Item C7
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Auaust 15. 2007
Bulk Item: Yes i:8J No D
Division: Budaet and Finance
Department: Grants Administration
Staff Contact Person: David P. Owens
AGENDA ITEM WORDING: Authorization for Countv Administrator or his desianee to
complete and submit the online application for the Federal Fiscal Year 2007 Edward Bvrne
Memorial Justice Assistance Grant (formerlv known as the Local Law Enforcement Block
Grant) via Internet as reauired bv U.S. Dept. of Justice. Bureau of Justice Assistance.
ITEM BACKGROUND: Monroe County has accepted LLEBG awards since 1997. The
funds were used the first year to enhance courthouse security and the followina years for
Juvenile Drua Court. Information reaardina eliaibilitv. purpose areas. and proaram
reauirements is attached. If funds are awarded. they will be used to fund Juvenile Drua
Court, as in past Years.
PREVIOUS RELEVANT BOCC ACTION: Approval of arant applications and fundina
recommendations in prior Years.
CONTRACVAGREEMENTCHANGES:nm
STAFF RECOMMENDATION: Approval
TOTAL COST: 19,617.00 ./
COST TO COUNTY: 0.00 V
SOURCE OF FUNDS: n/a
REVENUE PRODUCING: Yes D No i:8J
BUDGETED: Yes D No i:8J
AMOUNT PER MONTH
YEAR
APPROVED BY: COUNTY A TTY D OMB/PURCHASING D RIS
DIVISION DIRECTOR APPROVAL:
AGEMENT ~(\\~
DOCUMENTATION: INCLUDED: IZI NOT REQUIRED: D
DISPOSITION:
AGENDA ITEM #:
Page 1 of2
APPLICATION FOR 2. DATE SUBMIITED Applicant Identifier
FEDERAL ASSISTANCE
1. TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier
STATE
Application Non-Construction
4. DATE RECEIVED BY Federal Identifier
FEDERAL AGENCY
5.APPLICANT INFORMATION
Legal Name Organizational Unit
Monroe County Board of County Commissioners Grants Administration
Address Name and telephone number of
the person to be contacted on
1100 Simonton St. matters involving this
Key West, Florida application
33040-3110
Owens, David
(305) 292-4482
6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT
59-6000749 County
8. TYPE OF APPLICATION 9. NAME OF FEDERAL
AGENCY
New
Bureau of Justice Assistance
10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE 11. DESCRIPTNE TITLE OF
APPLIC ANT'S PROJECT
NUMBER: 16.738
CFDA EDWARD BYRNE MEMORIAL JUSTICE Juvenile Drug Court
TITLE: ASSISTANCE GRANT PROGRAM
12. AREAS AFFECTED BY PROJECT
Monroe County
13. PROPOSED PROJECT 14. CONGRESSIONAL
Start Date: October 01, 2007 DISTRICTS OF
End Date: September 30, 2011
a. Applicant
b. Proj ect FL18
15. ESTIMATED FUNDING 16. IS APPLICA nON
Federal $23,792 SUBJECT TO REVIEW BY
STATE EXECUTNE ORDER
Applicant $0 12372 PROCESS?
State $0
Local $0 Program is not covered by E.O.
12372
https://grants.ojp. usdoj .gov/gmsextemal/applicationReview.do?print=yes
7/2/2007
Page 201'2
Other $0
Program Income $0 17. IS THE APPLICANT
DELINQUENT ON ANY
FEDERAL DEBT?
TOTAL $23,792
N
18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION
PREAPPLICA nON ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY
AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL
COMPL Y WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED.
Close Window
https://grants.ojp.usdoj. gOY /gmsextemal/applicationReview.do?print=yes
7/2/2007
OMB APPROVAL NUMBER 1121-0140
EXPIRES 06/30/2009
STANDARD ASSURANCES
The Applicant hereby assures and certifies compliance with all applicable Federal
statutes, regulations, policies, guidelines, and requirements, including OMB Circulars A-
21, A-87, A-102, A-110, A-122, A-133; Ex. Order 12372 (intergovernmental review of
federal programs); and 28 C.F.R. pts. 66 or 70 (administrative requirements for grants
and cooperative agreements). The applicant also specifically assures and certifies that:
1. It has the legal authority to apply for federal assistance and the institutional,
managerial, and financial capability (including funds sufficient to pay any required non-
federal share of project cost) to ensure proper planning, management, and completion of
the project described in this application.
