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HomeMy WebLinkAboutItem C17 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 17. 2010 Bulk Item: Yes....K- No Division: County Administrator Staff Contact Person: Doug Gregory Telephone# 292-4501 AGENDA ITEM WORDING: The Green Initiative Task Force (GITF) and Extension request approval to submit an application to the Florida Clean Energy Grant Program of the Florida Energy and Climate Commission. Monroe County is eligible for a grant up to $500,000 out ofa total of$8,000,000 available. ITEM BACKGROUND: This grant does not require but does award points for matching funds that can be made up of in-kind services and other non-cash contributions. This Clean Energy grant complements the grant being written presently by the County and can provide funding for completing our Climate Action Plan, assist with facilities operations and installation of small scale renewable energy and energy efficiency projects. The majority of staff time for writing this grant will come from the Extension Service with assistance from other County stafffor review and input. PREVIOUS RELEVANT BOCC ACTION: The other grant presently being written is the Energy Efficiency and Conservation Block Grant the funding for which comes to the state from the federal government. CONTRACT/AGREEMENT CHANGES: none STAFF RECOMMENDATIONS: Approval TOTAL COST:_unknown BUDGETED: Yes No---X COST TO COUNTY: unknown SOURCE OF FUNDS: State of Florida Grant DIFFERENTIAL OF LOCAL PREFERENCE: N/A REVENUE PRODUCING: Yes....K....- No AMOUNT PER MONTH N/A Year .f1~~ APPROVED BY: County Atty ~OI\@lPurchasing _Risk Management\ffiV DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: N/)!. tl,i~ i3 flat a c9Rtr:act F/arlC14. t::tJt''Yl' q- c./lI'l1...-f-e ~ ,,~htl{;~I',J;1. M Effective Date: N/A Expiration Date: N/A Contract Purpose/Description: This is a request for approval to apply for the Florida Clean Energy Grant Contract Manager: Doug Gregory (Name) 4501 (Ext.) Extension Services (Department) for BOCC meeting on 2/17/10 Agenda Deadline: 2/02/10 CONTRACT COSTS Total Dollar Value of Contract: $ N/ A Current Year Portion: (aoorox. ) Budgeted? Yes N/ A No Grant: County Match: $0 Account Codes: -xxxxxx ADDITIONAL COSTS CONTRACT REVIEW Changes Date Out ~fln Needed Division Director :i 6 YesD NotD/ 02.#0 Risk ManaQement '6--{ -(P YesD NO~ ~~Lro .~ ~ _ all o.~/PU~ha~~g MIV YeS~Nom-'-- (~~, ~.9-rl /10 County Attorney ~u YesD NO~ ~i-,.-,( tJ~ {-).1-IJ Comments: 5e<. ~ b~ OMB Form Revised 9/11/95 MCP #2 STATE ENERGY PROGRAM AMERICAN RECOVERY AND REINVESTMENT ACT FLORIDA CLEAN ENERGY GRANT PROGRAM Specific Authority: American Recovery and Reinvestment Act of 2009 (Public Law 111-5)i Section 377.703(2) (b), Florida Statutes Request Issued By: Executive Office of the Governor and Florida Energy and Climate Commission . Request Issued On: January XX, 2009 .. Application Due Date: 30 days from the request issued date Application Process: Submitatleast one (1) c1earlymarked original, five (5) additional hard copies and one (1) electronic P[)F copy on a non-rewritable CD of the application and all supplemental-inaterjals by the application due date to: Flor~da Energy and Climate Commission ATIN: Florida Clean EnergyG.rants Exectdtive Office oithe Governor o . _ 60QSPJJtlLCalhoun StrS!ef, Room 251 . ~ahassee,F~~~~~9-00b1 "'" -- Generai Qu~stions: o 0 o 0 - . -- - AIl questions must be written and submitted via email or fax. Make Reference to;"Clean Energy" in the subject line. ~lease d4"g~t 'inquiries to: Fiorida Energy and Climate Commission Executive Office of the Governor o_o-ATIN: Alexander Mack, Florida Clean Energy Grant Program 600 South Calhoun Street, Room 251 : Tallahassee, FL 32399-0001 FAX: (850) 922-9701 EMAIL: energy@eog.myflorida.com Answers to the questions received each week will be posted to: http://www.myfloridaclimate.com every Friday by 5 PM EST: Page 1 of 21 TABLE OF CONTENTS PART 1- FUNDING OPPORTUNITY DESCRIPTION ...............................................0.................... 3 A. Summary B. Background C. FECC Objectives D. Federal Goals for the State Energy Program E. Prohibited Use of Funds F. Compliance with Federal Requirements G. National Environmental Policy Act Review H Purpose and Overview PART 11- AWARD INFORMATION ............................................................................................... 8 A. Type of Award Instrument B. Maximum and Minimum Award Size C. Period of Performance D. Indirect and Administrative Costs PART 11I- ELIGIBILITY INFORMATION .................................~~...........:.~...................................... 9 A. Eligible Applicants B. Eligible Projects and Activities C. Matching Funds PART IV - THE APPLICATION ........................~:~....:.............~...................................'.~;................ 11 A. Application Completeness Review ; :1 , 0 B. Eligibility Review ' C. Number of Proposals per Applicant ! , ,.j., PART V - APPLICATION REVIEW INFORMATION...................'.~0;..............................................13 A. Criteria B. Ranking Process- . ,0 C. Anticipated Notice bf Seleicti,on and Award Dates .'.. PART VI - AWARD AD"'I~ISTRA TIQN INFORMA JION ............................................................ 17 A. Award Notices B. State Policy Requirements PART VII- OTHER IN'FORMA TfoN ...................~;.~...~-;................................................................. 18 A. Modifications . B. PartialGrants C. Commitment of Public Funds D. Tracking and Reporting , E. Progress Repqrts and Assopiated Documentation F. Proprietary Application Information G. FECC Procedures for Motion of Reconsideration ATTACHMENT A - GRANT APPLICATION ATTACHMENT B ~ SEP ARRA ENVIRONMENTAL (NEPA) QUESTIONNAIRE ATTACHMENT C ~ FEDERAL REGULATIONS ATTACHMENT D ~ FEDERAL FUNDING GRANTEE, SUBGRANTEE AND CONTRACTOR PROVISIONS ATTACHMENT E ~ REPORTING REQUIREMENTS Page 2 of 21 PART 1- FUNDING OPPORTUNITY DESCRIPTION A. SUMMARY. NOTICE: Applicant is prohibited from contacting any and all reviewers selected by the Florida Energy and Climate Commission, as well as, any Commissioners and ExwOfficio Commission Members involved with the selection process. On February 17,2009, the American Recovery and Reinvestment Act of 2009 P .L. 111-5 (ARRA) was enacted. As a result of this new law, the State of Florida was allocated $126,089,000 in economic stimulus funds for its State Energy Program (SEP). This funding has been allocated to the Florida Energy and Climate Com~ission (FECC) from the U.S. Department of Energy (DOE). Of the total amount, the FECC will use $10,000,000 for the creation of the Florida Clean Energy Grant Program. This competitive program is intended to fund specified energy efficiency and renewable e.nergy p~ojectsand activities in Florida. To ensure projects can be undertaken as expeditiou1;.