Item C05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 17.2003
Division:
County Administrator
Bulk Item: Yes X
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval ofa Memorandum of Understanding between Naval Air
Station Key West and Monroe County regarding Mutual Fire and Emergency Services Assistance
Agreement and approval for Fire Chief and Mayor to execute same.
ITEM BACKGROUND: Mutual Aid or Assistance is a system whereby fire and emergency service
providers assist neighboring providers in controlling or extinguishing fires or other emergencies when
a quicker response may be provided due to being closer or more available. This practice is already
being successfully carried out throughout the county, however it is preferable to have an executed
agreement in place.
PREVIOUS REVELANT BOCC ACTION: None.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY: N/A
SOURCE OF FUNDS: N/ A
REVENUE PRODUCING: Yes
No
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty Yes 0
nagement Yes
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
James L. Roberts
DOCUMENT A TION:
Included
X
To Follow Not Required
AGENDA ITEM # C ~
DISPOSITION:
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Naval Air Station Kev West Contract # -
Effective Date: December 17, 2003
Expiration Date: December 31, 2006
Contract Purpose/Description: Memorandum of Understanding between Naval Air
Station Key West and Monroe County regarding Mutual
Fire and Emergency Services Agreement.
Contract Manager: Clark O. Martin, Jr 6088 Fire Rescue, Stop 14
(Name) (Ext. ) (Department/Stop #) ., .
for BOCC meeting on December 17,2003 Agenda Deadline: December 2,2003
CONTRACT COSTS
Total Dollar Value of Contract: $ 0.00
Budgeted? YesD No 0 Account Codes:
Grant: $
County Match: $
Current Year Portion: $
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ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director I),,-')...~ YesD N
Risk Management t) I, /0] YesD Noff
O.M.B.lPurchasing /J..2 '03 YesD NoG<JLJ,,-,
County Attorney I LkiJp3 YesD NoE2J ~o4 ~
Comments:
Date Out
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OMS Form Revised 2/27/01 Mep #2
DEC-04-03 16,08 FROM,MONROE COUNTY ATTY OFFICE ID'3052923516
PAGE
1/3
Naval Air Station Key West
PO Box 9036
Key West, FL 33040-9036
Monroe County
500 Whitehead Street, Suite 102
Key West, FL33040
MEMORANDUM OF UNDERSTANDING
BETWEEN
NAVAL AIR STATION KEY WEST
AND
MONROE COUNTY
MUTUAL FIRE AND EMERGENCY SERVICES ASSISTANCE AGREEMENT
This agreement, made and entered into this day of r 2003, by and between
County of Monroe, a political subdivision of lhe State of Florida, and Naval Air Station Key
West (NASKW).
WITNESSETH:
WHEREAS, each of the parties hereto maintains equipment and personnel for the
suppression of fires and emergency rescues within its own jurisdiction and areas, and
WHEREAS, the parties hereto desire to augment fire and emergency services available in
their respective jurisdictions in the event of large fires or unusual emergency incidents, and
WHEREAS, the lands or districts of the parties hereto are adjacent or contiguous so that
mutual assistance in a fire or rescue emergency is deemed feasible, and
WHEREAS, it is the policy of the NASKW and of lhe municipalities or other districts and of
their governing bodies to conclude such agreements where practicable, and
WHEREAS, it is mutually deemed sound, desirable. practicable, and beneficial for the parties
to this agreement to render assistance to one another in accordance with these terms;
OEC-04-03 16,08 FROM,MONROE COUNTY ATTY OFFICE
10,3052823516
PAGe:
L/ J
THEREFORE, BE IT AGREED THAT:
1. Whenever it is deemed advisable by the Senior Officer of a fire department of a party of this
agreement to request firefighting or rescue assistance under the terms of this agreement, he or she
is authorized to do so, and the Senior Fire Officer on duty of the fire department receiving the
request shall forthwith take the following action:
a. Immediately determine if apparatus and personnel can be spared in response to the call.
b. Determine what apparatus and personnel might most effectively be dispatched.
c. Determine the exact mission to be assigned in accordance with the detailed plans and
procedures of operations drawn in accordance with this agreement by the technical head of fire
departments involved.
.'.
d. Forthwith dispatch such apparatus and personnel as, in the judgment of the Senior Fire .
Officer receiving the call, should be sent, in accordance with the terms of this agreement;
provided, howt:ver, that when a call for assistance is received by a Navy fire department, it shall
be referred at once to the Commanding Officer ofNASKW, or the authorized duty officer, before
any equipment or personnel is dispatched.
2. While the rendering of assistance under the terms of this agreement shall not be mandatory,
the party receiving the request for assistance should immediately inform the requesting service, if
service cannot be rendered.
3. Each party to this agreement waives any and all claims against the other pany for
compensation for any loss, damage to property, personal injury, and death occurring in
consequence of the performance of this agreement.
4, All services perfonned under this agreement shall be rendered without reimbursement to
either party.
5. The Chief Fire Officers and personnel of the fire departments of both parties to this agreement
are invited and encouraged, on a reciprocal basis, to frequently visit each other's activities for
guided familiarization consistent with local security requirements and conduct joint pre-incident
planning, inspections, and drills.
6. The technical heads of the fire departments of the parties to this agreement are authorized and
encouraged to draft any Standard Operating Procedures necessary to effect this agreement. Such
plans will become effective when ratified by the signatories, and shall be attached to this
agreement as an exhibit.
7. This agreement shall become effective upon the date hereof and shall be reviewed triennially.
Either party upon written notice to the other may terminate this agreement at any time.
2
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8. This agreement constitutes me entire agreement between the parties; i[ may be amended only
in writing signed by both parties.
IN WITNESS WHEREOF, [he parties hereto have executed this agreement at on the day and
dare written above.
STEVE SIMEON
. Fire Chief
Naval Air Station Key West
CLARK MARTIN
Fire Chief
Monroe County
~ y! &,~
J . SCHOLL, CA T, USN
Commanding Officer
Naval Air Station Key West
MURRAY NELSON
Mayor
Monroe County
(SEAL)
Attest: DANNY L, KOLHAGE. Clerk
By
Deputy Clerk
3