2. It will establish safeguards to prohibit employees from using their positions for a
purpose that constitutes or presents the appearance of personal or organizational conflict
of interest, or personal gain.
3. It will give the awarding agency or the General Accounting Office, through any
authorized representative, access to and the right to examine all paper or electronic
records related to the financial assistance.
4. It will comply with all lawful requirements imposed by the awarding agency,
specifically including any applicable regulations, such as 28 C.F.R. pts. 18,22,23,30,
35,38,42,61, and 63.
5. It will assist the awarding agency (if necessary) in assuring compliance with section
106 of the National Historic Preservation Act of 1966 (16 U.S.c. ~ 470), Ex. Order
11593 (identification and protection of historic properties), the Archeological and
Historical Preservation Act of 1974 (16 U.S.c. ~ 469 a-I et seq.), and the National
Environmental Policy Act of 1969 (42 U.S.c. ~ 4321).
6. It will comply (and will require any sub grantees or contractors to comply) with any
applicable statutorily-imposed nondiscrimination requirements, which may include the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.c. ~ 3789d); the Victims
of Crime Act (42 U.S.c. ~ 10604(e)); The Juvenile Justice and Delinquency Prevention
Act of 2002 (42 U.S.C. ~ 5672(b)); the Civil Rights Act of 1964 (42 U.S.c. ~ 2000d); the
Rehabilitation Act of 1973 (29 U.S.c. ~ 794); the Americans with Disabilities Act of
1990 (42 U.S.c. ~ 12131-34); the Education Amendments of 1972 (20 U.S.c. ~~1681,
1683, 1685-86); and the Age Discrimination Act of 1975 (42 U.S.c. ~~ 6101-07); see Ex.
Order 13279 (equal protection of the laws for faith-based and community organizations).
7. If a governmental entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (42 U.S,c. ~ 4601 et seq.), which govern the treatment
of persons displaced as a result of federal and federally-assisted programs; and
it will comply with requirements of 5 U.S.c. ~~ 1501-08 and ~~ 7324-28, which limit
certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or in part by federal
assistance.
NOTE: You must click on the "Accept" button at the bottom of the page before closing
this window
u.s. DEPARTMENT OF JUSTICE
OFFICE OF JUSTICE PROGRAMS
OFFICE OF THE COMPTROLLER
CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND
OTHER RESPONSmILITY MATTERS; AND DRUG-FREE WORKPLACE
REQUIREMENTS
Applicants should refer to the regulations cited below to determine the certification to
which they are required to attest. Applicants should also review the instructions for
certification included in the regulations before completing this form. Acceptance of this
form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment and
Suspension (Nonpro-curement) and Government-wide Requirements for Drug- Free
Workplace (Grants)." The certifications shall be treated as a material representation of
fact upon which reliance will be placed when the Department of Justice determines to
award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and implemented
at 28 CFR Part 69, for persons entering into a grant or cooperative agreement over
$100,000, as defined at 28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any Federal
grant, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any Federal grant or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be paid to
any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with this Federal grant or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure of Lobbying
Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this certification be included in the
award documents for all subawards at all tiers (including subgrants, contracts under
grants and cooperative agreements, and subcontracts) and that all sub-recipients shall
certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSmILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and implemented at
28 CFR Part 67, for prospective participants in primary covered transactions, as defined
at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible,
sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily
excluded from covered transactions by any Federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or
had a civil judgment rendered against them for commission of fraud or a criminal offense
in connection with obtaining, attempting to obtain, or performing a public (Federal, State,
or local) transaction or contract under a public transaction; violation of Federal or State
antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or
destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the offenses
enumerated in paragraph (1 )(b) of this certification; and
(d) Have not within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he
or she shall attach an explanation to this application.
3. DRUG-FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR Part
67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and 67.620
A. The applicant certifies that it will or will continue to provide a drug-free workplace
by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in the
grantee's workplace and specifying the actions that will be taken against employees for
violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the
grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition
of employment under the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position
title, to: Department of Justice, Office of Justice Programs, ATTN: Control Desk, 810 7th
Street, N.W" Washington, D.C. 20531. Notice shall include the identification number(s)
of each affected grant;
(t) Taking one of the following actions, within 30 calendar days of receiving notice under
subparagraph (d)(2), with respect to any employee who is so convicted
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State, or local health,
law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (t).
