Item C16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 15,2007
Division: Public Works
Bulk Item: Yes -X- No
Department: Facilities Maintenance
Staff Contact Person:John W. King, 292-4431
AGENDA ITEM WORDING: Approval to renew Lease Agreement and Amendment 1 with the
State of Florida Department of Juvenile Justice to occupy office space on the second floor of the
Department of Juvenile Justice Building.
ITEM BACKGROUND: The State of Florida Department of Juvenile Justice has been leasing
approximately 2,525 square feet located on the second floor of the Juvenile Justice Building since 2002
and the State of Florida has given notice that they wish to renew this lease.
PREVIOUS RELEVANT BOCC ACTION: On October 16,2002 the BOCC approved the Lease
Agreement and Amendment 1 with State of Florida. On January 15, 2003, the BOCC approved a
Lease Amendment omitting the Indemnification and Hold Hannless statement from the original lease
agreement.
CONTRACT/AGREEMENT CHANGES: Pursuant to Addendum A, II, RENEWAL OPTIONS
(1 st of 2-5 years), rent will increase from $18.05 to $18.41 per square foot (from $3,873.77 to
$3,798.02 per month or from $45,576.25 to $46,485.25 per year). The term will be from November 1,
2007 to and including October 31,2012.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $ N/ A
BUDGETED: Yes ~ No
COST TO COUNTY: $ N/A
SOURCE OF FUNDS:
N/A
REVENUE PRODUCING: Yes..x.- No _ AMOUNT PER MONTH $3,873.77 Year $46.485.25
APPROVED BY: County Atty ql-1Il"6MB!Purchasing $ Risk Management_
DOCUMENTATION:
Included
x
Not Required
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MEMORANDUM
DATE:
July 25,2007
TO:
Dent Pierce, Division Director
Public Works
FROM:
John W. King, Sr. Director
Lower Keys Operations
RE:
Agenda Item - August 15,2007 BOCC Meeting
Approval to Execute First Option to Renew
Lease Agreement and Amendment 1 - Department of Juvenile Justice
The State of Florida Department of Juvenile Justice has been leasing approximately 2,525 square
feet located on the second floor of the Juvenile Justice Building since the building was newly
constructed. The State of Florida has given notice they wish to renew this lease.
On July 26, 2000, the BOCC approved a rate structure of $16.00 per square foot for all non-
governmental agencies leasing space at the Juvenile Justice Building. The original subject lease
was adjusted to $16.68 per square foot to reflect CPI increases, and was approved by the BOCC on
October 16, 2002. On January 15, 2003, the BOCC approved a Lease Amendment with the
Department of Juvenile Justice to omit the Indemnification and Hold Harmless statement from the
original lease agreement.
Pursuant to Addendum A of the Lease Agreement, Item II, RENEWAL OPTIONS (1 st of 2-5
years), rent will increase from $18.05 to $18.41 per square foot, for a monthly rent of $3,873.77.
(from $3,798.02). The term will be from November 1, 2007 to and including October 31,2012.
I hereby recommend approval to execute documentation to exercise first option to renew Lease
Agreement and Amendment 1 with the Department of Juvenile Justice to occupy office space on
the second floor of the Department of Juvenile Justice Building.
JWK/jbw
Enclosures
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Department of Juvenile Contract # -
Justice Effective Date: November 1,2007
Expiration Date: October 31, 2012
Contract Purpose/Description:
To occupy 2,525 square feet of office space on the second floor of DJJ Building
Contract Manager: JoB. Walters 4549 Facilities Maint/Stop #4
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on 08/15/07 Agenda Deadline: 07/31/07
ent Year Portion:$
- - -
----
N/A
ADDITIONAL COSTS
Estimated Ongoing Costs: $~yr For:
(Not included in dollar value above) (e . maintenance, utilities, 'anitorial, salaries, etc.)
CONTRACT REVIEW
~atf ~~
Division Director ~,
Risk Mana&ement ~ 'l171
~ ) ().. ~ ~,-!f:\,
O.M.B./Purchasing "-I -0'
County Attorney lPtt/o?
Changes
Needed
YesDNoD
YesD NoEl'
Date Out
-g' I
./ .-ol
r/;In
Comments:
OMB Form Revised 2/27/01 MCP #2
STATE OF FLORIDA
.
DEPARTMENT OF MANAGEMENT SERVICES
NOTICE OF LEASE RENEWAL
LEASE NO.:
800:0266
Lessor:
Monroe County Board of County Commissioners
Address:
3583 S. Roosevelt Boulevard
Key West, Florida 33040
Lessee:
State of Florida Department Of Juvenile Justice
Description of Premises:
2,525 square feet of office space on 2nd floor at 5503 College Road - Key West, Florida 33040.
PLEASE TAKE NOTICE that pursuant to Paragraph XX of the Lease Agreement
described above and attached hereto, the Lessee hereby submits this written notice and exercises
its option to renew said Lease Agreement for a period of five years beginning November I. 2007.
and ending October 31.2012. under the specified terms and conditions contained therein.