>ly as possible, the FECC intends to prioritize grant funding for activities that can be categorically excluded from additional DOE review under the National Environm ental poolici Act. 0 0 B. BACKGROUND. . :." ARRA was enacted to preserve and create jobsand promote economic recovery; to assist those most impacted by the current economic recession; to provide invesfments needed to increase economic efficiency by,sPl!rring technological advances in science and health; to invest in transportation, environniEmtalprotection, andoth, er infrastructure that will provide longwterm econom ic benefits; and,' to staoilize state and 10cClI, g Qvernment budgets in order to avoid reductions if} es~ential s ervicEls and minifl1ize count~rproductive state and local tax increases. C. FLORIDA ENERGY & CLIMATE COMMISSION OBJECTIVES -" .._~ j ...: The FECCJs dedicated:to ensuring'Floridians'have a sustainable, diverse and clean energy portfoli~lhat re~uc~~ greeD~6use. gas~s-9n9"ben efits both. Florida's economy and its unm,atched envlronm:eflt. In foc;uslng the government's policy and efforts to benefit and protect QUr state, its citizens, arid its resources, the FECC encourages all applicants to adhere to the policy of the, State of Florida, as stated in Section 377.601, Florida Statutes. Section 37'7.601, Florida Statute st~tes that it is the policy of the State of Florida to: . Develop anod~promote tt1~ effective use of energ y in the state, discourage all forms of energy waste; and re cognize and add ress the potential of global clim ate change wherever possible. ,'.; \. -.., t-, ,- . Playa leading role hi developing an d instituting energy management programs aimed at promoting energy conservation, ene rgy security, and the redu ction of greenhouse gas emissions. . Include energy considerations in all state, regional, and local planning. . Utilize and manage effectively energy resources used within state agen cies. . Encourage local governments to incl ude energy considerations in all plan ning and to support their work in promoting energy management programs. . Include the full participation of citizens in the development and im plementation of energy programs. . Consider in its decis ions the energy needs of eco nomic sector, including residential, industrial, commercial, agricultural, and governmental uses, and reduce those needs whenever possibl e. Page 3 of 21 . Promote energy education and the public dissemination of information on energy and its environmental, economical, and social impact. . Encourage the research, development, demonstration, and application of alternative energy resources, particularly renewable energ y resources. . Consider, in its decision making, the social, economic, and environmenta I impacts of energy-related activities, including the whole-life-cycle impacts of any potential energ y use choices, so that detrimental effects of these activities are understood and minimized. . Develop and maintain energy emergency preparedness plans to minimize the effects of energy shortage within Florida. D. FEDERAL GOALS FOR THE STATE ENERGY PROGRAM DOE provided the following guidance to st ates in regards to the SEP program: . Alignment with national goals: DOE continues to encou rage states to develop strategies that align their goals and objectives tci national goa Is. By aligning with national goals - increasing jobs, reducing U.s. oil d~pendEmcy through increases in energy efficiency and deployment of renewable energy techno logies, promoting economic vitality through an increase in "green jobs," and reducing greenhouse gas emissions - states and DOE demonstrate SEP leadership in successfully addressing national needs at the state and local iewel. These national goals are included in the Energy Policy Act of 2005, the Energy Indep,en dence and security Act of 2007, and the American Recovery and Reinvestment Act 9f 2009. . . . " . Market Transformation:P9E requests thatstates continue to focus their program efforts on market transfortrfation initiatives and actions that align with national goals. Market transformati6ri is defined as: "Strategic interventions that cause lasting changes in the structure orfunctionof a market orthe.beha vior of market participants, recsulting in an incre ase in adoption of el)ergy efficiency and re newable energy products,' services, and practices.'" o , . SEP Strategip Plan: Tile SEP Strategic Plariestablishes the following four goals for SEP: ,. ., . olncreaseel1e!gy;efficie~cy to reaUce energy costs and consumption for consllm ers: businesses' ant::r~fovernment. o Reduce reliarii::~ .on im ported energy. 00 Improve the reliability ~f electricity and fuel supply and the delivery of energy services. o Reduce thei,mpacts of energy production and use on the environment. . DOE Objectiv.es: DOE has established the following objectives that complement program goals9rticulated in the SEP Strategic Plan: o Transform energy markets in partnership with states to accelerate near-term deployment of energy efficiency and renewable technologies. o Promote an integrated portfolio of energy efficiency and renewable energy solutions to meet U.S. energy security, economic vitality, and environmental quality objectives. o Strengthen core state energy programs to develop and adopt leading market transformation initiatives. " Page 4 of 21 E. PROHIBITED USE OF FUNDS I n accordance with federal regulations, appl icants are prohibited from using S EP financial assistance: . For construction, such as constru ction of mass transit systems and exel usive bus lanes, or for the construction of buildings or structures; . To purchase land, a building or structure or any interest therein; . To subsidize fares for public transportation; . To subsidize utility rate demonstrations or state tax credits for energy conservation or renewable energy measures; . To conduct or purchase equipment to conduct research, developm ent or demonstration of energy efficiency or renewable energy techniques and technologies not com mercially available; . For gambling establishments, aquarium s, zoos, golf courses or swimming pools; . For any other activities prohibited by federal law. -..1 F. COMPLIANCE WITH FEDERAL REQUIREME~TS Recipients