As the duly authorized representative of the applicant, I hereby certify that the applicant
will comply with the above certifications.
BJA FY 07 Edward Byrne Memorial Justice Assistance Grant (JAG) Program
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MONROE COUNTY ATTORNEY
~ROVI"D 't ~M:
=IA ~. ALL
ASSISTANT C~Y ATTORNEY
Date 0'1- ~~() :;z..o O,:/-
https://grants.ojp. usdoj . gov/gmsexternal/submitApplicati on. do
7/2/2007
u.s. Department of Justice
Office of Justice Programs
Bureau of Justice Assistance
The U.S. Department of Justice, Office of Justice ProQrams' Bureau of Justice Assistance is
pleased to announce that it is seeking applications for funding under the Edward Byrne
Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's
mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence.
Edward Byrne Memorial
Justice Assistance Grant (JAG) Program
FY 2007 Local Solicitation
Eligibility
Applicants are limited to units of local government on the FY 2007 Units of Local Government
List for JAG funds. To view this list, go to WWW.OiD.UsdoLQov/BJAlQrantliaQallocations.html.
(See "Eligibility," page 1)
Deadline
All applications are due by 8:00 p.m. e.t. on July 2,2007.
(See "Deadline: Applications," page1)
Contact Information
For assistance with the requirements of this solicitation, contact: Eileen Garry, Deputy Director
for Programs, at 202-307-6226 or eileen.Qarry@usdoLQov.
This application must be submitted through OJP's Grants Management System (GMS). For
technical assistance with submitting the application, call the Grants Management System
Support Hotline at 1-888-549-9901.
CONTENTS
Overview of the Edward Byrne Memorial Justice Assistance Grant Program
1
Deadline: Applications
1
Eligibility
1
1
2
JAG Program-Specific Information
Attorney General Priorities
Match Requirement
4
Performance Measures
4
How To Apply
4
What An Application Must Include:
7
Standard Form 424
Program Narrative
Budget and Budget Narrative
Other Attachments
Additional Requirements
7
ii
Edward Byrne Memorial
Justice Assistance Grant Program
CDFA #16.738
Overview of the Edward Byrne Memorial Justice Assistance Grant
Program
The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751 (a)) is
the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds
support all components of the criminal justice system, from multijurisdictional drug and gang
task forces to crime prevention and domestic violence programs, courts, corrections, treatment,
and justice information sharing initiatives.
Deadline: Applications
The due date for applying for funding under this announcement is 8:00 p.m. e.t. on July 2, 2007.
Eligibility
Units of local government appearing on the FY 2006 Units of Local Government Ust established
by the Bureau of Justice Statistics (BJS) are eligible to apply for JAG funds. For JAG program
purposes, a unit of local government is a town, township, village, parish, city, county, or other
general purpose political subdivision of a state; or a federally recognized Indian tribe or Alaskan
Native organization that performs law enforcement functions as determined by the Secretary of
the Interior. In Louisiana, a unit of local government means a district attorney or a parish sheriff.
For a listing of eligible units of local government, go to
WWW.OiD.Usdoi.Qov/BJNaranUiaQallocations.html.
JAG Program-Specific Information
All awards are subject to the availability of appropriated funds and any modifications or
additional requirements that may be imposed by law.
Proposed to streamline justice funding and grant administration, the JAG Program allows states,
tribes, and local governments to support a broad range of activities to prevent and control crime
based on their own local needs and conditions. JAG blends the previous Byrne Formula and
Local Law Enforcement Block Grant (LLEBG) Programs to provide agencies with the flexibility
to prioritize and place justice funds where they are needed most.
Formula
The JAG formula includes a state allocation consisting of a minimum base allocation with the
remaining amount determined on population and Part 1 violent crime statistics, and a direct
allocation to units of local government. Once the state allocation is calculated, 60 percent of the
funding is awarded to the state and 40 percent to eligible units of local government. State
allocations also have a required variable pass through to units of local government, calculated
by BJS from each state's crime expenditures.
1
Purpose Areas
JAG funds can be used for state and local initiatives, technical assistance, training, personnel,
equipment, supplies, contractual support, and information systems for criminal justice for any
one or more of the following purpose areas:
. Law enforcement programs.
