HomeMy WebLinkAboutItem C14
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 2/17/2010
Division:
CAD
Bulk Item: Yes X No
Department: _Nutrition / Social Services
Staff Contact Person/Phone #: Ellen Caron X4522
AGENDA ITEM WORDING:
Request Approval of Vendor Agreement between Monroe County Social Services and Newtrition
Concepts, Inc.
ITEM BACKGROUND:
The Alliance for Aging requires Nutrition Programs to have an on-call licensed dietician in planning
and providing nutrition services. The Alliance further requires that an agreement be entered into which
itemizes the responsibilities and functions of the dietician as well as the method of payment.
PREVIOUS RELEVANT BOCC ACTION:
Approval on 12/16/2009 of Contract AA-1015 between the Alliance for Aging, Inc. and Monroe
County Social Services, which is the source of funding for the Nutrition Program in calendar year
2010.
CONTRACT/AGREEMENT CHANGES:
None - new contract
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $3053.
INDIRECT COST:
$O_BUDGETED: Yes X-No
COST TO COUNTY: $0
SOURCE OF FUNDS: Older Americans Act
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atly 1,'1~rchasing_ RiskManagement Wi,tffr
DOCUMENTATION: InclJded _ NotRequired_
DISPOSITION:
AGENDA ITEM #
Revised 1/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Newtrition Concepts, Inc. Contract #_
Effective Date: January 1, 2010
Expiration Date: December 31, 2010
Contract Purpose/Description:
Provision of professional nutrition services by a Licensed Dietician, required of the Nutrition
Program by the Alliance for Aging, Inc.
Contract Manager: Sheryl Graham 4510 Social Services / Stop #1
(Name) (Ext. ) (Department/Stop #)
for BOCC meeting on February 17,2010 Agenda Deadline :February 2,2010
CONTRACT COSTS
Total Dollar Value of Contract: $ 3053. Current Year Portion: $
Budgeted? Yescg] No 0 Account Codes: -125-6153110-530310-
Grant: $ 3053.
County Match: $ o.
125-6153210--530310-_
ADDITIONAL COSTS
Estimated Ongoing Costs: $_/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
County Attorney
YesO N~
Date Out
Risk ManaRement
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Changes
Needed
YesONo~
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Division Director
YesDNoC}
YesO Nod]
Comments:
OMB Form Revised 2/27/01 MCP #2
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VENDOR AGREEMENT
Between
Monroe County Social Services
1100 Simonton Street. Kev West. Fl33040
And
Cathv Clark-Reves. R.D.. L.D/N
N ewtrition Concepts. Inc.
PO Box 557083. Miami. Fl 33255-7083
Tel/Fax: 305 812-2186
This agreement is made for Professional Nutritionist Consulting services between
Monroe County Social Services (the Agency) and Cathy Clark-Reyes RD, LDIN (the
Nutritional Consultant). The agreement is entered into effective day this 151 day of
January 2010 and expires on December 31, 2010 with the option to renew for one
additional year on a year to year basis. The Nutritional Consultant accepts to perform the
Responsibilities and Duties of the DietitianlNutritionist as related to nutrition program
requirements.
The Nutritional Consultant agrees to assume in full responsibility of the premises and
mutual agreement with the Agency to the nutrition consultation services.
Responsibilities and functions shall include. but are not limited to:
. Ensuring all menus as written meet nutritional criteria as required by DOEA;
. Approving all menus 4 weeks prior to implementation;
. Monitoring at least annually local meal sites and home delivered meal routes
for compliance with food safety and sanitation requirements;
. Monitoring food service for adherence to contract specifications. This
includes but is not limited to measuring potentially hazardous food
temperatures and portion size;
. Participating in developing the Nutrition Education plan and coordinate the
provision of nutrition education so that it is effective and appropriate;
. Providing staff and volunteer training in areas of nutrition, food service
management and food safety;
. Participating in the development of client satisfaction preference assessment
tools, and assessment of results;
. Participating in developing nutrition standards and delivery components of the
food service vendor contract; and
. Providing nutrition counseling for clients that have high risk nutrition scores.
Entirety of Agreement
This agreement ensures that these services are clearly and narrowly drafted in respect to
the matters covered above. This agreement enters into consideration of the mutual
covenants set forth herein and intending to be legally bound, the parties hereto agree as
follow:
Method of Payment:
Monroe County Social Services agrees to pay the Consultant at the rate of
Fees: On-site visits to Congregates Meal Sites
Preparation Time Off-site Work
Travel Time
$60 per hour
$50 per hour
$60 per hour
IN WITNESS WHEREOF, the parties here Monroe County Social Services, Sheryl
Graham and the Nutritional Consultant Cathy Clark-Reyes, RD, LDIN have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
Cathy Clark-Reyes, RD, LDIN
Vendor/Dietitian
Sheryl Graham, MA, CWDP
Monroe County Social Services
Beginning Date _01/01/2010
End Date
12131/2010
CONTRACT AA-1015
Page 1
THIS AGREK\IE~T is entered into he tween the Alliance for Aging, Inc., hereinafter referred to as the
"Alliance" and" \[onroe County Social Services.", hereinafter referred to as the "contractor." THIS
COl'iTRACT IS SLBJECT TO FLRTHER "-IODIFICATION IN ORDER TO INCORPORATE CERTAIN
PASS.THROLGH L\;-';GI.:\GE REQCIRED BY THE STATE OF FLORIDA DEPARTMENT OF ELDER
AFFAIRS. ALL SLBSEQt:E:\T \IODIFICATIONS WILL BE "-lADE THROUGH AME~'D~IENTS TO THIS
CONTRACT.
All attachments are an integral part of this agreement and incorporated by reference.
The Budget Summary by Title is as tollows:
Title III B (CFDAlCSFA # 93.044): S 109.569
Title C1 (CFDAlCSFA # 93.045): 5142.600
Title C2 (CFDAlCSFA # 93.045): S 210.832
Title III E (CFDAlCSFA # 93.052): S 56,560
1. The Alliance shall make payment to the provider for provision of services up to a maximum number of units of
service and at [he ratel S) stated below.
Service Maximum Maximum
Service(s) to be Provided Unit Rate Units of Dollars
i Service
[ Homemakc:r $34.29 1,734 $59,459
: Personal Care $40.07 1,130 $45,274
I Screening & Assessment IlIB $42.05 115 $4,836
I Congregate [vleals $9.56 14,677 $140,311
i Nutrition Education C I $63.58 36 52,289
! Home Delivered Meals $6.13 34,269 $210,068
j :-.iutritioJ1 Education C2 $63.67 12 $764
Facility Respite $10.34 5,470 $56,560
Total Contract $519,561
2. This agreement shall begin en ,January 1, 2010 or the date it has been signed by both parties,
whichever is earlier.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
\fonroe County Social
.)t'rvices.
ALLIANCE FOR AGING, INC.
SIGNED BY:
SIGNED BY:
Max B. Rothman, JD, LL.M.
NAME:
;::>.' 1 v i rl ,T \ T 11 r i' :, Y
:-':~-J.yor
NAME:
TITLE:
TITLE:
President & CEO
DATE:
>1 6 - 2 ;'0
DATE:
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