of grant funds must comply withtneOStateof Florida and Federal regulations as applicable to this program and describecl oi~~)i;ttachment C, Federal Regulations and Attachment 0, Federal Funding Grantee,-oS9P-Gran~ee, and Contractor~rovisions. I'.. '. ". G. NATIONAL ENVIRONMENTAL POLICY ACT REVIEW r ;-" c _0 All projects receiving ARRAfundingfrom DOE throug~othe SEP program must complete an environmental review under the Nati,onal~nyironm ental Policy Act (NEPA). DOE procedures for implementing the NEPA, codified at 10 CFRRart 1021, require careful consideration of the potential environm ental consequences o~:>fall propose d actions early in their planning. DOE will determine at the earliest possible tim e whether such actions require preparation of an Environmental Assessment, an Environmental Impact Statement, or are categorically exelude~ from fu.rther NEPAr~yiew. A final determination must be made by a DOE NEPA ComplianCeOfficer;_however, DOE:_ohas determined activities that utilize SEP fundsand fallwithin thefoll9Y11ing categories c~noften be categorically excluded: . - - , . Retrofits of existing buildings or facilities with energy efficient equipment. Many types of projects can fall into this category - insulation, LED lighting, HV AC upg rades, weather sealing, ENERGY STAR appliarl!::es, replacem ent of windows and doors, etc. - however,itprobably w~uld noUilclude massive expansions of buildings orfacilities. For historic struCtures, it mayobe necessary that the retrofits maintain the building's historic character (e.g., r,eplacement of windows and doors with app ropriate designs). . Installation of small,:,scale renewable energy sources located on existing buildings or existing facilities -photovoltaics, wind turbines, solarothermal hot water, geothermal heat pumps, combined heat and power systems. As specified by DOE, the following are examples of renewable energy projects that are deemed to be small: o Photovoltaics - appropriately sized units on existing rooftops and parking shade structures; or 60kW systems or smaller installed on the ground within the boundaries of an existing facility. o Wind turbines - 20kW or smaller. o Solar thermal hot water - appropriately sized units for reside nces or small commercial buildings. o Geothermal heat pumps - 10 tons of capacity or smaller. o Geothermal power plants - 300kW or smaller (factors such as open or closed loop and fluid type playa role) Page 5 of 21 o Combined heat and power system s - systems sized to boilers appropriate to the buildings in which they are located. o Hydropower- because of the site~specific issues relating to hydropower systems and the fact that they are rarely installed at the fa cility they serve, it is unlikely that they can be deemed small without additional information. Individual systems larger than those above may be categorically excluded based on additional info rmation provided by the applicant regarding a specific installation. Very large renewable energy system s (e.g., wind farms or district geothe rmal heat systems) that serve many customers built on a green field site would definitely not fall within a categorical exclusion; nor would a large facility comprising many small sources. Finally I installing any renewable energy system on a historic structure could require further consideration under the National Historic Preservation ~ct or other statutes. . Energy efficient or renewable energy-powered emergency systems (lighting, cooling, heat, shelter) installed in existing buildings and facilities. . Alternative fueling tanks and system s installed on existing facilities (but not a large biorefinery); purchase of alternative fuel vehicles.. 0 . Training programs. . Research, data gathering and analysis; prom ulgating new building codes. . Financial incentive programs - rebates and energy savings performance contracts for existing facilities orfor energy efficienteq uipment, provided that the inpentives are not so large that they would be deem ed to tis. grants that essentially create projects that would not otherwise exist. For example, givOinga wlnci farm that cost$100 million a sum of $50 million and calling it a rebate would not fall within such a categorical exclusion; a 10% rebate on the purchase and installation of energy-efficient windows would. DOE guidance indicates that large projects (wind farms, large solar arrays, refineries, power plants, pipelines, etc.) on green field sites or sites of specialiilterest (ecological, historical, and cultural) will likely requir~ the preparation of an Environmental Assessment or an Environmental Impact Stateme.nt. H. PURPOSE AND OVERVIEW.. ".". ...... Th~ purpose of the Folorida~l_ean Energy~q,?nt Program is: (1) to provide funding for energy effiGien<;;y programs, ~quipment, and market transformation activities that increase the adoption of energy efficie':lt technology and practices in Florida; (2) to provide funding for renewable 'energy programs, equipment installations, and market transformation activities that increase the generatiOn,of energy from renewable resources and consumer demand for renewable energ~ technology in Florida; and (3) to provide economic development through clean energy projects. As stipulated in the A RRAlSEP funding opportunity announcem ent (DE-FOA~0000052) the. Florida Clean Energy Grants Program will seek to maximize annual energy savings, cost savings, and carbon emi ssion reductions. In addition, the FECC will seek to maximize the job creation associated with each clean energy project. Grants will be awarded for eligible projects on a competitive basis. Applicants must demonstrate how their projects will achieve these goals. The application selection criteria (as provided in Part V.) provide scoring incentives for applicants. Program funds are awarded on a cost reimbursement basis. Grantees must first expend the funds and then submit source documentations to the FECC for reimbursement from ARRA funds. The FECC will issue payment(s) upon acceptance and approval of required reports, services and invoices by the assigned FECC Grant Manager in compliance with applicable Florida Statutes, Florida Department of Financial Services rules and/or U.S. Government requirements, subject to lim itations described in this solicitation document. Page 6 of 21 Please keep these cost reimbursement requirements in mind when planning cash-flow needs for your proposed project. The FECC intends to announce award decisions in March of 2010. .j ! ' o , , 0 ; ! , Page 7 of 21 PART II - AWARD INFORMATION