Item M2M
C ounty of f Monroe
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BOARD OF COUNTY COMMISSIONERS
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Mayor George Neugent, District 2
The Florida. Ke Se
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Mayor Pro Tern David Rice, District 4
Danny L. Kolhage, District I
Heather Carruthers, District 3
Sylvia J. Murphy, District 5
County Commission Meeting
May 17, 2017
Agenda Item Number: M2
Agenda Item Summary #2961
BULK ITEM: No DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292 -3314
N/A
AGENDA ITEM WORDING: Official approval of the Board of County Commissioners minutes
from the regular meeting of March 15, 2017 (previously distributed).
ITEM BACKGROUND:
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT /AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
3. March 15
FINANCIAL IMPACT:
Effective Date: N/A
Expiration Date: N/A
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing:
Grant:
County Match:
Insurance Required:
Additional Details:
If yes, amount:
REVIEWED BY:
Kevin Madok
Bob Shillinger
Kathy Peters
Board of County Commissioners
Skipped
Skipped
Completed
Pending
05/03/2017 8:38 AM
05/01/2017 12:14 PM
05/03/2017 9:33 AM
05/17/2017 9:00 AM
MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
Regular Meeting
Board of County Commissioners
Wednesday, March 15, 2017
Key Largo, Florida
A Regular meeting of the Monroe County Board of County Commissioners convened at
9:00 A.M., at the Murray E. Nelson Government Center. Present and answering to roll call were
Commissioner Heather Carruthers, Commissioner Danny Kolhage, Commissioner Sylvia
Murphy, Commissioner David Rice and Mayor George Neugent. Also present at the meeting
were Roman Gastesi, County Administrator; Bob Shillinger, County Attorney; Pamela Hancock,
Deputy Clerk; county staff, members of the press and radio; and the general public.
ADDITIONS, CORRECTION, DELETIONS
A Motion was made by Commissioner Rice and seconded by Commissioner Murphy
granting approval of the additions, corrections and deletions. Motion carried unanimously.
PRESENTATION OF AWARDS
Presentation of an annual payment, in the amount of $1,000,000.00, to the Key Largo?
Wastewater Treatment District, for the Mayfield Grant repayment.
C)
N
B 1 Presentation of Mayor's Proclamation observing March 2017 as Monroe County Fire,
Fighter Appreciation Month.
BULK APPROVALS
Motion was made by Commissioner Rice and seconded by Commissioner Carruthers
granting approval of the following items by unanimous consent:
C1 Board granted approval and authorized execution of Amendment 1 to Contract and Task
Order with RS &H, Inc. for construction engineering and inspection services for Key Largo I
Roadway and Drainage Improvements Project. This task order is being awarded under the
RS &H, Inc. contract for construction engineering and inspection services in the maximum not to
exceed amount of $262,160.57.
C2 Board granted approval and authorized execution of a South Florida Water Management
District (SFWMD) Local Government Agreement for the Key Largo II Roadway and Drainage
Improvement Project in the grant amount of $150,000.00 with a 50% match requirement, to fund
a portion of the stormwater costs associated with the project.
3/15/2017 Page 1
C3 Board granted approval and authorized execution of a Task Order with Bender &
Associates Architects, P.A. for $80,000.00 for architectural services for the roof replacement at
the East Martello, funded by the Tourist Development Council.
C4 Board granted approval to award bid and authorized execution of a Contract for Fuel
Delivery to Dion Fuels, LLC.
C5 Board granted approval and authorized execution of the First Amendment to Contract
with Cliffhanger Janitorial, Inc., for janitorial services at Key West International Airport,
renewing the agreement for one (1) year and increasing annual contract amount from
$394,999.92/year to $403,294.92/year for annual CPI adjustment of 2.1 %.
C8 Board adopted the following Resolution rescinding Resolution 274 -2016 and authorizing
the execution of the Consolidated Small County Solid Waste Management Grant Agreement
with Florida Department of Environmental Protection for Fiscal Year 2015/2016 and approval
for the County to apply for the same grant for Fiscal Year 2016/2017.
RESOLUTION NO. 048 -2017
Said Resolution is incorporated herein by reference.
C9 Board granted approval of a UASI FY 2016 Memorandum of Agreement with the City of
Miami, concerning a United States Department of Homeland Security Office of Grants and
Training grant, through the State of Florida Division of Emergency Management sub -grant
agreement #17- DS- V9- 11 -23 -02 -346, in the amount of $95,691.41 with no county match
required; and authorization for the County Administrator to execute any other required
documentation in relation to the application process and execution of the agreement.
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C10 Board granted approval and authorized execution of 'Consent to Contract Assignment'
from Littlejohn Engineering Associates, Inc. to S &ME, Inc. for the design of Big Pine
Swimming Hole.
C11 Board granted approval and authorized execution of a Settlement Agreement between
Monroe County and K2M for $25,270.39, due to Monroe County, for change orders on the
Customs Project in Marathon, FL.
C12 Board granted approval to extend AT &T Support Contract for 12 months beginning
March 15th, 2017 to March 14th, 2018 for the amount of $163,706.23. This contract entitles us
to support of our existing AT &T phone switch, cabling and the services of a dedicated onsite
technician.
C13 Board granted approval and authorized execution of a contract with Key West Resort
Utilities to provide sewer service to Bernstein Park located on Stock Island. Agreement is for the
amount of $31,449.40 to establish sewer service. Funded by the one cent infrastructure sales tax.
C14 Board granted approval and authorized Issuance (renewal) of Class A Certificate of
Public Convenience and Necessity (COPCN) to the City of Marathon Fire Rescue for the
operation of an ALS transport ambulance service for the period April 15, 2017 through April 14,
2019.
