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Item H02M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� r i � �� Mayor George Neugent, District 2 The Florida. Ke Se y I Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting May 17, 2017 Agenda Item Number: H2 Agenda Item Summary #2305 BULK ITEM: No DEPARTMENT: Code Compliance TIME APPROXIMATE: STAFF CONTACT: Christine Hurley (305) 292 -4441 2:30 P.M. AGENDA ITEM WORDING: Approve contract with Host Compliance (an investigative services company) in the amount of $97,238 for one year of services, for a software system that provides data and evidence needed for prosecution of code compliance cases for illegal vacation rentals being advertised by internet companies ITEM BACKGROUND: Illegal vacation rental activity in unincorporated Monroe County has continued to increase. The County currently has one Code Compliance Officer solely dedicated to vacation rental enforcement. The current process is labor- intensive and requires vast hours of research and inspections to gain enough evidence to process a case through the Special Magistrate, process liens, and move through the collections process. In an effort to find a resource that may help find illegal vacation rental properties more easily, County staff has been evaluating software vendors who have created an investigative method to access website information related to short term rental of properties where such activity is illegal. Staff have evaluated BNB Shield, LLC, and Harmari, and also visited the City of Key West to observe the process the City has developed to monitor short-term rental activity on the web. Staff has found that Host Compliance provides the best, most up -to -date (weekly) product, which accesses over 15+ short-term rental websites. At the time Host Compliance developed the services agreement we are requesting to contract for, there were 2,593 short term rental listings in unincorporated Monroe County. Furthermore, this product is able to take County GIS information and sort rental advertisements into categories where they are prohibited or allowed upon receipt of a vacation rental permit. We have had three sessions with Host Compliance to learn about how the software works and have developed a list of evidence necessary for each case which can be derived from the software. The Address Identification Module identifies: A picture of the house, verifiable by a site visit, with the address identified; Print outs of the actual advertisements, with rental rates (daily, weekly, etc.) - this is used to determine fines for violations; • Reviews of the rental of property by past renters; • Minimum stay information to prove the owner is renting for less than 28 days /month The Rental Activity Monitoring Module identifies: Recurring advertised sites - once we find someone guilty, if they re -rent, the software will identify that and we can prosecute and 2 nd -time offense; A tool to send letters to those in land use districts that are allowed to rent less than 28 days with a permit (this will be used more by the Planning and Environmental Resource Department) For the past year (May 2016 — April 2017) staff (Vacation Rental Inspector and Collections staffperson) have processed the following number of cases and collected the following monies monthly: Vacation Rental Cases Month # Cases Avg. # Cases Monies Collected Avg. Monies May, 2016 11 $28,420 June, 2016 6 $13,350 July, 2016 8 $20,745 Aug, 2016 2 $14,600 Sept, 2016 2 $2,417 Oct, 2016 11 $73,611 Nov, 2016 22 108,012 Dec, 2016 9 50,148 Jan 2017 3 $3,300 Feb, 2017 4 $20,998 March, 2017 9 $41,616 April, 2017 6 $10,136 May, 2017 In process TOTAL YTD 93 7.75 $387,357 $32,279 As the table above illustrates, one officer averages approximately 8 cases per month, with an average monthly fine amount of $32,279. It is estimated this software will double or possibly triple the number of cases that our Code Compliance Officer may process. Conservatively, doubling the average number of monthly cases (8) to (16) and associated monies collected from $32,279 to $64,559, we estimate 186 cases ($774,714) annually. However, hiring and training will delay output until approximately September. Thus, conservatively, we may ultimately collect up to approximately $516,476 (8 months, with collections averaging $64,559 /month). This would more than cover paying for the cost of this software, which is $97,238. We have vacancy savings and savings from the demolition fund above the $97,238 in the FY17 budget. The contract requires payment up -front