09/17/2014 AgendaREVISED AGENDA
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Any person who wishes to be heard shall provide the Clerk with his or her name and residence
and the agenda item on which he or she wishes to be heard. Such information shall be on a card
provided by the County. Once public input begins, there will be no further speaker cards
allowed to be submitted to the Clerk for that subject. An individual has three minutes and a
person representing an organization has five minutes to address the Board (except that
individuals wishing to speak during public hearings pertaining to land use issues will have five
minutes). The first person representing the organization will be allowed the five minutes.
Subsequently, all other speakers on behalf of that organization have three minutes to address the
Board. Once an individual has addressed the Board, he or she will not be permitted to return to
the podium for follow -up comments, unless the issue involved is quasi judicial in nature. In that
case, the applicant may return to the podium to conclude his or her position at the end of the
public hearing.
ADA ASSISTANCE. If you are a person with a disability who needs special accommodations
in order to participate in this proceeding, please contact the County Administrator's Office, by
phoning (305) 292 -4441, between the hours of 8:30 a.m. - 5:00 p.m., no later than five (5)
calendar days prior to the scheduled meeting, if you are hearing or voice impaired, call "711 ".
Please note that all time approximate items are listed in bold.
Wednesday, September 17, 2014
Marathon Government Center
2798 Overseas Highway, MM 47.5 (Gulf)
Marathon, Florida
9:00 A.M. - Regular Meeting
9:15 A.M .- Land Authority Governing Board
9:30 A.M. - Fire & Ambulance District 1
Board of Governors
3:00 P.M. - Public Hearings
TIME APPROXIMATE REGULAR MEETING
9:00 A.M. CALL TO ORDER
SALUTE TO FLAG
A%/ ADDITIONS, CORRECTIONS, DELETIONS f,/ C
B%/ PRESENTATION OF AWARDS
1,/ Mayor's Proclamation observing the week of October 5 -11, 2014
as Fire Prevention Week in Monroe County. This year's theme is
"Working Smoke Alarms Save Lives ". VIEW
C. BULK APPROVALS — MAYOR MURPHY
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Approval for the Key West Branch Library to close on Saturday,
October 25, 2014. VIEW
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Approval of annual update to Exhibit A as per the Memorandum of
Understanding (MOU) between Monroe County and the University
of Florida (UF) effective October 1, 2006 that specifies FY 2015
payroll costs for the jointly funded Extension Agent positions.
VIEW
/,
Approval of Request for Amendment -PSO# 2012/7 -2 for
Passenger Facility Charge Application Number 15 with Newton
and Associates, Inc. VIEW
Approval of Jacobs Project Management Co.'s Task Order #12/14-
32 for the Services Authorized: EYW RW 27 EMAS CA & RPR —
PSO #32. VIEW
Approval of Collateral Assignment of Lease by Marathon Aviation
Associates, LLC, a Florida limited liability company, hereinafter
ASSIGNOR and CENTENNIAL BANK, an Arkansas corporation,
hereinafter ASSIGNEE. VIEW
Approval of Collateral Assignment of Lease and Sublease by
Marathon Aviation Associates, LLC, a Florida limited liability
company, hereinafter ASSIGNOR and CENTENNIAL BANK, an
Arkansas corporation, hereinafter ASSIGNEE. VIEW
Approval of Modification #002 to the Federally Funded
Weatherization Assistance Program (WAP), grant Agreement #
14WX- OG- 11 -54 -01 -039 between Monroe County Board of
County Commissioners (Monroe County Social Services) and the
State of Florida, Department of Economic Opportunity. VIEW
Approval of Modification #001 to the Federally Funded Low
Income Home Energy Assistance Program (LIHEAP), grant
Agreement # 14EA- OF- 11 -54 -01 -019 between Monroe County
Board of County Commissioners (Monroe County Social Services)
and the State of Florida, Department of Economic Opportunity.