3/15/2017 Page 2
C15 Board adopted the following Resolution approving and establishing the 2017 Wellness
Program which includes Community Organized Event Reimbursements, Lunch and Learns,
Exercise Classes, Annual Health and Wellness Fairs, Health Designs, Inc. /Wellness Consultant,
Gym Equipment purchase, and Sit and Stand Desktop Workstation purchase; repealing prior
Resolution Nos. 369 -2011 and 147 -2013; and providing for an effective date.
RESOLUTION NO. 049 -2017
Said Resolution is incorporated herein by reference.
C 17 Board granted approval and authorized execution of the First Renewal and Amendment 4
to Agreement with Buccaneer Courier extending courier services for Monroe County for an
additional 2 year period.
C18 Board granted approval for the Key West International Airport to purchase thirty (30)
security /operations hand -held radios and the associated equipment in the amount of $89,969.49
Motorola is the sole source vendor for the Monroe County Sheriff s Office communication
system due to the compatibility of required proprietary programming features (this sole source
purchase is in accordance with Chapter 7 of MC Policies & Procedures Manual). These radios
will replace existing radios and provide additional radios related to the upgraded Airport
Emergency Alert System project. The equipment purchase is being paid 100% from Passenger
Facility Charges #16 (406- 636159 - 560640- GAKAP151).
C19 Board granted approval of the Change Orders for the month of February reviewed by the
County Administrator /Assistant Administrator. Said Change Orders are incorporated herein by
reference.
C20 Board granted approval and authorized execution of the Sixth Amendment to Lease,
Agreement with Tropical Watersports. LLC, a water sports equipment rental vendor on Higgs
Beach, to adjust for the CPI -U for the prior 12 months ending December 2016 of 2.1 %.
C21 Approval of a CPI -U adjustment ending on December 31, 2015 of .7% to the Business
Lease with Ships Way, Inc. for Commissioner Neugent's office space on Big Pine Key. The
lease will increase from $1,238.21 per month to $1,246.88 per month commencing on December
15, 2016.
C22 Board granted approval of the revised Monroe County Purchasing Policy, dated March
15, 2017. Said Policy is incorporated herein by reference.
C23 Board granted approval and authorized execution of the 1st Amendment to Lease
Agreement with Tesla Motors, Inc. to remove language that prohibited Tesla from charging
customers a fee for use of the super charger facility at The Florida Keys Marathon International
Airport. Additionally, Tesla's annual rent will be increased, from $6,090.34 to $7,003.89 (plus
taxes), annually.
3/15/2017 Page 3
C24 Board granted approval of the ratification of the 2017 Vendor Agreement between
Monroe County Social Services and Lori Rittel, RD for the provision of professional nutrition
services by a registered dietician for the Nutrition Programs as required by the primary granting
agency, the Alliance for Aging, Inc., for the period of December 1, 2016 through December 31,
2017 in an amount not to exceed $5,000.00.
C25 Board adopted the following Resolutions for the transfer of funds and for the receipt of
unanticipated revenue:
Amending Resolution No. 213 -2016 (OMB Schedule Item No. 1)
RESOLUTION NO. 050 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 214 -2016 (OMB Schedule Item No. 2)
RESOLUTION NO. 051 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 215 -2016 (OMB Schedule Item No. 3).
RESOLUTION NO. 052 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 217 -2016 (OMB Schedule Item No. 4).;
RESOLUTION NO. 053 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 218 -2016 (OMB Schedule Item No. 5). El!
RESOLUTION NO. 054 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 220 -2016 (OMB Schedule Item No. 6).
RESOLUTION NO. 055 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 221 -2016 (OMB Schedule Item No. 7).
RESOLUTION NO. 056 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 222 -2016 (OMB Schedule Item No. 8).
RESOLUTION NO. 057 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 224 -2016 (OMB Schedule Item No. 9).
RESOLUTION NO. 058 -2017
Said Resolution is incorporated herein by reference.
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Amending Resolution No. 225 -2016 (OMB Schedule Item No. 10).
RESOLUTION NO. 059 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 226 -2016 (OMB Schedule Item No. 11).
RESOLUTION NO. 060 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 231 -2016 (OMB Schedule Item No. 12).
RESOLUTION NO. 061 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 239 -2016 (OMB Schedule Item No. 13).
RESOLUTION NO. 062 -2017
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 063 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 248 -2016 (OMB Schedule Item No. 15).
RESOLUTION NO. 064 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 250 -2016 (OMB Schedule Item No. 16).
RESOLUTION NO. 065 -2017
Said Resolution is incorporated herein by reference.'
Amending Resolution No. 252 -2016 (OMB Schedule Item No. 17).
RESOLUTION NO. 066 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 242 -2016 (OMB Schedule Item No. 18).
RESOLUTION NO. 067 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 253 -2016 (OMB Schedule Item No. 19).
RESOLUTION NO. 068 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 254 -2016 (OMB Schedule Item No. 20).
RESOLUTION NO. 069 -2017
Said Resolution is incorporated herein by reference.
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Amending Resolution No. 255 -2016 (OMB Schedule Item No. 21).
RESOLUTION NO. 070 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 257 -2016 (OMB Schedule Item No. 22).
RESOLUTION NO. 071 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 260 -2016 (OMB Schedule Item No. 23).
RESOLUTION NO. 072 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 261 -2016 (OMB Schedule Item No. 24).
RESOLUTION NO. 073 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 264 -2016 (OMB Schedule Item No. 25).
RESOLUTION NO. 074 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 265 -2016 (OMB Schedule Item No. 26).