A. TYPE OF AWARD INSTRUMENT. After the award announcement, FECC staff will work with each successful applicant to prepare a Grant Agreement based on the grantee's application and the terms of this program announcement. Funding recipients must return the signed Agreement to FECC staff within 14 calendar days of receipt. All recipients will be required to com ply with the provisions identified in the Gr ant Agreement. For a copy of the current Grant Agreement template, please go to MyFloridaClimate.com PLEASE NOTE THAT THIS GRANT AGREEMENT TEMPLATE IS SUBJECT TO CHANGE PENDING FURTHER GUIDANCE FROM THE FEDERAL GOVERNMENT OR BY FECC DETERMINATION. B. MAXIMUM AND MINIMUM AWARD SIZE. . Ceiling (Le. the maximum amount for all,illdividlJal award made under this announcement): $500,000. . . '.i ' ., I " . . Floor (Le. the minimum amount for an iridividuafaward made under this lannouncement): $100,000.' . , ; C. PERIOD OF PERFORMANC~,' 0<"0;. Pursuant to federal SEP guidelinesLo~1I projects and acti\iltie_s.Clwarded SE P funds through the Florida Clean Energy Gra nt Program must be. com pleted,and the funds must be expended by April 1, 2012', Additionalweight wi II 'be ,given to projects that are shorter in duration. In the event funds a're not obligated/committed by December 24,2010, the FECC reserves the righttocancel th~award and alternatively fund the next highest ranked grant proposal. . , 0' D. AD MINISTRAf IVE COSTS:' " . , l - ~ Up t~ 10 percent of grant fundsimaybe used for Administrative Costs, excluding the cost of meeting reporting requirements of the pro gram. Administrative Costs are allowable, reasonable, and 'allocable direct and indirect costs related to the overall management cifthe awarded,grant (including travel). Administrative Costs must be identified in the Total.? roj~ctBudget in Section X of the Grant Application Form, Attachment A. . REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 8 of 21 PART III - ELIGIBILITY INFORMATION A. ELIGIBLE APPLICANTS. The FECC intends to subdivide this grant into two categories. F or Category 1 (representing $8,000,000 of available funds), eligible applicants include Florida state and [ocal governments who did not receive a direct allocation of funds from the U.S. DOE for the Energy Efficiency Conservation Block Grant Program, school districts, public universities and colleges, Florida Constitutional Officers,o (as defined in Article VJII Section 1 (d) of the Florida Constitution), independent special districts,o,o (as defined in Florida Statute 189.403), and not-for~profitsH,o (defined as a Internal Revenue Code Section 501 (c) qualifying organization ). * Any applicant c1ai ming "Florida Constitutional Officer" stauts must provide documentation whicl) verifies the status in section location of the application and the documentation must be verifiable. ". , ,o,o Any applicant claiming "independent special distriqt" status must provide documentation which verifies the status in section location of the application and the documentation must be verifiable. " ", 0 "" ,o*," Any applicant claiming "not for profit" sta~us must provide documentation which verifies the status in section location of the aPl?lidation anc~the documentation.rnustbe verifiable. For Category 2 (representing $2,000,000 of available funds), eligible applicants include existing Florida farms and farm operations as defined in Florida Statute 823.14(3). Any funds not obligated under CaJE!g9ry02_of this solicitation may be used to fully fund any application received under Category 1iNhi ch was partially funded due to inadequate funds; and then any remaining funds maybf:! distdt:lUted to the next righest ranking unfund ed application under CategQ rj 1. . . , 0 Applicants are required to select either Category 1 or Category 2. During the initial review of applications to ensure completeness, the FECC staffwill evaluate the app [icant's selected funding category to'det~rminE!~gppropriateness. If the FECC staff determines the applicant has selE!cteq more than onE! category or has seleCted an inappropriate category, the FE CC sta~~lIlcantac(the;PPlit~~t and recBmrTl~~d corrective action. Prior td !entering into ~:n'Clgreenient, applicants must be registered to do business in Florida through the Florida Department of State (www.dos.state.fl.us) and MyFloridaMarketPlace . . . . (https://vend or.myfloridam a;rketplace~com /vms-webwww. mfmp. vendor .ora), as appropriate. I" -. ---. 1 - . i ".--, A Dun & Bradstr~~tPata Uniyersal Num bering System (DUNS) number is a unique nine digit sequence for identifyiil1g and tracking organizations. T he U.S. DOE requires any entity receiving ARRA funds ;tRhave and provide a DUNS number. The FECC will not enter into a Grant Agreement wi th 'an applicant without a DUNS number. Additional information can be found at: http://www.dnb.com/US/duns update/ Documentation of a DUNS number shall be included in the grant application. Pursuant to ARRA requirements, applicants must also be registered through the Central Contractor Registration (CCR). CCR collects, validates, stores, and dissem inates business information about the Federal Governm ent's trading partners in support of the contract award, grants, and the electronic pay ment processes. CCR registration information can be found at www .ccr.aov. Documentation of CCR registration sha II be included in the grant application. B. ELIGIBLE PROJECTS AND ACTIVITIES. Page 9 of 21 The Florida Clean Energy Grant Program is designed to fund energy efficiency and renewable ene rgy projects and activities in Florida. Grant applications may include both energy efficiency and renewable energy components within a single application. As specified in Federal guidelines, the program will seek to maximize annual energy savings, cost savings, and carbon emission reductions. Examples of projects eligible for funding under this category include but are not limited to the following activities [Source - DOE's regulations for NEPA ~1021.410(b)]: o Information Gathering - data analysis, document preparation, conceptual designs, feasibility studies, environmental monitoring. ~ 1 021.41 O(A9) o Consulting - technical advice and planning assistance, with international, federal, state and local organ izations. ~1021.410{A11) o Facility Operations - routine maintenance, installation of air con ditioning, water controls, installation of communication or data processing equipment, relocation/operation of machinery and equipm ent,actions to conserve energy or streamline operations, demonstrate