Lessee: State of Florida
Department of Juvenile Justice
By:
Laura I. J Director
Purchasing, Leasing, Land Acquisitions Section
Bureau of General Services
Date: 5/'Jt1L l) 1
1:...... ..cn.:::A ID(\</I\....\
STATE OF FLORIDA
DEPARTMENT OF JUVENILE JUSTICE
LEASE NO.: 800:0266
LOCATION: Key West
RENTAL RATE ADDENDUM "A"
2,525 square feet/net rentable
RENTAL RATES:
The Lessor shall be paid by the Lessee the following rates for the terms as specified below:
A) Rental from November 1, 2007 to and including October 31, 2008
Annual Rental $46,485.24
(Forty six thousand-four hundred eighty five and 24/1 00 dollars)
Monthly Rental $3,873.77
(Three thousand - eight hundred seventy three and 77/100 dollars)
Rate Per Square Foot $18.41
B) Rental from November 1, 2008 to and including October 31, 2009
Annual Rental $47,419.56
(Forty seven thousand - four hundred nineteen and 56/100 dollars)
Monthly Rental $3,951.63
(Three thousand - nine hundred fifty one and 63/1 00 dollars)
Rate Per Square Foot $18.78
C) Rental from November 1, 2009 to and including October 31, 2010
Annual Rental $48,378.96
(Forty eight thousand - three hundred seventy eight - and 96/100 dollars)
Monthly Rental $4,031.58
(Two thousand - three hundred ninety-two and n0/1oo dollars)
Rate Per Square Foot $19.16
D) Rental from November 1, 2010 to and including October 31, 2011
Annual Rental $49,338.48
(Forty nine thousand - three hundred thirty-eight and 48/1 00 dollars)
Monthly Rental $4,111.54
(Four thousand - one hundred eleven and 54/100 dollars)
Rate Per Square Foot $19.54
E) Rental from November 1, 2011 to and including October 31, 2012
Annual Rental $50,323.20
(Fifty thousand - three hundred twenty-three and 20/100 dollars)
Monthly Rental $4,193.60
(Four thousand -one hundred ninety-three and 60/100 dollars)
Rate Per Square Foot $19.93
LEASE NO.: 800:0266
LOGA TION: Key West
RENTAL RATE ADDENDUM "A" (continued)
Renewal Option (Second of 2-5 year renewal options):
The Lessee was granted two 5-year renewal options; the second renewal tenn beginning
November 1, 2012 to and including October 31,2017 upon same tenns and conditions except
for the rental rate which shall be modified as follows:
Year 1
Rental from November 1,2012 to and including October 31,2013
Annual Rental $51,333.24
(Fifty one thousand-three hundred thirty three and 241100 dollars)
Monthly Rental $4,277.77
(Four thousand - two hundred seventy seven and 77/100 dollars)
Rate Per Square Foot $20.33
Year 2
Rental from November 1,20013 to and including October 31,2014
Annual Rental $52,368.48
(Fifty two thousand -three hundred sixty eight and 481100 dollars)
Monthly Rental $4,364.04
(Four thousand - three hundred sixty four and 04/100 dollars)
Rate Per Square Foot $20.74
Year 3
Rental from November 1,2014 to and including October 31,2015
Annual Rental $53,403.72
(Fifty three thousand -four hundred three - and 72/100 dollars)
Monthly Rental $4,450.31
(Four thousand - four hundred fifty and 31/100 dollars)
Rate Per Square Foot $21.15
Year 4
Rental from November 1,2015 to and including October 31,2016
Annual Rental $54,464.28
(Fifty four thousand - four hundred sixty-four and 28/100 dollars)
Monthly Rental $4,538.69
(Four thousand - five hundred thirty eight and 69/100 dollars)
Rate Per Square Foot $21.57
Year 5
Rental from November 1, 2016 to and including October 31,2017
Annual Rental $55,550.00
(Fifty fIVe thousand - fIVe hundred fifty and no/1oo dollars)
Monthly Rental $4,629.17
(Four thousand - six hundred twenty-nine and 17/100 dollars)
Rate Per Square Foot $22.00
.
STATE OF FWRIDA
DEPARTMENT OF MANAGEMENT SERVICES
UPDATED DISCLOSURE
Lease Number:
800:0266
Location:
Key West (Monroe)
The Disclosure of Ownership Statement, form FM 4114, currently on file dated
February 5.2003, remains valid and correct.
Lessor:
Monroe County
Board of County Commissioners
e
Authorized Signature
(SEAL) e
CI
Date
MO ROE COUNTY ATTORNEY
.PROVED AS TO ~
NATILEENE W. CASSEL
ASSISTANnO/>:TY ATTORNEY
Date ~ ~ tJ7
FM 4114A (RO'\/04)
"
tlYkiJalrY;, .~;:
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" ".:- ~.,
i."J, ,..'~
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LEASE AMENDMENT
TIllS AMENDMENT. made and entered into this 15th day of January. 2003. by and
between Monroe County. Florida, part of the first part (hereinafter called the "owner"), and the
State of Florida Department of Juvenile Justice. Division of Key West, and Bureau of Circuit 16.
party of the second part (hereinafter called the "Lessee").
WHEREAS, the parties hereto did enter into a Lease Agreement approved by the Monroe
County Board of County Commissioners on October 16. 2002; NOW THEREFORE IN
CONSIDERATION of the mutual promises contained herein, the parties do agree as follows:
1. Form #TCS entitled Indemnification and Hold Harmless shall be omitted from the
Lease documents.
2. All other provisions of said agreement approved October 16. 2002. shall remain in
full force and effect.
/.{;,~f~s WHEREOF, the parties hereto have executed this amendment on the day and date
;' . '/ -->~'i ,",\.
c:\IVe\rmen.
. ~ ' ~~~.. }
-{ "'",
. AJ.,,!~"':<DannY L. Kolhage, Clerk
.'B.G~
~Cklk
MONROE COUNTY FLORIDA, BOARD
OF COUNTY COMMISSIONERS
BY:
~1~ ~. y,. jw
yor/Cbairman
State of Florida
Department of Juvenile lustice
BY~~ .'
Tille:%~.Je, -1< ~$--
.
