Item C10
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 15, 2003
Division:
County Administrator
Bulk Item: Yes ~
No
Department: Fire Rescue
AGENDA ITEM WORDING: Approval of Agreement between the Board of County Commissioners
of Monroe County and Florida Keys Aqueduct Authority concerning the installation and maintenance
of fire hydrants in un-incorporated Monroe County.
ITEM BACKGROUND: This Agreement provides for future FKAA water distribution system
upgrades to include fire hydrants where economically and technically feasible. Also, the County may
recommend additional fire hydrant installations at other locations.
Policy 701.8.1 of the Monroe County Comprehensive Plan establishes the objective of
improving fire-fighting capabilities in Monroe County. The installation of fire hydrants will result in
improved fire flow, which will help accomplish that objective.
Furthermore, additional fire hydrants may lower the Insurance Services Office (ISO) fire
protection class rating, thereby reducing Monroe County property owner insurance premiums.
The County's performance and obligation to pay under this Agreement is contingent upon an
annual appropriation by the Board of County Commissioners.
PREVIOUS REVELANT BOCC ACTION: On August 19,1997 the Board approved a five year
agreement with Florida Keys Aqueduct Authority concerning the installation and maintenance of fire
hydrants in un-incorporated Monroe County which expired on September 30, 2002.
CONTRACT/AGREEMENT CHANGES: No changes.
ST AFF RECOMMENDATIONS: Approval.
TOTAL COST: $
BUDGETED: Yes
No
COST TO COUNTY: Contingent upon an annual appropriation by the Board of County Commissioners
SOURCE OF FUNDS: Installation: Impact Fees: Majntenance: ad valorem taxes
REVENUE PRODUCING: Yes
No
N/A AMOUNT PER MONTH_ Year
APPROVED BY: County Arty YES
FIRE CHIEF APPROVAL:
DIVISION DIRECTOR APPROVAL:
Clark Martin }..L'l
~
James L. Roberts
DOCUMENTATION:
Included
x
To Follow
Not Required_
AGENDA ITEM # ~~~
DISPOSITION:
Revised 1/03
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with:FKAA Effective Date:October 1,2002
Expiration Date:September 30, 2007
Contract Purpose/Description:Agreement with Florida Keys Aqueduct Authority for installation
and maintenance of fire hydrants in un-incorporated Monroe County in accordance with Policy
701.8.1 of the Monroe County Comprehensive Plan; to improve fire fighting capabilities. The
County'S performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Board of County Commissioners.
Contract Manager:Susan Hover
(Name)
6088
(Ext. )
Fire Rescue #14
(Department)
for BOCC meeting on 01/15/03
Agenda Deadline: 12/31/02
Total Dollar Value of Contract: $-0-
Budgeted? YesD No D Account Codes:
Grant: $
County Match: $
CONTRACT COSTS
Current Year Portion: $
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ADDITIONAL COSTS
Estimated Ongoing Costs: $50.00/yr For: Per hydrant for FKAA maintenance
(Not included in dollar value above) (eg. maintenance, utilities, ianitorial, salaries, etc,)
Division Director
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Comments:
OMB Form Revised 9/11/95 MCP #2
AGREEMENT BETWEEN
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
AND
THE FLORIDA KEYS AQUEDUCT AUTHORITY
FOR INSTALLATION AND MAINTENANCE OF FIRE HYDRANTS
IN UNINCORPORATED MONROE COUNTY
THIS AGREEMENT, made and entered into this day of
20 , by and between Florida Keys Aqueduct Authority, a political subdivision of the
State of Florida, hereinafter called and referred to as "FKAA" and Board of County
Commissioners of Monroe County, Florida, hereinafter called and referred to as
"COUNTY."
