Item C16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: December 17. 18.2003
Di~gon: PublicVVorks
Department: Facilities Maintenance ~ -
Bulk: Item: Yes -L No
AGENDA ITEM WORDING: Approval to renew the Interlocal Agreement with the City of
Marathon for the Use of the Meeting Room at the Marathon Government Center, and the televising of
Marathon Council Meetings, until September 30,2004.
ITEM BACKGROUND: Updated costs for the new fiscal year and the new Momoe County BOCC
schedule for the new fiscal year are now available to amend the existing Agreement with the City of
Marathon.
PREVIOUS RELEVANT BOCC ACTION: On May 17, 2000, the BOCC granted approval and
authorized execution of an Agreement between Momoe County and the City of Marathon in reference
to the utilization of the County meeting room in the Marathon Government Center and the tele~sing of
Marathon Council meetings. On August 15,2001 and August 21,2002, the BOCC approved to renew
the Agreement for one additional year. On September 17, 2003, the BOCC approved the Interlocal
Agreement with the City of Marathon on a month to month basis until fees are determined for the new
fiscal year.
CONTRACT/AGREEMENT CHANGES: Fees increase from $8,351.20 per year to $10,201.36 per
year. Contract will expire on September 30,2004.
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes -X- No
AMOUNT PER MONTH $850.11 Year $10.201.36
APPROVED BY: County Atty -L
OMBlPurchasing ~ Risk Management _X_
JI~ -f.r~
Dent Pierce, Director Public VV orks
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION:
Included
x
To Follow
Not Required_
DISPOSITION:
AGENDA ITEM # C I "
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Marathon Contract #
Effective Date: 12/17/03
Expiration Date: 09/30/04
Contract Purpose/Description:
Use of the meetin9; room at the Marathon Government Center, and the televising of the
City Council meetinQs.
Contract Manager: Ann Riger 4549 Facilities Maint/Stop #4
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 12/17/03 A2enda Deadline: 12/02/03
CONTRACT COSTS
Total Dollar Value of Contract: $ Revenue
Budgeted? YesD No D Account Codes:
Grant: $ N/A
County Match: $ N/ A
Current Year Portion: $ N/ A
- - -
----
- - -
----
- - -
----
- - -
----
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
ot included in dollar value above e . maintenance, utiliti
CONTRACT REVIEW
Changes
Date In Needed
Division Director lvl 'YI 0 ~ YesD NoGr
Risk Management II/J'I)O.3 YesD Nolk('
O,MRlPurchasingll \~ YesO No/Lr
County Attorney J J/~h/1J3 YesD No~
Date Out
Comments:
2.. -f -03
/I Ie i I () 3
\
OMB Form Revised 2/27/01MCP #2
.,
RENEWAL AGREEMENT
(City of Marathon - Interlocal Agreement for the Use of the Meeting Room at the Marathon
Government Center.)
TInS Renewal is made and entered into this 17th day of December, 2003 between
MONROE COUNTY and the CITY OF MARATHON, in order to renew the agreement between
the parties dated May 17, 2000, and as renewed on August 15, 2001, August 21, 2002, and
renewed on a month to month basis on September 17, 2003 (copies of which is incorporated
hereto by reference); as follows: .
of
'",
1. In accordance with Section 2(b) of the original Interlocal Agreement dated May 17,.2000,
the Agreement will be extended for a fourth one-year period. Fees increase to $10,201.36
for 26 City Council meetings, and are subject to the same guidelines as outlined in
Section 2(b).
2. The term of the renewed agreement will commencel on October 1, 2003, and will
terminate on September 30, 2004.
3. In all other respects, the original agreement between the parties dated May 17, 2000, and
renewed on August 15, 2001, August 21, 2002, and September 17, 2003, remains in full
force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
year first written above.
(Seal)
Attest: DANNY L KOLHAGE, CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
By:
Attest:
CITY OF MARATHON, FLORIDA
By:
By:
Marathon Mayor
Date:
; "
MONROE COUNTY, FLORIDA
RISK MANAGEMENT
POLICY AND PROCEDURES
CONTRACT ADMINISTRATION Jt
MANU AL
Indemnification and Hold Harmless
for
Inter-Governmental Agreements
The parties to this agreement stipulate that each is a state governmental agency as defined by
Florida StatUtes and represents to the other that it has purchased suitable Public Liability, Vehicle
Liability, and Workers' Compensation insurance, or is self-insured, in amounts adequate to
respond to any and all claims within the limitations of Florida Statute 768.28 and 440, arising out
of the activities governed by this agreement.