Mmt~ ~A!'J~ ".~,.~\: :'~ 0rIg:bud
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
LEASE AGREEMENT
ZONE: 17
TIDS LEASE AGREEMENT, entered into this !hh.-dayof
Monroe County Board of County Commissioners. party of the first part, herein
Federal Identification Number (F.E.I.D. or S.S.) is 59-6000749. and the State of Florida
Department of Juvenile Justice
Division of Key West
Bureau of Circuit 16
Lease No.: 800:0266
)deB
2002 A. D., between
called the Lessor whose
party of the second part, hereinafter called the Lessee,
WITNESSETH:
That the Lessor, for and in consideration of the covenants and agreements hereinafter mentioned to be kept
and performed by the Lessee, has demised and leased to the Lessee, for the term and under the conditions
hereinafter set out, those certain premises in the
Monroe County Detention Center
Name of Building)
Kev West.
(City)
33041-1980
(Zip Code)
Monroe. described as follows:
(County)
2,525 square feet of office space on 2nd floor at 5503 College Road - Key West, Florida 33040
which shall constitute an aggregate area of 2.525 square feet of net rentable space measured in accordance
with the Department of Management Services' Standard Method of"Soace Measurement, and which comprises
approximately .013 % of the 188.000 net square feet in the building at the rate of$16.68 per square
foot per year. The Lessor shall also provide no asshmed parking spaces for the non-exclusive use of the Lessee
as part of this lease agreement.
I TERM
TO HAVE AND TO HOLD the above described premises for a term commencing on the 1st
day of November.2oo2 to and including the 31st day of October. 2007
II RENTALS
The Lessor hereby leases to the Lessee and the Lessee hereby leases from the Lessor the above described
premises for the term set out in this lease and the Lessee agrees to pay the Lessor the sum of (see addendum A)
per month for the rental period described in Article I of this lease. The rent for any fractional part of the first
month shall be prorated. The rent shall be payable the month following the month of occupancy in accordance
with Section 215.422, Florida Statutes. The rentals shall be paid to the Lessor at
Monroe County Board of County Commissioners P.O. Box 1980 Kev West. Florida
(Address) (City)
33041-1980
(Zip Code)
m HEATING, AIR CONDITIONING AND JANITORIAL SERVICES
1.a. The Lessor agrees to furnish to the Lessee heating and air conditioning equipment and maintain same
in satisfactory operating condition at all times for the leased premises during the term of the lease at the expense of
the Lessor.
b. The Lessor agrees to maintain thermostats in the demised premises to achieve an average zone
temperature of 75 degrees Fahrenheit during the heating and cooling seasons and certifies that boilers herein have
been calibrated to permit the most efficient operation.
Page 1 of5
FM 4054 (R07/01)
Lease No.: 800:0266
*2. The Lessor agrees to furnish janitorial services and all necessary janitorial supplies including the
provision of recycling trash disposal for the leased premises during the term of the lease at the expense of the
Lessor.
3. All services required above shall be provided during the Lessee's normal working hours, which are
normally from 7:30 a.m. to 5:30 p.m., Monday through Friday excluding state holidays.
IV LIGHT FIXTURES
1.a. The Lessor agrees to install in the demised premises light fixtures for the use of the Lessee.
*b. The Lessor shall be responsible for replacement of all bulbs, lamps, tubes and starters used in such
fixtures for the purpose of furnishing light.
2. The Lessor certifies that the lighting levels within the demised premises are maintained at and do not
exceed the following levels: 10 foot-candles in halls and corridors; 30 foot-candles in other public areas; a
minimum of 50 foot-candles in office, conference rooms, and other levels as set forth in the State Energy
Management Plan, Volume IT, Section F.
V MAINTENANCE AND REPAIRS
1. The Lessor shall provide for interior maintenance and repairs in accordance with generally accepted
good practices, including repainting, the replacement of worn or damaged floor covering and repairs or
replacement of interior equipment as may be necessary due to normal usage. The Lessee shall, during the term of
this lease, keep the interior of the demised premises in as good a state of repair as it is at the time of the
commencement of this lease, reasonable wear and tear and unavoidable casualties accepted.
2. The Lessor shall maintain and keep in repair the exterior of the demised premises during the term of this
lease and shall be responsible for the replacement of all windows broken or damaged in the demised premises,
except such breakage or damage caused to the exterior of the demised premises by the Lessee, its officers, agents
or employees.
3. The Lessor shall maintain the interior and exterior of the demised premises including grounds and
parking area so as to conform to all applicable health and safety laws, ordinances and codes which are presently in
effect and which may subsequently be enacted during the term of this lease and any renewal periods.
4. The Lessor agrees to furnish pest control services for the leased premises during the term of the lease at
the expense of the Lessor.
VI*UTILITIES
That the Lessor will promptly pay all gas, water, sewer, solid waste, power and electric light rates or
charges which may become payable during the term of this lease for the gas, water, sewer and electricity used and
disposal of solid waste generated by the Lessee on the premises; and if the lease is for 5,000 square feet or greater,
separately metered for all energy and fuels which may be consumed by Lessee, alone, Lessor will provide Lessee,
in a form and manner agreed upon, timely and accurate data on Lessee's monthly consumption or use of electricity,
natural gas, LP gas and/or fuel oil, as appropriate, pursuant to Section 255.257, Florida Statutes.
