Item C30I I %,T _WK
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AGENDA ITEM SUMMARY
Meeting Date: September
17, 2014
Division:
Public Works/Engineering
Bulk Item: Yes
X No —
Department.
project Management
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were 2 change orders considered and approved byte County
Administrator and/or Deputy Administrator forte period beginning August 1, 2014 and ending
August 31, 2014, both for a no cost time extension. There were no change orders denied by County
staff.
PREVIOUS RELEVANT BOCC ACTION: On September 9,1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
"I 1, 0101 V NaFft VAM N 8101
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing is Management
DOCUMENTATION: Included Not Required— X
DISPOSITION: AGENDA ITEM 0"
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PROJECT
CO#
AMOUNT
DESCRIPTION
DATE
CONSIDERED
CAUSE
AA Segments #1 & #2
Combined
1
$0.00
No cost time extension of 30 days for substantial
completion, from August 7, 2014 to September 7,
2014.
*08/07/14
Time needed for delivery and installation
of custom elevator components.
Fire Detection and Alarm
System Replacement at
Monroe County Detention
Center
4
$0.00
No cost time extension of 30 days for substantial
completion, from September 9, 2014 to October
9,2014.
*08/27/14
The required programming for the
Apogee/Fire Panel interface has taken
more time than anticipated.
Total $0.00 * Approved
M Z101wNw-'I a I
PROJECT TITLE.
I-M-0
6574 Palmer Park Circle
Sarasota, FL 34238
, original �&fGuara-nteed Maximum Price.— ...... 00n 070.00
The (Contract Sum) (Guaranteed Maximum Price) will be (increasedl (decreased)
(unchanged) by this Change Order ....... $ 0.00
The Contract'rime will be (increased (decreased) (unchanged) by ....... .......................... 30 days
P ate a Su s Wiwi as of tWe date of ' avae Order is ............... Ser)tember 7. 2014
Custom elevator compionants Tguired ror this ADA vivivul require an extensive lead time by the
manufacturer to be dofivered and installed. resuffin-a in a no cost time extension to substantial comaletion by
30 days, from August 7, 2014 to 3eptember 7, 2014.
This chanop Order is 0. 0% of the od !:nal contract price.
Not valid until signed 1by-Owner,Architect C if a2l2iicable), and Contractor
-
["s►" W ToW 0
U" 06"IFffifid Z 19-1 ?YTIMAB
K2M
eshl Inc.
Date
D.L.I�rter Construe ors, r1c,
fIf D31e
F
Date
Joh nie ongue
ids a n
i;rrGastesi/Debbie Frederick " / Fate
The unexpected lead time of 12 weeks needed by the elevator manufacturer to deliver and
install custom elevator components was not antfaipa told
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PROJECT: CHANGE ORDER NUMBER: 004
Monroe County, FL —
Fire Detection and Ala nn System Replacement DATE: August 22, 2014
Monroe County Detention Center
CONTRACTOR:
PROJECT NUMBER: PWD-none-25-2012
Siemens Industry, Inc.
CONTRACT DATE: April 17,2013
3021 North Commerce Parkway
NOTICE TO PROCEED: June 7,2013
Miramar, Florida 33025
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
Due to the coltiplexity and time impact with implementing the Apogec[Fire XLS interface, the contract
time is hereby extended by (JO) thirry days. ?Imqe note that the cantractainount has not changed.
The original Contract Sum was
S270 580.00
The net change by previously authorized Change Orders
so — -------
The Contract SUrn prior to this Change Order was
127L), OO
The Contract Sum will be changed by this Change Order in the amount of
The new Contract Sum including this Change Order will be
L270 5_80-00
The Contract Time will be increased by (30) thirty days.
The date orStibs(antial Completion as of the date of this Change Orderthermbre, is October 9, 2014.
NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND THE OWNER
Eggert A. Stone mcpw Siemens Indqs]ry, Inc, MonroeCountv.FL
Owner's Representative Contractor Owner
5501 College Road,
Rev West. FL 3304I1
Address
BY (Sig -nature)
/ x -;t z
DATE
3021 N. Commerce Parkway
Mir FL �33025
Address
By
DATE
1100 Simonton Street
Rev West. FL 33040
Add rest
DATE
1Z
Ia a
TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR
FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR
RE: FIRE DETECTION AND ALARM SYSTEM REPLACEMENT-
MONROE COUNTY DETENTION CENTER - STOCK ISLAND
Attached for approval is Change Order No. 4, executed by the Contractor
and myself for the project referenced above. This is a no cost change
order and only extends the substantial completion date by thirty days.
At this time, the substantial completion date is September 9, 2014.
The required programming for the Apogee/Fire Panel interface has taken
more time than anticipated thus additional time is requested by the
Contractor. Please see the attached request. As previously noted, the
interface allows for communication between the fire alarm system and
the Jail's building automation system. This would instantly al ' low
main control officers to view fire events, floor plans and other
pertinent information on their workstation computer screen of which
would enhance response time and documentation. It is also intended
that this would provide adequate time for proper project close out.
Therefore, I recommend the requested thirty -day time extension. If
approved, the new substantial completion date would be October 9,
2014.
Please let me no if there are any questions or more information is
desired.
SIEMENS
August, 22, 2014
Robert A. Stone
Director, Middle Keys Dqnex-atian
Monroe County Public Works
10600 Aviation Blvd
Marathon, Fl. 33050
Dear Mr. Stone:
---- .....................
plonar's] I i � iii ii ili &•
REQUEST: We are requesting an additional 30 days to complete the installation and all
required close out documentations. This would put the new substantial completion date
10/9/2014. If you have any questions, contact me as soon as possible. My telephone
numbers are 954-364-6770, and my cell phone number is 954-806-8732.
Very truly yours,
Edward Pleffner
Operations Manager
54&Y' 7, ;v&#WA
cc: Project file
Project Team
ME M OR AND UA
DATE: August 28,2014
TO: Vitia Fernandez, Deputy Clerk
FROM: Beth Leto, Public Works 0-
RE: CO #4 — Siemens Industry, Inc.
Enclosed please find the fully -executed original of Change Order 44, for the Monroe
County Detention Center Fire Detection and Alarm Replacement Project, extending
contract completion date by thirty (30) days to October 9, 201.4, as executed by Debbie
Frederick, Deputy County Administrator, in accordance with Ordinance 026-1998.
Should you have any questions, please feel free to contact me at x4560.
M Bob StoIII ne
Ann Riger