Item C12BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9/17/14 Division: Social Services
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sheryl Graham
(305)292- 4511
AGENDA ITEM WORDING: Request approval of Amendment #002 to the Alliance for Aging, Inc
Standard Contract, Older Americans Act (OAA) Contract AA- 1429 between the Alliance For Aging,
Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In home and
nutrition programs) for the current contract period of I/l/14 to 12/31/14.
ITEM BACKGROUND: The purpose of Amendment #002 of the Older Americans Act (OAA)
contract is to increase the contract amount by $28,379.99 changing the total contract amount from
$419,072.01 to $447,452.00. The increase is a combination of carryover funds and restored funds from
the prior grant year of 2013. The increase of $17,537.93 in Title III C I, Congregate Meals, will provide
an additional 1,896 meals and the increase of $10,842.06 in Title IIIC2, Home Delivered Meals, will
provide an additional 1,808 Home delivered meal to Mon -roe County's elderly and needy citizens.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted for Amendment #001 to the
Older Americans Act (OAA) Contract #AA-1429 on 04/16/2014, item C#4.
CONTRACT/AGREEMENT CHANGES: An increase of the total contract by $28,379.99 from
$419,072.01 to $447,452.00 thereby increasing Title IIICI meals by $17,537.93 and Title IIIC2 by
$10,842.06. Also maximum units of services for Title IIIC I were amended from 13,947 to 15,843,
Title IIIC2 units of services were amended from 32,828 to 34,636, chore 11113 service units were
amended from 291 to 292 and Title IIIE screening & assessment units were amended from 41 to 42.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $447,452.00
BUDGETED: Yes No
COST TO COUNTY: $44,745.20 (CASH MATCH) SOURCE OF FUNDS: Grant funds
REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH
C."A W
APPROVED BY: Count
y Atty. OMB/Purchasing
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 8/06
YEAR:
Risk Management
To Follow
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: AA-1429
(AAA) Effective Date: 9/17/2014
Expiration Date: 12/31/2014
Contract Purpose/Description: Request approval of Amendment #002 to the Older Americans Act (OAA)
Contract AA-1429 between the Alliance for Aging, Inc. (AAA) and Monroe County Board of County
Commissioners (Social Services/In Home and Nutritional Services).
Contract Manager: Sheryl Graham 305-292- Social Services/Stop I
4511
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 9/17/14 Agenda Deadline: 9/2/14
CONTRACT COSTS
I Total Dollar Value of Contract: approx. $447,452.00
I Budgeted Yes IJ No 111 Account Codes:
County Match: $44,745.20 (CASH MATCH)
Additional Match:
Total Match $44,745.20 (CASH MATCH)
Estimated Ongoing Costs: $_/yr
(Not included in dollar value above)
For:
Current Year Portion:
125-6153014 -
125-6153114 — -
125-6153214 — -
125-6153414 — -
ADDITIONAL COSTS
CONTRACT REVIEW
Changes
Date Out
Date In
Needed
Reylevver
Division Director
t
Yes F-J No U
f
Risk Management
Yes I Nok-r,
N
X,
O.M.B./Purchasing
114
Yes[] Nofj
County Attorney
o4
Yesi '! N
Comments:
OMB Form Revised 2/27/01 MCP #2
Amendment 002 CONTRACT AA-1429 Page 1
!�,, ORIGIN
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase the contract amount by $28,379.99 of which
$17,537.93 is for Title 111-C1 for Congregate Meals and $10,842.06 is for Title III C2 for Home
Delivered Meals. This amendment changes the total contract funding from $419,072.01 to
$447,452.00.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2014) is as follows:
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Older Americans Act Administration
Title IIIB — Support Services
U.S. Health and Human Services
93.044
$15,170.38
Older Americans Act Administration
Title IIIC1 —Congregate Meals
U.S. Health and Human Services
93.045
$150,036.96
Older Americans Act Administration
Title III C2 — Home Delivered Meals
U.S. Health and Human Services
93.045
$224,423.54
Older Americans Act Administration
Title III E — Caregiver Support
U.S. Health and Human Services
93.052
$57,821.12
Services
TOTAL FEDERAL AWARD
$447,452.00
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Chore IIIB
$22.00
292
$6,422.38
Homemaker/Personal Care IIIB
$22.00
370
$8,141.00
Screening & Assessment IIIB
$25.00
24
$607.00
Congregate Meals C1
$9.25
15,843
$146,548.96
Congregate Meals Screening C1
$20.00
96
$1,925.00
Nutrition Counseling C1
$47.50
19
$926.00
Nutrition Education C1
$0.20
3,185
$637.00
Home Delivered Meals Frozen C2
$6.00
34,636
$207,813.66
Home Delivered Meals Hot C2
$6.00
1,818
$10,906.88
Nutrition Counseling C2
$47.50
4
$190.00
Nutrition Education C2
$0.20
1,810
$362.00
Screening & Assessment C2
$25.00
206
$5,151.00
Chore IIIE
$22.00
55
$1,213.98
In Home Respite IIIE
$20.00
999
$19,974.00
Respite in Facility IIIE
$10.50
3,389
$35,589.14
Screening & Assessment IIIE
$25.00
42
$1,044.00
Total Contract
$447,452.00
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
Amendment 002 CONTRACT AA-1429
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social
Services
SIGNED BY: SIGNED BY:
NAME: Sylvia Murphy NAME:
TITLE: Mayor TITLE:
DATE: DATE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, I-L.M.
President & CEO
,t
Amendment 001 CONTRACT AA-1429 m.3 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. h f+nr e erred
to as the "Alliance", and Monroe County Social Services. T'11�1 UTEIJ
The purpose of this amendment is to deobligate $12,485.00 from title IIIB ITN.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2014) is as follows:
PROGRAM TITLE
FUNDING SOURCE
CFDA
AMOUNT
Older Americans Act Administration
Title IIIB —Support Services
U.S. Health and Human Services
93.044 j
S 15,170.38
Older Americans Act Administration j
Title IIIC 1 — Congregate Meals
U.S. Health and Human Services i
93.045
S 132, 4)9.03
Older Americans Act Administration !
Title III C2 — Home Delivered Meals
U.S. Health and Human Services
93.045
S213,581.48
Older Americans Act Administration
Title III E— Caregiver Support
U.S. Health and Human Services
93.052
S57,821.12
Services
TOTAL FEDERAL AWARD 11 $419,072.0 l
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Chore IIIB
$22.00
291
$6,422.38
Homemaker/Personal Care IIIB
$22.00
370
$8,141.00
Screening & Assessment IIIB
$25.00
24
$607.00
Congregate Meals C1
$9.25
13,947
$129,011.03
Congregate Meals Screening C1
$20.00
96
$1,925.00
Nutrition Counseling C1
$47.50
19 1
$926.00
Nutrition Education C1
$0.20
3,185
$637.00
Home Delivered Meals Frozen C2
$6.00
32,828
$196,971.60
Home Delivered Meals Hot C2
$6.00
1,817
$10,906.88
Nutrition Counseling C2
$47.50
4
$190.00
Nutrition Education C2
$0.20
1,810
$362.00
! Screening & Assessment C2
$25.00
206
$5,151.00
Chore IIIE
1 $22.00
55
$1,213.98
In Home Respite IIIE
$20.00 {
998
$19,974.00
Respite in Facility IIIE
$10.50
3,389 !
$35,589.14 I
Screening & Assessment IIIE
$25.00
41
$1,044.00
Total Contract
$419,072.01
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
Amendment 001
PROvin�c�
MM
NAM
TITLE:
DATE:
Mayor
4/16/14
CONTRACT AA-1429
c�,
ALLIANCE FOR AGING, INC.
GNED BY: --
Max B. Rothm : JD, LL.M.
WE: `. !/
President R. CEO
TITLE:
DATE: C