potentialen ergy conservation, or promote energy efficiency, including all fi nancial andtE?9hnicalassistance. Actions can involve building renovations or limited new structures in commercial, residential, agricultural or industrial sectors. ~ 1021 A 1 0(B5.1) . . o Implementation, installation or de monstratiori of small-scale energy efficient and orenewable ene rgy projects. These projects will be limited to the following types: o Retrofits of existing buildi ngs orfacil ities~lNi.th energy efficientequipinent -for example - insulation, LED lighting, HVAG:upgrades, weatherseciling, ENERGY STAR appliances, r~pl€l cement of windows and doo rs, etc.' o Installation of smallrene\Y?lble energy s'ources located on existing buildings or existing facilities -phbtovoltaics, wind turbil,~~, solar thermal hot water, geothermal heat pumps, ,combined. heat and power.systems. Based on DOE guidance, th~ following areexamples<;lf renewable energy projects that would be deemedtcioesmall: . .; '. ' . . Photovoltalcs - appropriately sized units on existing rooftops and parking ~hade structlJres; or 60kW systems'or smaller installed on the ground within the boundaries of an existing facility. _,4 ,. -. r--" .,~ -.. I .. Wind turbines ~ 20kW or sm?lller. .S.olar tlierinal hot w.ater----'appropriately sized units for residences or small ccimmercial buildings. . . GeotlJermaloheat pum ps - 10 tons of capacity or smaller. . Geothermal power 'plants - 300kW or smaller (factors such as open or closed loop and:f[uid type playa role) .-'. .combinedheat and power systems - systems sized to boilers approp~ate to the buildings in which they are located. C. MATCHING FUNDS. Definition: "Matching Funds" means: (a) Actual cash outlays contributed, including, but not limited to, cash outlays for wages, rental expenses, travel expenses, unrecovered indirect costs, an d purchases of material and supplies, as a dire ct benefit to the project, or; (b) Non-cash contributions necessary and reasonable for proper and efficient accomplishment of project objectives, the value of which must be established usi ng the following guidelines: 1. Rates for donated or volunteer services of any person must be consistent with their regular rate of pay, orthe rate of pay of those paid for similar work at a Page 10 of 21 similar level of experience in the labor market, including the value of fringe benefits. 2. The value of donated expendable property such as office supplies or workshop supplies must not exceed the fair market value of the property. 3. The value of donated real property such as land must not exceed the fair market value of the property. 4. Donated space must be valued at fair rental value of comparable space and facilities in a privately~owned building in the same locale. 5. The value of loaned equipment can not exceed its fair rental value. 6. In-kind travel expense must be valued at the approved State rate as defined in Section 112.061, Florida Statutes. All matching funds and other in-kind contributions, incl uding third party in-kind, shall meet the definition above, be verifiable from the applicant's records, and not be included as contributions for any other state or federally assisted pr~Ject or program. Matching funds must be docum ented by supporting documenJation in the same manner as requests for costs reimbursement. .. .j 0 "0" , Expenses related to a proposed project inc"l)rred prid(to the award announcement are NOT eligible as matching funds or in-kind contributions. 0" -,",00 ; Third party cost share must be supported by ~. Gom (TIitment letter to be considered I , .1 _c under the Cost Share PercentClgeLcriteria. For more, information, see PART V- APPLICATION REVIEW INFQRMAHON. : . , . . , . REMAI~DER OF PA~E INTENTIONALL VTEFT BLANK 0; ',0 . '. :- ~". , ; ;. Page 11 of 21 PART IV - THE APPLICATION Applications subm itted in response to the grant solicitation shall become the property of the FECC and are subject to public record disclosure pursuant to Florida Law. All proposals received shall remain confidential until agreements are fully executed. FECC staff will perform a Completeness and Eligibility review on all grant applications. A part of this review will include verification of DOE Metrics Calculations and the assignment of appropriate evaluation scores for each application regarding Energy Savings and Renewable Energy Production, pursuant to the objective criteria described in Part V, Section A of this document for that scoring component. Once an application is deemed complete and eligible, the application will be scored on the criteria in Part V, Section A of this document by no less than 3 independent evaluators appointed by the FECC executive director. A. APPLICATION COMPLETENESS REVIEW Pages, including attachments, should be numbered sequentially.. Applicants must provide printouts demonstrating that registrations with DUNS, CCR, and MyFloridaMarketPlace are complete. .. . 0 The following items, as further described in Attachment A, Grant Application FClrm, must be included in all complete applications: 0.0 - A. PROJECT INFORMATION SHEET: Provide thA,project information as indicated in Attachment A. ' B. PROJECT BACKGROUND: Provide a summary of the, project and the background justification supporting the need for theFE;,CC to fund the project. Include experience and qualifications of th~Pfoject team for their assigned role wit~tne project. C. DESIRED OUTC0MES: Provide a list of outcomes, in bullet format, expected to be achieved as a result of completing this project. 0 D. PROJECTDESqRIPTION;'Indicate the eligible activity(ies) selected and provide a detailed description of the IWOrk to ps performed for the project. Project Description should include infoUTlfltipn ,outlined. in Parf v, Sedion A InClude maps, graphs, charts, etc. to support projeCt activities. Proj~ct descnpticlns- should consist of a list of major tasks for :~C:C()mplishing th~ projectw1th specific sub~activities detailed within each task heading. E. PROJECT METRICS - ENERGY SAVINGS/RENEWABLE ENERGY PRODUCTION: . , I' Pleasoeospeak on the PetroleumcO~set and Reduction in Green House Gases in this section (provide backup docurri~ntatiofl)'-You should also include any other energy efficiency and conservation'b,enefits of 'yc:>ur project. F. PROJECT MllESTONER/DELlVERABLES/OUTPUTS: Using the table format provided (Attachment A),:. 