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Home My WebLink AboutItem C7 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY MEETING DATE: 2/17/10 DIVISION: COUNTY ADMINISTRATOR BULK ITEM: YES DEPARTMENT: AIRPORTS STAFF CONTACT PERSON: Peter Horton Phone: 809-5200 AGENDA ITEM WORDING: Approval of Florida Department of Transportation grant for additional funding for the Runway Safety Area project at the Key West International Airport. ITEM BACKGROUND: This grant provides $465,000.00 in additional funds for the RSA project. PREVIOUS RELEVANT BOCC ACTION: Approval of grant for the RSA, 6/8/04 CONTRACT/AGREEMENT CHANGES: Adds funding, and revises language to note FAA contribution to the project. STAFF RECOMMENDATION: Approval TOTAL COST: $465,000.00 - additional funds DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO AIRPORT: None COST TO PFC: $11,625.00 COST TO COUNTY: None INDIRECT COST: N/A BUDGETED: Yes SOURCE OF FUNDS: FDOT REVENUE PRODUCING No AMOUNT PER MONTH /YEAR: APPROVED BY: County Attorney X OMBlPurchasing X Risk Management NIA DOCUMENTATION: Included X Not Required AGENDA ITEM # DISPOSITION: /bev APB revised 7/09 MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: FDOT Effective Date: Execution Expiration Date: 6/30/12 Contract PurposelDescription: Additional funding for the runway Safety Area at the Key West International Airport Contract Manager: Peter Horton (name) for BOCC meeting on: 2/17/1 0 # 5200 (Ext. ) Airports - Stop # 5 (DepartmenU Stop) Agenda Deadline: 2/2/10 CONTRACT COSTS Total Dollar Value of Contract: $465,000.00 additional funds Budgeted? Yes Grant: FAA & FDOT County Match: PFC Revenue Current Year Portion: - $350,000.00 Account Codes: 406-636104 406-636134 Estimated Ongoing Costs: NIA (not included in dollar value above) ADDITIONAL COSTS For: (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Date In Changes Needed Yes No Reviewer Date Out Risk Management _1_1_ ( ) (~ ( ) ( ) ( ) ( ) ( ) ( ) ~ :::Ji ;orton for Risk Managlilment ?.e...... J.l'~ cK. ~ for~ ,dJt.o .e.It.CA do County Attorney -.1dbJJ.Q Airports Director ..~.../t). 1J1L O.M.B.lPurchasing _1_1_ -1-1- ~...!..-I /e>' 6- I....LI /0 County Attorney _1_1_ Comments: MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract # Contract with: FDOT Effective Date: Execution Expiration Date: 6/30/12 Contract Purpose/Description: Additional funding for the runway Safety Area at the Key West International Airport Contract Manager: Peter Horton (name) # 5200 (Ext.) Airports - Stop # 5 (Department! Stop) for BOCC meeting on: 2/17/10 Agenda Deadline: 2/2/10 CONTRACT COSTS Total Dollar Value of Contract: $465,000.00 additional funds Budgeted? Yes Grant: FAA & FDOT County Match: PFC Revenue Estimated Ongoing Costs: NIA (not included in dollar value above) ADDITIONAL COSTS For: (eg. maintenance, utilities, janitorial. salaries, etc.) Current Year Portion: - $350,000.00 Account Codes: 406-636104 406-636134 ~ CONTRACT REVIEW Changes Date In Needed Reviewer Date Out Yes No Airports Director _1_1- ( ) ( ) _1_1- Risk Mana~ment -1-1- ( ) ( ) Aer Arton _1_1- ~ ~f'Sl (0- '- for ~t. ~/JJJID O. .B.lPurcha ing L! .....L! ...J1:J ( ) ~or OMB County Attorney -1-1- ( ) ( ) _1_1- County Attorney Comments: STATE OF FLORJOA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT Number Three 725-030-07 PUBLIC TRANSPORTATION 04i<J7 Pa.9* 1 014 Financial Project No.: 41253519401 (item-segment-phalu-seQUence ) Fund: DDR Function: 637 FLAIR Category: 088719 Object Code: 750004 Org. Code: 55062020628 Vendor No.: F596000749053 Catalog of State