Item O6.7=NW JUL.]
Bulk Item: Yes X No
. . . . . . . . ... .. .... WIM
I
Staff Contact /Phone #: Rhonda Hgaiz., 453-8774
WGINDWIT—EM—WOROM Approval of Amendment No. I with AMEC Environment & Infras ct
Inc. to provide additional services related to engineering support during construction for the Yd rmanked culve
demonstration project at Canal #472 Geiger Key as funded under DEP grant S-0723. I
ITIATi BACKGROUND: The Department of Environment Protection (DEP) is providing grant funding for the
installation of the 3d ranked culvert demonstration prqJect at Canal #472 on Geiger Key. Engineering suppor,
during construction of the restoration project is required to ensure that all permit and design criteria are
correctly followed by the selected contractor. AMEC was selected to provide these services for the other six
(6) demonstration canals through in RFP selection proem. This amendment increases AMEC's existing
contract by $21,709.00 to add engineering support services during construction for this canal restoration,
funded by the DEP grant S-0723.
PREVIOUS RELEVANT BOCC ACTION:
I . 12-11-13: Approval to advertise an RFQ for the design and permitting of the canal demo projects.
2. 02-19-13: Approval to negotiate a contract for the design and pern-dtting of the canal demo projects.
3. 05-21-14: Approval of contract with AMEC for design, permitting, field assessment tasks includ'
bathymetric. surveys, mangrove assessment, tidal studies for hydraulic modeling and geotexchnic
studies; project management and engineering support during construction for six (6) of the sev
(7) demonstration canals in unincorporated Monroe County.
BOCC Actions related to other related Canal items:
Approval and authorization ;f a Grant from FDEP to fund Phase I of the Canal Management
Master Plan and also authorized execution of a task order with AMEC under the on -call professional
engineering services contract to develop Phase 1.
7- 06-20-12.- Approval of the grant application submitted to EPA, which requested $100,000 in grant funds
and specified a $10,000 match of in -kind services.
3. 09-19-12: Approval of a $ 1 OG,000 EPA grant that funded Phase 2 of the Canal Master Plan.
4. 11-20-12: Approval of a Task Order with AMEC Environmental & Infrastructure, Inc. under the on -call
professional engineering services contract to develop Ph. 2 of a county -wide Canal Improvements Master
Plan.
5. 02-20-13: Approval of a FDEP Grant S0640 providing $ 100,000 of funding of work to perform bathymetric
surveys and also approved a $ 100,000 Task Order with AMEC to perform the bathymetric work.
6. 03-20-13: Approval of $5 million for the canal restoration demonstration projects.
7. 05-15-13: Approval of a $37,725 contract with AMEC to select the demonstration projects, as a result of a
request for quotes.
S. 08- 21-13: Provided direction on the selection process for use in selecting the top 15 canal restoration
projects and the final 5 demonstration projects.
5. 09-17-13: Approval of a time extension to the AMEC contract for selection of the demo projects.
10. 10- 16-13: Approval of the top 15 canals, selection of 6 canals for the demonstration prujects, and a 90 day
limitation on the homeowner approval period.
11. 12-11-13: Approval of the 7b demonstmtion canal.
CONTRACT/CONTRACT CHANGES: Additional services and funding.
STAFF RECOINIMENDATIONS: Approval I
III i - 4 JAI
Contract with: AMEC Contract
Effective Date: September 17, 2014
Contract Purpose/Description: Expiration Date: June 30, 2015
1 This Amendment No.. I for $21,709.00 shall authorize AMEC Environment a
Contract Manager Rhonda Haag 8774 CAD M.S. #26
(Name) (EXQ (Department/Stop #)
417141
Total Dollar Value of Contract: $ 655,639.78 Current Year Portion: $ 21,709.00
Budgeted? Yes[3 No 0 AccountCodes: 015_r , 11
Grant: $ Yes Sp
County Match: $
F3 ADDMONALCOSTS
�-Stimated Ongoing Costs: $2_/yr For N/A
'Not iacluded in dollar value above) (Orr
Date In
Changes
Needed
Date Out
Reviewer
Division Director
Yes[] No[].
.Risk Management
YesE] Noia''
'A
O.M.B.IPurlasing
7*2Lf/
Y-E]
No2r
County Attorney
��X—V
YesE3 No
I
TOTAL COST: $ 21,709.00 INDIRECT COST:
-BUDGETED: :1
DWERENTIAL.i:. LOCAL PREFERENCE:
COST ..:7.i COUNTY:'ri SOURCE OF FUNDS: D DP t 0°...
