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Home My WebLink AboutItem C25 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: February 17. 2010 Division: Public Works Bulk Item: Y es ~ No Department: Facilities Maintenance Staff Contact Person: John W. King/292-4431 AGENDA ITEM WORDING: Approval to amend and exercise the first option to renew the contract with Master Mechanical Services, Inc. for the central air conditioning maintenance and repair for the Upper Keys Facilities. ITEM BACKGROUND: The contract with Master Mechanical Services, Inc. will expire March 14, 2010, but it does provide for two one-year renewals. Staff recommends exercising this first option to renew. PREVIOUS RELEVANT BOCC ACTION: At the February 18, 2009 meeting, the BOCC approved awarding the contract for the Upper Keys AlC maintenance and repair to Master Mechanical Services, Inc. CONTRACT/AGREEMENT CHANGES: Amendment to add the Tax Collector to the scope of work and to increase the total contract amount from $35,000 to $40,000; renewal to commence on March 15, 2010 and terminate on March 14, 2011, with an increase in cost by the CPI-U of 2.7% as follows: Labor during normal working hours for a mechanic from $50.00 to $51.35 per hour; for mechanic plus helper from $92.50 to $100.00; overtime rate for hours other than normal working hours for a mechanic from $75.00 to $77.03 and mechanic plus helper from $138.75 to $142.50. STAFF RECOMMENDATIONS: Approval. TOTAL COST: $40.000/annuallv INDIRECT COSTS Materials: Manufacturer's invoice plus 20% BUDGETED:Yes~ No_ DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: Same SOURCE OF FUNDS: Ad Valorem REVENUE PRODUCING: Yes No X AMOUNTPERMONTH_ Year APPROVED BY: County Arty ,}'1:"' ~hasing _ Risk Management rr,;,- ,,./ DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # MEMORANDUM DATE: January 21,2010 TO: Dent Pierce, Division Director Public Works FROM: John W. King, Sr. Director Lower Keys Operations RE: Agenda Item - February 17, 2010 BOCC Meeting Approval to Amend and Renew Agreement- Upper Keys AlC - Master Mechanical Services, Inc. On March 14,2009, the current agreement for a/c maintenance and repair with Master Mechanical Services, Inc. will expire with two one-year options to renew. Also, with the increased work of the Murray E. Nelson Building coming on line and amending the scope to include the Tax Collector's office, it is necessary to increase the contract amount by $5,000 to $40,000. Renewal would commence on March 15,2010 and terminate on March 14,2011, with an increase in cost by the CPI-U of2.7% as follows: Labor during normal working hours for a mechanic from $50.00 to $51.35 per hour; for mechanic plus helper from $92.50 to $100.00; overtime rate for hours other than normal working hours for a mechanic from $75.00 to $77.03; and mechanic plus helper from $138.75 to $142.50. I hereby recommend exercising the first of two options to renew the agreement for an additional one-year period in accordance with Item 6 of the original agreement dated March 18,2009. JWK/jbw Enclosures MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACTSU~ARY Contract with: Master Mechanical Contract # - Services, Inc. Effective Date: 03/15/2010 Expiration Date: 03/14/2011 Contract Purpose/Description: Amend /renew contract with Master Mechanical Services, Inc. for the central air conditioning maintenance and repair for Upper Keys facilities Contract Manager: Jo B. Walters 4549 Facilities Maint/Stop #1 (Name) (Ext. ) (Department/Stop #) for BOCC meeting on 2/17/10 Agenda Deadline: 2/02/10 CONTRACT COSTS Total Dollar Value of Contract: $ 40,000.00 not to exceed No D Account Codes: -20501-530-340- 20505-530-340 - Current Year Portion: $ 17,000.00 Budgeted? YeslZl Grant: $ N/ A County Match: $ N/ A Estimated Ongoing Costs: $ (Not included in dollar value above) ADDITIONAL COSTS /yr For: (eg. maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Risk Man~ement~} i f JV '>-:.\.'J . O.M.B./P ch~ing ,::Z ~\ ~ I [I YesD NoD / I 1< YesD NoD \141\\\\1 County Attorney I~ YesD No~ '\ ' 1 Comme is; (",!:+ k. L ~ ') ~ r (,+ Changes Needed YesDN00 Date Out - J- (e Date In Division Director ,'"..)