'identify' the month each task will start and be completed. Identify outputs/deliverables1io result from this project and in which months (for example month 12) the outputs/deliverables will be accomplished. Summarize the project budget by Project Task using the format in Attachment A. Project Tasks should correspond to the "Project Description" section. G. PROJECT BUDGET SUMMARY: Summarize the Total Project Cost budget (including both requested grant funds and match) by Budget Category and round the subtotals for each Budget Category subtotal amount to the nearest whole dollar value. Use the provided format in Attachment A. H. TOTAL BUDGET BY TASK: Summarize the Total Project Cost budget by Project Task using the worksheet format shown in Attachment A. The cost standard used to estimate costs must be provided as supporting documentation. I. BUDGET DETAIL: Provide a detailed, line~item Total Project Cost budget using the worksheet format shown in Attachment A. Use additional lines if necessary. Provide accurate calculations to justify the cost of each budget line~item. Round only subtotals for Page 12 of21 each Budget Category amount to the nearest whole dollar value. For each budget line- item, identify in the appropriate column if the cost is: 1) Grant or match, 2) a direct cost used to calculate Indirect Costs (if approved) and 3) whether the cost is Administrative in nature (as described in Part II, Section D). B. ELIGIBILITY REVIEW All applications will be reviewed for eligibility. Eligibility is based on whether the: . Applicant is eligible (as described in Part III, Section A) . Activity or activities are eligible (proposed projects or programs) (as described in Part III, Section B) . Activities can be completed and funds expended by April 1, 2012. . Application is complete (as described in Part IV, Section A) If the FECC staff determines that an application or prbposed activities are ineligible, they will be removed from further consideration and the applicant wijl be notified. Determination of eligibility is at the sole discretion of the FECC staff. An ~pplicatiol1 that includes several activities, some of which are determined ineligible,I/.{H1 be 'considered after the ineligible activities are removed. The application wi!' obe evaluated based on the remaining eligible activities. -0. . C. NUMBER OF PROPOSALS PER APPLICANT: , i ' . .: I i ,J An eligible applicant can submitqrily.-<?ne applicatidnfor funding under the Florida Clean Energy Grant Program. Applicarjt~.mCiYo ;:Ippl y for mu[tipl~activ!ties in the application. If multiple applications are submitted bv oanentitv, onlvthefoirst submitted application will be considered. ,'" REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 13 of 21 PART V - APPLICATION REVIEW INFORMATION The FECC may reject any application not in compliance with all prescribed procedures and requirements, as described in this solicitation do cument. A. CRITERIA. Each independent evaluator will evaluate all complete, eligible proposals and score them using the following five criteria (weight noted parenthetically). Scores will be assigned utilizing whole numbers only: Complete applications which are received by the deadline will be evaluated and ranked using the fo II owi ng point structure: o Project Plan: 10 points maximum (all categories~ ' o Project Team: 10 points maximum (all categorles)'o o Matching Funds: 10 points maximuTD(all ca~egories) o Jobs: 20 points maximum (all categories) - ""., o 0 o Energy Savings/Renewable Energy Productipq:; 40 points maximum (all categories) o , o Non EECBG Eligible Appli~arits: 5. points maxhrtu.m (Category 1 only) -'"T. A. Project Plan (0-10 points) Each independehtevaluator will score the quality. pf the proje ct plan with a view to the following criteria. . . To what degree does th~ applicant have a well-considered plan with a clear schedule to produce tangible results? . ~ ._ _ _ _ ,-1-_ , ' . _ ..1 . T~wha.t E!xtent willJhE:} applic.ant deployproven technologies and strategies that have a high chaqc,e of genOerating the forecasted savings or renewable power? . 0 To what extentdoesOthe applicant demonstrate the financial and management capacity to absorb set-backs to the proposed project plan? . To' What extent can the projecftransition to a sustainable bu siness model that will persist after Recove'ry Act fiinds are expended and contribut e to the growth of the clean energy sector; in Florida? . To what exteQt is tn~ budget sufficiently detailed and reasonable in anticipating project costs? . B. Proiect Team (0-10 points) Each independent evaluator will s core the experience and qualifications of the project team for their assigned role with the project. Relevant work experience and qualifications for team members as well as the completeness of the team for the proposed work program will be reviewed. C. Matchinq/Leveraqinq Funds (0-10 points) The FECC wants to encourage applicants to use other sources of funding (Le match/leveraging funds) in combination with SEP funding. Each independent evaluator will assess the application using the following scoring scale for Match/Leveraging Funds as a percentage of Total Project Cost: Page 14 of21 . 0 points = $1.00 up to and including 1 % of the Total Project Cost. . 1 points = Greater than 1 % up to and including 10% of the Total Project Cost. . 2 points = Greater than 10% up to and including 20% of the Total Project Cost. . 3 points = Greater than 20% up to and including 30% of the Total Project Cost. . 4 points = Greater than 30% up to and including 40% of the Total Project Cost. . 5 points = Greater than 40% up to and including 50% of the Total Project Cost. . 6 points = Greater than 50% up to and including 60% of the Total Project Cost. . 7 points = Greater than 60% up to and including 70% of the Total Project Cost. . 8 points = Greater than 70% up to and including 80% of the Total Project Cost. . 9 points = Greater than 80% up to an d including 90% of Total Project Cost. . 10 points = Greater than 90 % of Total Project Cost. O. Jobs (0-20 points)* The May 2009 report, "Estimates of Job Creation from the American Recovery and Reinvestment Act of 2009" from the Executive Office of the President and Council of Economic Advisors, estimates for the job-years:create-d py direct government spending that it takes approximately $92,000 of spending tbcreateone job-year. Each independent evaluator will scorepO~ojects higherir they create or retain more jobs per $92,000 of SE P funding requested. For example, a project that creates or retains 1 job per $92,000 of SEP funding requested will sCQre a 1 and a projectthat creates or retains 10 jobs per $92,000 of SEP funding requested will score a 10,' Applicants must estimate thetQtal short-te rm and Jong term jobs and pro vide justification of all job creation/retentiClnestim ates. . Short-term: Oocumentthe number of year-Iohg (2080 hours per year), full-time equivalent jobs created Clr retained directly by the project in the twelve months following thefulHegal commitment ofSEP fundstb the project. . Long-term: Document the number of year-long (2080 hours per year), full-time equiyali:lnt jobs thatwill be created 0 r reta[ned in efforts related to the project in calendaf~e~r 2012; - -~ --- . :.. '-I - -1.C'" -- - Us~the totaljobs esti rllilted abovel-tQ.9C!clpul ate jobs created or retained per $92,000 of o 0 . " . 