VII ACCESSIBILITY STANDARDS AND ALTERATIONS
1. The Lessor agrees that the demised premises now conform, or that, prior to Lessee's occupancy, said
premises shall, at Lessor's expense, be brought into conformance with the requirements of the Florida Americans
With Disabilities Accessibility Implementation Act, Section 553.501 - 553.513, Florida Statutes, and the current
Florida Disability Code for Building Construction, providing requirements for persons with disabilities and with
the requirement of Public Law 101-336, enacted July 26, 1990, effective January 26, 1992, Section 28 CFR Part 35
and Appendix to Section 36 CFR Part 1191, Known as the "Americans with Disabilities Act of 1990."
2. That the Lessee shall have the right to make any alterations in and to the demised premises during the
term of this lease upon first having obtained the written consent thereto of the Lessor. The Lessor shall not
capriciously withhold the consent to any such alterations.
*These are the only Articles in which the word "Lessor" can be changed to "Lessee" by the Lessee without
authorization from the Division of Facilities Management. (Rule 60H-1.003 Florida Administrative Code)
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FM 4054 (R07/01)
Lease No.: 800:0266
vm INJURY OR DAMAGE TO PROPERTY ON PReMISES
All property of any kind that may be on the premises during the continuance of this lease shall be at the
sole risk of the Lessee, and except for any negligence ofthe Lessor, the Lessor shall not be liable to the Lessee for
loss or damage to the property.
IX FIRE AND OTHER HAZARDS
1. In the event that the demised premises or the major part thereof, are destroyed by fire, lightning, storm
or other casualty, the Lessor at its option may forthwith repair the damage to such demised premises at its own cost
and expense. The rental thereon shall cease until the completion of such repairs and the Lessor will immediately
refund the pro rata part of any rentals paid in advance by the Lessee prior to such destruction; should the premises
be only partly destroy~ so that the major part thereof is usable by the Lessee, then the rental shall abate to the
extent that the injured or damaged part bears to the whole of such premises and such injury or damage shall be
restored by the Lessor as speedily as is practicable and upon the completion of such repairs, the full rental shall
commence and the lease shall then continue the balance of the term.
2. The Lessor shall provide for fIre protection during the term of this lease in accordance with the fire
safety standards of the State Fire Marshal. The Lessor shall be responsible for maintenance and repair of all fire
protection equipment necessary to conform to the requirements of the State Fire Marshal. The Lessor agrees that
the demised premises shall be available for inspection by the State Fire Marshal, prior to occupancy by the Lessee,
and at any reasonable time thereafter.
3. The Lessor certifIes that no asbestos was used in the construction of the demised premises or that if
asbestos was us~ actions have been completed to correct the hazards caused by the use of asbestos.
4. The Lessor certifies that if any radon is present, it is at a measurement level less than 4 PCI/L.
X EXPIRATIONOFTERM
At the expiration of the term, the Lessee will peaceably yield up to the Lessor the demised premises in
good and tenantable repair. It is understood and agreed between the parties that the Lessee shall have the right to
remove from the premises all personal property of the Lessee and all fixtures, machinery, equipment,
appurtenances and appliances placed or installed on the premises by it, provided the Lessee restores the premises
to as good a state of repair as they were prior to the removal.
XI SUBLETTING AND ASSIGNMENT
The Lessee upon obtaining written consent of the Lessor, which written consent shall not capriciously be
withheld, shall have the right to sublet all or any part of the demised premises or to assign all or any part of the
demised premises.
XII NOT CONSENT TO SUE
The provisions, terms or conditions of this lease shall not be construed as consent of the State of Florida to
be sued because of said leasehold.
XID WAIVER OF DEFAULTS
The waiver by the Lessee of any breach of this lease by the Lessor shall not be construed as a waiver of any
subsequent breach of any duty or covenant imposed by this lease.
XIV RIGHT OF LESSOR TO INSPECT
The Lessor, at all reasonable times, may enter into and upon the demised premises for the purpose of
viewing the same and for the purpose of making any such repairs as they are required to make under the terms of
this lease.
XV BREACH OF COVENANT
These presents are upon this condition, that, except as provided in this lease, if the Lessee shall neglect or
fail to perform or observe any covenant herein contain~ which on the Lessee's part is to be perform~ and such
default shall continue for a period of thirty (30) days after receipt of written notice thereof from the Lessor to the
Lessee, then the Lessor lawfully may, immediately, or at any time thereafter, and without further notice or demand,
enter into and upon the demised premises, or any part thereof, and repossess the same as of their former estate and
expel the Lessee and remove its effects forcefully, if necessary, without being taken or deemed to be guilty of any
manner of trespass and thereupon this demise shall terminate but without prejudice to any remedy which might
otherwise be used by the Lessor for arrears of rent or for any breach of the Lessee's covenants herein contained.
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FM 4054 (R07/01)
Lease No.: 800:0266
XVI ACKNOWLEDGMENT OF ASSIGNMENT
That the Lessee upon the request of the Lessor shall execute such acknowledgment or acknowledgments, or
any assignment, or assignments, of rentals and profits made by the Lessor to any third person, firm or corporation,
provided that the Lessor will not make such request unless required to do so by the Mortgagee under a mortgage,
or mortgages executed by the Lessor.
XVII TAXES, INSURANCE AND COMMISSIONS
1. Lessor shall pay all real estate taxes and fire insurance premiums on the demised premises. Lessor shall
not be liable to carry fire insurance on the person or property of the Lessee or any other person or property, which
may now or hereafter be placed in the demised premises.
2. Lessor agrees, covenants, certifies and warrants to Lessee that no portion of the rent payable pursuant to
Article II of this Lease Agreement is at an increased rate, above the going rate of the building, based on or
attributable to any commission or fee which is paid or is payable by Lessor as the result of Lessor's having utilized
or contracted for the services of any real estate broker, salesman, agent or firm in any aspect of Lessor's dealings or
any dealings involving the leasing of the demised premises to Lessee.