VIEW
Approval of an Agreement for Disposal of Remains between
Allen -Beyer Funeral Home and Monroe County Board of County
Commissioners, Monroe County Social Services for the contract
period of 10/16/2014 through 10/15/2015. VIEW
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C. BULK APPROVALS — CONTINUED
Approval of an Agreement for Disposal of Remains between
Dean -Lopez Funeral Home and Monroe County Board of County
Commissioners, Monroe County Social Services for the contract
period of 10/16/2014 through 10/15/2015. VIEW
Approval of an Agreement for Disposal of Remains between
Castillo & Thurston's Key West Mortuary and Monroe County
Board of County Commissioners, Monroe County Social Services
for the contract period of 10/16/2014 through 10/15/2015. VIEW
Request Approval of Amendment #002 to the Alliance for Aging,
Inc. Standard Contract, Older Americans. Act (OAA) Contract AA-
1429 between the Alliance for Aging, Inc. (AAA) and the Monroe
County Board of County Commissioners (Social Services /In home
and nutrition programs) for the current contract period of 1/1/14 to
12/31/14. VIEW
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Request approval of Contract US -1551, Nutrition Services
Incentive Program (NSIP) between the Alliance for Aging, Inc.
(AAA) and the. Monroe County Board of County Commissioners
(Social Services /In home and nutrition programs) for the contract
period of 10/1/14 to 12/31/15. VIEW
Request approval of Amendment #001 to the Alzheimer's Disease
Initiative Program (ADI) Contract #K-Z1497 between the Alliance
for Aging, Inc. (AAA) and Monroe County Board of County
Commissioners (Monroe County Social Services /In Home
Services) for the contract period of 7/1/14 to 6/30/15. VIEW
Approval of all four (4) hauler's (Waste Management, Marathon
Garbage, Keys Sanitary and Ocean Reef) Solid Waste Franchise
Agreement's Revised Exhibit II, Rates for Collection and
Maintenance Fees, to become effective FY 2015. VIEW
Approval of Solid Waste Franchise Agreement's Revised Exhibit
V, fees for "Special Services," to become effective FY 2015.
VIEW
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Approval of a Month to Month agreement with E E & G
Environmental Services, LLC for professional beach cleaning,
maintenance and beautification at Higgs Beach, Key West. This
project is funded by the TDC. VIEW
Approval of a resolution to amend the Personnel Policies and
Procedures Manual. VIEW
Approval to accept proposal for Renewal from Travelers Casualty
and Surety Company of America through Arthur J. Gallagher for
Crime Insurance at a cost of $13,731.39 for a 3 year premium and
can be paid in annual installments of $4,577.13, with staff signing
the necessary forms. VIEW
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C. BULK APPROVALS — CONTINUED
Approval to accept renewal with VFIS to provide Portable
Equipment and Emergency Apparatus Insurance and authorize the
Risk Management Administrator to sign the Florida Consent -To-
Rate/ Excess Rate Application. VIEW
Approval to accept proposal from The Florida Municipal Insurance
Trust Agreement #386 to provide General Liability, Vehicle
Liability and Public Officials /Employee Practices Liability and
Excess Workers' Compensation. VIEW
�UApproval to Amend contact with Key West Urgent Care, Inc. to
G provide testing for Nicotine products.
Approval to Amend contract with New Truman Medical to provide
testing for Nicotine products. VIEW
Approval to accept proposal from Arthur J. Gallagher for Statutory
Accidental Death & Dismemberment Coverage (Florida Statute
112.91) for Firefighters with Hartford Life and Accident Insurance
Company at a cost of $7,911.00 for a two year premium, with staff
signing the necessary forms. VIEW
Approval of Amendment No. 1 to the Pharmacy Benefit
Management Services Agreement with Envision Pharmaceutical
Services, LLC, extending the contract through September 30,
2017. VIEW
Approval to advertise a public hearing to approve an ordinance of
the Monroe County Board of County Commissioners amending
Section 25 -2 of the Monroe County Code; Providing for 45 MPH
on CR 905 from C905A to 1.4 miles north of C905A and
correcting speed zones to correctly reflect posted speed limits.