to install this system and to make it operational. This purchase is for one -year. Therefore, if after one -year we no longer want to continue using this software, we are not obligated to renew this contract. We are also asking for two additional Code Compliance Case Coordinators at a cost of approximately $140,000 per year under a separate agenda item, to be able to assist in using this software to process cases to the Special Magistrate in the Code Compliance system. With three trained employees, we estimate we can probably process 300 cases in the first year, which could equate to approximately $1.5 million in fines. This estimate would cover all of these added costs. Collecting fees is not our goal. Rather, compliance is our goal, with an understanding of the havoc caused by illegal short-term vacation rental activity in our neighborhoods, along with the fact that such illegal vacation rentals do not have inspections for safety purposes, are diminishing the rental market housing supply and increasing workforce housing rental prices, and often are not paying required taxes. We also have interest from Commissioner Rice's aide (Tamara Lamarche) in assisting with this type of case coordination, which would also lend a resource needed to get through the estimated 2500+ listings found in this software. PREVIOUS RELEVANT BOCC ACTION: Discussion during staff updates to the BOCC CONTRACT /AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: DOCUMENTATION: Unused Funds 2016 -17 (selection) Host Compliance Contract - Draft FINES COLLECTED VR CASES (MinuteTraq) FINANCIAL IMPACT: Effective Date: June 1, 2017 Expiration Date: May 31, 2018 Total Dollar Value of Contract: $97,238 Total Cost to County: $97,238 Current Year Portion: $32,412.67 Budgeted: No — but Code Compliance is projected to have $75,029 in vacancy savings for FY17 and an excess amount of funds in the unsafe demolition program of $25,398 for a total of $100,427 not expected to be spent from FY17 budgeted amounts. Further, with the increased revenue from the collection of fines for the illegal vacation rental prosecution, we would more than cover the added expense Source of Funds: 148 or Fines Collected from enforcement CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: County Match: Insurance Required: Additional Details: If yes, amount: N/A I to] XTI i X1171" Cynthia McPherson Completed Assistant County Administrator Christine Hurley 05/01/2017 2:12 PM Peter Morris Completed Steve Williams Completed Bob Shillinger Completed Budget and Finance Completed Maria Slavik Completed Kathy Peters Completed Board of County Commissioners Pending 05/01/2017 1:46 PM Completed 05/02/2017 11:18 AM 05/02/2017 11:22 AM 05/02/2017 1:47 PM 05/02/2017 2:21 PM 05/02/2017 2:38 PM 05/02/2017 4:04 PM 05/17/2017 9:00 AM as 0 U) 4) L) C E 0 0 :c ko (0 04 U_ E Inspector 007 (Lake) Oct-Nov. 20 Inspector 002 (Cutie) Oct-May 1, 2017) Filled by Meredith .7% COLA 311 41.86 311 179.42 3.3% Merit 1468 197.61 1468 846.92 Salary 44470 5986.33 44470 25655.76 FICA 3526 474.6 3526 2034.23 Medi 825 111.02 825 475.96 Retirement 3358 451.99 3358 1937.3 Life/Health 10620 1429.61 10620 6126.92 WC/9410 1059 3706.5 1059 610.96 W/C 60 8.05 60 34.61 Total 65697 65697 Unused Funds 12,407.57 37,902.08 Unused Funds as of 5-1-17 Vacancy 007 (Lake) 12,407.57 Filled by Meredith 11-21-16 002(Cutie) 37,902.08 021 (Coll) 10,921.14 Changed to PT 10-1-16. Resignation 1-13-1 017 (Martin) 13,799.08 Resignation 2-17-17 Total $75,029.30 1 as 0 U) 4) L) C E 0 0 :c ko (0 04 U_ E Inspector 021 (Coll) 351 1655 50142 3892 910 3786 10620 1194 68 72618 Oct-1-1an13, 2017 PT Jan. 13, 2017-May 1, 2017 151.87 716.1 2196.01 684.03 393.75 1638.15 4595.19 516.63 29.41 10,921.14 Exe. Assist. 017(Martin) 361 1700 51506 3980 931 3889 10620 118 70 73175 Feb.17-May 1. 2017 69.42 326.92 9905 765.38 179.03 474.88 2042.3 22.69 13.46 13,799.08 (D U) OL as 0 U) 0 U C E 0 0 :c ko (0 04 U- E Host Compliance Services Agreement THIS SERVICES AGREEMENT (the "Agreement ") is entered into as of the May 17, 2017 (the "Effective Date "), between Host Compliance LLC, ( "Host Compliance ") and Monroe County Code Compliance, with an address at 2798 Overseas Highway, Marathon, FL 33050 (the "County "). This Agreement sets forth the terms and conditions under which Host Compliance agrees to license to the County certain hosted software and provide all other services necessary for the County's productive use of such software (the "Services ") as further described in the attached Schedule 1. NOW THEREFORE, in consideration of the mutual covenants and provisions contained herein, the Host Compliance and County agree as follows: Section 1- Services 1.1 Subscriptions. Unless otherwise provided in the attached Schedule 1, (a) Services are purchased as subscriptions, (b) additional service subscriptions may be added during a subscription term, with the pricing for such additional services, prorated for the portion of that subscription term remaining at the time the subscriptions are added, and (c) any added subscriptions will terminate on the same date as the underlying subscription. 