RESOLUTION NO. 075 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 247 -2016 (OMB Schedule Item No. 27).
RESOLUTION NO. 076 -2017
Said Resolution is incorporated herein by reference.'
Amending Resolution No. 245 -2016 (OMB Schedule Item No. 28).
RESOLUTION NO. 077 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 256 -2016 (OMB Schedule Item No. 29).
RESOLUTION NO. 078 -2017
Said Resolution is incorporated herein by reference.
Amending Resolution No. 240 -2016 (OMB Schedule Item No. 30).
RESOLUTION NO. 079 -2017
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 31).
RESOLUTION NO. 080 -2017
Said Resolution is incorporated herein by reference.
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Transfer of Funds (OMB Schedule Item No. 32).
RESOLUTION NO. 081 -2017
Said Resolution is incorporated herein by reference.
C26 Board granted approval and authorized execution of Modification No. 2 to the Federally -
funded reoccurring Low Income Home Energy Assistance Program Subgrant Agreement
#16EA- OF- 11 -54 -01 -019 between the State of Florida, Department of Economic Opportunity
(DEO) and Monroe County BOCC/Monroe County Social Services for the contract period of
March 1, 2016 to March 31, 2017 in the amount of $204,849.00.
TOURIST DEVELOPMENT COUNCIL
D1 Board granted approval and authorized execution of an Agreement with the Dolphin
Research Center, Inc. covering the DRC Welcome Center Generator Project in an amount not to
exceed $24,950.00, DAC III, FY 2017 Capital Resources.
D2 Board granted approval and authorized execution of an Agreement with Reef
Environmental Educational Foundation, Inc. covering the REEF Interpretive Center Project in an
amount not to exceed $119,500.00, DAC V, FY 2017 Capital Resources.
D3 Board granted approval and authorized execution of an Agreement with the Coral
Restoration Foundation, Inc. covering the CRF - Coral Restoration Key Largo Project in an
amount not to exceed $49,140.00, DAC V, FY 2017 Capital Resources.
D4 Board granted approval and authorized execution of an Agreement with Islamorada,
Village of Islands covering the Anne's Beach Boardwalk Replacement/Repairs Phase I Project in C)
an amount not to exceed $300,000.00, DAC IV, FY 2017 Capital Resources.
D5 Board granted approval and authorized execution of an Agreement with the City of
Marathon covering the Sombrero Beach Facilities Upgrade Project in an amount not to exceed
$40,000.00, DAC III, FY 2017 Capital Resources.
D6 Board granted approval and authorized execution of an Agreement with Dolphin
Research Center, Inc. covering the DRC Gift Shop Building Improvements Project in an amount
not to exceed $17,875.00, DAC III, FY 2017 Capital Resources.
D7 Board granted approval to rescind the Capital Project Funding Agreement with Dolphin
Research Center, Inc. for the DRC Public Signage Project due to grantee not moving forward
with the project and requesting rescinding of funding
PLANNING & ENVIRONMENTAL, BUILDING &
COMPLIANCE DEPARTMENTS
H1 Board granted approval of a Contract with Advanced Data Solutions, Inc. to perform
Professional Services for the Scanning and Digitizing of Records, in an amount not to exceed
$49,900.00.
3/15/2017 Page 7
H2 Board granted approval and authorized execution of Grant Agreement No. 16058
between Monroe County and the Florida Fish and Wildlife Conservation Commission providing
reimbursement funding to the County in an amount not to exceed $86,462.00 for derelict vessel
removals.
H5 Board adopted the following Resolution setting a Public Hearing for April 12, 2017, at
the Marathon Government Center to consider adoption of a Resolution renouncing and
disclaiming any right of the public in and to a portion of the right -of -way of Hibiscus Street,
laying between Lots 19 and 22, Block 36, "OCEAN ACRES SUBDIVISION', Key Largo, as
recorded in Plat Book 1, Page 188, of the Public Records of Monroe County, Florida.
RESOLUTION NO. 082 -2017
Said Resolution is incorporated herein by reference.
H6 Board granted approval and authorized execution of Amendment No. 3 to the 100 -year
Lease Agreement between Monroe County and Habitat for Humanity of Key West and Lower
Keys, Inc. (Habitat), to retroactively extend a lease for property on Big Coppitt Key until
December 31, 2018, subject to the conditions that Habitat commence construction of ten (10)
affordable housing units by August 1, 2017 and receive certificates of occupancy for the
construction of the ten (10) affordable housing units by December 31, 2018.
WASTEWATER ISSUES
J1 Board adopted the following Resolution authorizing the County Administrator to enter
into State Grant Agreement LP44070 for $1.25 million for wastewater projects on Little Torch
Key and Big Pine Key, and authorization for the County Administrator to execute all other M
required documents for the grant. R ,
RESOLUTION NO. 083 -2017
Said Resolution is incorporated herein by reference.
SHERIFF'S OFFICE
K1 Board granted approval of the following request for expenditures from the Law
Enforcement Trust Fund:
$500.00 Key West High School Baseball Team: to help cover expenses for the team
participation at the West Orange Baseball Classic in Orlando.
$500.00 Coral Shores High School Operation Graduation 2017: to help cover
expenses for the all night event that provides a safe, drug, and alcohol free celebration to
recognize the achievements of our graduating seniors.
$500.00 Key West High School Operation Graduation 2017: to help cover expenses
for the all night event that provides a safe, drug, and alcohol free celebration to recognize the
achievements of our graduating seniors.
3/15/2017 Page 8
$500.00 Marathon High School Operation Graduation 2017: to help cover expenses
for the all night event that provides a safe, drug, and alcohol free celebration to recognize the
achievements of our graduating seniors.
