Item C36BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: fttember 17, 2014 Division: Public Works/Engineering
Bulk Item: Yes X No — Department. Proiect Management
Staff Contact Person/Phone #: Kevin Wilson X8797
AGENDA ITEM WORDING: Approval of a contract with William P. Horn Architect P.A. for
professional services associated with the renovation of the Sugarloaf Fire Station. This project is
funded through the one -cent infrastructure tax in the amount of $24,275.00.
ITEM BACKGROUND: Continuing improvements to the Sugarloaf Fire Dorm are needed to keep
the station operational. A structural evaluation and analysis will be performed to determine if the
existing fire station is structurally sound for a maximum of 5 to 7 years in normal weather events. If it
is structurally sound, William P. Horn Architect will proceed with design through construction
administration services to add four dormitory rooms and expand the east balcony to allow for a new
ADA compliant uni-sex restroom. This contract is in accordance to the Continuing Contract with
William P. Horn Architects as approved by the BOCC on December 16s` 2009 and as renewed on
November 20, 2013.
PREVIOUS RELEVANT BOCC ACTION: On January 18, 2012 the BOCC approved an
Agreement with the Sugarloaf Key Volunteer Fire Department (SKVFD) for repairs at the station to
include repair or replacement of the foundation; columns; walls; beams; ground slab and elevated slab,
and the replacement of upper roof supports. On May 16, 2012 the BOCC approved a First Amendment
to Contract with the SKVFD clarifying that payments made to the SKVFD will be made as
reimbursements, and proof of payment to the Construction Contractor by the SKVFD is needed The
reimbursement amount to the SKVFD was $150,000.00.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: $24,275.00 INDIRECT COST: BUDGETED: Yes F/Y 2015 No _
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $24.275.00 SOURCE OF FUNDS: 304
REVENUE PRODUCING: Yes _ No X AMOUNT PER MONTH Year
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APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM # C36
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Fconusawift- William P. Hom
Contract #
Effective Date:
09/17/14
Expiration Date:
Contract Purpose/Description:
Desi throw construction administration for the renovations at the S oaf Fire
Bnd for F/Y 2015
Contract Manager. Am Rigor
X4439
Project M t/Sto #1
(Nam)
(Ext.)
(apt #)
for BOCC meeting on 09/17/14
Asenda Deadline:
09AW14
CONTRACT COSTS
Total Dollar Value of Contract: $ $UX5.00 Cumat Year Portion: $ 0.00
Budgeted? Yes® No ❑ Account Codes: iL4-Q�4530310-
Grant: $
County Match: $ - - - -
ADDITIONAL COSTS
Estimated Ongoing Costa: S--/yr For:
CONTRACT REVIEW
Date In
Changes
Needed
Date Out
i
Division Director
Yes[] N00
J
Risk Management `
Yes[] Noq'
Li q
OALBANwLing
Yeso No[]
County Attorney y� y
Yes(] NoQ
•.. /s �+
CONTRACTFOR
PROFESSIONAL SERVICES
BETWEEN OWNER AND ARCHITECT/ENGINEER
FOR
RENOVATION OF THE SUGARLOAF FIRE STATION
In accordance with the Continuing Contract for Professional Services made and entered on the le day
of December 2009, and as renewed on the 2e day of November 2013, between Monroe County (the
"Owner" or "County"), and William P. Horn Architect, P.A. (the "Architect"), pursuant to Florida Statute
287.055 (2) (g) where services are to be rendered for projects in which the estimated construction costs
of each individual project under the contract does not exceed Two Million Dollars ($2,000,000.00), or for
study activity if the fee for Professional Services for each individual study under the contract does not
exceed Two Hundred Thousand Dollars ($200,000.00).
All terms and conditions of the referenced Continuing Contract for Professional Services shall apply to
this Contract, unless a revision or change is specifically modified and described.
This Contract is effective on the day of . 2014.