Each party shall be responsible for any acts of negligence on the part of its employees, agents,
contractors, and subcontractors and shall defend, indernnif)r and hold the other party harmless
from all claims arising out of such actions.
Administration Instruction
1/470<).5
INTL
<J!l
RENEW AL AGREEMENT
(Cit y of Marathon - Inlerlocal Agreement for the Use of the Meeting Room at the MaratI!on
Govemment Center.)
,
,
...
THIS Renewal is ~ade and entered into this 17th day of Jeptember 2003, between
MONROE COUNTY and the CITY OF MARATHON, in order to renew the agreement between
the parties dated May 17, 2000, and as renewed on August 15, 2001 and Au gust 21, 2002,
(copies of which are incorporated hereto by reference); as follows:
1. Renewal shall be on a month to month basis until fees can be detennined for the new
fiscal year.
2. The ten11 of the renewed agreement will commence on October 1,2003.
3. In all other respects, the original agreement between the parties dated May 17, 2000, and
renewed on August 15,2001 and August 21,2002, remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
' . v ;year first written above.
FI ""<\\\{;'
h~: \ (:..,.:;~.. ).,::'\':
\,"'" I .(. /":". ';'.'
~\~~,.\ \ ,?,~D>, '<..,
'\~"r~tte~t.i]::bANNY L KOLHAGE, CLERK
"~';;;""::';..-':_'-," ''-~'.!\'
......~~:-.:.;~~~.;~>.::::,:>
By:G -p~( .
Attest:
By:
Date:
01#903
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
-t~)u >n ~a-U
CITY OF MARATHON, FLORIDA
By cP/f~~~-:=-
Marathon Mayor
"3
.'
RENEW A L AGR1~EM [NT
-~
leu y 011 Mal a[hun 111Ierlo<al Agreement for the Use of the Mcctlfig Room al Ihc Marathon
Government Center.)
t,
nUS Renewal is made and entered into this 21" day of August 2<1<)2, between MONROE
COUNTY and the CITY OF MARATHON, in nrder to renew the agreetl,ent between the parties
daled May 17, 2000, and as renewed On August 15, 2001, (copies of which arc incorporated
hercto by reference); as follows:
1 , In accordance with Section 2(b) of the ori gi nal In terIoca I Agreement dated May I 7, 2000,
the Agreement will be extended for an additional one-year period, Fees remain at
$8,351.20 for approximately 26 City Council meetings, and are subject to the same
guidelines as outlined in Section 2(b).
2, The temt of the renewed agreement will commence on October I, 2002, and will
terminate on September 30, 2003.
3, In all other respects, the original agreement between the parties dated May 17, 2000, and
rencwed on August 15,2001, remains in full force and effect.
::~ ..-:-'::';';Cl~'
. : <<":r-?:'-:: }N'~''ij,ITNESS WHEREOF, the parties have hereunto set their hands and seal, the day and
!E//' \h\(/~74t' l:~t WrIttcn above.
,"\ '\ V.~,/:~\ _ :
,,':!. ',. ~<:~ \~ ".}'1. .
> /.. . --(Peal" \:.'..,., '., I
' ...... u. ../. \;.!;;~'i.
. "Attc$:f:, DANNY L KOLHAGE, CLERK
'."'...::-' ~
;::.:.'-;;> I
BY(~~~ D.C.
BOARD OF COUNTY COMMISSIONERS
OF MONROE OUNTY, FLORIDA
By:
A tlest :
CITY OF MA
By: _ ~5> 4:-4~~~:.c V &~c/'-<-.-
ICity Clerk -
Dalc: -'s;;/d_.,!c;'/)/. &:.K~-.i?P~_
~NEW Ai, AGB!lli.MENT
(COt Y of Mu "1000 - [o""oeal "soeement for the U,e of the Mcctiog Room" the Mantheo
Government Center.)
."..
\;
DiIS RCltcwd is m.de ,"d enterOO io'o this ISO. day of A,)," 200', between
MONROE COUNTy and the C'TY OF MARA T1ION, io order to renew the '8teetncnt bet Ween
the pattics dalOO M.y 17, 2000, ( . "'py of which i, in"'lpOnllOO hereto by tef",ence); "
follows'
I. 10 "COld.nce with Sectioo 2(1)) of the original lotcrloca[ Ag"ement datOO May 1" 2000,
'he AgtClttnen' will be Cx1Cltdoo fot '" .dditional ycar, Fee, inCle..e to $8,351'20 fOt
'oPto'imatel. 26 City Council meetings, ,"d Me subject '0 the ..me guideline, ..
outlined in Section 2(b).