XVIII AVAILABILITY OF FUNDS
The State of Florida's performance and obligation to pay under this contract is contingent upon an annual
appropriation by the Legislature. F.S. 255.2502.
XIX USE OF PREMISES
The Lessee will not make or suffer any unlawful, improper or offensive use of the premises or any use or
occupancy thereof contrary to the laws of the State of Florida or to such Ordinances of the City and/or County in
which the demised premises are located, now or hereinafter made, as may be applicable to the Lessee.
XX RENEWAL
The Lessee is hereby granted the option to renew this lease for an additional 2 - 5 year terms upon the
same terms and conditions or as specified on attached addendum. If the Lessee desires to renew this lease under
the provisions of this Article, it shall give the Lessor written notice thereof not more than six months nor less than
three months prior to the expiration of the term provided in Article I of this Lease or any applicable renewal
period.
XXI RIGHT TO TERMINATE
The Lessee shall have the right to terminate, without penalty, this lease in the event a State owned building
becomes available to the Lessee for occupancy during the term of said lease for the purposes for which this space
is being leased in the COWlty of Monroe. Florida, upon giving six (6) months advance written notice to the Lessor
by Certified Mail, Return Receipt Requested.
XXII NOTICES AND INVOICES
All required notices to be served upon the Lessor shall be by Registered or Certified Mail, Return Receipt
Requested at:
3583 S. Roosevelt Boulevard Key West
(Street) (City)
33040
(Zip Code)
All required notices to be served upon the Lessee shall be by Registered or Certified Mail, Return Receipt
Requested at:
2737 Centerview Drive - Suite 114 - Tallahassee, (Florida)
(Street) (City)
32399-3100
(Zip Code)
Invoices, in triplicate, shall be submitted monthly to: Finance & Accountin2 - 2737 Centerview Drive
Tallahassee. Florida 32399-3100.
XXIII DEFINITION OF TERMS
(a) The terms "lease," "lease agreement," or "agreement" shall be inclusive of each other and shall also include
any renewals, extensions or modifications of this lease.
(b) The terms "Lessor" and "Lessee" shall include the successors and assigns for the parties hereto.
(c) The singular shall include the plural and the plural shall include the singular whenever the context so
requires or permits.
(d)
XXIV ADDITIONAL TERMS
(Check One)
..K..All additional covenants or conditions appear on attached Addendum(s) ~ B. C. D. E. F & Amendment 1
_No additional covenants or conditions form a part of this lease.
Page 4 of5
FM 4054 (R07/01)
Lease No.: 800:0266
IN WITNESS WHEREOF, the parties have executed this instrument the day and year above written.
ANY LEASE SHALL NOT BECOME LEGALLY EFFECTIVE, UNTIL APPROVED/ACCEPTED BY THE
DEPARTMENT OF MANAGEMENT SERVICES.
ORIGINAL SIGNATURES RE UlRED ON ALL COPIES
Signed, sealed and delivered in the presence of:
LESSOR, IF INDNIDUAL (S):
Witness Signature
Print or Type Name of Witness
(SEAL)
Witness Signature
Print or Type Name
Print or Type Name of Witness
AS TO LESSOR
Signed, sealed and delivered in the presence of:
~~O C.~~~
Witness Signature
Ioabel C. DeSantis
. t or Type Name ofWitn
f)
(SEAL)
Print or Type Name
Name of Coxporation, Partnership, Trust, etc.:
Monroe County Board of County Commissioners
By:
....
I-
<(
Q
Print or Type Name of Witness
AS TO LESSEE
LESSEE: STATE OF FLORIDA
DEPARTMENT OF JUVENILE JUSTICE
~
By:
Ochalek Chief
1 Print or Type Name
Bureau of CODtractin2 & Purchasin2
Print or Type Title
Approved As To Conditions and Need
Therefor
DEPARlMENT OF MANAGEMENT SERVICES
Approved As to Form and
Legality, Subject Only To Full and
Proper Execution by the Parties
Approved As to Form and
Legality, Subject Only To Full
and Proper Execution by the
Parties
. Chief
Bureau of Real Property Management
GENERAL COUNSEL
DEPARlMENT OF MANAGEMENT
SERVICES
, Director
Division of Facilities Management
Print or Type Name
AsSISTANT GENERAL COUNSEL
DEPARTMENT OF JUVENILE
JUSTICE
By: ~A'-' 6J~
rlv Sisko Cart""
Print or Type Name
By:
APPROVAL DATE:
Approval Date:
Approval Date:
Page 5 of 5
FM 4054 (R07/0 1)
DEPARTMENT OF JUVENILE JUSTICE
Lease No. 800-0266
Location: Kev West
Rental Rate - 2,525 square feet/net rentable
Addendum A
1 RENTAL RATES:
The Lessor shall be paid by the Lessee the following rates for the terms as specified
below:
First Year
Renul November 1, 2002 through October 31, 2003
Annual Renbll $42,117.00
(Forty-Two Thousand One Hundred Seventeen and 00/100 dollars)
Monthly Rental $3,509.75
(Three Thousand Five Hundred Nine and 75/100 dollars)
Rate Per Square Foot Per Year $16.68
Secoad Year
Rental November 1, 2003 through October 31, 2004
Annual Rental $42,950.25
(Forty-Two Thousand Nine Hundred Fifty and 25/100 dollars)
Monthly Rental $3,579.19
(Three Thousand Five Hundred Seventy Nine and 19/1 00 dollars)