COMMISSIONERS' ITEMS
L2 Board granted approval of Commissioner Kolhage's appointment of Reverend Steve
Torrence to serve on the Sheriff's Shared Asset Forfeiture Fund (SAFF) Advisory Board,
replacing former Sheriff Richard D. Roth, with a term expiring February 2019.
COUNTY CLERK
M2 Board granted official approval of the Board of County Commissioners minutes from the
July 20, 2016 regular meeting; August 17, 2016 regular meeting; September 21, 2016 regular
meeting; October 19, 2016; November 14, 2016 special meeting; November 22, 2016 regular
meeting; December 6, 2016 special meeting; and December 14, 2016 regular meeting. Said
minutes are incorporated herein by reference.
M3 Board granted approval of the following warrants, 10018713 - 10019582, 50002360-
50002471, (including payroll, TDC, grants, and electronic transfers) issued for the month ending
January 2017: 001 General Fund, in the amount of $3,872,443.98; 101 Fine & Forfeiture
Fund, in the amount of $7,256,784.30; 102 Road & Bridge Fund, in the amount of
$232,984.58; 115 TDC District Two Penny, in the amount of $339,169.43; 116 TDC Admin &
Promo 2 Cent, in the amount of $1,763,187.34; 117 TDC District 1,3 Cent, in the amount of
$179,922.24; 118 TDC District 2,3 Cent, in the amount of $ 9,876.44; 119 TDC District 3,3
Cent, in the amount of $20,337.69; 120 TDC District 4,3 Cent, in the amount of $29,720.57;
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121 TDC District 5,3 Cent, in the amount of $26,002.24; 125 Gov Fund Type Grants, in the
amount of $647,482.70; 141 Fire & Amb Dist 1 L &M Keys, in the amount of $723,566.96; 144
Fire /Ambulance, in the amount of $724.35; 147 Uninc Svc Dist Parks &Rec, in the amount of
$94,626.10; 148 Plan, Build, Zoning, in the amount of $386,893.04; 149 Municipal Policing,
in the amount of $1,108,340.69; 150 911 Enhancement Fee, in the amount of $39,471.22; 152
Duck Key Security Dist, in the amount of $885.13; 153 Local Housing Assistance, in the
amount of $78,380.96: 157 Boating Improvement Fund, in the amount of $20,237.36; 158
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Misc Special Revenue Fund, in the amount of $30,087.97; 160 Environmental Restoration, in
the amount of $105.42; 163 Court Facilities, in the amount of $5,936.97; 164 Drug Abuse
Trust 603, in the amount of $3,159.41; 171 Stock Island Wastewater, in the amount of
$35,249.95; 180 Building Fund, in the amount of $288,674.82; 207 2003 Revenue Bonds, in
the amount of $300.00; 304 1 Cent Infra Surtax, in the amount of $703,139.92, 312 Cudjoe
Regional WW Proj, in the amount of $7,935.93; 314 Series 2014 Revenue Bonds, in the
amount of $1,168,843.37; 401 Card Sound Bridge, in the amount of $56,927.35; 403
Marathon Airport, in the amount of $499,514.00; 404 Key West Intl Airport, in the amount
of $429,192.59; 406 PFC & Oper Restrictions, in the amount of $120,822.45; 414 MSD Solis
Waste, in the amount of $1,421,220.98; 501 Worker's Compensation, in the amount of
$26,288.63; 502 Group Insurance Fund, in the amount of $771,701.73; 503 Risk
Management Fund, in the amount of $35,837.31; 504 Fleet Management Fund, in the amount
of $148,416.86.
3/15/2017 Page 9
M4 Board granted approval of Tourist Development Council expenditures for the month of
January 2017, as follows: Advertising, in the amount of $1,765,925.29; Bricks & Mortar
Projects, in the amount of $62,414.22; Events, in the amount of $95,947.71; Office Supplies &
Operating Costs, in the amount of $15,189.79; Personnel Services, in the amount of
$146,254.35; Public Relations, in the amount of $86,169.28; Sales & Marketing, in the amount
of $69,372.25; Telephone & Utilities, in the amount of $12,647.61; Travel, in the amount of
$10,138.32; Visitor Information Services, in the amount of $83,675.36.
M5 Board granted approval of FKAA invoices $50,000.00 or over for the fiscal year (to
include salaries), relating to the Cudjoe Regional Wastewater System Project. Said invoices are
incorporated herein by reference.
M6 Board granted approval of FKAA invoices for the fiscal year (to include salaries),
relating to the Cudjoe Regional Wastewater System Project. The invoices under $50,000.00 are
being provided for information only. Said invoices are incorporated herein by reference.
M7 Board granted approval to dispose of BOCC accounts payable records, Fiscal Years
2008 -2010.
COUNTY ADMINISTRATOR
N3 Board granted approval and authorized execution of a $0 on -call Contract with Amec
Foster Wheeler, Inc. for Category B canal infrastructure engineering services.
COUNTY ATTORNEY
02 Board granted approval and authorized execution of a Lease between Judge Edwin A. El
Scales, III and Monroe County BOCC for designated space in the Monroe County Courthouse,'
Freeman Justice Center.
03 Board granted authorization to initiate litigation against Mark S. and Mark S. Berta Jr
and the property located at 242 Oleander Drive, Key Largo, and upon any and all other real
and /or personal property owned by Mark S. and Mark S. Berta Jr. if necessary, to gain
compliance and to enforce the lien arising from code compliance case number CE16060028.