VIEW
Approval to execute a Local Agency Program Agreement (LAP)
with the Florida Department of Transportation (FDOT) for the
design of a• scenic viewing area at the Big Pine Swimming Hole.
This project is funded at 100% by the FDOT through the
Transportation Alternatives Program. VIEW
Approval of revisions to the county's skate park rules and Skate
Park Waiver and Release of Liability. VIEW
Approval of a Third Amendment to Contract for Professional
Services for the ADA Compliance Segments #1 & #2 Combined
Contract with K2M Design, Inc. adjusting the Architectural fee
based on the actual construction costs. This contract is funded
from the one -cent infrastructure tax. VIEW
y� Receipt of monthly report on change orders reviewed by the
County Administrator's Office. VIEW
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C. BULK APPROVALS — CONTINUED
4) Approval of an Option to Renew and..Amendment to reflect
Personnel Changes to the Agreement with the Florida Keys
Council of the Arts (FKCA) in order to renew the Administrative
Agreement for the second year and to' show personnel rate
changes. VIEW
x l� Approval of various resolutions for the transfer of funds and
resolutions for the receipt of unanticipated revenue. VIEW
Approval to allocate Police Facilities Impact Fees for the purchase
of five (5) MCC7100 Consoles with Laptops for a new back -up
dispatch center. VIEW
;44� Approval to reject all proposals for the construction of the Blimp
Road Ramp Repairs on Cudjoe Key and approval to readvertise a
new Request for Proposals (RFP). VIEW
X 1V Approval of a First Amendment to the Agreement — Legal Aid
Funding with Legal Services of Greater Miami, Inc. d/b /a Legal
Services of the Florida Keys Funding extending the agreement for
an additional five (5) years to provide legal aid services in
accordance with Ordinance No. 016 - 20014 and F.S. 29.008(3)(a).
`Florida Statutes. VIEW
\ A on pagt.
D. URIST DEVELOPMENT COUNCIL
A V Approval of the 2014/2015 Monroe County Tourist Development
Council Marketing Plan. VIEW
/, Approval of an Amendment to Agreement with Pigeon Key
Foundation, Inc. to revise Exhibit A outlining scope of services for
the Pigeon Key Solar Hot Water project. VIEW
Approval of an Amendment to Agreement with Nick Sheahan
Scholarship Fund, Inc. to extend the reimbursement deadline date
from July 30, 2014 to September 30, 2014 to allow payment of a
late submission of invoices. VIEW
Announcement of one vacant position on the Tourist Development
Council District II Advisory Committee "At Large" appointment.
Position is being advertised due to the end of term for Mr. Kevin
Freestone. VIEW
Announcement of one vacant position on the Tourist Development
Council District III Advisory Committee "At Large" appointment.
Position is being advertised due to the end of term for Mr. Bernard
Spinrad. VIEW
Announcement of one vacant position on the Tourist Development
Council District IV Advisory Committee "At Large" appointment.
Position is being advertised due to the resignation of Mr. H.B.
"Hal" Barrett. VIEW
E. STAFF REPORTS
AIRPORTS
BUDGET & FINANCE
EMERGENCY SERVICES
EMPLOYEE SERVICES
PUBLIC WORKS /ENGINEERING /PROJECT MANAGEMENT
6.
GROWTH MANAGEMENT
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INTERGOVERNMENTAL AFFAIRS
INFORMATION TECHNOLOGY -7imt AFJOIXimate
ADJOURNMENT
9:15 A.W ' LAND AUTHORITY GOVERNING BOARD
it Approval of the minutes for the August 20, 2014 meeting. VIEW
,Y Approval of a contract to purchase Block 14, Lot 16, Cutthroat
Harbor Estates First Addition on Cudjoe Key for conservation.