2 The telm nf the tCUewOO 'gteemeot will "'mmence on Octob", I, 2001, and will
tenninate on September 30, 2002.
to .11 oth" tespCCls, lh, originat agteeme", hetween the parti" dalOO Mal' 11, 2000
remains in full force and effect
~ TNEss \VI-lEREOF, the parties have hereunto sct their hands and seal, the day and
st written above.
Attest
By ~ {~-~~.-JL__-0.. (' ..-~~:::::O--
CITY OF MARATHON, FLO UDA
-------
- -----
Uy
Dale. 9~~~1
CERTIFICATION
WITNESS My HAND AND OFFIC1AL SEAL 0
-Ill( [>-<-7~f~/17 CL'L.CLZ~-<:")L
I N THE COUN'ry F )-'77 O't..IL-<:'1<:'_
FLOR~OA, TIll' ~'cJ--<:(J~
20 Q.::/ .
-
V .
LJ-) /fY L~ ,/ S,.Ii fl.
- ~~-L!~ '-J.' .( r../;'. ~__,_
(Tr\'('ll'/IK~
.-....ltlC' U:ork.
305-2B"-"5~1l
um~LllQb '~':ft:rnfg~ lm~~.i:'M'1"~Tl<c';;~~Uli liQQM
THIS JNTERLOCAL AGREEMENT I~ entered Into .pursUMt to ~o 163.01, fS, by
'nd ""'-0 Mo"",,, County, . DOll""" SU""''''lon of tho st.", or Flo"d., "ho"
Odd"" · SlOO Co'<o. Iload, Key W",~ FL 33040, h.....flo, Cou ty, 'M tho City 01
Mac""oo, · munld"", COcpo..tion, "hos. .dd..... '" ~, M'..thon, FL
330 SO, "",..~"" City, " C1" ",""r\"J ~ ~7
WHEUEAS, the County h.s. mea"no room" the M...thon Govamment Cente,
With the. technical rCCl/ltlu to enable mee(:lnQS to be Qlb\oc.ast;
WHEREAs, the Couo'Y desires '0 ponn. 'he City to Uso tho County mee"oo
room; now, thGr"l!(o~, ,
If:( CONSlDERATION Of the mutual promcsas /lnd COVel\ants" s~t forth below, the
parties aQree. as fallows:
Stctlon 1 L
a) The County Iluthonzes the Oty tn hold 2.6 aty Council meetings per year
(OctObe'l - S'P"'mb<< 30) .t the M''''hoo Gov<mmon' Con.., m"'lnO 'Oom with
""ch m'''io, '0""''''"""." two ".... ap"" ' The CIt, must 0X>rd1~.", 00""00
dates with C<Xmty Administr.rtor's Office so that no County/oty schedule Q~(lrl05p OCCurs.
nl€ CIty will Provide a full Y03r's me-etlnQ Sdledule prior to October 1 eacn YCllr. If II
SChaoule roomet b.tween . City Coondl meetino Md a m_oO of "'" Couoty
COmmlu:lon, County Plennlno CommissIon or County Code EnforQImtnt hQarlng docs
OCUlr, then the County m~tino or hci!Jrtno WlIl take Procadence.
b) The County will televise live the CIty Council meetings, unlQs& thel"'(l i~ a
m~ti"Q of the County CommiSsion, County PI~nl"\ln9 Commission, County Code
Enforcement he.arlnQ or timl~r Ot"Qllnlzation goln9 On at the ume time, and will
v1d_.. '" Oty Coundl m..'UnO', If th,,,, Is a COunty m""ng 0' hoo HoO gOlnO DO,
then tho City COuncil m~lnQ will be tele.vl~ live on Channtll l.G at roOn at; t11tJ
County mcctlng or haarinO I~ concluded. If the City Council moetJllQ ends before t1~
County mQctin<;) Or hearing amdudes, then the tb~ of the City Council mG<ltlnQ will
be shOWn on Channel IG twice on later datcs.
c) Exa:pt lI(. pro-.nd<.d 111 Soe l(b), tt:~ County .....;U ftlpl21Y each Clly COUOlClI
m~tlno l~D~ on~ time bcfo~ lne n~ City Cour.dl m~nQ. Tho CIty m~y rc:qlJ():;t i)
Spoclflc lime and dotQ for each ~lay through tho County A<iminatnnors Office. who
shall accommOOMe ~ Oty's request un~ the time requened by th~ City would
C:Of1nla With e live teleOl1;t ex a County m~9 or hQ-annQ,
d) The Couroty Will furnish the City one video tclpe copy of each CIty CounCIl
m~tlT\Q.