1.2 Provision of Services. County and County's end -users ( "End Users ") may access and use the Services and any other Services that may be ordered by the County from time to time pursuant to a valid subscription in accordance with the terms of this Agreement. 1.3 Facilities and Data Processing. Host Compliance will use, at a minimum, industry standard technical and organizational security measures to store data provided by County, or obtained by County through the use of the Services ( "County Data "). These measures are designed to protect the integrity of County Data and guard against unauthorized or unlawful access. 1.4 Modifications to the Services. Host Compliance may update the Services from time to time. If Host Compliance updates the Services in a manner that materially improves functionality, Host Compliance will inform the County. Section 2 - County Obligations 2.1 County Administration of the Services. Host Compliance' responsibilities do not extend to internal management or administration of the Services. County is responsible for: (i) maintaining the confidentiality of passwords and accounts; (ii) managing access to Administrator accounts; and (iii) ensuring that Administrators' use of the Services complies with this Agreement. 2.2 Compliance. County is responsible for use of the Services and will comply with laws and regulations applicable to County's use of the Services, if any. 2.3 Unauthorized Use & Access. County will prevent unauthorized use of the Services and terminate any unauthorized use of or access to the Services. County will promptly notify Host Compliance of any unauthorized use of or access to the Services. 2.4 Restricted Uses. County will not and will ensure that its End Users do not: (i) sell, resell, or lease the Services; or (ii) reverse engineer or attempt to reverse engineer the Services, nor assist anyone else to do so. 2.5 Third Party Requests. �a CU c� 0 0- CU 0 U) Q E 0 c� 0 CD 1 2.5.1 "The Party Request" means a request from a third party for records relating to County's or an End User's use of the Services including information regarding an End User. Third Party Requests may include valid search warrants, court orders, or subpoenas, or any other request for which there is written consent from End Users permitting a disclosure. 2.5.2 County is responsible for responding to Third Party Requests via its own access to information policies. County will seek to obtain information required to respond to Third Party Requests and will contact Host Compliance only if it cannot obtain such information despite diligent efforts. 2.5.3 If Host Compliance receives a Third Party Request, Host Compliance will make reasonable efforts, to the extent allowed by law and by the terms of the Third Party Request, to: (A) promptly notify County of Host Compliance's receipt of a Third Party Request; (B) comply with County's reasonable requests regarding efforts to oppose a Third Party Request; and (C) provide County with information or tools required for County to respond to the Third Party Request (if County is otherwise unable to obtain the information). If County fails to promptly respond to any Third Party Request, then Host Compliance may, but will not be obligated to do so. 2.5.4 If County receives a Third Party Request for access to the Services, or descriptions, drawings, images or videos of the Services' user interface, County will make reasonable efforts, to the extent allowed by law and by the terms of the Third Party Request, to: (A) promptly notify Host Compliance of County's receipt of such Third Party Request; (B) comply with Host Compliance's reasonable requests regarding efforts to oppose a Third Party Request; and (C) provide Host Compliance with information required for Host Compliance to respond to the Third Party Request. If Host Compliance fails to promptly respond to any Third Party Request, then County may, but will not be obligated to do so. 2.5.5 Any real or perceived conflict between