1. PROJECT SCOPE OF WORK:
• Architect to provide a Structural Engineers Evaluation of the existing building to
determine if the building as a whole is structurally sound enough to proceed with
renovations. Work is to include site observations and measurements; oversight of any
destructive testing and excavations for observations of hidden conditions; limited
exploratory demolition of excavation; documentation, such as photos, and sketches, as
required; signed and sealed written report of findings with remedial recommendations
and conclusion, including a statement on expected lifespan of building under normal use
and weather events.
• If the existing building is determined to be structurally sound, the Architect is to provide
design through construction administration services for the Renovation of the Sugarloaf
Fire Station to include the addition of four (4) dormitory rooms and expand the south
east balcony to allow for a new ADA compliant uni-sex restroom. Work will include new
exterior and interior walls, doors, windows, interior finishes, electrical, plumbing and air
conditioning.
2. ADDITIONAL SERVICES:
Additional services may be provided at hourly rates described in Exhibit A. Additional services
must be approved by the County in writing.
3. REIMBURSABLE EXPENSES:
Sugarloaf Fire Station Page 1
• Fees paid for securing approval of authorities having jurisdiction over the project.
• The cost of additional signed and sealed drawings beyond the required seven (7), and
one electronic version.
4. EXCLUSIONS:
Upgrade to existing electric service to handle the new load, and upgrades to the
plumbing/sewer system to accept another restroom. If needed, these upgrades may be
included as Additional Services.
S. COMPENSATION:
• Structural Engineers Evaluation $3,600.00
• Contractors Allowance (maximum) 2 000.00
Sub -Total $5,600.00
Design and Construction Documents Phases
• Architect $11,500.00
• Structural 2,400.00
• MEP Engineer 2,000.00
Sub -Total $15,900.00
Construction Administration Phase
• Architect (Principal-5 hours @ $225AQ Architect-5 hours @ $150.00) $1,875.00
• Structural (3 Hours @ $150.00) 450.00
• MEP Engineer (3 Hours @ $150.00) 450.00
Sub -Total $2,775.00
Total
6. PUBLIC RECORDS:
"Pursuant to F.S.119.0701, Architect and its sub -consultants shall comply with all public records
laws of the State of Florida, including but not limited to:
(a) Keep and maintain public records that ordinarily and necessarily would be required by
Monroe County in order to perform the service.
(b) Provide the public with access to public records on the terms and conditions that Monroe
County would provide the records and at a cost that does not exceed the cost provided in
Florida Statutes, Chapter 119 or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to Monroe
County all public records in possession of the Architect upon termination of the contract and
Sugarloaf Fire Station Page 2
destroy and duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. All records stored electronically must be provided
to Monroe County in a format that is compatible with the information technology systems
of Monroe County.
7. All other terms and conditions of this Contract shall comply with the Continuing Contract dated
December 16, 2009, and as renewed on November 20, 2013, which shall be made a part of this
Contract as if written herein in its entirety.
IN WITNESS WHEREOF, each party caused this Contract to be executed by its duly authorized
representative on the day and year first written above.
MONROE COUNTY
By:
Roman Gastesi - County Administrator
Debbie Frederick -Deputy Administrator
ARCHITECT
William P. Horn Architect, P
By:
William P. Horn, P.A.
Witness for Architect: e4w- -
Print Name: gi/EL A MEDr�.d.
MONROE COUNTY ATTORN Y
PPROVED AS TO FO
NATILEENE W CASSEI_
ASSISTANT OUNTY ATTORNEY
Date-T—-�?lll4 _
Date:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Mayor Chairman
Date: `
Date:
Attest: Amy Heavilin, Clerk
Deputy Clerk
Sugarloaf Fire Station Page 3
EXHIBIT W
Attached Hourly Rates
Sugarloaf Fire Station Page 4
WILLIAM P. HORN ARCHITECT, P.A.
915 EATON STREET, KEY WEST, FLORIDA 33040
Date: 4114/14
To: Ann Riser
Contract Administrator
Monroe County
Re: 2014 Hourly hates
Annual Contract for Architectural Services
Dear Ann,
Please see the following hourly rates below.