Rate Per Square Foot Per Year $17.01
Third Year
Reatal November 1, 2004 through October 31,2005
Annual Rental $43,808.75
(Forty-Three Thousand Eight Hundred Eight and 75/100 dollars)
Monthly Rental $3,650.73
(Three Thousand Six Hundred Fifty and 731100 dollars)
Rate Per Square Foot Per Year $17.35
Fourth Year
Rea"l November 1,2005 tItrough October 31, 2006
Annual Rental $44,692.50
(Forty-Four Thousand Six Hundred Ninety Two and 50/100 dollars)
Monthly Rental $3,724.38
(Three thousand seven hundred twenty four and 38/1 00 dollars)
Rate Per Square Foot Per Year $17.70
Fifth Year
Reaul November 1, 2006 through October 31, 2007
Annual Rental $45,576.25
(Forty-Five Thousand Five Hundred Seventy Six and 25/100 dollars)
Monthly Rental $3,798.02
(Three Thousand Seven Hundred Ninety Eight and 02/100 dollars)
Rate Per Square Foot Per Year $18.05
FM 4054 (ROS/O 1)
DEPARTMENT OF JUVENILE JUSTICE
LeaseNO'~~
Location: est
Rental Rate - 2,525 square eet/net rentable
AddeadDm A (CODtiaWed)
II. RENEWAL OPTIONS (lit of2-5 vears):
The Lessee is granted two-five year renewal options; the first five-year term, beginning
November 1,2007, to and including October 31, 2012, upon the same terms and
conditions except for the rental rate which shall be modified as follows:
First Year
Second Year
Third Year
Fourth Year
Fifth Year
PM 4OS4 (ROSIOl
Rental November 1, 2007 through Oetober 31, 2008
Annual Rental $46,485.25
(Forty-Six Thousand Four Hundred Eighty Five and 25/100 dollars)
Monthly Rental - $3,873.77
(Three Thousand Eight Hundred Seventy Three and 77/100 dollars)
Rate Per Square Foot Per Year $18.41
ReDtal November 1, 2008 through October 31, 2009
Annual Rental $47,419.50
(Forty-Seven Thousand Four Hundred Nineteen and 50/100 dollars)
Monthly Rental $3,951.63
(Three Thousand Nine Hundred Fifty One and 63/100 dollars)
Rate Per Sauare Foot Per Year $18.78
Rental November 1, 2009 through October 31, 2010
Annual Rental $48,379.00
(Forty- Eight Thousand Three Hundred Seventy Nine and 00/100 dollars)
Monthl~l $4,031.58
(Four d Thirty One and 58/100 dollars)
Rate Per Square Foot Per Year $19.16
Rental November 1, 2010 through October 31, 2011
Annual Rental $49,338.50
(Forty-Nine Thousand Three Hundred Thirty Eight and 50/100 dollars)
Monthly Rental $4,111.54
(Four Thousand One Hundred Eleven and 54/100 dollars)
Rate Per Square Foot Per Year $19.54
Reutal November 1, 2011 through October 31, 2012
Annual Rental $50,323.25
(Fifty Thousand Three Hundred Twenty Three and 25/100 dollars)
Monthly Rental $4,193.60
(Four Thousand One Hundred Ninety Three and 60/100 dollars)
Rate Per Square Foot Per Year $19.93
DEPARTMENT OF JUVENILE JUSTICE
Lease No. ~
Location: Kev est
Rental Rate - 2,525 square feet/net rentable
Addendnm A
m RENEWAL OPTIONS (2nd 0(2-5 yean):
The Lessee is granted tw<rfive year renewal options; the second five-year term,
beginnin~ November 1, 2012, to and including October 31, 2017, upon the same terms
and conditions except for the rental rate which shall be modified as follows:
Fint Year
Seeoad Year
Tlaird Year
Foa"h Year
Fifth Year
FM 4054 (R05IOI)
Reatal November 1, 2012 through October 31, 2013
Annual Rental $51,333.25
(Fifty-One Thousand Three Hundred Thirty Three and 25/100 dollars)
Monthly Rental . $4,277.77
(Four Thousand Two Hundred Seventy Seven and 77/100 dollars)
Rate Per Square Foot Per Year $20.33
Rental November I, 2013 through October 31, 2014
Annual Rental $52,368.50
(Fifty-Two Thousand Three Hundred Sixty EiJdlt and 50/100 dollars)
Monthly Rental $4,364.04
(Four Thousand Three Hundred Sixty Four and 04/100 dollars)
Rate Per Square Foot Per Year $20.74
Rental November 1, 2014 throngh October 31, 2015
Annual Rental $53,403.75
(Fifty-Three Thousand Four Hundred Three and 75/100 dollars)
Monthlft!entaI $4,450.31
(Four usand Four Hundred Fifty and 31/100 dollars)
Rate Per Square Foot Per Year $21.15
Rental November 1, 2015 throulh October 31, 2016
Annual Rental $54,464.25
(Fifty-Four Thousand Four Hundred Sixty Four and 25/1 00 dollars)
MO~I $4,538.69
(Four d Five Hundred Thirty Eight and 69/1()() dollars)
Rate Per Sq)1are Foot Per Year $21.57
Reatal November 1,2016 throng' Oetober 31, 2017
~l Rental $55,550.00
(Fo Five Thousand Five Hundred Fifty and 00/100 dollars)
Monthlrli!ental $4,629.17
(Four usand Six Hundred Twenty Nine and 17/100 dollars)
Rate Per Square Foot Per Year $22.00
.
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
PUBLIC ENTITY CRIME STATEMENT
Addendum Number B
LEASE NUMBER: 800:0266
Public E.tity Crime Statement: 287.133 Florida Statutes places the following
restrictions on the ability of persons convicted of public entity crimes to transact business
with the department:
A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases ofrea1 property to a public entity, may not perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount provided in s.