this section (2.5- 2.5.5) and section 8.9 of this agreement shall be resolved by section 8.9 controlling and superseding sections 2.5- 2.5.5. Section 3 - Intellectual Property Rights 3.1 Reservation of Rights. Except as expressly set forth herein, this Agreement does not grant (i) Host Compliance any intellectual Property Rights in the County Data or (ii) County any Intellectual Property Rights in the Services, any other products or offerings of Host Compliance, Host Compliance trademarks and brand features, or any improvements, modifications or derivative works of any of the foregoing. "Intellectual Property Rights" means current and future worldwide rights under patents, copyright, trade secret, trademark, moral rights and other similar rights. 3.2 Suggestions. Host Compliance may, at its discretion and for any purpose, use, modify, and incorporate into its products and services, and license and sub - license, any feedback, comments, or suggestions County or End Users send Host Compliance or post in Host Compliance' online forums without any obligation to County. Section 4 - Fees & Payment 4.1 Fees. 4.1.1 County will pay Host Compliance for all applicable fees upfront annually. 4.1.2 County will pay any amounts related to the Services as per payment terms detailed on the applicable invoice. Unless otherwise indicated, all dollar amounts referred to in the Agreement are in U.S. funds. Ua CU M c� 0 0- CU 0 U) as E 0 CJ Ua 0 ul CD 2 4.1.3 County acknowledges that while it may choose to delay the implementation of the Services, this is not a valid reason for withholding payment on any invoices. Furthermore, the County will not withhold payment on any invoices for any other reason. 4.1.4 Except as expressly provided on Schedule 1, renewal of promotional or one -time priced subscriptions will be at Host Compliance's applicable list price in effect at the time of the applicable renewal. Unless Host Compliance provide County notice of different pricing at least 75 days prior to the applicable renewal term, the per unit pricing during any renewal term will increase by the larger of the 12 -Month Consumer Price Index (not seasonally adjusted), as published by the United States Department of Labor, or five (5) percent. Notwithstanding anything to the contrary, any renewal in which the number of monitored short -term rental listings has increased or decreased from the prior term will result in re- pricing at renewal without regard to the prior term's per -unit pricing. 4.2 Taxes. County is responsible for all taxes. Host Compliance will charge tax when required to do so. If County is required by law to withhold any taxes, County must provide Host Compliance with an official tax receipt or other appropriate documentation. 4.3 Purchase Orders. If County requires the use of a purchase order or purchase order number, County (i) must provide the purchase number at the time of purchase and (ii) agrees that any terms and conditions on a County purchase order will not apply to this Agreement or the Services provided hereunder and are null and void. Section 5 - Term & Termination 5.1 County Authority. This agreement has been duly noticed at a legally held public meeting conducted in Monroe County, Florida, COUNTY'S performance and obligation to pay under this contract, is contingent upon annual appropriation by the Board of County Commissioners. 5.2 Term. The initial term of this Agreement shall be one year commencing on the Effective Date, which shall automatically renew for a further period of one year upon each expiry of the then current term, unless either party provides written notice to the other party of it intention not to renew at least 30 days prior to the end of the then current term. That said, the time period until the earlier of (a) the 6 -month anniversary of the Effective Date, or (b) the start date of County's systematic or mass outreach activities utilizing the data obtained through the Services (traditional mail, electronic mail, and /or telephone campaigns), or (c) termination by Host Compliance in our sole discretion, shall be considered a trial period ( "Trial Period "). 5.3 Termination for Convenience. If, for any reason during the Trial Period, County is dissatisfied with the Services, County may terminate the Subscription and all funds paid under this Agreement will be refunded and future commitments waived. 