Item D2BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: SEPTEMBER 17, 2014 Division: TDC
Bulk Item: Yes X No _ Department:
Staff Contact Person/Phone #: Kelly Scarbrough
296-1552
AGENDA ITEM WORDING:
Approval of an Amendment to Agreement with Pigeon Key Foundation, Inc. to revise Exhibit
A outlining scope of services for the Pigeon Key Solar Hot Water project.
ITEM BACKGROUND:
District III Advisory Committee approved same at their meeting of August 6, 2014
TDC approved same at their meeting of September 9, 2014
PREVIOUS RELEVANT BOCC ACTION:
BOCC approved original agreement at their meeting of October 16, 2013
CONTRACT/AGREEMENT CHANGES:
Amendment to Agreement
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $4,750 BUDGETED: Yes X No
COST TO COUNTY: $ No Cost SOURCE OF FUNDS: TDC
REVENUE PRODUCING: Yes X No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OM137Purchasing X Risk Management J x
DOCUMENTATION:
DISPOSITION:
Revised 11/06
Included X Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Pigeon Key Foundation, Contract #
Inc.
Effective Date
1210
10/16/13
Expiration Date: 9/30/14
Contract Purpose/Description:
Approval of an amendment to agreement with the Pigeon Key Foundation
Inc. to revise Exhibit A outlining scope of services for the Pigeon Key
Solar Hot Water Droiect.
Contract Manager: Kelly Scarbrough
(Name)
for BOCC meeting on 9/17/14
3523 TDC # 3
(Ext.) (Department/Stop #)
Agenda Deadline 9/2/14
CONTRACT COSTS
Total Dollar Value of Contract: $ 4,750
Budgeted? Yes® No ❑ Account Codes
Grant: $
County Match: $
Current Year Portion:
119-79040-530340-TB49-758-X-530340
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance.
CONTRACT REVIEW
utilities, janitorial, salaries, etc.
Changes
Date Out
D to In
Division Director4-
Needed Reviewer
Yes[:] No�
!�
Risk Management
Yes❑ NoR
O.M.B./Purchasing
Yes❑ Nod Offtlrjhl4�-
County Attorney
Yes❑ No� C. Limbert
S' f
Comments:
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AMENDMENT (1st AMENDMENT) TO AGREEMENT
This amendment to agreement (agreement) is entered into this day of ,
2014 by and between MONROE COUNTY, a political subdivision of the State of Florida (County or
Grantor) and Pigeon Key Foundation, Inc. a not for profit organized and operating under the laws
of the state of Florida (Grantee).
WHEREAS, there was an agreement entered into on October 16, 2013 between the parties,
awarding $4,750 to the Pigeon Key Foundation, Inc. for the Pigeon Key Solar Hot Water project; and
WHEREAS, it has become necessary to revise Exhibit A outlining Scope of Services, and
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties
agree to the amended agreement as follows:
Exhibit A of the agreement shall be revised and attached hereto.
2. In all other respects, the remaining provisions of the agreement dated October 16, 2013 shall
remain in full force and effect.
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Amendment # 1
Pigeon Key Foundation Amendment — Solar Hot Water Project
IN 1210
IN WITNESS WHEREOF, the parties hereto have executed this agreerlient the day and year first
above written.
(SEAL)
Attest: Amy Heavilin, Clerk
Deputy Clerk
�1� l�
llk-
Print Name /
Date: (s
AND TWO WITNESSES
Print Name: c=1U.
Date: e c / . A v
Ammubnent #1
P*M JCBY Fo=dad= Ammdmeat - solar Hot weber Project
ID/ 1219
Board of County Commissioners
of Monroe County
Mayor/Chatrman
Attest TE SEAL)
By.
Secretary
Print Name
(2) PrintNorm.
Date:/ 1
MONROE COUNTY ATTORNEY
APPROYED AS TO FORM:
CHRIBBTITiNFE BAN. UMBERT BARRO
DaASS[
BICjCj 4JNTY ATTORNEY
REVISED EXHIBIT A
NAME OF ENTITY: Pigeon Key Foundation, Inc.
NAME OF PROJECT: Pigeon Key Solar Hot Water Proiect
NUMBER OF SEGMENTS TO PROJECT: 1
Note: County signoff and submission for reimbursement only allowed after completion of each segment as
documented in this exhibit. Grantee must apply for reimbursement utilizing the 'Application for Payment' form
included within the Payment/Reimbursement Kit.
Segment # 1
Description: Materials, equipment and labor
required to:
• Purchase and installation of a solar hot water
system (80 gallon holding tank along with 1
solar collector) on the roof of the Foremans
building.
(Price includes transportaion & mobilization of all
necessary tools, manpower, materials and
equipment.. plus all required permits, i.e. plumbing
and electrical)
Total Cost: $9,500
(in order for this segment to be reimbursed, acknowledgement of TDC In -Kind: No in -kind will be
funding must be in place and proof in the form of pictures provided with used towards reimbursement of
submission for reimbursement of this segment. This acknowledgement this project.
shall not be covered as part of the TDC reimbursement - see contract
paragraph 2)
TDC portion: $4,750
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