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Item C04BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: 9/17/2014 Division: Colmnty Administrator Bulk Item: Yes Department: Aim o—rts Staff Contact Person/Phone #: Peter Dorton- 809-5200 AGENDA ITEM WORDING: Approval of Jacobs Project Management Co.'s Task Order #12/14-32 for the Services Authorized: EYW RW 27 EMAS CA & RPR — PSO #31 ITEM BACKGROUND: This is for Construction Services in reference to the EMAS project on the West end of the runway. PREVIOUS RELEVANT BOCC ACTION: FAA grant #3-12-0037-048-2014 approved at the 8-20-2014 BOCC regular meeting, Item C38. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval. TOTAL COST: 1111,700,00 INDIRECT COST: NA BUDGETED: Yes DIFFERENTIAL OF LOCAL PREFERENCE: NA COST TO COUNTY: None COST TO AIRPORT: None COST TO PFC: REVENUE PRODUCING: NIA APPROVED BY: County AttorneY/ DOCUMENTATION: Included X SOURCE OF FUNDS: FAA/FDOT/PFC's AMOUNT PER YEAR: N/A OM� rcha P Risk Management psi�n�cr DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: Jacobs Project Management Co. Effective Date: Execution Expiration Date: 365 Days Contract Purpose/Description: Task Order #12/14-32 for the Services Authorized: EYW RW 27 EMAS CA & RPR — PSO #32. Contract Manager: Peter Horton # 5200 Airports - Stop # 5 (name) (Ext.) (Department/ Stop) for BOCC meetina on: 9/17/2014 Aaenda Deadline: 9/2/2014 Total Dollar Value of Contract: $177,700.00 Budgeted? Yes Grant: FAA/FDOT Airport: PFC's ADDITIONAL COSTS Estimated Ongoing Costs: (not included in dollar value above) Airports Director r_, I A" Risk Management BLI O.M.B./Purchasing County Attorney CONTRACT COSTS Current Year Portion: TBD Account Codes: pending set up for grant #0037-048 For: . (eg. maintenance, utilities, janitorial, salaries, etc. CONTRACT REVIEW Reviewer �V Pe;u-r Harlon / 2; Iq MASTER AGREEMENT FOR PROFESSIONAL SERVICES TASK ORDER FORM Upon the Date Approved By The County Mayor EffectiveDateor His Desii�nee Task Order No. 12/14-32 Client Project No. Engineer Project No. E9Yl6732 This Task Order is entered into on the effective date noted above pursuant to the "Master Agreement for Professional Services" between Monroe CountC Florida ("Client") and JACOBS PROJECT MANAGEMENT CO. ("Consultant"), dated November 16, 2011 ("Agreement") as communed by Amendment #1, dated October 17, 2012 ("Adderomm"). The Agreement is incorporated herein and forms an integral part of this Task Order. Services Authorized: EVER REP 27 FACES CA & RED, — PRO #32 Client authorizes Consultant to perform the Services described in Exhibit A attached hereto and incorporated herein, which Exhibit A is marked with the above noted Task Order No. and consists of 6 page(s). Pricing N/A Time and Expense per Agreement and Appendix B to the Agreement. X Firm Fixed Price of 177 700.00 N/A Other (Describe): W4 Services may commence on Execution Services will cease by 65 days Other (SEAL) ATTEST: Amy Heavilin, CLERK W tneq File.- MSTR APS - Monroe County BOARD OF COUNTY COMMISSIONERS OF MO OE COUNTY, FLORJI)A By Mayor/Chairman CONSULTANT: JACOBS PROJECT MANAGEMENT CO By Title Page 1 of Exhibit A — Scope of Work (12/14-32) Monroe County Key West International Airport Improve Runway 27 Safety Area — Install Engineered Materials Arresting System (EMAS) — DSO A 32 SCOPE OF WORK Jacobs will provide construction support services for the project to Improve Runway 27 Safety Area — Install Engineered Materials Arresting System (EMAA) at Key West International Airport (EYW), These construction support services will include the following: a