Financial Assistance Number: 55.004 Federal No.: DUNS No.: Catalog of Federal Domestic Assistance Number: Contract No.: ANJ94 THIS AGREEMENT, made and entered into this day of by and between the STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION, an agency of the State of Florida, hereinafter referred to as the Department, and Monroe County - Key West International Airport 3491 S Roosevelt Boulevard, Key West, Florida 33040 hereinafter referred to as Agency. WITNESSETH: WHEREAS, the Department and the Agency heretofore on the 8th entered into a Joint Participation Agreement; and WHEREAS, the Agency desires to accomplish certain project items as outlined in the Attachment "A" appended day of June ,2004 hereto; and WHEREAS, the Department desires to participate in all eligible items for this project as outlined in Attachment "A" for a total Department Share of $715,000.00 NOW, THEREFORE THIS INDENTURE WITNESSETH: that for and in consideration of the mutual benefits to flow from each to the other, the parties hereto agree that the above described Joint Participation Agreement is to be amended and supplemented as follows: 1.00 Project Description: The project description is amended Amend Exhibit "B" of Supplement two to include the FAA's contribution of 95%. 125-030-07 PUBLIC TAANSPORTATiON 04107 P31J1l2 of 4 2.00 Project Cost: Paragraph 3.00 of said Agreement is increased tJy $930,000.00 bringing the revised total cost of the project to $ 10,930,000.00 Paragraph 4.00 of said Agreement is increased tJy $465,000.00 bringing the Department's revised total cost of the project to $ 715,000.00 3.00 Amended Exhibits: Exhibit(s) B of said Agreement is amended by Attachment "A", 4.00 Contract Time: Paragraph 1B.00 of said Agreement June 30th .2012 72,S..:030-01 PUBLIC TRANSPORTA lION "",,7 Page3l;fC Financial Project No. 41253519401 Contract No. ANJ94 Agreement Date Except as hereby modified, amended or changed, aU other terms of said Agreement dated June and any subsequent supplBments shall remain in full force and effect. 8th 2004 IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed, the day and year first above written, AGENCY FOOT Monroe County - Key West International Airport AGENCY NAME; See attached Encumbrance Form for date of Funding Approval by Comptroller StGNATORY (PRINTE;O oR TYPED) LEGAL REVtEW DEPARTMENT OF TRANSPORTATION SIGNATURE; OEPARTMENT OF TRANSPoRTATION D6 Director of Transportation Development TITLE TITLE 725-030-07 PUIILIC: TRANSPORTATION ../07 "'.1_4or4 Financial Project No, 41253519401 Contract No. ANJ94 Agreement Date ATTACHEMENT "A" SUPPLEMENTAL JOINT PARTICIPATION AGREEMENT This Attachment forms an integral part of that certain Supplemental Joint Participation Agreement between the State of Florida, Department of Transportation and Key West International Airoort 3491 S. Roosevelt Boulevard. Kev West. FL33040 dated DESCRIPTION OF SUPPLEMENT (Include justification for cost change): To clarify Department participation in legal fees associated with environmental pemnitting for the project providing additional Department funding. PROJECT COST: $10,930,000.00 TOTAl PROJECT COST: $10,930,000.00 II, PARTICIPATION: FAA Eligible Project Cost Maximum Federal Participation FTA,FAA (95%) or $9,500,000.00 Agency Participation Cash (2.5%) $250,000.00 Maximum Department Participation Primary (DS) (DDR) {DIM) (PORT) (2.5%) or $250,000.00 NON-FAA Eligible Project Cost Agency Participation Cash (50%) $465,000.00 Maximum Department Participation Primary (DS) (DDR) (DIM) (PORT) (50%) or $465,000.00 $10,930,000.00