Item C8
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 15,2007
Division: Budget & Finance
Bulk Item: Y es ~
No
Department: OMB
Staff Contact Person/Phone #:
Penny Kipp x4470
AGENDA ITEM WORDING: Approval of an Interagency Agreement with the State of Florida
Department of Juvenile Justice.
ITEM BACKGROUND: The Department of Juvenile Justice (DJJ) is seeking to enter into an
Interagency Agreement regarding the confidentiality of information concerning juveniles sent to each
county quarterly as outlined in Rule 630-1 Detention Cost Sharing. This agreement will also assist the
DJJ to establish an identical effective agreement date for all 67 counties, This agreement will remain
in effect for as long as state statutes require detention cost sharing, unless otherwise modified.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
N/A
BUDGETED: Yes
No
COST TO COUNTY:
N/A
SOURCE OF FUNDS:
REVENUE PRODUCING: Y es ~7 AMOUNT PER MONTH Year
APPROVED BY: County Atty\J# ~rChaSing _ Risk Management ~
Not Required_
DOCUMENT A TION:
Included Yes
DISPOSITION:
Approval
AGENDA ITEM #_
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: FL Dept. Of Juvenile Justice Effective Date: Upon execution by both parties
Expiration Date: Will remain in effect for as long
as state statute requires detention cost sharing,
unless otherwise modified.
Contract Purpose/Description:To enter into an Interagency Agreement regarding the confidentiality
of information concerning iuveniles sent to each county quarterly as outlined in Rule 63G-l
Detention Cost Sharing.
Contract Manager: Penny Kipp
(Name)
x4470
(Ext. )
OMB #1
(Department/Stop #)
for BOCC meeting on 8/15/07
Agenda Deadline: 7/31/07
CONTRACT COSTS
Total Dollar Value of Contract: $N/ A Current Year Portion: $N/ A
Budgeted? YesD No D Account Codes: _ _ _ __
Grant: $_ _____
County Match: $_ _ _ _ __
- - - -
-----
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director YesD NoD
Risk Management Y1iJ1 YesD N
O,M.B./Purchasing YesD NoD
County Attorney 'VJ /.Jtjlo l) YesD Nog]
Date Out
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Comments:
OMB Form Revised 2/27/01 MCP #2
INTERAGENCY AGREEMENT
THIS AGREEMENT is entered into by and between the DEPARTMENT OF JUVENILE JUSTICE
("Department") and MONROE COUNTY ("County").
WITNESSETH:
WHEREAS, the 2004 Legislature enacted section 985.2155, Florida Statues (recently
renumbered to 985.686), requiring that costs of juvenile detention prior to disposition be a joint obligation
of the State and the County; and
WHEREAS, the Department requires that information concerning juveniles remain confidential;
NOW, THEREFORE in consideration of the following agreement, the parties do hereby covenant
and agree to the following:
1. The Department agrees to share juvenile information, including, but not limited to, the juveniles,
name, home address, and the name and address of the juveniles' parent or guardian, with the
County for purposes of determining and verifying a juvenile's county of residency.
2. The County agrees to maintain the confidentiality of any and all juvenile information it receives
from the Department and to ensure that the confidential nature of this information is maintained
with respect to any records and reports created or disseminated. The County also agrees that
the information will be used only for the purpose for which it was provided.
Modification of this agreement shall be made only by the consent of both parties and shall include a
written document setting forth the modifications and signed by both parties. This agreement may be
terminated with 30 days written notice to the other party.
Both parties shall assist in the investigation of injury or damages wither for or against either party
pertaining to their respective areas of responsibility or activities under this contract and shall contact the
other party regarding the legal actions deemed appropriate to remedy such damage or claims.
This agreement shall become effective upon execution by both parties and shall remain in effect for as
long as statute requires detention cost sharing, unless otherwise modified.
IN WITNESS THEREOF, the parties hereto have caused the Agreement to be executed by their
undersigned officials as duly authorized.
MONROE
COUNTY
DEPARTMENT OF JUVENILE JUSTICE
SIGNED BY:
SIGNED BY:
NAME:
NAME: Richard D. Davison
TITLE:
TITLE: Deputy Secretary
DATE:
DATE:
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FLORIDA DEPARTMENT OF JUVENILE JUSTICE
Charlie Crist, Governor
Walter A. McNeil, Secretary
,.,.
Ms. Tina Boan
Office of Management and Budget
Monroe County
1100 Simonton Street
Key West, Florida 33040
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JUL 1 1 Z007 I
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July 6, 2007
Dear Ms. Boan:
Back in February 2006, the Department mailed an interagency agreement form to each county
regarding the confidentiality of information concerning juveniles sent to each county quarterly as
outlined in Rule 63G-l Detention Cost Sharing. At the time the agreement was written, the date
of execution and the effective time period were left blank and counties completed them as they
felt appropriate. Unfortunately that has created a rather inconsistent set of documents that are not
easily manageable as it relates to renewals etc.
Enclosed you will find a new and revised interagency agreement that has been modified to
improve the effective date and period sections. The effective date blanks previously at the top of
the agreement have been removed. In addition, the option for specifying an effective period has
been eliminated. These options have been replaced with language in the next to the last paragraph
as follows: "This agreement shall become effective upon execution by both parties and shall remain in
effect for as long as statute requires detention cost sharing, unless otherwise modified." Once the
agreement is signed by the Department it will be considered effective and a completed copy will be
returned to the county.
The change to eliminate the ability to select an effective period makes the effective period for all sixty
seven county agreements identical. By making the agreement in effect for as long as the detention cost
sharing statute is in effect, eliminates the need for renewing the agreement at some set annual period, It is
hoped that these changes will be found favorable with your county. If you have concerns, please don't
hesitate to contact me to discuss. I can be reached at 850-921-0803 or by email at
beth .davis@djj.state.fl.us.
The fourth quarter CD for the period ending June 30 is scheduled to be mailed on August 15, 2007. It is
hoped that each county can have their signed new interagency agreement returned to me no later than July
31,2007, so that it can be executed by the Department and a copy mailed back to the county with your
fourth quarter CD.
2737 Centerview Drive. Tallahassee, Florida 32399-3100 . (850) 488-1850
http://www.djj.s13te.fl.us
The mission of the Department of Juvenile Justice is to increase public safety by reducingjuvenile delinquency through effective
prevention, intervention and treatment services that strengthen families and turn around the lives of troubled youth
July 9,2007
Page Two
Interagency Agreement
I want to take this time to thank you for your cooperation with the Department in complying with the
requirements of 9985.686, Florida Statutes. Your prompt payment, and that of the other counties, allows
us to continue our full operation of the juvenile detention centers.
Sincerely,
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Beth Davis
Director of Administration
Attachment