Assum HUME11M Construction phase services are based on an anticipated duration of 90 calendar days of construction in the field. In the event the construction duration exceeds 90 calendar days, Jacobs reserves the right to revise our proposal. Jacobs Project Management Company will invoice on a percent complete, including expenses, to compensate the level of effort required for each assignment. All as -built drawings to be provided to Jacobs in electronic (AutoCad) format and hard copy (printed) format. Construction support services are based upon the following: 12 shop drawings / product submittals. Our assumption is 80% of submittals will be approved on the first review and 20% will require re -submittal for a total of 15 submittal reviews. ARTICLE D — CONSTRUCTION ADMINISTRATION SERVICES 1. Issue a "Notice to Proceed," on behalf of the Airport, to the Contractor. Review the Contractor's construction schedule. 2. Prepare for and attend the Pre -Construction conference. 3. Review all shop drawing submittals for conformance to the plans and specifications and respond to the CONTRACTOR and Airport with detailed summary of the applicability and acceptability of the shop drawing. 4. Attend site visits and project related meetings. Observe work in progress and provide reports to Owner. Assume three (3) site visits throughout the course of the construction project. 5. Prepare written or verbal directives to the Contractor. 6. Prepare construction management plan. 7. Prepare scope of work for QA services. 8. Prepare Field Sketches, as necessary. 9. Provide general supervision and administrative support for resident project representative (RPR). 10. Review and approve estimates submitted by the Contractor for progressifinal payments. 11. Prepare and negotiate change orders, as necessary. 12. Attend final inspection meeting. 13. Review Closeout Documentation. 14. Review quality assurance testing performed by the Contractor and review results. 15. Prepare all project monthly expenses including consultant invoices and contractor pay applications for submittal to the FAA for reimbursement, 16. Prepare record drawings and provide hamcopies and electronic files to the Airport. Services for Article D will be provided under a lump sum basis, ARTICLE E - RESIDENT PROJECT REPRESENTATIVE (RPR) 1, Coordinate and attend progress meetings with the contractor, Airport, and any other interested parties, as required prior to construction (e.g. Staging area coordination, setting up Contractor's trailer.). 2. Attend pre -construction conference. 3. Provide full-time RPR services for the work associated with the project. The RPR for the project shall have field experience in the type of work to be performed, be fully qualified to make interpretations, decisions, field computations, and have knowledge of testing requirements and procedures. The RPR shall be responsible for the following: • Checking of construction activities to ensure compliance with the plans and specifications. Inform the contractor and Airport of any work, which is in non- compliance. • Coordinate Quality Assurance testing with subconsultants. • Ensure that tests are performed at the frequency stated in the specifications. • Review certifications for conformance with the specifications. • Document quantities of materials used on the project by actual measurements and computations in a field notebook or computer printout retained in a folder. Maintain a set of working drawings on the job site, which can be used to prepare "As - Built" drawings. Review the test reports and certifications for conformance arith the specifications and maintain a file for all reports and certifications. 