01 :SEP funding reqyested:< - ,I o! 010 1. . :Oivide the total ,SEP funds requested by $92,000. 2. Divide the Total :Jobs nCtmber by the results of #1 ab ave. . This number, rounded to the nearest whole number, will serve as the jobs score. " 1, . -~ T J E. Enerqy Savinqs aiidR~newable Enerqy Production (0- 40 points)* All grant applications shall include an estimate of the average annual energy savings and renewable energy production from January 2011 to Decem ber 2020 and calculate the annual energy saved and/or renewable energy produced per dollar of SEP funds requested. FECC staff will rank projects according to their energy savings per dollar of SEP funds requested and scored. A project in the bottom five percent of projects for energy savings/production will score 2 point, and a project in the second fjve percent will score a 4 and so on up to 40 points for the projects in the top five percent. Applicants must use the DOE Metrics Calculator for State Energy Program and Energy Efficiency and Conservation Block Grant Program loc ated on the FECC's Web site, MyFloridaCIi mate.com, for all calcul ations. Page 15 of 21 F. Non EECBG Eliqible Applicants (0 or 5 points) (Cateqory 1 only) Applicants will receive 5 points if they are not eligible to apply directly for Energy Efficiency Conservation Block Grant funds fr om the FECC. * As described above, FECC staffwHl verify DOE Metrics Calculations and assign appropriate scores for each application regarding these scoring components pursuant to the objective criteria described above. Total Points possible 95 points for Category 1 Total Points possible 90 points for Category 2 . jn,. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK ,,1 , ' Page 16 of21 B. RANKING PROCESS. The FECC will actively consult with state agencies, Enterprise Florida, Inc., and state universities, and may solicit the expertise of other public and private entities it deems appropriate. Applicants are strictly prohibited fro m contacting independent evaluators. Each evaluator shall rank each eligible application by assigning a ranking number to each eligible application based on the rank of the individual application to all other applications reviewed by that evaluator. For example, the top scored application shalf be assigned a ranking number of 1, the second highest scored application shall be assigned a ranking number of 2, the third highest scored app Iication shall be assigned a ranking number of 3, an d so on, until all eligible applications a re ranked. After all eligible applications are ranked by the individual evaluators; the ranking numbers from all evaluators for each individual applicatic;m sh all be averaged. In the instance of a ranking tie between two or more appl icatiohs,Jhe application proposin g activities considered Categorically Excluded from N~PA reView shall be recommended for higher ranking. In the instance of a rankingtie betWeen two or more applications, and they both propose activities that are Cat~gddca.lly E'xGluded from NEPA review, the application proposing the higher percentag~!6f match~shall be recommended for a higher ranking. After such review, the executive director will put forth a . recommendation to the FECC predicated on~ipde penq~mt evaluators' re vi~~.s. 10' " .' The FECC will make the final decision to award 9rc!mtfunding based upori the list of 0; +-. ,I recommended applications frOl:nits"!3xecutive director. The FECC is not confined to the rankings of its executive director, buns confined to the"s<::lme scoring criteria in Part V, Section A of this application. Grants shall be awarded up.to the:total amount of funding available. . . . T - C. ANTICIPATED NOTICE OF S.ELECTION AND AWARD DATES. - _ c ~ The FECCanticipates riotifyingapplicants selected for award by March 31, 2010 an d 01 0 0 executing GraritA~r~ementsono later tha(1AprHof 2010. . ,'. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK Page 17 of 21 PART VI- AWARD ADMINISTRATION INFORMATION A. AWARD NOTICES. The FECC will notify applicants selected for award. The FECC will post a list of applicants selected for award at MyFloridaClimate.com. The FECC will award each grant through a Grant Agreement. Pre-award costs are in curred at the recipient's risk. The FECC will not reimburse costs incurred prior to execution of the Grant Agreeme nt. Matching expenses incurred after the award announcem(3rit' but prior to execution of the Grant Agreement are eligible as matching funds or in-kind contributions. B. STATE POLICY REQUIREMENTS. Recipients who wish to enter into a Grant AgreeineJ;lt with the FECC must comply with State of Florida policy requirements. Grantees will be Orequired to enter into a royalty- sharing and/or licensing agreement with state gove!nment for commercialized products developed unde r this grant. REMAINDERQFPAGE INTENTIONALLY LEFT BLANK ;-1 . !- ~ I. 01:0 Page 18 of 21 PART VII- OTHER INFORMATION A. MODIFICATIONS. Notices of any modifications to this application process or application will be posted at MyFloridaClimate.com B. PARTIAL GRANTS. If funds are not available to award the tota I amount requeste d by an applicant due to awards of grants to higher ranked applications, the FECC may award partial grants to applicants up to the amount of the fiscal appropriation. The FECC shall award grants based on the process laid out above. C. COMMITMENT OF PUBLIC FUNDS. The FECC is the only entity who can award Florida Clean Energy Grants under this program or commit the State of Florida to th.eexpef'\diturEl of public funds appropriated for these grants. A commitment by any entity bther than the FECC, either explicit or implied, is invalid. . " i D. TRACKING AN D REPORTING. Tracking and reporting of SEPfundipg must be sepa~ate from other applicant funds to meet ARRA-specific federal and state reporting require'rm:mts. The terms and conditions of