Item C41
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: August 15,2007
Division: Emergency Services
Bulk Item: Yes X
No
Department: Fire Rescue
Staff Contact Person/Phone #: Darice Hayes/6004
AGENDA ITEM WORDING: Approval of an Agreement with the University of Miami School of
Medicine (UM), Gordon Center for Research in Medical Education (GCRME), designating Monroe
County Fire Rescue (MCFR) as a satellite training site to offer Basic Life Support (BLS), and
Advanced Cardiac Life Support (ACLS) courses.
CONTRACT/AGREEMENT CHANGES: The Agreement shall commence on June 1,2007 and
renew automatically for successive one (1) year terms or until earlier terminated by either party as set
forth in Section III (B) of the Agreement.
STAFF RECOMMENDATIONS: The Agreement maintains affiliation requirements for in-county
instructors, and it allows them to teach in-county courses both in a time and cost efficient manner. In
view of the strict budget constraints facing the County presently, Fire Rescue staff recommends that
this Agreement be approved.
TOTAL COST:$300.00 - SOO.OO/annually
BUDGETED: Yes X
No
COST TO COUNTY:$300.00 - SOO.OO/annually SOURCE OF FUNDS: Ad valorem taxes
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County AttyW OMB/Purchasing _ Risk Management ~
DOCUMENTATION:
Included X
Not Required_
DISPOSITION:
AGENDA ITEM #
Monroe County Division of Emergency Services
490 63rd Street, Marathon, FL 33050
Phone: (305) 289-6088 Fax: (305) 289-6007
ADDITIONAL INFORMATION MEMO
TO:
Monroe County Board of County Commissioners
FROM:
James K. Callahan, Acting Fire Chief/Division Director
Emergency Services Division
RE:
Agenda Item: Approval of an Agreement with the University of Miami
School of Medicine (UM), Gordon Center for Research in Medical
Education (GCRME), designating Monroe County Fire Rescue (MCFR) as
a satellite training site to offer Basic Life Support (BLS), and Advanced
Cardiac Life Support (ACLS) courses.
DATE:
August 15,2007
Monroe County Fire Rescue personnel are required to maintain current ACLS and BLS (CPR)
certifications. In an effort to make this training readily available to them, along with county
employees and County residents, in December of 1998 Monroe County entered into an agreement
with American Heart Association (AHA) to become a Community Training Center. This enabled
MCFR to provide and manage the training for emergency cardio care under the guidelines and
curriculum of the AHA.
The agreement was renewed each year thereafter, and when expiring in November of 2005,
County staff began reviewing the process for time and cost effectiveness. Having the designation
of Community Training Center requires County staff to comply with various issues that consume
many administrative staff hours to keep up with instructor training and renewal, course and
participant recordkeeping, issuance of certification cards, and equipment purchase and
maintenance. After consideration, it was determined that these issues could be more efficiently
handled by a larger, parent training center, i.e. UM, GCRME, with MCFR being designated as a
local satellite. This step would save the county resources associated with handling these issues
in-house.
Therefore, in February of 2006, Monroe County entered into an agreement with UM, GeRME
designating MCFR as a satellite training site to offer BLS and ACLS courses, which expired on
February 28,2007. At this time, MCFR desires to continue acting as a satellite training site and
therefore wishes to enter into a new agreement with UM, GeRME effective retroactive to June 1,
2007. The enactment of the retroactive date is in order to ensure that the parties are bound for
services that were performed during that time period.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACf SUMMARY
Contract with: University of Miami Contract # -
Effective Date: June 1, 2007
Expiration Date: Ongoing
Contract PurposelDescription;
Agreement with the University of Miami S~hool of Medicine (UM) designating Fire Rescue as a
satellite training site to offer Advanced Cardiac Life Support and Basic Life Support courses.