0 Inform the Airport of deficiencies so corrections can be made and retesting performed. Jacobs does not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures of construction or for safety precautions and programs in connection with the work, since these are solely the CONTRACTOR'S responsibility under the contract for construction. Jacobs shall make every reasonable effort to ensure that the CONTRACTOR completes the work in accordance with the current approved schedule and carries out the work in accordance with the contract documents. Maintain a diary, which will contain entries made and signed by the resident engineer. Each entry should include the following, plus any additional pertinent data: a. Date and weather conditions. b. Names of important visitors. c. Construction work in progress and location. d. Size of contractor's work force and equipment in use, e. Number of hour's worked per day for contractor and subcontractors. 4. Quality Assurance Testing of construction materials will be provided by our subconsultant, Tierra South Florida. 5. Attend final inspection and create punch list. 6. Attend follow up site visit to confirm completion of punch list items. Services for Article E will be provided under a lump sum basis. PROJECT SCHEDULE: The tentative complete project schedule is as follows: W Permit/Shop Drawing Review Construction Punch List - Closeout PDguSgjga.(Qga1kepdga LrQDgQS I JACOBS ENGINEERING GROUP Airport: Project: &ajgRY1C M Article A -.Data Collection MEMEMEM Key Weg International Airport Improve Runway 27 Safety Area - Install EMAS Article B: Design, Specifications and Meetings Article C:Bldding Phase Services Article D:Construction Phase Services Article E:RPR Services M99111MUMM JOB HOUR AND FEE ESTIMATE Fee DBE AMOUNT a $ 0 $ 0 $ 240 $ 41,600 5 - 634 $ 136,100 1 _ 25 452 I Total Basic Services Lump Sum Fee — 874 $ 177,700 $ 25—A-52] AGE Percentage 1432% 2E� JACOBS ENGINEERING GROUP amz�� 0= Key West International Airport Improve Runway 27 Sn%ty Anot - Install EMAS AMA, fl. A,Amc,i-fl. Sr. PrW. Sr. Project Sr. CARD WORK COOK M"aw ZU&M 2000M 1"kasr D"IL.. Tseb I Clawlesi 2 to to 4 2 2 22 22 22 2 Prepam for and wiscral Pro-Constinectcon Cusif Review encountering; and sidondais 3 16 3w Assumed RFM us 4 124 22.1, 4 Attend Site Visas no Weekly Job Mftmgs (Assume 3, 1 Per Month) 10 24 34 $ Prepare wracce, or vartall deresincycii to Be C t 4 a12 6 Propose Conmimbou Maribetween Plan 4 12 2 Is 7 A%Mw%: SOW for Co. Stevens 2 8 Prep= Field Sketches 2 1 8 18 9 General Supervision and Support to RFR 6 6 9 20 19 Review and Approve Contractor Pay Rest 8 i i prepare and Negotiate Change: Orders 41 4 2 10 Submit for Reimbursement to FAA SacC&SjWow 12 Attend Final Inspection 10 Ip 4 13 Review Closeout Documentation 6 12 14 Review QA test results Prepare and Submit Record Drawings 4 4 4 2 IO is is 2 12 -86 "M4 6- 96- - 3i -12 240 BATA PAYROLL ESTIMATE S 220.00 S 195.00 .90 3 D S i4o 0 S 123,00 S - S ok(s) S 85.00 -i 7,65b S 9000 990 S 59.00 i W S 7�1 S 1 0 ink —Fvmm- 2 Abuse MWS600} S 1,200.00 Lodwa~ Per Dean (2PbS317J S 534.00 4 AnAre (3 trips, 3W5600} S 1,800,00 LoidenWhAsh Per Dean (3bn&317J S 951 CD 12 Aincre (1:63600) S 1,200-00 Lod eats Per Dson 0!aA317) S 634.00 Mae, Cab Fare, Means S 363.00 Told Exparess S 6,782.00 I%kWuuil= CAS S 7,652.00 Tisch Subs S 7.65100 MEE= TOTALPAYROLL S 27,165 Subrassubsten $7,652 Expenses S 6,782 Lump Sum Fee Than S —416W JACOBS ENGINEERING GROUP Airport Project AwL,6 R-UPW ME= Key West international Airport