287.017 for CATEGORY TWO for a period of36 months from the date of being placed
on the convicted vendor list.
FM 40540 (R05/0t)
~,"T'"
.
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
DISCRIMINATION
REQUIRED ADDENDUM C
LEASE NUMBER: 800:0266
An entity who bas been placed on the Discriminatory Vendor List may not submit a bid or proposal to
provide goods or services to a public entity, may not submit a bid or proposal with a public entity for the
construction or repair of a public building or public work, may not submit bids or proposals on leases of
real property to a public entity, may not perform work as a contractor, supplier subcontractor or
consultant under contract with any public entity and may not transact business with any public entity.
~~
Larry Oellalek, Chief
Bureau of Contraetiag & Purchasing
~;. ~~J'VJ
Monroe County Board
ofeo..ty Commiuicnten
~/7!o3
{ Date
~ "."...
Date
PM 40541 (R05/01)
.
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
PUBLIC HURRICANE EVACUATION SHELTER
ADDENDUM D
LEASE NUMBER: 800:0266
Pursuant to Chapter 252.385 (4)(b) F.S.; facilities that are solely occupied by state agencies and
have at least 2,000 square feet of net rentable space in a single room or a combination of rooms
each having a minimum of 400 square feet may be required to serve as a public hurricane
evacuation shelter at the request of the local emergency management agencies.
It is hereby agreed and understood that in the event the fu.cility being leased is selected for use as
an emergency shelter the lessor, upon receiving notice form the Emergency Management Center,
shall make the building available as a public hurricane evacuation shelter.
'4f, ~~--'~
I or, Slgnatull
MolU'Oe Co..ty BeNard
of County Commisslonen
~(7!6 3
Date
~ ". %,..z.
Date
I N~x.:. ~TTON
D,t'-T~ /,/:Jppt-L_.
FM 4054H (ROS/Ol)
.
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
FAILURE TO COMPLY
ADDENDUM NUMBER E
LEASE NUMBER: 808:0266
In the event that Lessor fiills to comply with any term or provision of this Lease after
written notice~ Lessee reserves the option to 1) setoff and deduct from the rental amount due
Lessor under this lease such sums as Lessee determines are required to remedy the defauh of
Lessor; 2) do whatever Lessor is obligated to do under the terms of this Lease; and Lessor agrees
to reimburse Lessee on demand for any reasonable expenses which Lessee may incur in thus
effecting compliaDce with Lessor's obligation under this Lease; and Lessee hereby covenants and
agrees to use its best efforts to mitigate damages caused thereby; 3) terminate this Lease and
vacate the premises, but without prejudice to any remedy which might otherwise be used by the
Lessee for any breach oftbe Lessor's covenants contained herein; 4) bring suit for damages
against Lessor for any expense (including reasonable attorneYs fees) Lessee may incur by reason
of a delay in the Commencement Date of this Lease~ except for any such delay caused solely by
any delay, default or omission of Lessee.
Lessee is required to give Lessor written notice setting forth in reasonable detail the
nature and extent of such fitilure and Lessor will be given thirty (30) days to cure such fililure. If
such fiillure cannot reasonably be cured within such thirty (30) day period, the length of such
period shall be extended for the period reasonably required therefore~ if Lessor commences
curing such fiillure within such thirty (30) day period and continues the curing thereofwith
reasonable diligence and continuity. Reason for setoff of amounts due under this Lease sha.II
include, but are not limited to~ remedying heating and air conditioning equipment and roofing
deficiencies. Each occasion of setoff of rental amounts due under this Lease shall be contingent
upon the prior approval of Lessee's legal counsel
Monroe County Board
of County Commissioners
State of Florida
Department of Juvenile Justice
Or' In _ ...~
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Lessor S" ~/~., ,
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FM 4054C (KOStOlf ' ';\Z1A.ti" :)2) /
J'...~
'.<~:,''tX~,:-c;,'., ~. ..'
DE CLERK
+f~~
~rry OehaJek, Ief'
Bureau of Contracting & Purchasing
Lessee SignatlU'e
DAT~
.
STATE OF FLORIDA
DEPARTMENT OF MANAGEMENT SERVICES
JANITORIAL SERVICES
ADDENDUM L
LEASE NUMBER: 800-0266
The lessor agrees to furnish janitorial and cleaning services as part of this lease agreement This includes furnishing all
cleaning/maintenance equipment and cleaning supplies as required, including but not limited to, drinking cups at water
fountains, bathroom tissues, paper towels, trash receptacle linm, hand soap (prefenbly liquid) and doormats at entrances
to the facility. All supplies are to be of good quality acceptable in the janitorial profession and of satisfilctory quality
suitable to the needs of personnel.
Cleaning of the filcility shaJI be accomplished in accord with the following schedule:
DAILY:
WEEKLY:
SEMI-ANNUALLY:
ANNUALLY:
WEEKLY:
MONTHLY:
ANNUALLY:
DAILY:
SEMI-ANNUALLY:
DAILY:
AS NEEDED, BUT AT
LEAST WEEKLY:
SEMI-ANNUALLY:
DAILY:
DAILY:
PM 4OS4D (ROS/Ol)
Change as
1
DAILY:
ELEVATORS - (If Applicable)
If carpeted, vacuum.
If oot carpeted, dust mop, remove gum and other materials, spot damp mop to remove
stains or . Clean hardware and control
Vacuum door tracks.
Dam m floors and buffifnot
STAIRWELLS (If AppIieabIe)
Remove accumulated trash.
S sw as
Sweep.