Sllti!lll..2..
011) From the 8(f8C\jve da~ of thIs 1l9~ment, Until September 30, :2000,
, Clly shall pay th~ COUnty $3.333 In advance for 11 City Coundl m&etlnOl; to ~ held lit
1'.2
~...
, :
I
..'
.,
~
, i
, '
L;
: -:
~ '\
i
II
t'
I J
, I
il
\.
II
11
<l
:f!
,~
~l
: ~
q
It
Il
i I
! ~
''I
1
Ii
". ':
,.
the M"lIthon GO_moot C..tar, llllov~od I1vo (If thOn! I< no conflict .dth . Counl'/
m"!fng or h"oOO), "'''ting Vld<o ,"pe,. e"" 0" '<Play on "'ann., '6 of ..'"
",..ting, \
hI 1loo'nnlng Demhe, I, >000 thCO"Oh S''''''mb,r 30, 2J", tho City 'hall
pal' the County p,B]. In aOVlOce 'or 'PProximat.1y 26 City co""" I ",""'Inos (two
pO, mon"'llD b< h.ld It U" M''''U'on Gov""ment C<nt<r, ~Itvb.. liv. (If thee, I,
no COnfilct with 0 County m"'tlng 0' hoe"OO), mO'Ung Vid.., ,"pa, end one "'Pley of
"<h meeUng on' Channel 16, n,. City moy 'dd Ih~.d(jltlol13l m..ting, to the 26
.uthortu>o 'bove WithCUt .dOltional "'-'1>., If tho Cty Counal hold, 'm..lInos in
e,,,,,, of 29 duong the period of Octo,"" " 2000 tln'Ough Sootombor 30, 2001, 'nd
."""" thlt the ""'" m"ting, be held at th, Mocethon GOV<n1m<nt c.ntoe pU'"'"lOt
to thl, og'..ment, then the City mu,," p'y the County an addmo"" $303 r<>c "en
m"Ung helO, If the Qty hold, 1= than 23 m_nOS uslnO tho M,,,thon ,Govemm.nt
C.nter, pur'",nt to th~ .g,.em.nt, .ueing the penod or OClObe<- 1, 2000 through
Septemb." 30, 200, th<n the COunty'mu", ""un" or <rod" $303 to the City ro, ""eh
m-tlno lo~ lhon 23, If tho >O'..m.nt I' ""endod fo' ,u"'<quont yO.., 8ftee
Sa"'embee 30, 2001, then IOc e.a'" Year """",,tt<>r the 'oo Will b< adj_o to re!Ject
chanQas in County COSts.
~ Th. to"" of thos aocoomoot Ie r"'m May I, 2000 th",uOh
Septe.mber 30, 2001.
.:
Sealon-i,. ThIs aOf'l?ernent wI(( t3k~ effoct when ex(\ClJ~d CGrtlfl~ copies ore
mod in th, 0111", or th, Ci.", of tho ""'''nth Ju<1IcJ>I 0=< and In tha O"oe 0( tho
Clerk of the CIty 0( Marathon, Aorlda.
' i;rWlTNES' \<<""'1'0' tho pO"''' h.~to hava "" ""'" ""nd' 'nd """ .n
the data s~, forth below. '
(S EAL)
'AlIESl:: OJ?NNY L. KOLHAGE, CLERK
G:i~
Da~ :i1f;~~o~
BOARD OF COUNlY COMMISSIONERS
OF:J>S7~
By __
Ma or/Chl)If1)~rson
By
~OF~
B~ .
llnlthon MayOr
Date
~CClr\C<>rn
---vt12Q
{,!'(o>o
~.vt ~
~ Ou,
OAf '-
1
~ (3(3 . 0G 1 1 : :l;>
JG5;xlS)(,7 ;:>
f>(.lr,ro 1'1,
r>...
~...
: ~
: 1
: [
~ 'I
: :!
"I
!
./
'f
.- ~
j
, ~
, ,
I:
.i
. ~.
,:1
"
.~
1!
; i ~
"I:
:1"
{j
J~
:il
I a
" 'I
' ,
I
,
,<
;[
Jii
~"I
I,
: I
.1
1 I!;
,',
~ ::.
~ !
I!