! d 110 OMB Form Revised 2/27/01 MCP #2 AMENDMENT AND FIRST RENEWAL AGREEMENT CENTRAL AIC REPAIR SERVICES FOR UPPER KEYS FACILITIES. MONROE COUNTY. FLORIDA THIS FIRST RENEWAL AGREEMENT is made and entered into this day of , 20] 0, between MONROE COUNTY (hereinafter "County" or "Owner"), a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida 33040, and MASTER MECHANICAL SERVICES, INC., ("CONTRACTOR"), a Florida corporation, whose address is 15183 NW 33 Place, Miami, FL 33054. WHEREAS, the parties hereto did on March 18, 2009 enter into an agreement for central AIC repair services for the Upper Keys Facilities, Monroe County (hereinafter "Original Agreement"); and WHEREAS, the Upper Keys Tax Collector's Office needs to be added to Item 2, Scope of Work, subparagraph E); and WHEREAS, with the addition of the Tax Collector's location in the Upper Keys, the County's central air conditioning repair and maintenance requirements will surpass the contracts "not to exceed" cap of $35,000; and WHEREAS, the parties have found the Original Agreement to be mutually beneficial and; WHEREAS, the parties find that it would be mutually beneficial to enter into this amendment and first renewal agreement; now therefore NOW THEREFORE, IN CONSIDERATION of the mutual promises and covenants set forth below, the parties agree as follows: 1. Item 2, Scope of Work, subparagraph E) shall read as follows: The facilities are located throughout the Upper Keys, from Conch Key up to and including Key Largo, Florida. Buildings to be serviced shall include, but shall not be limited to, the following: GOVERNMENT CENTER/COURTHOUSE Highpoint Road, Plantation Key COUNTY OFFICES - SOCIAL SERVICES & CODE ENFORCEMENT Highpoint Road, Plantation Key CARPENTER SHOP Key Heights Drive, Plantation Key SENIOR CITIZEN CENTER/AARP Highpoint Road, Plantation Key TEMPORAR Y COURTROOM Governmental Complex, Plantation Key SHERIFF'S OFFICES - FIRST APPEARANCE US I, Plantation Key (fonner mobile trailer) JERRY ELLIS BUILDING GOVERNMENTAL CENTER COMPLEX 88800 Overseas Highway, Plantation Key - 1 - SPOTTS WOOD STATION 88770 Overseas Higlnvay. Plantation Key PLANTATION KEY DETENTION FACILlTYIJAIL 53 Highpoint Road, Plantation Key T A VERNIER FIRE STATION Marine Avenue, Tavemier KEY LARGO LIBRARY Tradewinds Shopping Center, 101463 Overseas Highway, MMIOI, Key Largo ISLAMORADA LIBRARY 81.5 Bayside, Islamorada ROTH BUILDING 48 Highpoint Road, Plantation Key MONROE COUNTY COMMUNICATION BUILDING Key Heights Drive, Plantation Key MURRAY E. NELSON GOVERNMENT AND CULTURAL CENTER 102050 Overseas Highway, Key Largo MONROE COUNTY TAX COLLECTOR'S OFFICE Tradewinds Shopping Center, 101463 Overseas Highway, MMI01, Key Largo The Contractor shall be responsible to obtain any necessary permits during the tenn of this contract. 2. Item 5, Payments to Contractor, subparagraph D. shall increase from $35,000 to $40,000 to be effective immediately upon BOCC approval, and read as follows: D. The total contract sum shall not exceed Forty Thousand and no/lOO Dollars ($40,000.00). 3. In accordance with Paragraph 6 of the Original Agreement, the County: a. Exercises the option to renew the Original Agreement for the first of the two (2) one-year terms. This teml will commence on March 15,2010 and terminate March 14,2011; and b. The amount shall be adjusted in accordance with the percentage change in the U.S. Department of Commerce Consumer Price Index (CPI-U) for all Urban Consumers as reported by the U.S. Bureau of Labor Statistics at December 31 of the previous year of 2.7%. I. Item 4A lUlder Contract Amount, homly rate for a mechanic shall increase from $50.00 to $51.35 during normal working homs of 8:00 am to 5:00 pm, Monday through Friday, excluding holidays (including travel time); hourly rate for a mechanic plus helper shall increase from $92.50 to $100.00 (including travel time ); II. Item 4B WIder Contract Amount, the overtime labor shall increase from $75.00 to $77.03 for hours not stated above, including holidays and facilities that conduct - 2 - critical business; hourly rates for a mechanic plus helper shall increase from $138.75 to $142.50 (including travel time); 4. Except as set forth in paragraphs ] through 3 of this Amendment and First Renewal Agreement, in all other respects, the terms and conditions set forth in the Original Agreement remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and year first above written. (SEAL) A TTEST: DANNY L. KOLHAGE, CLERK BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By ~~~;::~OR ~ ~A'- _ _____ Ignature By Mayor/Chairperson Date \ \fij iL) VICES, INC. - 3 -