VIEW
Approval to add 1012 Fleming Street in Key West to the
Acquisition List as an affordable housing site. VIEW
Commissioner Neugent — Approval to reappoint Mitchell Cook to
the Land Authority Advisory Committee. VIEW
4. Commissioner Rice — Approval to reappoint Barbara Neal to the
Land Authority Advisory Committee. VIEW
ADJOURNMENT
v A.M. GV FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
1%/ Report
2✓ Approval to enter into a Lease Agreement with Sugarloaf
Volunteer Fire Department, Inc., for the housing of career
firefighters assigned to Sugarloaf Fire Station #10 ensuring fire
and EMS coverage, and approval of a facilities use agreement
between MCFR and Sugarloaf School for the use of their
workout facility for physical fitness; and authorization for Fire
Chief to execute all necessary documents. VIEW
3V Approval to issue a request for proposal (RFP) for
Maintenance of Monroe County Fire Rescue Ambulances and
Other Vehicles. VIEW
ADJOURNMENT
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DIVISION OF GROWTH MANAGEMENT — BULK APPROVALS
A v Approval of the Eleventh (11 th) Amendment to the Agreement for
Professional Services with Keith and Schnars P.A., (K &S), with no
change to the total contract price, to combine the 9th Amendment
(reorganized the remaining tasks and schedule of the project and
the 10th Amendment (added a task to collect noise data to establish
a noise baseline) in order to clarify the total payments under both
amendments. VIEW
Approval to advertise a Request for Proposals (RFP) seeking a
vendor to provide post- disaster response and recovery services for
marine debris and vessel removal and waiving the requirement for
local preference based on market ,conditions and federal
procurement regulations. VIEW
Approval of an Interlocal Agreement between Monroe County and
the City of Marathon Transferring Affordable Housing
Allocations, according to a prior approval by the BOCC of an
agreement with Little Palm Cottages, LLC. VIEW
X Approval of the Monroe County Area of Critical State (ACSC)
Annual Work Program Report, pursuant to Rule 28- 20.140,
F.A.C., which will be sent to the Ddpartment of Economic
Opportunity (DEO). VIEW
/1v DIVISION OF GROWTH MANAGEMENT
IV A report to the Board, providing documentation associated with the
annual audit requirement described in Sec. XVII of the December
12, 2012 Agreement with Pumpout USA (Contractor) as amended
on March 20, 2013 and again on July 17, 2013, including an
Agreed Upon Procedures Report and an Independent Accountants'
Compilation Report, detailing reporting procedures performed by
the accountant and the revenue and expenses incurred by the
Contractor for the operation of the mobile vessel pumpout service
in 2013. VIEW
MONROE COUNTY SHERIFF DEPARTMENT
1 99 Approval of request for expenditure from the Law Enforcement
Trust Fund. VIEW
1�1� Approval of the final program reports for DCF Criminal Justice
Mental Health and Substance Abuse Reinvestment Grant as
outlined in DCF's closeout guidelines. VIEW
Approval of resolution terminating the Criminal Justice Mental
�J Health and Substance Abuse Planning Council, and appointments
of representatives to the Council, and rescinding prior resolution
289 -2010. VIEW
J. MONROE COUNTY SHERIFF DEPARTMENT - CONTINUED
Approval of Second Amendment to Contract for Law Enforcement
A V
and Security Services at Key West Airport with the Monroe
County Sheriff s Office and the BOCC. VIEW
/V Approval of Second Amendment to Contract for Local Police
Services with the City of Marathon, the Monroe County Sheriffs
Office and the BOCC. VIEW
K. PUBLIC WORKS /ENGINEERING
10:00 A.M. / "' Approval of the supplemental study of the Big Pine Academy