5.4 Effects of Termination for Convenience. If this Agreement is terminated by County in accordance with Section 5.2 (Termination for Convenience): (i) the rights granted by Host Compliance to County will cease immediately and County will no longer have the right to utilize the data obtained through the use of the Services for systematic or mass outreach activities (including traditional mail, electronic mail, and /or telephone campaigns); and (ii) after a reasonable period of time, Host Compliance may delete any County Data relating to County's account. The following sections will survive expiration or termination of this Agreement: 2.5 (Third Party Requests), 3.0 (Intellectual Property Rights; Confidentiality), 4.0 (Fees & Payments), 5.2 (Termination for Convenience), 5.3 (Effects of Termination for Convenience), 6.0 (Indemnification), 7.0 (Exclusion of Warranties; Limitation of Liability), and 8.0 (Miscellaneous). 5.5 Termination for Breach: Following the Trial Period, a party may terminate this Agreement for cause upon 30 days written notice to the other party of a material breach. Ua CU c� 0 0- CU 0 U) Q E 0 c� Ua 0 ul CD 5.6 Refund or Payment upon Termination for Breach. If this Agreement is terminated by County in accordance with Section 5.4 (Termination for Breach), Host Compliance will refund County any prepaid fees covering the remainder of the term of all Subscriptions after the effective date of termination. If this Agreement is terminated by Host Compliance in accordance with Section 5.4 (Termination for Breach), County will pay any unpaid fees covering the remainder of the term of the Agreement. In no event will County's termination after the first 6 months relieve County of its obligation to pay any fees payable to Host Compliance for the period prior to the effective date of termination. 5.7 Effects of Termination for Breach. If this Agreement is terminated in accordance with Section 5.4 (Termination for Breach): (i) the rights granted by Host Compliance to County will cease immediately (except as set forth in this section); (ii) Host Compliance may provide County access to its account at then - current fees so the County may export its County Data; and (iii) after a reasonable period of time, Host Compliance may delete any County Data relating to County's account. The following sections will survive expiration or termination of this Agreement: 2.5 (Third Party Requests), 3.0 (Intellectual Property Rights; Confidentiality), 4.0 (Fees & Payments), 5.5 (Refund or Payment upon Termination for Breach), 5.6 (Effects of Termination for Breach), 6.0 (Indemnification), 7.0 (Exclusion of Warranties; Limitation of Liability), and 8.0 (Miscellaneous). Section 6 - Indemnification 6.1 By Host Compliance. Host Compliance will indemnify, defend and hold harmless County from and against all liabilities, damages, and costs (including settlement costs and reasonable attorney's fees) arising out of any claim by a third party against County to the extent based on an allegations that Host Compliance' technology used to provide the Services to the County infringes or misappropriates any copyright, trade secret, patent or trademark right of the third party. 6.2 General. The party seeking indemnification will promptly notify the other party of the claim and cooperate with the other party in defending the claim. The indemnifying party will have full control and authority over the defense, except that: (i) any settlement requiring the party seeking indemnification to admit liability requires prior written consent, not to be unreasonably withheld or delayed and (ii) the other party may join in the defense with its own counsel at its own expense. The indemnities above are Host Compliance' and County's only remedy under this Agreement for violation by the other party of a third party's Intellectual Property Rights. Section 7 - Exclusion of Warranties: Limitation of Lia 7.1 Exclusion of Warranties. Except as explicitly set forth in this Agreement, Host Compliance makes no other representation, warranty or condition, express or implied, and expressly excludes all implied or statutory warranties or conditions of merchantability, merchantable quality, durability or fitness for a particular purpose, and those arising by statute or otherwise in law or from a course of dealing or usage of trade with respect to the Services. Host Compliance does not make any representations or warranties of any kind to client with respect to any third party software forming part of the Services 7.2 Limitation on Indirect Liability. To the fullest extent permitted by law, except for Host Compliance and County's indemnification obligations hereunder, neither County nor Host Compliance and its