Improve Recover 27 Safelly Area - Retail ERAS ". Sr. PV4 Sr. at I Sr. CADD VMRK ITEM Dktdw MANAter 9091"lle Ladneer Modwair Visiver Tab Ckrkd TOTAL I Coordinate and Attend Meetings 4 4 2 Attend Pre -Construction Meeting 10 IQ 3 Perform hill-firne resident inspection services (12 6001 600 weeks (m S days per week 'a 10 hr/day) 4 lAttend Final Inspection 10 IQ S Attend Punch List Follow Up Inspections (Asnum 2) 101 EE 10 6 Provide QA Testing See lam Belme 0 0 Si TOTAL HOURS IRATE 0 0 i-'220.W -S 195.001 0 634, 0 S 140.00 S T0.00 giboti 90.00 S Sim 634 — PAYROLL ESTIMATE S -1 S T 77282 Is - is - —94S 77."2 lads Lumm& I Assort (IA ON) Ladgrap'Mcols Per Duma (I tt S317) 3 Amfim (Assume trm home every 2 weeks) (6@S600) Lougarg/Meals Per Dums (72 days @ $317) a Mfleage, (I qC$D0) 1,oftragNeals; Per Duan (141317) Voucle Royal (3QS 1,200 per numth) Moc, Gar, Passing S 600AD 3 317,00 S 3,600 S 22,824 S MAP S 317,00 S3,600,00 S 808,00 1101111MIN 21113M TOTALPAYROLL S 77,M Subconsultou 3 25,452 Exparces S 32,666 Louse Surn Fee T x 136,100 TOTAL FEE S 136,100 t1werra SOUTH FLORIDA Q=Ww'"WWWO =am M-M amew4mumm Jacobs 245 Riverside Avenue Jacksonville, Florida 32202 Attention: Mr. Thomas Schilling, P.E. Subject: Proposal for Construction Material Testing Services Key West International Airport (EYW) Runway 27 EMAS Key West Florida TSF Proposal No. 1404-205 kj&kxgim� �­-Mi lviur proposal is has on information provided to this office. We understand that the project ii. general consists of installing new EMAS at Key West Airport. The following scope of services, will be required at this project: • Sand cone density tests on base materials, along with CBR tests, gradation, Proctor tests, Atterberg Limits-, • Provide senior engineering technician to assist with asphalt plant inspections during production (asphalt plant in g4hum); • Provide senior engineering technician to assist with asphalt field inspections and testing during production; • Provide senior engineering technician for concrete sampling; • Provide engineering technician for soils and concrete cylinder pick-up; • Provide Senior Engineer for report review, coordination, sip and seal reports. TSF will provide experienced technical personnel to perform the necessary testing and inspection services in accordance with the project specifications. We propose to accomplish the scope of our services on a unit rate basis in accordance with the attached rate schedule. TSFs fees will be determined by the actual amount of technical time expended for this project and the amount of laboratory testing performed. We understand that services will be needed between 10-OOPM and 6:OOAM while the runway is closed. 276S VIM PARKWAY SUFn 10 WEST PALM BEACH FLORIDA 33411 561 687 8539 FAX (S61) 687 8570 St ae of Fibi;da Prafeszorw! &Toneen Lame #28073 Key West international Airport Runway 27 PINAR TSF Proposal No. 1404-205 TSF's laboratory and personnel fully comply with the standards of ASTM, ACI, AASHTO, AISC, AVIS and FAA standards. Our laboratory maintains CMEC and FOOT certification and is staffed by experienced and certified field and laboratory personnel. ESTIMATED COST We proposed to accomplish the above services on a rate schedule basis using the attached rates with a not to exceed amount of $24,498. We appreciate the opportunity to offer our services for your project. Should you have any questions or need additional information, do not hesitate to contact me at (561) 687-8536. my= SOUTH FLORIDA, INC. M Fees Breakdown for Moisture -Density (Modified Proctor Test), 2 tests @ $105 .00/each $ 21000 Sieve Analysis Test, 2 tests @ $104.00/each $ 208.00 Atterberg Limits Tel 2 tests @ $95.00ieach I lquo SUBTOTAL: S 608.00 Construction Services-SoR J; Concrete Testing Sand cone -base, I trip @ $1,560.00/trip $1,560.00 Concrete sampling, 2 trips @ $1,5%00itxip $3,120.00 Sample pick-up, 3 trips @ $1,320.00/trip L3,960. 