. Prosecution and court programs.
. Prevention and education programs.
. Corrections and community corrections programs.
. Drug treatment programs.
. Planning, evaluation, and technology improvement programs.
* Any law enforcement or justice initiative previously eligible for funding under Byme or
LLEBG is eligible for JAG funding.
Attorney General Priorities
To more effectively align JAG formula funding with far-reaching crime issues identified by recent
data and evaluation, the Office of Justice Programs has designated the following priority areas
for a heightened concentration in FY 2007:
. Multi-jurisdictional task forces, addressing violent crime, drug, and gun violence reduction.
. School safety and school resource officer initiatives.
. Project Safe Childhood (www.proiectsafechildhood.Qov).
. Gang enforcement and prevention.
. Community prosecution activities.
. Court security and continuation of operations initiatives.
. Human trafficking enforcement and prevention.
. Synthetic drug trafficking reduction.
. Prisoner reentry initiatives.
. Cybercrime and identity theft enforcement and prevention.
. Justice information sharing planning and implementation.
. Intelligence analysis and fusion center operations.
Responsibilities
The chief executive officer of an eligible unit of local government or a local agency designated
by the chief executive officer must apply for JAG funds. A unit of local government receiving a
JAG award will be responsible for the administration of the funds including distributing the funds;
monitoring the award; submitting reports including performance measure and program
assessment data; and providing ongoing assistance to any subrecipients of the funds.
Administrative Funds
A unit of local government may use up to 10 percent of the award for costs associated with
administering JAG funds.
Disparate Certification
A disparate allocation occurs when a constituent unit of local government is scheduled to
receive one and one-half times mOfe (fOUf times mOfe fOf multiple units of local government)
than another constituent unit(s), while the other unit of local government bears more than 50
percent of the costs of prosecution or incarceration that arise for Part 1 violent crimes reported
by the geographically constituent unit(s). JAG disparates are certified by the Director of the
2
Bureau of Justice Assistance (BJA), based in part on input from the state's Attorney General.
For a listing of disparate jurisdictions, go to www.ojp.usdoLQov/BJNQrantfiaQallocations.html.
* Jurisdictions certified as disparate must submit a joint application for the aggregate of
funds allocated to them, specifying the amount of the funds that are to be distributed to each
of the units of local government and the purposes for which the funds will be used. The units
of local government involved may establish a joint advisory board to carry out the joint
application process. When beginning the JAG application process, a Memorandum of
Understanding (MOU) must be completed, signed, and faxed to OJP, indicating who will
serve as the applicantlfiscal agent for the joint funds. MOUs must be faxed to 202-354-4147,
with the OJP Grants Management System (GMS)-generated application number printed on
each page. For a sample MOU, go to www.oip.usdoLQov/BJNQrantfiaQ/07JAGMOU.pdf.
Application Reviews
The eligible unit of local government applying for a JAG award must make the grant application
available for review to the governing body of the unit of local government or an organization
designated by that governing body not fewer than 30 days before the application is submitted to
BJA. Also, the unit of local government must provide an assurance that the application or any
future amendment was made public and an opportunity to comment was provided to citizens
and to neighborhood or community organizations to the extent applicable law or established
procedure makes such an opportunity available.
Supplanting
Federal funds must be used to supplement existing funds for program activities and cannot
replace, or supplant, nonfederal funds that have been appropriated for the same purpose.
Award Amount
Of the 40 percent allocated for direct awards from BJA to units of local government, funds will
be allocated based on the same ratio to such share as the average annual number of Part 1
violent crimes reported by the unit to the Federal Bureau of Investigation (FBI) for the 3 most
recent calendar years for which data is available, to the number of Part 1 violent crimes reported
by all units of local government in the state to the FBI for such years.
* For FYs 2005-2008, BJA will allocate the local amount to units of local government in the
same way the LLEBG amount was allocated among reporting and non-reporting units of
local government.
* If the allocation to a unit of local government is less than $10,000, the direct JAG award to
the state will be increased by the total amount of such allocations to be distributed among
state police departments that provide criminal justice services to units of local government
and/or to any units of local government whose allocation is less than $10,000.
Length of Awards
Awards are made in the first fiscal year of the appropriation and may be expended during the
following 3 years, for a total of 4 years. Extensions beyond this period may be made on a case-
by-case basis at the discretion of the Director of BJA.