REVENUE PRODUCING: Yes No X AMOUNTPERMONTH Year
APP
OVED
.. Management
DOCUMENTATION: Included X Not Required__
r. � ..;
AMENDMENT NO. I
TO THE CONTRACT
FOR ENGINEERING, DESIGN AND PERMITTING SERVICES
FOR THE CANAL DEMONSTRATION PROJECTS
THIS AMENDMENT NO. 1, dated September 17 , 2014, to that Contract dated the 21"'
day of May, 2014, between Monroe County, "COUNTY," and AMEC Environment &
Infrastructure, Inc., "CONSULTANT";
WHEREAS, the COUNTY has agreed to proceed with several demonstration projects a
test various methods for canal restoration techniques to verify the applicability,
feasibility, effectiveness and costs in real time of the techniques on the canals; and
WHERES, much progress is underway including the engineering, design and permitting
of six (6) of the seven (7) Monroe County demonstration projects; and
WHEREAS, additional services are needed to Provide engineering support and
construction engineering inspection services for the- installation of an additional canal
restoration, the Yd ranked culvert project Geiger Key #472;and
WHEREAS, such additional services are being funded by Department of Environmental
Protection CDEP") grant S0723 to the COUNTY;
NOW, THEREFORE, in considerati
stated herein, and for other good and valuable con-sideration, the sufficiency of which is
hereby acknowledged, COUNTY and CONSULTANT agree as follows:
1. This AMENDMENT NO. I provides an additional not to exceed amount of Twenty
One Thousand Seven Hundred Nine Dollars ($21,709.00) for construction support
services and engineering during construction of Geiger Key #472 culvert installation,
which shall be paid according to the Contract dated September 17. 2014. an estimate of
amounts is attached. The overall CONTRACT value is increased fiDm' Six Hundred
Thirty Three Thousand Nine Hundred Thirty Dollars and Seventy Eight Cents
($633,930.78) to Six Hundred Fifty Five Thousand Six Hundred Thirty Nine Dollars and
Seventy Eight Cents ($655,639.78).
2. AMEC will provide the scope of services as specified in Exhibit "I -A" attached,
including the budget attachment.
3. This Amendment No. I shall be effective as of the final execution date of DEP Grant
S-0723. All work under this Amendment No. I shall be completed by June 15, 2015.
The Grantee shall be eligible for reimbursement for work performed on or after the date
tf execution of DEP Grant S-0723 through the expiration date of this Amendment No. 1.
&
Pjjjjjjjj:jjjjjjT Ail
Mim- �*MMNN
By:
Deputy Clerk
Date:
(Ses!) AMEC EiWtRONMENT &
Attest: INFRASTRUCTURE, LNC.
By:
01: tl 101,11 a V &
By:
Mayer/Chairman
Wh� c�
:I
w;gjQ Iwo, - aAq
Page 2 of Aummiment No. I
...............
Canal #472 Culvert installation
Project Location: Monroe-C—Ounty .......
The work to be accomplished under this Agreement has been identified by the Canal Restoration Advisory
Subcommittee of the Florida Keys National Marine Sanctuary (FKNMS) Water Quality Protection Program
(WQPP) as one of the high priority PrOjects to assist with Monroe County canal water quality restorations.
Many of the canals in the FKNMS do not meet the State's
t
1 U411LUMUNK or Tie Impaim flaters Rule, Chapter 62-303 of the
Florida Administrative Code.
Tafk 1: A . ns W-C—TA-AK C211 t—ructi2Grtl&-=jLcesl-nAEpicineetina-Du[ing,Co-nfi-tr—uction
AM][3C will conduct the following activities:
'a) 5ite �LIIW Ve�O �t V Prepare the agenda and prepare the meeting munnes. Two meetings with
the site contractor are included in this agreement.
b) 4 999911!* �rmafOT Review Contractor RETs and respond as required to clarify the Contract
Documents, including providing revised drawings or specifications if needed.
Slub—mittala Review contractor submittals (schedul-, samples, product data, shop drawings, installation
drawings, etc.) and provide review comments for same.
i) PrOiect 020-Out: Attend one (1) Project close-out Meeting Review and amend the Contractor's punch
lisX. for Substantial and Final completion. When all items are complete in accordance with the Contract
Documents, issue a Report indicatinz firtAl accentav-ne of �;nwr
Attachment A, Page i
C) Rmy—id—e EngjnegdRLLu22ort as qe
Aeorded 12gring-QMg "cti n: Provide consultation and advice to County
staff regarding the Contractor's performance of the Contract. Liaise with the County, homeowners, and
other stakeholders as necessary to administer the construction contract. Weekly meetings or teleconference
calls will be made with the County's project manager.
ai9In—§2vtMI: AMEC will oversight the construction contractor and prepare daily work reports showing
contractor's activities, equipment, maintenance of traffic and environmental compliance. AMEC will also
provide adequately educated spotters to ensure that no marine life will be harmed by the culvert
installation. Additionally, AMEC will perform turbidity monitoring as required under the permit issued by
South Florida Water Management District. The costs for daily site i P tions (up to 8 he p day)and
construction administration are based upon the number of constru ns ec urs er
ction days estimated to complete the
project. For this project the number of estimated field construction days is 14 work days based upon a
Monday to Friday work schedule.
fi'e 3M
• Meeting agenda and meeting minutes
• Daily Work reports which will include pre -construction, progress, and final photographs(electmnic files),
and environmental inspection reports
• Report of final completion check list.
Performance Measure: The COUNTY's Project Manager wHI review the prcject photographs, meeting
agenda/minutes, daily work regarts, environmental mSD
NOTE! Payment will be Upon completion of the task and review and approval of the deliverables,
Attachment A, Page 2
Ll-- — —m�momy x"ANNACUm"bw
Envirtinment & Infrastructure, Inc. Onto, ?rJWM4
ftoPe' Say"MANCOU'll Of AN CUORN, It SUNNI #472
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