0 SUBTOTAL: $8,640.00 1H Construction Services Asphalt Inspection/TestingtProfessional Services Asphalt Field Inspection, 5 nights @ $1,400.00/night $7,000.00 Asphalt Plant Inspection, 5 nights @ $1,400.00.1night $7,000.00 Senior Engineer, P.E, 10 hours @ $125.00/hour I1 250-00 SUBTOTAL: $15,250.00 ...... ............ ........... Prime Consultant: Sub Consultant: Project Title: Services Provided: Agreement Type: Jacobs C&S Engineers, Inc. Monroe County, FL EYW Improve RWY 27 Safety Area — Install EMAS Project Grants Administration Lump Sum The Sub Consultant shall provide required professional grants administrative services to assist Jacobs in obtaining Federal and State Funding for the above referenced project. The Sub Consultant shall aid Jacobs by acting as their liaison and project coordinator with the Florida Department of Transportation and the Federal Aviation Administration during the project. 'Me specific items of work shall include: 1. Preparation of reimbursement request packages, and coordination of their execution by Monroe County and submission to the funding agencies. The duration of this contract will be from October 2014 through May 2015, for a total of eight months, and one package per month. END OF SCHEDULE A P.M I ARCHITECTURAL/ENGINEERING COST SUMMARY SCHEDULE111319 GRANTS ADMINISTRATION PHASE PROJECT NAME: EYW Improve RWY 27 Safety Area - Insodl EMAS PXXecl PROJ DESCRIPTION Grants Administration DATE: 05-May-14 A/E: C A S ENGINEERS, INC. PROJECT NO: CLIENT: Jacobs CAR CONTACT: C. Brubach CLIENT MANAGER: Coca Bcoaker I. ESTIMATE OF DIRECT SALARY COSTS: MAXIMUM AVERAGE RATE OF PAY RATE OF PAY ESTIMATED ESTIMATED TITLE (AHR) ($/HR) @ HOURS COST A. SERVICE GROUP MANAGER $7510 $6510 A 2 = $131.00 S. SENIOR PROJECT ENGINEER WAS IDIOM) A 16 a 00 C. GRANTS ADMINISTRATOR $3720 $35A0 A 48 TOTAL ESTIMATED DIRECT SALARY COST: $2,483X0 IL OVERHEAD EXPENSES A PAYROLL BURDEN - (AUDITABLE, ESTIMATED AND EXPRESSED AS A PERCENTAGE OF DIRECT SALARY COST): III. SUBTOTAL OF ITEMS I & If: IV. FIXED FEE (PROFIT. LUMP SUMI: x LABOR PLUS OVERHEAD: umumamm MAXIMUM TOTAL COST FOR DESIGN SERVICIRA AGREEMENT TOTAL: B-1 151/6 (OF Ill-) $4,171,00 $6,664.00 $998.10 $998-10 $7,652.10 Assistant Director of Airports Florida Keys Marathon Airport 9400 Overseas Highway, Suite 200 Marathon, Florida 33050 Office (305) 289-6060 Fax (305) 743-0396 12 pama&--daaalil5a, to a a un P-ra t■ From: Brian Russell rmailto:BRu!;sell2mbakerintl.com] Sent: Monday, June 09, 2014 12:00 PM To. De raw -Donald Cc: William A Hayward Jr; Gerald A Dabkowskl; Horton -Peter; Mark Kistler Subject: EMAS Construction Services IFIE IMIMMMM As requested, Michael Baker Jr. Inc. has completed a review of Jacobs Engineering Groups, Scope and Fee Proposal for the subject project. We were provided with the Scope of Work and a blank fee estimate. Utilizing the fee proposal format provided to us, and our understanding of the project requirements, the following fee estimate was developed. • Construction Phase Services = $55,209 • RPR Services = $136,838 • Project Total = $192,047 The hourly fee estimate worksheet is attached for your reference. Thankyou for the opportunity to assist the Airport with this task. Em Brian Russell, P.E. I Vice President I Michael Baker International 5200 Belfort Rd., Ste 