WITNESSETH:
WHEREAS, the COUNTY and the FKAA are authorized to enter into this
Agreement pursuant to Section 163.01, Florida Statutes, as amended, which permits local
governmental units to make the most efficient use of their powers by enabling them to
cooperate with other localities on a basis of mutual advantage; and
WHEREAS, Policy 701.8.1 of the Monroe County Comprehensive Plan establishes
the objective of improving fire fighting capabilities in Monroe County; and
WHEREAS, the COUNTY and the FKAA recognize that fire flow improvements will
better ensure the protection of the public health, welfare, and safety; and
WHEREAS, the COUNTY and the FKAA recognize that additional fire hydrants will
reduce the Insurance Services Office (ISO) fire protection class rating, thereby reducing
Monroe County property owner insurance premiums; and
WHEREAS, the COUNTY and the FKAA recognize that the majority of the water
distribution system in Monroe County is not designed to provide fire flow and that the
FKAA does not guarantee fire flow and the purpose of the fire hydrants will be to provide
various locations for the COUNTY to fill fire fighting apparatus and to assist in fire fighting
efforts; and
WHEREAS, the FKAA recognizes that fire hydrants are useful for flushing
distribution mains when necessary.
WHEREAS, this Agreement shall only pertain to fire hydrants in unincorporated
Monroe County.
NOW, THEREFORE, for and in consideration of the mutual covenants contained
herein, the Parties to this Agreement agree as follows:
1, The recitals set forth above are hereby adopted and incorporated into this
Agreement.
Page 1 of 5
2. This effective date of this Agreement is October 1, 2002 and shall extend through
September 30,2007. After such time, the parties shall review the Agreement and
determine if any revisions should be made including changes to the fees set forth
below.
.
3. Selection of hydrant locations for projects on the FKAA Water Distribution System
Upgrade Plan shall proceed as follows:
A. The COUNTY will review design plans for projects on the FKAA Water
Distribution System Upgrade Plan and recommend hydrant locations in
writing to the FKAA.
B. The FKAA will evaluate the technical and economical feasibility of
recommended hydrant locations for projects on the FKAA Water Distribution
System Upgrade Plan. Technical feasibility will be based on Insurance
Services Office (ISO) standards and the ability of the distribution system to
supply a minimum flow of 250 gallons per minute (GPM) and a minimum line
pressure of 20 pounds per square inch (psi). Direct connection of hydrants
to the transmission main is prohibited and will not be considered. Economic
feasibility will be based on the cost of hydrant installation being within 3% of
the cost of the planned upgrade. The FKAA will notify the COUNTY in
writing of the technical and economic feasibility of the recommended hydrant
locations.
C. The COUNTY will respond to the FKAA by specifying the quantity and
locations of hydrants to be installed. Only hydrants that are determined by
the FKAA to be technically feasible will be installed. The COUNTY will
provide the funds for any hydrants to be installed that are determined by the
FKAA to be technically feasible but not economically feasible. The COUNTY
will state in writing that the funds are available for such hydrants and will
reimburse the FKAA the actual costs for the hydrant installations within 30
days after the installation of the last hydrant on the project.
4. Selection of hydrant locations in areas not on the FKAA Water Distribution System
Upgrade Plan shall proceed as follows:
A. The COUNTY will recommend hydrant locations in areas not on the FKAA
Water Distribution System Upgrade Plan in writing to the FKAA.
B. The FKAA will evaluate the technical feasibility of recommended hydrant
locations for areas not on the FKAA Water Distribution System Upgrade
Plan. Technical feasibility will be ba$ed on the ability of the distribution
system to supply a minimum flow of 250 GPM and a minimum line pressure
of 20 psi. The FKAA will notify the COUNTY in writing of the technical
feasibility of the recommended hydrants.
C. The COUNTY will respond to the FKAA by specifying the hydrants to be
installed. Only hydrants that are determined by the FKAA to be technically
feasible will be installed. The COUNTY will provide the funds up front for any
Page 2 of 5
hydrants to be installed that are not associated with a project on the FKAA
Water Distribution System Upgrade Plan. Cost for hydrant installation shall
be a lump sum amount of $3,600.00 per hydrant. This cost is based on the
average cost for the FKAA to install an 8" x 6" tapping sleeve and valve, 6"
diameter fire hydrant, and 15 linear feet (L.F} Of 6" diameter pipe and
perform site restoration. For hydrants to be located more than 15 L.F. from
an existing water main, an additional cost will be incurred based on $20.00
per L.F. over 15 L.F.