Dust mop to remove stains.
Dust handrails, ledges, etc.
S clean waUs and doors.
RESTROOMS
Maintain in a clean and sanitary conditioo: floors, walls, doors, stalls, partitions,
shelves, sinks, commodes, urinals, bath &cilities, soap and towel dispensers
Clean and polish mirrors.
Empty and sanitize trash and sanitary napkin receptacles.
Replenish supplies of tissue, towels, and soap.
Check and lace, as 0 , deodorizer barsIroom air fi'esbener units.
Clean ceramic tile surfilces with a strong cleaner or bleach so that tile and grout have a
uniform color.
LOUNGE AND KITCHEN AREAS A
Clean and sanitize sinks and count<< areas.
EXTERIOR
Sweep outside area immediately adjacent to building entrmocs.
K . lot and surroundin areas he of trash.
Sw all exterior access i.e. sidewalks, es, verandas, etc.
WEEKLY:
DAILY:
WEEKLY:
DAILY:
MONTHLY:
DAILY:
DAILY:
WEEKLY:
MAINTENANCE SERVICES
In reference to Articles ill and V of the lease agreement:
1. Filters for HV AC shall be changed every 90 days at a minimum and more often as conditions warrant
2. All painted surfaces in the facility shall be freshly painted at the commencement of this lease, ifneeded, and at
least ooce every three years thereafter dming the lease term and any renewals th<<eof. Touch up painting to be
done as needed.
3. perform such other services as are necessary to keep the &eility clean and in a sanitary condition.
In providing any or all of the before mentioned services:
I. Janitorial staff is to only use necessary lighting in the areas in which they are actually working and turn off
unnecessary lighting. Air conditioning equipment is not to be turned on for the exclusive use of the janitorial
stat[
2. Only actual employees of the janitorial contractor are to be admitted to the premises.
3. During after hours cleaning, all outside doors are to be locked and janitorial staff is not to provide access into
the filcility to anyone.
4. Janitorial staffis to chedc exterior do<n and windows to ensure the 18ci1ity is secure at the time ofleaving the
&cility .
FM 4OS4D (ROSIOl)
2
STATE OF FLORIDA
DEPARTMENT OF JUVENILE JUSTICE
September 18, 2002
Ann M. Mytnik
Contract Monitor
Monroe County Public Works
Facilities Maintenance
3583 S. Roosevelt Blvd.
Key West, FL 33040
Subject:
Request for Lease Modification
Dear Ms. Mytnik:
I am in receipt of Ms. Hutton's memorandum dated September 11, 2002.
The Oepartlllent understands your concerns, but it does not have the authority to amend the
term "interior equipment" to "interior fixtures" in section V(1) of the Department of
Management Services' (OMS) lease.
However, OMS has informed us that it would allow an amendment to the lease that excludes
tenant-owned equipment from the maintenance and repair responsibilities of the Landlord. A
copy of the proposed amendment is attached for your review.
!:Pff~
Kimberly Sisko Cobb
Assistant General Counsel
2737 CENTERVIEW DRIVE TALLAHASSEE, FLORIDA 32399-3100
JEB BUSH, GOVERNOR ~ G. "BILL" BANKHEAD, SECRETARY
DEPARTMENT OF JUVENILE JUSTICE
AND
Monroe ~ountv Board of County Commissioners
LEASE # 800:0266 AMENDMENT # mlL-
---.... -
The purpose of this amendment is to modify the below-stated lease terms.
THIS AMENDMENT, ENfERED INTO BETWEEN THE State of Florida, Department of Juvenile Justice, hereinafter
referred to as the "LESSEE" and Monroe County Board of County Connnissioners, hereinafter referred to as the "LESSOR,"
amends Lease 800;0266, by deleting, as indicated by "strikethrough" and adding as indicated by "underscore." the section(s}
below.
Section m.b. HEATING, AIR CONDITIONING, AND JANITORIAL SERVICES
DELETE and certifies that boilerS herein have been calibrated to pennit the most efficient operation.
Section IV UGHT FIXTURES
DELETE 2. The Lessor certifies that1he lighting levels within the demised premises are maintained at and do not
exceed the following levels: 10 foot-candles in halls and corridors; 30 foot-candles in other public areas; a
minimum of 50 foot-candles in office, conference rooms, and other levels as set forth in the State Energy
Management Plan. Volume, Section F.
Section V MAINTENANCE AND REPAIRS
ADD 5. The term "interior equipment" does not include tenant-owned equipment, such as computers, copying
machines, and other office equipment
Section xvn TAXES, INSURANCE AND COMMISSIONS
DELETE 1. Lessor shall pay all real estate taxes and fire insurance premiums on the demised premises.
THE LESSOR AND TIm LESSEE MUTUALLY AGREE:
This amendment shall begin upon full execution. All provisions in the lease and any attachments thereto in conflict with this
amendment shall be and are hereby changed to conform to this amendment. All provisions not in conflict with this amendment
are still in effect and are to be performed at the level specified in the lease.
This amendment is hereby made a part of the lease.
IN WITNESS WHEREOF, the Lessor has caused this one page amendment to be executed
LESSOR:
MQNROECOUNTYBOARDOF
COUNTY COMMISSIONERS
SIGNED BY: /j;;, :m. ~
. ~ Dixie M. Spehar
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,. -A'I1'ISf1 If N
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.~!~CiEt..~
LESSEE:
STATE OF FLORIDA,
DEPARTMENT OF JUVENILE JUSTICE
SIGNEDBY:~
NAME:
t=:hwek
Chi.~U of ~_ and l'u11<1luinB
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GOl.
TITLE:
DATE:
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