04 Board granted approval of Consent to Assignment and Amendment with West Law
Group PLLC, the successor firm of Pannone Lopes Devereaux & West LLC, effective March 1,
2017 and authorization for the County Attorney to execute related documentation.
05 Board grant authorization to initiate litigation against US BANK, NATIONAL
ASSOCIATION AS LEGAL TITLE TRUSTEE FOR TRUMAN 2012 SC2 TITLE TRUST, and
the property located at 203 Pimilico Lane Key Largo to seek compliance with the County Codes
and enforce the liens arising from code compliance case number(s) CE11040047, CE13100189
and CE14090057.
3/15/2017 Page 10
LEGISLATIVE AFFAIRS
R2 Board granted approval to support HB 1295, a local bill that will enable Monroe County
Board of County Commissioners (and the School Board of Monroe County, and any political
subdivision of Monroe County) to conduct public meetings, hearings, and workshops by means
of communications media technology, where no final action is taken at such meeting, and
pursuant to the board adopting its own rules by ordinance, authorizing the use of
communications media technology.
EXTENSION SERVICES
R3 Board adopted the following Resolution of the Board of County Commissioners of
Monroe County, Florida requesting support for Florida Sea Grant College through Federal
Congressional Programmatic Budget Request FYI funding for the National Sea Grant College
Program in the amount of $80 million.
RESOLUTION NO. 084 -2017
Said Resolution is incorporated herein by reference.
SUSTAINABILITY
R4 Board adopted the following Resolution of the Board of County Commissioners of
Monroe County, Florida requesting funding support for the federal Environmental Protection
Agency and their role in the FKNMS Water Quality Protection Program through Federal
Congressional Appropriations FYI Funding.
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RESOLUTION NO. 085 -2017
Said Resolution is incorporated herein by reference.
Motion carried unanimously.
COUNTY ADMINISTRATOR
Roman Gastesi, County Administrator, played a video that is being shown at the
community meetings that is narrated by Mayor Neugent. Mr. Gastesi introduced Cammy Clark,
Public Information Officer for Monroe County, who produced the video, to the Board. Ms.
Clark announced that the Residential and Business Surveys are available in the book titled State
of the County 2016117 (available at the meeting); and, that it is also available on the home page
of the county's website, www.monroecount�fl.gov under Strategic Planning Survey.
PROJECT MANAGEMENT
R1 Motion was made by Commissioner Kolhage and seconded by Commissioner Carruthers
to adopt the following Resolution providing support for submission of grant applications by
Project Management for funding of two projects from the Florida Boating Improvement Program
(FBIP) and affirming the County's ability to provide local match funding. The two projects are
for installation of a boat dock and parking lot repairs at the Geiger Key Boat Ramp under the
3/15/2017 Page 11
Boating Access Facilities category and installation of educational and safety kiosks stocked with
boater guides, pamphlets, and brochures at all Monroe County boat ramps under the Boater
Education category. The projects are $200,000.00 each and the FBIP grants will provide 75%
funding with Monroe County providing 25% matching funds on each. Motion carried
unanimously.
RESOLUTION NO. 086 -2017
Said Resolution is incorporated herein by reference.
MISCELLANEOUS BULK APPROVALS
C6 Christine Hurley, Assistant County Administrator, addressed the Board concerning
approval of a Professional Services Agreement between Monroe County and Health Designs,
Inc. for Health Designs to provide a Wellness Champion that will travel to all County office
locations and promote wellness and ways to utilize health and prescription insurance benefits in a
more prudent way to save money for the insurance user, as well as the County. After discussion,
motion was made by Commissioner Murphy and seconded by Commissioner Rice granting
approval and authorizing execution of the agreement. Motion carried unanimously.
C7 Christine Hurley, Assistant County Administrator; and, James Callahan, Fire Chief,
addressed the Board concerning approval of a Memorandum of Understanding between the
Monroe County Board of County Commissioners and the Sheriff s Office for use of Sheriff gyms
in Key West, Marathon, and Plantation Key by employees and retirees of the Board of County
Commissioners and the constitutional officers who are participants in the County health plan, in
exchange for County purchasing new equipment for the Plantation Key gym to provide a wider
range of equipment as part of the County Wellness Program. After discussion, motion was made
by Commissioner Murphy and seconded by Commissioner Rice granting approval and
authorizing execution of the MOU. Motion carried unanimously.
C16 Kevin Wilson, Assistant County Administrator, addressed the Board concerning approval
of Agreement with Advanced Disposal Services Solid Waste Southeast, Inc. (Advanced
Disposal) for the County to process, through its contracted haulers, solid waste and yard waste
collected in the Village of Islamorada. After discussion, motion was made by Mayor Neugent
and seconded by Commissioner Kolhage granting approval and authorizing execution of the
agreement. Motion carried unanimously.
TOURIST DEVELOPMENT COUNCIL
D8 Motion was made by Commissioner Murphy and seconded by Commissioner Kolhage to
appoint Valerie Barth to the "At Large" appointment to the Tourist Development Council
District V Advisory Committee. Motion carried unanimously.
STAFF REPORTS
Legislative Affairs: Lisa Tennyson, Legislative Affairs Coordinator, addressed the
Board concerning the update on the following: Florida Keys Stewardship Act funding;
Everglades Restoration (SB 10); 8.9% Windstorm increase; Authorization to preserve proof of
3/15/2017 Page 12
pump out (HB7043 & S131338); Telecommunications (local) bill; reduction in judgeships; Pre-
emption bills; Vacation rental bill (SB 188 & HB425); (HB 17) pre - empting local government
from regulating business activity; Pre - emption bill (SB596) cellular equipment in the county
ROW; and fiscal responsibility bill. Ms. Tennyson announced that the FAC conference is
scheduled for April 5 the Cabinet meeting in Tallahassee is scheduled for April 11 Florida
Keys Days is scheduled for April 18 and the last day of session is scheduled for May 5th.