List of Subcontractors:
License No. AA 0003040
PHONE:305-296-M2 FAX:305-296-1033
MEP Engineer- Innovative Engineering Group
Civil Engineer- Perez Engineering & Development, Inc.
Structural Engineer- Thomas Timmins, PE
Landscape Architect- Landw►ise Design, Inc.
Planner- Mitchell Planning & Design, Inc.
Sustainability Consultant Trifecta Construction Solutions
Our standard hourly rates are as follows:
Architect:
Principal Architect
$225.00/hr
Architect
$150.00/hr
Intern Architect
$125.00/hr
Draftsperson
$95.00/hr
Structural Engineer:
Structural Engineer
$150.00/hr
MEP Engineer:
Engineer
$150.00/hr
Drafting
$75.00/hr
Civil Engineering:
Principal Civil Engineer $150.00/hr
Senior Civil Engineer
$120.00/hr
Civil Engineer
$ l 00.00/hr
Drafting -
$85.00/hr
Landscape Architect:
Landscape Architect
$150.00/hr
Landscape Designer
$100.00/hr
Planner:
Principal Planner
$150.00/hr
Sustainability Consultant:
Principal
$180.00/hr
Sr. Project Manager
$125.00/hr
Project Manager
$95.00/hr
Research Associate
$75.00/hr
Office Manager
$45.00/hr
Piease call if you have any questions. We are looking forward to working
with you.
Sincerely
WILL[ P. HORN ARCHITECT, P.A.
W liam P. Hera,
PriaciPOI
THIS DOC UR1eNT HAS A COLORED BACKGROUND • I�LCROPHINTING • LINEM1AARK" PA 1 tNIED PAVER
.AC#696045 STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND
EPROIESSIONALNTERIOR DESIGN REGULATION
BOARD OF SEQ# L12120500740
I R ,i ';,
12 05 2012 .128159 40 IAR001353T
The ARCHITECT
Named below IS LICENSED'�s;
{Under the provisions of Chapte,'
Expiration date: FEB 28, 2015
HORN, WILLIAM P
915 EATON STREET .`
KEY WEST FL 33040
RICK SCOTT KEN LAWSON
GOVERNOR SECRETARY
I DISPLAY AS REQUIRED BY LAW 'I
AC # 6 9 612 0 STATE OF FLORIDA �
DEPARTBB'OOAARD OFBARCHITEAND CTTUREP&OINTERIORLDREGULATION
SIG ATIO SEQ# L12120500815
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12 05 10 2 ,128159169 AAfl003440 I
The ARCHITECT CORPORATION
Named below IS CERTIFIED ~'
Under the provisions of Chapt'$ ya r i
Expiration date: FEB 28, 2015:,,�: x;
rr 4. `
WILLIAM P HORN ARCHITECT PA y
915 EAT.ON ST KEY WEST FL 3304
KEN LAWSON
f RICK SCOTT SECRETARY
GOVERNOR DISPLAY AS REQUIRED BY LAW
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2013 / 2014
MONROE COUNTY BUSINESS TAX RECEIPT
EXPIRES SEPTEMBER 30, 2014
Business Name: WILLIAM P HORN ARCHITECT
Owner Name: WILLIAM P HORN
Malting Address:
915 EATON Sr
KEY WEST, FL 23040
RECEIPT# 46110-61429
Business Location: 915 EATON ST
KEY WEST, FL 33040
Business Phone: 305-296-8302
Business Type: gROFESSIONAL (PROFESSIONAL
n
MTE LICENSE: AR 0013537
Tax Amount
ITransfer Fee I
S Uil-
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or Yitlr3
#collection Cost
Total Paid
30.00
0.06
30.00
0.00
0.00
0.00
30.00
Paid 123-12-00008218 *f(I-61`2013 30.00
THIS BECOMES A TAX RECEIPT Denim D. Henriques, CFC, Tax Collector THIS IS ONLY A TAX.
WHEN VALIDATED PO Box 1129, Key West, FL 33041 YOU MUST MEET ALL
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