110 Jacksonville, Fl, 32256 1 [0] 904-380-2507 1 [M] 904-412-7104 brussellU@mbakerinti.com j www.mbakerintl.com affll7er- MICHAEL BAKER INTERNATIONAL LLC SLIG Zcawv-scow -01VA K45MN AIMLYPE-ORT V*PMSI CAMPUIT Sac Michael Baker International - Independent Fee Estimate umm am BASIC SERVICES JOB HOUR AND FEE ESTIMATE Monroe County Key West International Airport Improve Runway 27 Safety Area - Install EMAS FEE SUMMARY Hours Fee Article D.Construction Phase Services Article E:RPR Services RRMIMEMM 307 $ 55,209 S - 640 $ 136,838 S 25.452 ITotal Basic Services Lump Sum Fee 947 If 192,047 $ 25.452 SEE Percentage 1325% Michael Baker International - Independent Fee Estimate Em Key West International Airport Improve Runway 27 Safety Area - Install EMAS Arden, n! rimetrurflan Admini,arnewn JOB HOUR AND FEE ESTIMATE WORK ITEM Prol. Director Sr. Prid. Islareager Sr. Ed car Project Ealinew I I Willmeer Des Sr. CARS Tech Clerical TOTAL I Issue Notice to Proceed 1 3 - 4 I Prepare for and attend Pre -Construction Ccnf 8 2 2 12 3 Revrau, ship dissomiss and subatunits, 12 30 8 so 32 Respond to RFI a 6 24 2 33 4 Attend Site Visits and Weekly lob Meetings 6 24 (Assume 3- 1 Per y1muh) 32 S Prepare written or verbal directives to the 2 a Contractor 10 6 Prepare Construction Management Plan 2 2 a 12 7 Prepare SOW for QA Scn ices 4 2 6 8 Prepare Field Sketches 8 8 9 Genercl Supervision and Support to RPR 8 36 44 10 Review and Approve Contractor Pay Req 4 15 4 23 I I Prepare and Negotiate Change Orders 2 4 6 Submit for Reimbursement to FAA See Grant Assistance Below 12 Attend Final Inspection S' S 16 13 Review Closeout Documentation 1 2 6 9 14 Review QA test results 8 4 12 15 Prepare and Submit Record Drawings 1 6 14 31 'TOTAL HOURS 0 . 51 92 1 118 0 IS 0 -1 4 24 307 RATE 22000S 19500 -S 14000 S 12300 9000 S 1111) S90 010 S 5&00_ [PAYROLL ESTINIATE —S I S - S 9.945 S 12.880 S 14,514 S - S -i S 2.160 S 1.276 S 40,775 MINI! =I- 2 Awficin O.,y S600) S 1200 00 LodgingAltials, Per Diem (2 f:iS317) S 63400 4 Airfare (3 tripr 169ifCM S 1,80000 Lodging/Meals Per Diem OwS317) S 95100 12 Airfare U in,1600) S 1.20000 LodipmpAleals; Per Diem (1-41S317) S 63400 r 1 ,lisc , Cab Fare. Parking S 36300 Total Erpimscs S 6 78200 Grant Assistance S 7 652 OQ Total Subs, S 165200 TOTAL Pail ROLL S 40,775 Subconcultans 37652 Raptures S 6,792 Lump Sum Fee Total S 55,209 I TOTAL FEE Michael Baker International - Independent Fee Estimate MBMEE= om Key West International Airport Em Improve Runway 27 Safety Area - Install EMAS plinnommmm MIUMMENEIM Oral Me FraL Sr, project SnCADD WORK ITCH Director Manager Engineer Engineer En"r Dwilmir Tech ciffical TOTAL I Coordinate and Attend Meetings a 2 Attend Pre -Construction Meeting 8 3 Piefam fiui!•Iurric Fasidi,ni inspecumn ser, ices I 12 6001 600 ,seeks.a 5 dys per week it 10 hT day 4 Attend Final Inspection 5 Attend Punch List Follow Up Inspections (Assume 2) 1: 16 6 Proi, gde QA Testing See Alateriafs Testing Belmi, 0 0 TOTAL HOLES 6 646 RATE I 220 Igi 0.11 d S 1 p" 11"I 123 S go, S Bsec S 9001 S Had 1 .... is PAS ROLL ESTIMATE S S 2'.Jj S S 's , W S S -11 7 720' I Marenils Tesums $ 25.452 Tou,il Sub i S 'S S, iuk -EX—MRISL:. 2 Aacfiaie(; @;S600) S 6D0 SO Lodgvnwlhkrals Per [Sen(l . S3ilr) S 3i7 00 3 AiTficejAssum.,61np huinec,cry 2 imksi(&aSC4,"0) S 3.600 S317i S 22,814 r, lrblccgi,llSF�SMS S 6rk3M LodgmPOMcaln Pic Deer (1 a S317) S 31700 Vericle Rerualju Sl,200 per renaW S 3,60W SO NIM. Gas Prirkmb S 908 SO I mal Eipmses S 32666 TOTAL PA ROLL s 78,720 subconsultiuSs S 75,452 Expenses S 32,666 Lump Suin Fee Towt S B6,839 I TOTAL FEE S 136,8391