Growth Management: Christine Hurley, Assistant County Administrator, provided an
update regarding the Community Rating Program (CRS) that is anticipated to result in a $4.4
million savings October 1; advised the Board that staff will begin physically collecting data in
neighborhood areas that have had repetitive claims (taking pictures & looking at structures); staff
will also be looking into sea level rise, as well as drainage maintenance planning, to participate
in the CRS second program, and if the County is successful for 2018 the County could obtain
about $5.3 million in savings for the community.
Public Works & Engineering: Kevin Wilson, Assistant County Administrator, provided
the Board with a copy of the March 2017 Cudjoe Finance Status; gave an update on the deep
injection well; Mr. Wilson made a power point presentation titled Marathon Library Solar
Option Reconciliation. After discussion, motion was made by Commissioner Rice and
seconded by Commissioner Kolhage granting approval of staff recommendation to include roof
top solar as an owner option (alternate) to be bid by the proposers and decide at the time of
award whether to accept that option based on cost and policy. Roll vote was taken with the
following results:
Commissioner Carruthers
No
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
No
Motion carried.
PLANNING & ENVIRONMENTAL, BUILDING &
COMPLIANCE DEPARTMENTS
During discussion, of the following item, Commissioner Rice excused himself.
H3 Christine Hurley, Assistant County Administrator; and Roman Gastesi, County
Administrator, addressed the Board concerning approval to negotiate a contract with AECOM
Technical Services, Inc. ( AECOM) for Professional Transportation Planning Services to perform
the biennial Travel Time and Delay Study for the US 1 Corridor and for general transportation
planning assistance. The selection is based on the ranking of the responses received on January
19, 2017 to RFQ- 101 -0- 2017 /11. If unable to negotiate successfully with AECOM, approval to
negotiate with the next highest ranked firm, Trident Engineering, LLC, and the next successive
firm until an agreement is reached. After discussion, motion was made by Commissioner
Kolhage and seconded by Commissioner Murphy granting approval of the item. Motion carried
unanimously, with Commissioner Rice not present.
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After further discussion, motion was made by Commissioner Carruthers and seconded by
Commissioner Kolhage directing staff to add in a Work Order, with the selected firm, to do an
analysis of where the traffic is coming from and what we can do about it. Motion carried
unanimously, with Commissioner Rice not present.
Commissioner Rice returned to the meeting and took his seat.
COUNTY ADMINISTRATOR
N2 Phil Goodman, Chairman of Florida Keys Mosquito Control addressed the Board
concerning the Wolbachia Mosquito. Mr. Goodman introduced the Board to Dr. Stephen
Dobson, Professor of Entomology at the University of Kentucky and CEO of Mosquito Medic.
Dr. Dobson made a brief presentation to the Board regarding the Wolbachia Mosquito and the
trial that will be conducted in Stock Island. The Board took no official action.
PLANNING & ENVIRONMENTAL, BUILDING &
COMPLIANCE DEPARTMENTS
H4 Christine Hurley, Assistant County Administrator, addressed the Board concerning the
correction of a scrivener's error to add the legal description as Exhibit A of an Interlocal
Agreement (ILA), approved by the BOCC on December 14, 2016, between Monroe County and
City of Marathon transferring 52 low income and 3 very low income (55 total) Affordable
Housing ROGO Allocations from Monroe County to the City of Marathon. This ILA is proposed
by Keys Affordable Development III, LLC, for a project that proposes developing 55 new
affordable housing units and is applying for state low income housing tax credits (LIHTC). The
following individual addressed the Board: Nick Batty representing the Toppinos. Bob Shillinger, M
County Attorney; and Roman Gastesi, County Administrator addressed the Board. After,
discussion, motion was made by Commissioner Murphy and seconded by Commissioner Rice to
defer approval of the item until the Marathon meeting then we will revisit the status of it, and
may ask for a longer term deferral, or a revisit of the underlying item. Motion carried
unanimously.
H7 The following individuals addressed the Board concerning approval of a Resolution, of
the Board of County Commissioners of Monroe County, Florida, directing the Monroe County
Planning and Environmental Resources Department to process an Ordinance to defer the
approval of new private applications for comprehensive plan or land development code
amendments, development agreements (including 380 development agreements), and minor and
major conditional use permits (excluding applications proposing only affordable housing
dwelling units), with proposed occupancy by "three unrelated people" or "two unrelated people
and any children related to either of them" of a dwelling unit, and applications utilizing the term
"lock- out," commencing March 15, 2017, until the BOCC can review and possibly amend the
comprehensive plan and land development code regarding the definitions of dwelling unit;
household; family and the undefined term "lock -out" of a dwelling unit; providing for expiration
within 365 days of the effective date of an interim development ordinance or when the
comprehensive plan and land development code amendments become effective, whichever
comes first: Jim Hendrick, representing Torch Key Properties (Patrick & Diane Colee); Dottie
Moses, Bill Hunter, Deb Curlee, Vice President of Last Stand. Christine Hurley, Assistant
3/15/2017 Page 14
County Administrator; and, Bob Shillinger, County Attorney, addressed the Board. After
discussion, motion was made by Commissioner Murphy and seconded by Commissioner
Carruthers adopting the following Resolution, as amended, and read into the record by Ms.