5. For hydrants locations that are determined to be not technically feasible, the
COUNTY will evaluate the importance and priority of the hydrant locations. For
hydrant locations that are determined to be crucial, the COUNTY will allocate future
budget amounts to improve the distribution system for future hydrant installation.
6. The COUNTY agrees to:
A. Reimburse the FKAA the costs for hydrant installation on projects on the
FKAA Water Distribution System Upgrade Plan in excess of 3% of the cost of
the planned upgrade as described in Paragraph 3.C,
8. Provide total funding to the FKAA for hydrant installation in areas not
associated with a project on the FKAA Water Distribution System Upgrade
Plan as described in Paragraph 4.C.
C. Pay the FKAA $50 per year per hydrant for service including inspection,
maintenance, and furnishing of water for fire fighting purposes only.
D. Use water from hydrants only for actual fire fighting purposes and no other
purpose such as fire fighting practice.
E. Use hydrants in a manner protective of the FKAA distribution system and
appurtenances. Reimburse the FKAA the costs to repair any damages
caused by the improper use of the hydrants.
F. Establish and adopt Standard Operating Procedures for the use of fire
hydrants in accordance with this Agreement and nationally recognized
standards.
7. The FKAA agrees to:
A. Provide funding for hydrant installation for projects on the FKAA Water
Distribution System Upgrade Plan not to exceed 3% of the cost of the
planned upgrade.
8. Incorporate hydrants into the design, bidding, and construction of projects on
the FKAA Water Distribution System upgrade Plan where determined to be
technically feasible and economically feasible or funded by the COUNTY.
Page 3 of 5
C. Install or oversee the installation of hydrants in areas not on the FKAA
Distribution System Upgrade Plan where determined to be technically
feasible and funded by the COUNTY.
D. Paint fire hydrants to indicate the available flo"" in accordance with NFPA
291, "Recommended Practice for Fire Flow Testing and Marking of
Hydrants. "
E. Inspect and maintain all fire hydrants.
F. Furnish water required for filling fire fighting apparatus and for fire fighting
purposes only.
G, Bill the COUNTY annually for the service charge in the amount of $50 per
hydrant.
8. The COUNTY'S performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Board of County Commissioners.
9, This Agreement shall be executed in duplicate and the COUNTY shall retain one (1)
copy and the FKAA shall retain one (1) copy. All copies shall be considered
originals.
10. Any and all notices required or permitted to be given hereunder shall be deemed
received five (5) days after same are deposited in U.S. mail sent via certified mail,
return receipt requested.
All notices to the COUNTY shall be sent to:
Monroe County Fire Rescue
490 63rd Street Ocean, Suite 160
Marathon, FL 33050
Attention:
Clark Martin
Fire Chief
All notices to the FKAA shall be sent to:
Florida Keys Aqueduct Authority
1100 Kennedy Drive, P.O. Box 1239
Key West, FL 33040
Attention:
Mr. James Reynolds, P.E.
Interim Executive Director
11. INVALIDITY: If any section, subsection, sentence, clause, or provision of this
Agreement is held invalid, the remainder of this Agreement shall not be affected by
such invalidity.
Page 4 of 5
IN WITNESS WHEREOF, the Florida Keys Aqueduct Authority Board of Directors
has caused this Agreement to be signed in its name by its Executive Director and its seal
to be affixed hereto, and the Commissioners of Monroe County, Florida have caused this
Agreement to be signed by the County Administrator on their behalf and the seal of the
County Commission to be affixed hereto, the date and yea~ first written above.
FLORIDA KEYS AQUEDUCT AUTHORITY
KEY WEST, FLORIDA
BY:
DATE
ATTEST:
BY:
DATE
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY:
DATE
ATTEST:
BY:
DATE
Page 5 of 5