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Item Q2M C ounty of f Monroe ELj » °o � BOARD OF COUNTY COMMISSIONERS /� r i � �� Mayor George Neugent, District 2 The Florida. Ke Se y I Mayor Pro Tern David Rice, District 4 Danny L. Kolhage, District I Heather Carruthers, District 3 Sylvia J. Murphy, District 5 County Commission Meeting May 17, 2017 Agenda Item Number: Q2 Agenda Item Summary #2999 BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources TIME APPROXIMATE: STAFF CONTACT: Mayte Santamaria (305) 289 -2500 N/A AGENDA ITEM WORDING: Approval of Supplemental # 5 to the Joint Participation Agreement QPA) AQN -53 with the Florida Department of Transportation (FDOT) for the county's transportation planning program. ITEM BACKGROUND: Since 2012, the County's transportation planning functions have been funded under a Joint Participation Agreement QPA) ANQ53 with the Florida Department of Transportation (FDOT). Supplemental Agreement #5 will extend the contract deadline to June 30, 2018. JPA AQN -53 authorizes reimbursement at 87.5% from FDOT for up to two full time transportation planning positions and for a transportation engineering consultant. The county uses this contract for transportation concurrency review, traffic engineering support, the biennial US 1 Arterial Travel Time and Delay Study, and to perform miscellaneous transportation planning studies. Additionally, funding is utilized for consultants to provide assistance for private development review; maintenance and updates to the long -range transportation plans, comprehensive plan and /or land development code, as necessary. PREVIOUS RELEVANT BOCC ACTION: May 16, 2012 - Approval of JPA AQN -53 in the amount of $150,000 for the transportation program. April 17, 2013 - Approval of Supplemental #1 to increase the JPA to $380,000. May 21, 2014 - Approval of Supplemental #2 to increase the JPA to $610,000. April 15, 2015 - Approval of Supplemental #3 to increase the JPA to $910,000. March 23, 2016- Approval of Supplemental #4 to increase the JPA to $1,210,000. CONTRACT /AGREEMENT CHANGES: Supplemental Agreement # 5 time extension STAFF RECOMMENDATION: Approval DOCUMENTATION: FDOT Letter - Time extension of JPA Supplemental Joint Participation Agreement # 5 FINANCIAL IMPACT: Effective Date: 07/01/2017 Expiration Date: 06/30/2018 Total Dollar Value of Contract: $1,210,000 Total Cost to County: $151,250 Current Year Portion: Budgeted: Yes Source of Funds: 125 - 50519 - 530490- GW1201- 530310 (FDOT JPA AQN -53) CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Revenue Producing: Grant: FDOT JPA AQN -53 County Match: 12.5% Insurance Required: Additional Details: If yes, amount: REVIEWED BY: Mayte Santamaria Completed Assistant County Administrator Christine Hurley 05/05/2017 11:53 AM Steve Williams Completed Jaclyn Carnago Completed Budget and Finance Completed Maria Slavik Completed Mayte Santamaria Completed Kathy Peters Completed Board of County Commissioners Pending 05/05/2017 10:56 AM Skipped 05/05/2017 12:08 PM 05/08/2017 8:45 AM 05/08/2017 10:53 AM 05/08/2017 12:31 PM 05/08/2017 12:42 PM 05/08/2017 2:01 PM 05/17/2017 9:00 AM DATE: May 4, 2017 TO: Ms. Mayte Santamaria Growth Management Division Planning & Environmental Resources 2798 Overseas Highway, Suite 400 Marathon, FL 33050 FROM: Kenneth Jeffries, Transportation Planner, District Six SUBJECT: EXTENSION OF TIME - JOINT PARTICIPATION AGREEMENT FM No. 252228- 1 -14 -07 - Contract No. AQN53 The time allotted for the completion of services on subject agreement dated June 21, 2012 will expire on June 30, 2017 In accordance with Section 4.03(a) of the JOINT PARTICIPATION Agreement, you may request a time extension. For your convenience, you may complete, sign, date and return this form to me. It is requested that the JOINT PARTICIPATION Agreement for the subject project be extended until June 30, 2018 for the following reason(s): The purpose of the time extension is to utilize available funds to Monroe County to continue transportation planning consulting services and retention of two staff position for a Transportation Planning Manager and Growth Management Transportation Planner. Agency: MONROE COUNTY BOCC APPROVED: Florida Department of Transportation By: /s/ NAME: (TYPED OR PRINTED) Harold Desdunes, P.E. Title: District Six — Dir. of Transportation Development Date: Date: N% wxv, . dot, state . fl . u s 4 ;Inn ;u8ua88Jl3V uolsua ;x3 ;oeJ ;uoO : 666Z) 5 # ;u9ua99J6br uol ;edlol ;Jed ;ulor le ;uauaalddng : ;uauayoe ; ;V STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 725,030-07 PUBLIC I PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT TII TI T 12/14 Number 5 Pagel of _ Financial Project No(s): 25222811407 (item- segment - phase - sequence) Contract No.: AQN53 Fund: SL Function: 215 Federal No.: DUNS No.: 80- 939 -7102 FLAIR Category: 088854 Object Code: 790015 & 750031 Org. Code: 55062010630 Vendor No.: F596000749054 Catalog of Federal Domestic Assistance Number. 