affiliates, suppliers, and distributors will be liable under this Agreement for (i) indirect, special, incidental, consequential, exemplary, or punitive damages, or (ii) loss of use, data, business, revenue, or profits (in each case whether direct or indirect), even if the party knew or should have known that such damages were possible and even if a remedy fails of its essential purpose. Ua CU c� 0 0- CU 0 U) Q E 0 CJ U) 0 U1 CD 4 7.3 Limitation on Indirect Liability. To the fullest extent permitted by law, Host Compliance' aggregate liability under this Agreement will not exceed the amount paid by County to Host Compliance hereunder during the twelve months prior to the event giving rise to liability. Section 8 — Miscellaneous 8.1 Terms Modification. All modifications to this Agreement shall be by written addenda executed and signed by both parties. 8.2 Entire Agreement. The Agreement including the invoice and order form provided by Host Compliance, constitutes the entire agreement between County and Host Compliance with respect to the subject matter CU of this Agreement and supersedes and replaces any prior or contemporaneous understandings and 0- agreements, whether written or oral, with respect to the subject matter of this Agreement. If there is a conflict between the documents that make up this Agreement, the documents will control in the following CU order: this Agreement, then the invoice, then the order form. 0 U) 8.3 Governing Law. This Agreement will in all respects be governed exclusively by and construed in accordance with the laws of the State of Florida. 8.4 Severability. Unenforceable provisions will be modified to reflect the parties' intention and only to the E extent necessary to make them enforceable and the remaining provisions of the Agreement will remain in 0 full effect. U) 8.5 Waiver or Delay. Any express waiver or failure to exercise promptly any right under the Agreement will � not create a continuing waiver or any expectation of non - enforcement. ul 8.6 Assignment. County may not assign or transfer this Agreement or any rights or obligations under this CD c� Agreement without the written consent of Host Compliance. Host Compliance may not assign this Agreement without providing notice to County, except Host Compliance my assign this Agreement or any rights or obligations under this Agreement to an affiliate or in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets without providing notice. Any other attempt to transfer or assign is void. 8.7 Force Majeure. Except for payment obligations, neither Host Compliance nor County will be liable for inadequate performance to the extent caused by a condition that was beyond the party's reasonable control (for example, natural disaster, act of war or terrorism, riot, labor condition, governmental action and Internet disturbance). 0 8.8 Procurement Piggybacking. Host Compliance agrees to reasonably participate in any "piggybacking" 0 programs pertinent to local government. 8.9 Public Records Compliance E Host Compliance must comply with Florida public records laws, including but not limited to Chapter 119, 0 Florida Statutes and Section 24 of article I of the Constitution of Florida. The County and Host Compliance Ua shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or � other "public record" materials in its possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the County and Host Compliance in conjunction with this E contract and related to contract performance. The County shall have the right to unilaterally cancel this contract upon violation of this provision by Host Compliance. Failure of the Contractor to abide by the terms of this provision shall be deemed a material breach of this contract and the County may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement of all attorney's fees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. Host Compliance is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Host Compliance shall: 1. Keep and maintain public records that ordinarily and necessarily would be required by the County in order to perform service. 2. Upon request from the County's custodian of public records, provide the County with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2016), as may be amended or revised, or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completing of this contract if the Host Compliance does not transfer records to the County. 