Contract Manager: Darice Hayes 6004 Fire Rescue / Stop #14
(Name) (Ext.) (Department/Stop #)
for BOCC medmg on 8/I 5/07 Agenda Deadline: 7/31/07
CONTRACT COSTS
Total Dollar Value of Contract: $300.00 - 500.00
Budgeted? YeslZ] No 0 Accowlt Codes:
Grant: $
County Match: $
Current Year Portion: $ $300.00 - 500.00
13001-530540-_-_-_
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EstImated Ongomg Costs; $-"yr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Needed
YesD NaGY
YesO NoW
Date Out
Date In
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OMB Form ReVISed 2/27/01 MCP #2
AGREEMENT FOR SATELLITE TRAINING CENTERS OF THE UNIVERSITY OF
MIAMI SCHOOL OF MEDICINE, GORDON CENTER FOR RESEARCH IN
MEDICAL EDUCATION, DIVISION OF PREHOSPIT AL AND EMERGENCY
HEALTHCARE
This Agreement is entered into this 1 sl day of June, 2007 by and between the University
of Miami Leonard M. Miller School of Medicine, Gordon Center for Research in Medical
Education, Division of Prehospital and Emergency Healthcare, a not for profit organization,
organized and existing under the laws of the State of Florida (hereinafter referred to as
"GCRME") and the Monroe County Board of County Commissioners for Monroe County Fire
Rescue (hereinafter referred to as "SATELLITE").
WHEREAS, the GCRME is authorized by the American Heart Association (AHA) as a training
center;
WHEREAS, the SATELLITE desires to act as a satellite training site of the GCRME for AHA
courses in Basic Life Support (BLS) and Advanced Cardiac Life Support (ACLS).
WHEREAS, the GCRME is authorized to designate and monitor a facility as a satellite training
center;
NOW, THEREFORE, in consideration of the foregoing and in further consideration of the
mutual benefits and promises contained herein, the parties hereby agree as follows:
1. The GCRME shall:
A. Monitor compliance with AHA training requirements for courses and
curriculum conducted by SATELLITE as a Satellite Training Site. GCRME
shall have authority to terminate SATELLITE'S designation as a satellite
training center if GCRME determines, in its sole discretion, that SATELLITE is
not in compliance with AHA training requirements.
B. Verify that standards for equipment, materials, supplies, files and the satellite
training site are maintained by making an initial and then annual follow-up visit
to the satellite-training site, which will be scheduled in advance at a mutually
convenient time.
C. Submit all required data and/or reports for satellite training sites to the AHA and
maintain a file of each instructor teaching BLS and ACLS courses on behalf of
SA TELLITE.
D. Agree to be designated as the primary Training Center.
E. Provide the SATELLITE with AHA course completion cards one week
following receipt of a properly completed roster and course outline, including
instructor assignments for each course taught by the SATELLITE.
F. Enter and maintain data for the SATELLITE courses in the GCRME's Training
Center computerized database.
G. Bill the SATELLITE for fees and costs as described in this Agreement. The
fees and costs may be changed by GCRME at the time of renewal of this
Agreement. GCRME shall provide thirty (30) day notice to SATELLITE of the
changes to the fees and costs.
H. Request payment of the affiliation fee at the beginning of each contract year.
Request payment upon completion of each course taught by SATELLITE for
AHA card costs and per student processing fees through submission of a
properly completed invoice.
I. Update instructors entered in the database who have designated GCRME as
their primary training center on AHA course changes, science guidelines,
policies and procedures in accordance with AHA guidelines.
II. The SATELLITE shall:
A. Designate a BLS and ACLS Instructor as the Training Center Coordinator for
the SATELLITE as a Satellite Training Site.
B. Provide staff to serve as BLS and ACLS instructors for SATELLITE courses
and require that all instructors for SATELLITE designate GCRME as their
primary training center or provide to the GCRME, prior to conducting any BLS
training session, documentation of their affiliation with an AHA approved
primary training center.
C. Provide the GCRME with a master list of all SATELLITE instructors and
expirations dates of said instructors' BLS and ACLS Instructor Certification.
D. Agree to require that all instructors fulfill the roles and responsibilities of an
instructor as outlined by AHA in the BLS and ACLS Instructor Manual.
E. Maintain the following documents for each course provided for three (3) years:
course outline, attendance records with contact hours granted, all rosters with
the written examination scores, education program/class evaluation tally forms,
skills evaluation for each student.
F. Submit the following documentation to the GCRME upon completion of each
course provided by the satellite training site: course outline, attendance records
with contact hours granted, roster with written examination scores, education
program/class evaluation tally forms.
G. Purchase necessary AHA textbooks for the BLS and ACLS courses and obtain
all supplies/ materials/equipment needed for the courses.
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H. Clean and maintain equipment used for the courses according to AHA
standards.