Hurley, as follows:
Approval of a Resolution of the Board of County Commissioners of Monroe County,
Florida, directing the Monroe County Planning and Environmental Resources Department to
process an Interim Development Ordinance to defer the approval of new applications pie or
received applications that have not been fully approved for comprehensive plan or land
development code amendments, development agreements (including 380 development
agreements), and minor and major conditional use permits (excluding applications proposing
only affordable housing dwelling units), with proposed occupancy by "three unrelated people"
or "two unrelated people and any children related to either of them" of a dwelling unit, and
applications utilizing the term "lock- out," commencing March 15, 2017, until the BOCC can
review and possibly amend the comprehensive plan and land development code regarding the
definitions of dwelling unit; household; family and the undefined term "lock -out" of a dwelling
unit; providing for expiration within 365 days of the effective date of an interim development
ordinance or when the comprehensive plan and land development code amendments become
effective, whichever comes first.
RESOLUTION NO. 087 -2017
Said Resolution is incorporated herein by reference.
Roll call vote was unanimous.
SOUNDING BOARD
Q1 Dave Richardson, representing Air Methods, addressed the Board concerning LifeNet's
request for an annual subsidy in the amount of $400,000.00. The Board took no official action.
COMMISSIONERS' ITEMS
L3 Christine Hurley, Assistant County Administrator, addressed the Board concerning
approval of a Resolution of the Board of County Commissioners of Monroe County, Florida
directing the Monroe County Planning and Environmental Resources Department to process an
ordinance to defer the approval of new private applications utilizing Monroe County Code
Section 139 -2 (affordable housing incentive program) to transfer ROGO exemptions from
mobile homes to another location, commencing March 15, 2017, until the land development code
is amended to limit the transfer ROGO exemptions from mobile homes to only tier III designated
platted lots within the Improved Subdivision (IS) land use district and within the same ROGO
planning subarea for the development of single family detached dwelling units; as recommended
by the Affordable Housing Advisory Committee and the BOCC; providing for expiration within
365 days of the effective date of an interim development ordinance or when the land
development code amendments become effective, whichever comes first. The following
individuals addressed the Board: Bill Hunter and Deb Curlee, Vice President of Last Stand.
Motion was made by Commissioner Rice and seconded by Commissioner Kolhage granting
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approval of the item. After discussion, the motion was withdrawn by the maker and accepted by
the second. After further discussion, the item was continued to later in the day.
CLOSED SESSION
I1 Cynthia Hall, Assistant County Attorney, announced a Closed Session of the Board of
County Commissioners and the County's bargaining team to prepare for upcoming collective
bargaining negotiations with the International Association of Firefighters (IAFF) Local 3909.
Mayor Neugent declared the open session of the meeting closed. After the closed
session, the meeting was re- opened with all Commissioners present.
COMMISSIONERS' ITEMS
L1 The following individuals addressed the Board concerning the discussion and direction
from the Board of County Commissioners to address the request of the City of Marathon, City of
Key West, City of Key Colony Beach, City of Layton, Village of Islamorada, Last Stand of the
Florida Keys, The Federation, and the Ocean Reef Club Association for a policy change to the
Tourist Development Council: Deb Curlee, Vice President of Last Stand; Dottie Moses,
representing Island of Key Largo Federation of Homeowner's Association; Marty Pavlock,
representing Marathon Wild Bird Center; Bernard Spinrad, representing Friends of Old Seven &
DAC III; Loyal Eldridge, representing Marathon Garden Club; Deb Gillis, representing
Islamorada, Village of Islands; Mike Forester, Brian Schmitt, Michelle Coldiron, representing
the City of Marathon; Harold Wheeler, representing the Tourist Development Council; Craig
Cates, representing the City of Key West; Rita Irwin, Jodi Weinhofer, representing the Lodging
Association of the Florida Keys & Key West; Daniel Samess, representing the Marathon
Chamber of Commerce; Virginia Panico, representing the Key West Chamber of Commerce; and
Mike Morawski, representing Ernest Hemingway Home & Museum. Bob Shillinger, County
Attorney; and, Christine Limb ert-B arrows, Assistant County Attorney addressed the Board.
After discussion, motion was made by Commissioner Rice and seconded by
Commissioner Kolhage to fund the cities, the same as the county, up to 100 %. Roll call vote
was taken with the following results:
Commissioner Carruthers
No
Commissioner Kolhage
Yes
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
After discussion, motion was made by Commissioner Rice and seconded by
Commissioner Murphy that the Bricks and Mortar capital funds stay in the Bricks and Mortar
funds account unless the DAC makes a special request which will come to the BOCC. Motion
carried unanimously.
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After discussion, motion was made by Commissioner Rice and seconded by
Commissioner Carruthers that we change the not for profit percentage up to 75% and that their
in -kind portion constitutes no more than 50% of their match. Roll call vote was unanimous.
PUBLIC HEARINGS
PI The second of three Public Hearings was held to consider a Resolution by the Monroe
County Board of County Commissioners transmitting to the State Land Planning Agency an
Ordinance by the Monroe County Board of County Commissioners amending Monroe County
Comprehensive Plan Policy 101.5.30 to include the definition of height; creating Policy 101.5.31
to address height exceptions for non - habitable architectural decorative features within the Ocean
Reef master planned community; and creating Policies 101.5.32 and 101.5.33 to provide certain
Yes
exceptions to the height limit in order to protect property from flooding and reduce flood
No
insurance costs by establishing standards when a structure can elevate above FEMA base flood
Yes
elevation and including a maximum height limit; providing for severability; providing for repeal
Yes
of conflicting provisions; providing for transmittal to the State Land Planning Agency and the
7R
Secretary of State; providing for inclusion in the Monroe County 2030 Comprehensive Plan;
>
providing for an effective date. The following individuals addressed the Board: Deb Curlee,
Vice President of Last Stand; and, Dottie Moses, representing Island of Key Largo Federation of
Homeowner Association. Christine Hurley, Assistant County Administrator; and, Bob
Shillinger, County Attorney addressed the Board. The final Public Hearing will be held, April
12, 2017, in Marathon.