20.205 Catalog of State Financial Assistance Number. 55.023 CFDA Title: CSFA Title: THIS AGREEMENT, made and entered into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and Monroe County BOCC 2798 Overseas Highway, Suit 40 0, Marathon, FL 33050 hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 21st day of June 2012 entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended hereto; and WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total Department Share of $1,058,750.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended Time Extension to provide funding assistance to Monroe County to continue the implementation of the Transportation Planning Program of the County. No changes to the project description y ;lnn ;uauaaaaBV u01sua ;x3 ;oea ;uoD : 666Z) 5 # ;ueweejBV uol ;edlolVed ;ulor le ;uauaalddng : ;uauayoe ; ;V 725 - 030-07 PUBLIC TRANSPORTATION 12/14 Page 2 of 2.00 Project Cost: Paragraph 3.00 of said Agreement is r increased/ [— decreased by $ 0.00 bringing the revised total cost of the project to $1,210,000.00 Paragraph 4.00 of said Agreement is r increased/ r - decreased by $ 0.00 bringing the Department's revised total cost of the project to $1,058,750.00 3.00 Amended Exhibits: Exhibit(s) of said Agreement is amended by Attachment "A ". 4.00 Contract Time: Paragraph 16.00 of said Agreement June 30th 2018 5.00 E- Verify Vend ors /Contractors: 1. shall utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the Vendor /Contractor during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E- Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. y ;lnn ;uGwGGJBV uolsua ;x3 ;oeJ ;uoO : 666Z) 5 # ;ueweeJ6br uol ;edlol ;Jed ;ulor le ;uGwGlddng : ;uGwt43e ; ;V 725-030 -07 PUBLIC TRANSPORTATION 12/14 25222811407 Financial Project No(s) Page 3 of Contract No. AQN53 Agreement Date Except as hereby modified, amended or changed, all other terms of said Agreement dated June 21st 2012 and any subsequent supplements shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written. Monroe County BOCC AGENCY NAME FDOT See attached Encumbrance Form for date of Funding Approval by Comptroller SIGNATORY (PRINTED OR TYPED) Mie7MTM;7= TITLE LEGAL REVIEW DEPARTMENT OF TRANSPORTATION Harold Desdunes P.E. DEPARTMENT OF TRANSPORTATION Director of Transportation Development: TITLE 1 i � y ;Inn ;uauaaaJBV uolsua ;x3 ;oeJ ;uoO : 666Z) 9 # ;uawaaft uol ;edlol ;Jed ;ulor le ;uauaalddng : ;uauayoe ; ;V 725030 -07 PUBLIC TRANSPORTATION 12/14 Page 4 of 25222811407 Financial Project No(s) Contract No. AQN53 Agreement Date ATTACHMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and Monroe County BOCC 2798 Overseas Highway, Suite 400, Marathon, FL 33050 dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): Extend the Joint Participation Agreement for a period of one year. No funds are being added. i. Project Cost: As Approved As Amended Net Change $1,210,000.00 $1,210,000.00 $0.00 Total Project Cost $1,210,000.00 $1,210,000.00 $0.00 II. Fund Participation: As Approved As Amended Net Change Department: $1,058,750.00 $1,058,750.00 $0.00 Agency: $151,250.00 $151,250.00 $0.00 $0.00 Total Project Cost $1,210,000.00 $1,210,000.00 $0.00 Comments: y ;Inn ;u8ua88Jl3V uolsua ;x3 ;oeJ ;uoO : 666Z) 5 # ;uewee 6br uol ;edlol ;Jed ;ulor le ;uauaalddnS : ;uauayoe ; ;V 725.030-07 PUBLIC TRANSPORTATION 12114 Page 5 of III. MULTI -YEAR OR DEFERRED REIMBURSEMENT PROJECT FUNDING If a project is a multi -year or prequalified project subject to paragraphs 4.10 and 17.20 of this agreement, funds are programmed in the Department's Work program in the following fiscal year(s): FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY Project years may be advanced or deferred subject to Legislative appropriation or availability of funds.