the funding award agreement will speCify the format, tools ~nd information required for reporting programmatic and energy metricsas specified by-the federal and state government.' . Recipients should review the Office of Man~gement and Budget, Implementing Guidance for the Reports on the Use of Funds Pursuant to the American Rec overy and Reinvestment Act of 2009 at. no d http://www. wh itehouse.goV/()mb/assets/memoranda_fy2009/m 09-21. p df and Supplement 2: Recip~ffnt Reporting Data Model at: http://www . whitehouse.g6v/om b/assets/memorand a_fy2009/m09-21-sup p2.pdf. The Energy Savings Goal for the SEP is discussed in Attachment 1 - SEP Recovery Act Program Guidance :"'1 Funding Oppor tunity Number DE-FOA-0000052 at: http://www.enerQv.ca.Qov/recoverv/documents/SEP Recoverv Act Guidance DE -FOA-00000521.p df. The SEP Recovery Act Program Guidance document establishes the following energy metric: "Each state portfolio of projects funded by SE PARRA grants should seek to achieve annual energy savings of at least 10 mi lIion source BTUs for each $1,000 of total investment. ... This goal applies to the entire portfolio of projects being funded. As such, there may be individual projects that do not meet this standard and others that exceed it." Page 19 of21 Recipients will be required to report energy and demand saved, renewable energy and demand generation, and the funds leveraged for each ARRA SEP grant. To assist funding recipients in calculating estim ates of energy savings, cost savings, and carbon emission reductions the DOE has established an Outcome Estimator for SEP. This resource includes 80 individual activ ity metrics and the associated conversion factors used in the calculations. The DOE Outcome Estimator is available at: htto://aoos1.eere.enerqy.qov/state enerqy oroqram/qoals metrics.cfm#calculator E. PROGRESS REPORTS AND ASSOCIATED DOCUMENTATION. All grant recipients will be required to submit monthly progress reports, annual program reports (if the project period exceeds one year), and a final report to FECC as specified in funding award Grant Agreement. F. PROPRIETARY APPLICATION INFORMATION. Any material submitted in response to this applicatfQD process will become a public record pursuant to Chapter 119, Florida Statutes. Any claim of confidentiality is waived upon submission, unless addressed as set forth below. DISCLOSURE AND OWNERSHIP OF PLAN CONTENTS: An applicant'~ response to this application process shall be a public record and subject to production, dis'clo~ure, inspection and copying consistent with the requirements df Chapter 119, Florida Statut~s. All information in an application (including, without Iimita,tion, technical and pnce information), and any Grant Agreement resulting fro,m this application process, which will incorporate the successful application, will beO a matter 6f public record,~ubject to the provisions of Florida's Public Records Act, Chapter 119, Florida OStatutes, regardless pfeopyright status. Submission of an applic"!tion shall ccin~titute a waiver of anycppyright protection which might otherwise apply to ftie FECC's production, disClqsure; inspection and copying of such application and Grant Agreement, or any partothereof, except those parts asserted to be exempt under Chapter 119, Florida Statutes., The application, upon submission, and the Grant Agreement shall be the property of theFEc;C. The FECC reserves the right to use any and all i~!orrnation. contained irian application rec'eived to this application process. o 0 Anicpntent submitted to the FECC which is asserted to be exempt under Chapter 119, Florida Statutes, shall be set forth on a page or pages separate from the rest of the application, and Clearly marked "exempt," "confidential," or "trade secret" (as applicable), with the statutory basis forisflch cl?im of exemption, confidentiality, or trade secret specifically identified in writing on each and every such page. Fail ure to segregate and so identify any such 'cqr;1ten t s9C\" constitute a waiver of any claimed exe mption, confidentiality, or tra'de sec~et as applied to the portion of the application or other document in which the:~bntent is set forth. Any exemption asserted must meet the requirements of the underlying statute cited in order to be exempt. G. FECC PROCEDURES FOR MOTION OF RECONSIDERATION. (a) Any applicant to this grant program who is adversely affected by an order and/or decision of the FECC may file a motion for reconsideration of that order an dfor decision. The FECC will not entertain any motion for reconsideration of any order that disposes of a motion for reconsideration. (b) An applicant or agency may file a response to a motion for reconsideration and may file a cross motion for reconsideration. A party may file a response to a cross motion for reconsideration. Page 20 of 21 (c) A final order or decision by the FECC shall not be deemed rendered for the purpose of judicial review until the FECC disposes of any motion and cross motion for reconsideration of that order, but this provision does not serve automatically to stay the effectiveness of any such final order. The time period for filing a motion for reconsideration is not tolled by the filing of any other motion for reconsid eration. (d) Failure to file a timely motion for reconsideration, cross motion for reconsideration, or response, shall constitute waiver of th e right to do so. (e) Any motion for reconsideration or response to a motion filed pursuant to the procedure approved by the FECC shall contain a concise statement of the grounds for reconsideration, if any. . A motion for reconsideration of a final order or final decision of the FECC shall be filed within 10 days after issuance of the order. . A response to a motion for reconsideration or a cross motion for reconsideratio n shall be served within 7 days of service of the motion for reconsideration to which the response or cross motion is directed. . A response to a cross motion for reconsideration shall be served within 7 days of service of the cross motion. Additional questions can be directed to th~ F=loHda Eflergy and Climate Commission via the Governor's Energy Office at: Florida Energy and Clim ate Com mission Executive Office of the Governor ATTN: Alexander Mack 600 South Calhoun Street, Roort1251. Tallahassee, FL 32399-0001 PHONE: (850) 487-3800 FAX: (850) 922-9701,0 < EMAIL: enerQv@eod.mvflorida.com 0' ; Answers will be posted at: MyFloridaClimate.com '10' 0 00" o. -: I . i '. REMAI~DEROF PAGE INTENTIONALLY LEFT BLANK I I' ,0 Page 21 of 21