3
Trust Fund
The unit of local government must establish a trust fund in which to deposit JAG funds. The trust
fund mayor may not be an interest bearing account.
Prohibited Uses
JAG funds cannot be used directly or indirectly for security enhancements or equipment to
nongovernmental entities not engaged in criminal justice or public safety. Based on
extraordinary and exigent circumstances making the use of funds essential, BJA may certify a
state's request to use funds for:
. Vehicles, vessels, or aircraft.
. Luxury items.
. Real estate.
. Construction projects, other than penal or correctional institutions.
Match Requirement
While match is not required with the JAG Program, match is an effective strategy for states and
local units of government to expand justice funds and build buy-in for local criminal justice
initiatives.
Performance Measures
To assist in fulfilling the Department's responsibilities under the Government Performance and
Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solicitation must
provide data that measures the results of their work. Performance measures for this solicitation
can be found at: www.oip.usdoLQov/BJNQrant/JAGPerfMeasures.pdf.
How To Apply
The Catalog of Federal Domestic Assistance (CFDA) number for this solicitation is 16.738, titled
"Edward Byrne Memorial Justice Assistance Grant Program. - OJP requires that funding
applications be submitted through the OJP Grants Management System (GMS). Faxed or
mailed applications will not be accepted.
To access the system, go to https://Qrantsojp.usdoLQov. Applications submitted via GMS must
be in one of the following formats: Microsoft Word (.doc), PDF file (.pdt), or text (.txt). If you
experience difficulties at any point in this process, call the GMS Help Desk at 1-888-54~9901
between 7:30 a.m. and 9:00 p.m, eastern time. New GMS users must create a new account
before submitting an application. All JAG applications are due on or before 8:00 p.m. e.t. on July
2, 2007.
Step 1: Signing On
. If you already have a GMS user 10, proceed to GMS sign in. Even if your organization
already has a user 10, you will not be registered for the solicitation until you have signed
onto GMS and entered the appropriate solicitation. To do so, please proceed to step 2.
. If you do not have a GMS user 10, select "New User? Register Here. - After you have
completed all of the required information, click "Create Account- at the bottom of the page
and note your user 10 and password, which are case sensitive.
4
. The Office of Management and Budget requires that all businesses and nonprofit applicants
for federal funds include a DUNS (Data Universal Numeric System) number in their
application for a new award or renewal of an award. Applications without a DUNS number
are incomplete. A DUNS number is a unique nine-digit sequence recognized as the
universal standard for identifying and keeping track of entities receiving federal funds. The
identifier is used for tracking purposes and to validate address and point of contact
information. The DUNS number will be used throughout the grant life cycle. Obtaining a
DUNS number is a free, simple, one-time activity. Obtain one by calling 1-866-705-5711 or
by applying online at www.dunandbradstreet.com.
Step 2: Selecting/Registering for the Program
. After you have logged onto the system using your user ID and password, click on "Funding
Opportunities. "
. Select "Bureau of Justice Assistance" from the drop-down list, and click "Search." This will
narrow the list of solicitations within the Office of Justice Programs to those in BJA.
. From the list of BJA grants, find"FY 2007 Justice Assistance Grant Program," and click
"Apply Online."
. Confirm that your organization is eligible to apply for this program by reading the text on the
screen. If eligible, proceed by clicking "Continue."
Step 3: Completing the Overview Information
. Select the type of application you are submitting by choosing "Application Non-Construction"
in the "Type of Submission" section.
. Select "New" in the drop-down box for "Type of Application."
. If your state has a review and comment process under Executive Order 12372
(http://policy.fws.Qovllibrarv/rQe012372.pd!), then select either "Ves" and enter the date you
made this application available under that review or "N/A" because this program has not
been selected by your state for such a review, If your state does not have such a process,
then select "No. Program Not Covered by E.O. 12372,"
. Click "Save and Continue."
Step 4: Completing the Applicant Information
. Answer "Yes" or "No" to the question about whether your organization is delinquent on any
federal debt.
. The rest of this page will prepopulate based on the information you submitted during the
registration process. Check this information for accuracy and relevance to your organization,
and make any needed changes.
. Click "Save and Continue."
Step 5: Completing the Project Information
. Provide a title that is descriptive of your project.
