7. Provide assistance to the DBELO in identifying grievance issues and assistance in
handling any DBE or ACDBE appeals.
3
Prepared by: Montgomery Consulting Group, Inc.
Prepared on: 4 September 2012
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