4. Upon completing of the Contract, transfer, at no cost, to the County all public records in possession of the Host Compliance or keep and maintain public records required by the County to perform the service. If the Host Compliance transfers all public records to the County upon completion of this Contract, the Host Compliance shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Host Compliance keeps and maintains public records upon completion of this Contract, the Host Compliance shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the County, upon request from the County's custodian public records, in a format that is compatible with the information technology systems of the County. 5. A request to inspect or copy public records relating to a County contract must be made directly to the County, but if the County does not possess the requested records, the County shall immediately notify Host Compliance of the request, and Host Compliance must provide the records to the County or allow the records to be inspected or copied within a reasonable time. IF HOST COMPLIANCE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, AS TO THE HOST COMPLIANCE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305 -292- 3470 BRADLEY - BRIAN @MONROECOUNTY- FL.GOV, MONROE COUNTY ATTORNEY'S OFFICE 1111 12TH Street, SUITE 408, KEY WEST, FL 33040. IN WITNESS WHEREOF Host Compliance and the County have executed this Agreement as of the Effective Date. Monroe County Code Compliance by its authorized Host Compliance LLC by its authorized signatory: Signatory: ATTEST: KEVIN MADOK, CLERK Deputy Clerk (SEAL) BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor George Neugent 11 Ua CU c� 0- CU 0 U) Q E 0 c� Ua 0 ul CD Cynthia McPherson Director of Code Compliance Date: STATE OF _ COUNTY OF Ulrik Binzer Chief Executive Officer Date: The foregoing instrument was acknowledge before me this day of _ , 2017, by as for Host Compliance LLC. Notary Public Print name My commission expires: Seal 7 Schedule 1 Scope of Services: Trend Monitoring Monthly email - delivered report and live web - delivered dashboard with aggregate statistics on the short -term rental activity in Monroe County Code Compliance's jurisdiction: • Active monitoring of jurisdiction's short -term rental listings across 15+ STR websites • Monthly analysis of jurisdiction's STR activity scale, scope and trends Address Identification Monthly email - delivered report and live web - delivered dashboard with complete address information and screenshots of all identifiable STRs in Monroe County Code Compliance's jurisdiction: • Up -to -date list of jurisdiction's active STR listings • High resolution screenshots of all active listings (captured weekly) • Full address and contact information for all identifiable STRs in jurisdiction • All available listing and contact information for non - identifiable STRs in jurisdiction Rental Activity Monitoring Ongoing monitoring of jurisdiction's short -term rental properties for signs of rental activity: • Automatic monitoring of review activity across 15+ STR websites • Weekly screenshots of reviews and calendars for each active listing • Quarterly pro- active, systematic and data - informed outreach to short -term rental operators regarding their tax remittance obligations (using jurisdiction's form letters) • Documentation of information that serves as the foundation for the suspicion of rental activity • Custom reports and analysis to support STR related investigations Note: Detailed rental activity monitoring requires 6 months of data accumulation to be most effective Total Annual Subscription Service Price Note: Above pricing assumes 2593 short -term rental listings in Monroe County's jurisdiction. $97,238 Ej W a U > U J u v w z_ LL m a ASR u CL BtS 0 U) as u E L) U) b M M 04 cr cu �S U) LU Ud b� w LU gg� u co LU z FL Q8 E �2 cu w w m O m J Q m w m w n m O O n m ti ti O m F O O m O J H � c G Ln } Lb lY Z 0 0 z O z O z O z 0 C) z 0 = 1-. 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The increasing pressure from tourists coupled with the ease of internet booking and the ongoing presence of Air B & B facilitating rentals of single rooms in a residence or homes for a few days to a few weeks, is negatively impacting our neighborhoods and the quality of life for many residents. Last Stand supports the three agenda items that will directly broaden the reach of code compliance to curtail illegal vacation rentals. Non negotiable fines for violators will help absorb the added cost of enhanced enforcement methods and personnel. Last Stand urges approval of agenda items H- 2,H -3, HOF Thant�yo Deb Curlee Vice President Last Stand