. List the geographic areas to be affected by the project.
. Enter a start date for the project that is on or after October 1, 2006 and an end date that is
not more than 48 months later.
. Select all ofthe Congressional districts that are affected by this application. To select
multiple districts, hold down the CTRL key while making your selections.
. Enter your state's allocation in the federal line under the "Estimated Funding" section. For a
listing of state allocations, go to wwwoip.usdojQov/BJNqrantliaqallocations.html.
. Click "Save and Continue."
5
Step 6: Uploading the Attachments
. You will be asked to upload three attachments to the online application system, (See the
Attachments section for detailed instructions.)
1. Program Narrative (Attachment 1).
2. Budget Narrative (Attachment 2).
3. Review Narrative (Attachment 3).
Click "Attach" to upload these documents. A new window will open. To continue, click
"Browse" and find the file on your computer or the network drive from which you wish to
upload, then click on uUpload Your Document." A window that says uFile Upload Successful"
should appear. Next to the upload list, the notation should change to "Attachment OK."
Repeat these steps for all three uploads.
. If you encounter any difficulties uploading your file, click on "Tips for Successful Upload."
This document will explain the usual problems with uploading files and will help you through
them.
. Click "Save and Continue."
* Depending on the size ofthe attachment and/or your computer's Internet connection, the
uploading process can take several hours. The system will shut down promptly at the
deadline. Incomplete applications will not be accepted and no exceptions will be granted.
Step 7: Completing the Assurances and Certifications
. You will need to accept both the assurances document and the certifications document. To
do this, click on "Assurances" and "Certifications Regarding Lobbying; Debarment,
Suspension, and other Responsibility Matters; and Drug-Free Workplace Requirements."
. Read both documents. At the bottom of each one, click the "Accept" button.
. After you have accepted both documents, enter the correct personal information for the
person submitting the application.
. Click the box next to the text at the bottom of the page to certify that the person submitting
the application is authorized to accept these assurances and certifications.
. Click "Save and Continue."
Step 8: Reviewing the SF-424
. By answering the questions contained in GMS, you have completed the Standard Form 424
(SF-424) and other forms required to apply for grant funding. Take a moment to review the
SF-424 to ensure that it is accurate.
. If you need to make changes to any portion of the application, simply click on that section
along the left side of the screen. Be sure to click "Save and Continue" after making any
changes.
. When you are sure that the information is accurate, click "Continue."
Step 9: Submitting the Application
. A list of application components will appear on the screen. It should say "Complete" before
each component. If it says "Incomplete" then click on the word and it will take you back to
the section that needs to be completed. An explanation of what is missing will be at the top
of that screen,
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What an Application Must Include
Standard Form 424
Program Narrative (Attachment 1)
Applicants must submit a program narrative that generally describes the proposed program
activities for the 4-year grant period. The narrative must outline the type of programs to be
funded by the JAG award and provide a brief analysis of the need for the programs. Narratives
must also identify anticipated coordination efforts involving JAG and related justice funds.
Certified disparate jurisdictions submitting a joint application must specify the amount of the
funds that are to be distributed to each of the units of local government and the purposes for
which the funds will be used.
Budget and Budget Narrative (Attachment 2)
Applicants must submit a budget narrative outlining how JAG administrative funds will be used
to support and implement the program.
Review Narrative (Attachment 3)
Applicants must submit information documenting that their JAG application was available for
review to the governing body-or organization designated by that body-not less than 30 days
before the application was submitted to BJA. The attachment must also specify that an
opportunity to comment was provided to citizens and neighborhood or community organizations
to the extent applicable law or established procedure makes such an opportunity available.
Additional Requirements
. Civil Rights compliance.
. Confidentiality and Human Subjects Protections regulations.
. Anti-Lobbying Act.
. Financial and Government Audit requirements.
. National Environmental Policy Act (NEPA) compliance.
. DOJ Information Technology Standards.
. Single Point of Contact Review.
. Non-Supplanting of State or Local Funds.
. Criminal Penalty for False Statements.
. Compliance with Office of the Comptroller Financial Guide.
· Suspension or Termination of Funding.
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We strongly encourage you to review the information pertaining to these additional requirements
prior to submitting your application. Additional information for each can be found at
WWW.OiD.usdoi.Qov/fundinQ/otherreQuirements.htm .
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