School Zone /Crossing Analysis. VIEW (DELETED)
10:30 A.M A request to allow staff to explore the potential to transfer
ownership of Watson Field in Big Pine Key to Monroe County (at
no cost to the county) for use as a park in perpetuity. VIEW
MONROE COUNTY HOUSING AUTHORITY
Approval of a resolution of the Board of County Commissioners of
/ Monroe County, Florida approving and authorizing the Monroe
County Social Services Department to implement the Legislative
SHIP Special Needs set aside for Fiscal Years 2013 -2014 and
2014 -2015; and providing for an effective date. VIEW
COMMISSIONERS' ITEMS
COMMISSIONER CARRUTHERS - Approval to reappoint
Julie Fondriest to the Tourist Development Council. VIEW
—2-96-P.Nfr -215 COMMISSIONER CARRUTHERS - A presentation by Dig
Deep Cudjoe on the advantages of a Deep Well Plan vs a Shallow
Well for the Cudjoe Regional Sewer System. VIEW DELETED)
COMMISSIONER CARRUTHERS - Approval o a resolution
` t! supporting legislation that would authorize members of local
government advisory committees to use communications media
technology to attend committee meetings. VIEW p L40 IG S p drat if '
COMMISSIONER NEUGENT — Approval of a resolution of the
Monroe County Board of Commissioners,, applauding the Ocean
Conservancy & Florida Keys National Marine Sanctuary for their
efforts in organizing and carrying out a keys wide beach cleanup to
take place on 20, September 2014. VIEW '
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N. CQUNTY CLERK
Report —PAM Sri J eK
Official approval of the Board of County Commissioners minutes
from the July 16` 2014 regular meeting, July 23` and 24` 2014
regular meeting (previously distributed)
Av Approval of Warrants (including payroll) for the month of August,
2014. VIEW
/, Approval of FKAA invoices greater than $50,000 (to include
salaries), relating to the Cudjoe Regional, Wastewater System
Project. VIEW
9:45 A.M.
O. COUNTY ADMINISTRATOR
Report VIEW
A Approval of a resolution of the Board of County Commissioners of
Monroe County in support of designating that portion of US 1 /S.R.
5 between Card Sound Road in Miami -Dade County and C.R. 905
in Monroe County (18 -Mile Stretch) , as "Purple Heart Trail ".
VTFW
Approval of a resolution of the Board of County Commissioners of
Monroe County in support of designating the Indian Key Bridge
over Indian Key Channel on US 1/SR 5 as the "Indian Key Irving
R. Eyster Bridge ". VIEW
Presentation on the modeling being used in Monroe County's
Coastal Flood Risk Study being conducted as part of FEMA's
flood hazard map update process currently underway. VIEW
Approval to advertise a Request for Bids for the construction and
installation of a culvert on Canal #472 on Geiger Key, the 3`
ranked canal project in the Canal Management Master Plan. VIEW
Approval of Amendment No. 1 with AMEC Environment &
Infrastructure, Inc. to provide additional services related to
engineering support during construction for the 3` ranked culvert
demonstration project at Canal #472 Geiger Key as funded under
DEP grant S -0723. VIEW
Approval of Grant Agreement S -0723 from the Florida Department
of Environmental Protection (FDEP) for funding of construction
support services and the installation of a culvert on Canal #472
Geiger Key, the 3` ranked canal demonstration project in the
Canal Management Master Plan. The project will be funded up to
$100,000 in funds provided by FDEP. VIEW
Approval of a resolution of the Board of County Commissioners of
Monroe County, Florida urging the United States Congress to
support the pennanent, mandatory full funding of the Payment in
Lieu of Taxes (PILT) program. VIEW
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COUNTY ATTORNEY. .