P2 A Public Hearing was held to consider adoption of an Ordinance amending Sec. 2 -347 to
El
add investigative services to the class of services currently eligible for exemption from
competitive bidding and amending Sec. 2 -346 to provide a definition of "investigative services ".
Motion was made by Commissioner Murphy and seconded by Commissioner Rice to adopt the
following Ordinance. Roll call vote was taken with the following results:
Commissioner Carruthers
Yes
Commissioner Kolhage
No
Commissioner Murphy
Yes
Commissioner Rice
Yes
Mayor Neugent
Yes
Motion carried.
ORDINANCE NO. 001 -2017
Said Ordinance is incorporated herein by reference.
COMMISSIONERS' ITEMS
L3 Motion was made by Commissioner Kolhage and seconded by Commissioner Murphy to
adopt the following Resolution as re- drafted by Christine Hurley, Assistant County
Administrator, and read into the read by Bob Shillinger, County Attorney, as follows:
3/15/2017 Page 17
A Resolution of the Board of County Commissioners of Monroe County, Florida, directing staff
of the Monroe County Planning and Environmental Resources Department to process an Interim
Development Ordinance which defers the approval of new private applications or received
applications that are not yet approved, commencing March 15, 2017, utilizing: 1. Monroe
County Code Section 139 -2 (Affordable Housing Incentive Program) to transfer ROGO
exemptions from mobile homes to another location; or 2. Monroe County Code Section 138 -
22(b) (transfer of ROGO exemptions off site) to transfer market rate units after an affordable
housing unit has been awarded to another location until the Land Development Code is amended
to consider: a. Limiting the transfer of market rate ROGO exemptions to receiver site properties
that meets all of the following criteria: i. receiver site is a Tier III designated platted lot; and ii.
receiver site is a platted lot within the Improved Subdivision (IS) Land Use District or the Urban
Residential Mobile Home (URM) Land Use District; and iii. receiver site is a platted lot located
within the same ROGO planning subarea; and iv. receiver site property is not a working
waterfront; as recommended by the Affordable Housing Advisory Committee and the BOCC;
providing for expiration within 365 days of the effective date of an Interim Development
Ordinance or when the Land Development Code amendments become effective, whichever
comes first. Motion carried unanimously.
RESOLUTION NO. 088 -2017
Said Resolution is incorporated herein by reference.
COUNTY ADMINISTRATOR
N1 Roman Gastesi, County Administrator, directed the Board to the County Administrator's El
written report for March 2017. Said report is incorporated herein by reference. Mr. Gastesi
reported that five community meetings have been held so far and that six are scheduled for next
week in Marathon and Key West.
Rhonda Haag, Sustainability Coordinator; and Roman Gastesi, County Administrator,
addressed the Board concerning the following two items:
N4 Approval to enter into a $21,499.00 Task Order 1 for CEI and construction
administration services for the 290 air curtain installation, under the on -call contract with Amec
Foster Wheeler, Inc. for Category B canal infrastructure engineering services.
N5 Approval to enter into a $87,762.00 Task Order 2 for CEI and construction
administration services for the canal 83 muck removal / backfilling/ air curtain installation, under
the on -call contract with Amec Foster Wheeler, Inc. for Category B canal infrastructure
engineering services.
After discussion, motion was made by Commissioner Kolhage and seconded by
Commissioner Rice granting approval and authorizing execution of Items N4 and N5. Roll call
vote was taken with the following results:
3/15/2017 Page 18
Commissioner Carruthers
Commissioner Kolhage
Commissioner Murphy
Commissioner Rice
Mayor Neugent
Motion carried.
Yes
No
Yes
Yes
Yes
COUNTY ATTORNEY
01 Bob Shillinger, County Attorney, directed the Board to the County Attorney's written
report for March 2017. Said report is incorporated herein by reference. Mr. Shillinger advised
the Board that he received a call from the Bureau of Land Management, who manages Wisteria
Island, requesting that the Board give input on the Sheriff s request that the island be closed to
the public during certain times of the day, due to public safety concerns. He advised the Board
that he will schedule an item for a Public Hearing in April, on a Resolution, to have a closure
order and that the Board can decide on it.
Mr. Shillinger addressed the Board concerning Gulf Seafood. He advised the Board that the
Bankruptcy Court has approved a settlement agreement between the seller and the bank and the
foreclosure appointing a receiver. Board granted Mr. Shillinger the authority to send a letter of
intent, expressing the Board's interest in buying the property, and outlining the steps that have
been taken to date to do that.
06 Kevin Wilson, Assistant County Administrator, addressed the Board concerning approval
to advertise for a Public Hearing to be held to consider adoption of an Ordinance amending
Sections 21 -46, 21 -70, 21 -71, 21 -72 and 21 -75 of the Monroe County Code providing
definitions, providing for anti - scavenger clause and providing for rules, regulations and licensing
requirements and fees for specialty haulers and transfer stations pursuant to the solid waste
specialty hauler program. After discussion, motion was made by Commissioner Murphy and
seconded by Commissioner Rice to advertise for the Public Hearing. Motion carried
unanimously.
There being no further business, the meeting of the Board of County Commissioners was
adj ourned.
Kevin Madok, CPA, Clerk
and ex- officio Clerk to the
Board of County Commissioners
Monroe County, Florida
e& � 4, D. C.
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