I. The SATELLITE is a state agency subject to limited liability under Section
768.28, F.S., and maintains adequate insurance to respond to any liability in
excess thereof. To the extent authorized by Section 768.28 F.S., SATELLITE
shall indemnify, defend and hold harmless GCRME, and GCRME's agents,
trustees, executors, personal representatives, general partners, limited partners,
and attorney-in-fact, of and from any and all fines, claims, demands, liability,
cost or expense (including but not limited to attorney's fees) and causes of
action, of every nature whatsoever brought by any person or entity, arising or
growing out of, directly or indirectly, the following (i) the occupation or use of
the Premises, the Building, or the Property and every part thereof, by
SATELLITE, (ii) any breach or violation of this Agreement by SATELLITE, or
(iii) the conduct of SATELLITE'S business. For all purposes of the
indemnification granted herein, the claims, demands, acts or omissions of
SATELLITE'S contractors, employee, agents, servants, guests, clients and
invitees shall be deemed to be those of the SATELLITE. In any such event, the
comparative negligence on the part of the GCRME or its representatives shall
not in any way limit or effect SATELLITE'S obligation under this
indemnification.
J. Indemnify, defend and hold harmless the GCRME, from any and all losses,
claims, expenses, liabilities and causes of action arising out of the negligence of
the SATELLITE in connection with the operation of this Agreement to the
extent authorized by Section 768.28, F.S.
K. Remit payment to the GCRME as follows:
Annual Training Center affiliation fee
Published unit cost of each AHA BLS card
Published unit cost of each AHA ACLS card
Per student processing fee
$300.00
1.00
2.50
3.00
SA TELLITE understands and agrees that these fees and costs are subject to
change at the time of renewal of this Agreement and that GCRME shall provide
thirty (30) days notice of the change. As a county government, SATELLITE's
funding for this Agreement is contingent upon the availability of funds and
continued authorization for program activities and this Agreement is subject to
amendment or termination due to lack of fund, reduction and/or change in
regulations, upon thirty (30) days written notice.
III. The GCRME and SATELLITE mutually acknowledge and agree:
A. This Agreement shall commence on , 2007 and renew
automatically for successive one (I) year terms or until earlier terminated by
either party as set forth in Section B below.
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B. This Agreement may be terminated without cause by either party with no less
than thirty (30) days written notice to the other party. Said notice shall be
delivered by certified mail, return receipt requested, or in person with proof of
receipt. Said notice shall be delivered to the contact person for the appropriate
party in accordance with Section III, Paragraph E of this Agreement. Should
this Agreement be terminated by either party, SATELLITE agrees to satisfy all
outstanding charges due at the time of termination within thirty (30) days.
C. The GCRME will notify the SATELLITE immediately should its status as a
Training Center change.
D. Every notice in this Agreement shall be in writing and directed to the respective
contact persons and addresses set forth below:
For the Gordon Center for Research in Medical Education (GCRME)
Alan 1. Fish
1507 Levante Avenue Rm 327
Coral Gables, FL 33146
And
Al Brotons
1120 NW 14 St.
Miami, FL 33136
Mailing:
P.O. Box 016960 (D-41)
Miami, FL 33101
For Monroe County Fire Rescue
Gary Boswell
Monroe County Fire Rescue
49063 St. Ocean
Marathon, FL 33050
E. Both parties agree that this Agreement contains the entire agreement of the
parties and that there are no conditions or limitations to this undertaking except
those stated herein.
F. This Agreement may only be amended by written consent of both parties. No
alteration, change or modification shall be binding or effective unless executed
in writing and signed by both parties hereto.
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G. This Agreement shall be governed by and construed in accordance with the laws
of the State of Florida. Venue for any action arising from this Agreement shall
be Miami-Dade County, Florida.
H. The failure by any party to enforce at any time any of the provisions of this
Agreement, or any rights with respect hereto, or to exercise any election herein
provided, shall in to way be considered to be a wavier of such provision, rights
or elections, or in any way affect the validity of this Agreement.
1. Nothing in this Agreement shall be construed to permit the assignment by either
party of any rights or obligations hereunder, and such assignment is expressly
prohibited without the prior written consent of both parties.
J. If any provision of this Agreement is held invalid for any reason, the other
provisions of this Agreement shall remain in effect, insofar as is consistent with
the law.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed
by their undersigned officials as duly authorized.
FOR THE UNIVERSITY OF MIAMI
By: Alan 1. Fish
Vice President for Business Services
Date:
FOR BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
BY:
Mario Di Gennaro, Mayor
[SEAL]
Date:
ATTEST: DANNY L. KOHLAGE, CLERK
By:
Deputy Clerk
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