Report
Authorization to initiate litigation against Scott Wile and Darla
Rae Legrave and their property located at 569 Bonito Avenue, Key
Largo, Florida, to seek compliance with the County Code and
enforce a lien arising from Code Compliance Case Number
CE13040146. VIEW
% 3%/ Presentation of an offer by Maria Christina Ruiz, the property
owner of a property located at 1 West Cypress Terrace, Key West,
Florida for a release of code compliance lien imposed in Code
Case CE 11040080 in exchange for payment of a reduced amount
of fines. VIEW
Authorization to initiate litigation against Key Largo Service
Station LLC and their property located at 418 Harbor- Le, Dtiek
Key Florida 98210 Overseas Highway, Key Largo, Florida, to
` seek compliance with the County Code and to enforce a lien
arising from code compliance case number CE1112008 1. VIEW
Authorization to initiate litigation against Ray W. Thompson, Jr.
and Robert C. Thompson and their property located at 118
Buttonwood Avenue, Key Largo, Florida to seek compliance with
the County Code and enforce a lien arising from code compliance
case number CE1211065. VIEW
Approval of Agreement with Marr and Associates Appraisal
Company, Inc. for an appraisal of Lot 1, Block 1, Treasure Cove
Subdivision No. 2 Key Largo and consultant services if necessary.
VIEW
Approval of report summarizing commissioners' comments at a
public meeting convened by Representative Holly Raschein on
August 25, 2014 in Marathon regarding workforce housing.
VIEW
3:00 P.M.
Q. PUBLIC HEARINGS
1. Public Hearing regarding the issuance of a Class B Certificate
of Public Convenience and Necessity (COPCN) to Florida Keys
Ambulance Service, Inc. (FKAS) for the operation of a non -
emergency medical transportation service for the period
September 17, 2014 to September 16, 2016. VIEW
2. A public hearing to consider a final plat submittal by Habitat
for Humanity of the Upper Keys, on behalf of Monroe County
being a replat of a portion of Block 3, Mandalay Subdivision,
Plat Book 1, Page 194 of the public records of Monroe County,
Florida located within Section 6, Township 62 South, Range 39
East, Monroe County Florida. VIEW
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3:00 P.M. Q. PVLIC HEARINGS - CONTINUED
, ,,X A public hearing to consider a resolution transmitting to the
State Land Planning Agency an ordinance by the Monroe
County Board of County Commissioners amending the
Monroe County 2010 Comprehensive Plan by creating Policy
202.8.6 to allow the implementation of canal restoration pilot
projects by public entities (County, State or Federal) which
include the removal of organic material by vacuum dredge
from artificial canals characterized as having poor or fair
water quality within the 2013 Monroe County Canal
Management Master Plan to depths greater than minus six ( -6)
feet mean low water. (Legislative Proceeding) VIEW
A public hearing to approve an ordinance of the Monroe
County Board of County Commissioners amending Section 25-
2 of the Monroe County Code; Providing for 10 MPH speed
limit in designated areas on Duck Key. VIEW
A public hearing to consider an ordinance of the Board of
County Commissioners creating Section 22 -127., Chapter 22.
Special Districts in the Monroe County Code readopting
Ordinance 005 -1992 (creating the Duck Key Security District),
as amended by Ordinance No. 012 -1994 and Ordinance No.
041 -1994; amending Section 5. of Ordinance 005 -1992;
providing for term limits of advisory board members and
officers, providing for meeting frequency and attendance
requirements and providing for codification in the Monroe
County Code. VIEW
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Wednesday, September 17, 2014
TIMES APPROXIMATE
9:00 A.M-./ Board of County Commissioners Regular Meeting
9:15 A.M.` F1 /F5: Land Authority
9:30 A.M `/ G1 /G3: Board of Governors
VQ.39 `/ 1P3 "a r ty R tPP*Uy P3
9:45 A.M 04: County Administrator (FEMA Flood Hazard Mapping)
10:00 A.M / E8:Information Technology
10:30 A.M.✓ K2: Public Works (Watson Field)
12:00 P.M. Lunch Break
3:00 P.M. Q1 /Q5: Public Hearings
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