Item Q1
MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: February 2,2010
SUBJECT: County Divisions' Monthly Activity Report for January, 2010
MONTHLY ACTIVITY REPORT - JANUARY, 2010
KEY WEST AIRPORT
. In January our 2009 passenger figures were compiled. For the first time in three years,
we showed an increase in both enplanements and deplanements. The passenger count
for the year totaled 463,885, up 2.4% over 2008.
. We have begun the process of closing out the financials for the Terminal Project, and
as a result we were inspected by the FDOT in January. They were very happy with
what they saw and because of that, they are looking for additional funds for next
FDOT budget year beginning on July 1,2010 to help us with bond repayment. No firm
commitment yet, but it looks promising.
. Working with the Monroe County Health Department, we held an H1N1 flu
vaccination clinic here at KWIA. Employees and the families of all airport tenants
were offered vaccinations.
MARATHON AIRPORT
. An item for approval of a through-the-fence agreement with Florida Keys Mosquito
Control District regarding the lease of an existing apron/ramp and an additional parcel
of land at the airport on which the Mosquito Control District intends to construct a new
apron/ramp is scheduled to be placed on the February 2010 BOCC Meeting. The
Agreement has been approved by the Mosquito Control District Board.
. The Airport Emergency Plan (AEP) Triennial Full-Scale Exercise was conducted on
January 29,2010.
. Several construction and operations related projects continue to be in various stages of
completion at the airport including:
. HMGP Wind Retrofit (Hurricane Shutter) Project: Phase II - This project is on
schedule and expected to be completed during the first week of February 2010. Project
funding is through a sub-grant agreement with the Florida Division of Emergency
Management
. Passenger Terminal HV AC system replacement project is substantially complete and
pending completion of punch-list items, training of airport personnel on maintenance
and operations procedures, and final inspection.
. The Environmental Assessment Project associated with the runway extension and
runway relocation proposals is on-going. Project funding is through an FAA Grant.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
EAP monthly bulletin
Working Wellness Newsletter
Human Resources:
Updated 1 job description
II. Turnover Numbers To Date:
Jan 2010 Turnover: .98% Turnover as oflast Jan 2009: .60% Turnover 2010: .98%
I Resignations: 4 I Terminations: 0 I Retired: 1 I Deceased: 0 I Layoffs:O
III. Major ActivitiesIMeetings:
Human Resources
· Annual SS report request to departments (and State) in accordance with FS
119.071(5) Collection and Release of SSN.
· Assisted Asst. County Attorney with EEOC Claim investigation.
· 2 Career Service Hearings
· IAFF Negotiation Meeting
Risk
· Met with Marsh to discuss Property Insurance renewal
· Working on updating the 2005 Property Appraisals
Benefits (Group/Workers Comp)
· Distributed RFP for Employee Assistance Program
· First meeting with Team members: Health Benefits Volunteer Review &
Recommendations
· Participated in annual Kaiser Foundation Survey
· Administrator attended Health Benefits Conference & Expo in Clearwater
Safety
· No major issues
BUDGET & FINANCE
Budget Analysts:
. Contracts Reviewed for December meeting -12
. Prepared Resolutions for December meeting -25
. Posted Resolutions & Budget Transfers - 10
. True-up 1st quarter revenue collections for Special Revenue Fund 158.
. Balance and true-up revenue and expenditures for all grant rollovers.
. Printed, collated, and bound 25 copies of the FY2010 Adopted Annual Operating
and Capital Budgets. .
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. Prepared the proposed FY2011 budget timetable for the BOCC to approve at their
February 1 ih meeting. Confirmed dates with all Commissioners, County
Administrator and Deputy County Administrator. Dept. of Revenue, TRIM
division has approved our calendar. Sent out Room Reservations to Public Works
in order to reserve BOCC rooms for budget meetings.
. Re: KPMG contract and cost allocation report: updated the contact list for KPGM
and they emailed the people responsible to give them various reports. KPMG was
given 5 requested reports from OMB and information about how to get access to
our FY09 budget on-line. 13 of the 39 requested reports from other departments
have been submitted to them. KPMG will begin site work in February. A
finished cost allocation plan should be ready this summer.
. Updated the Capital Plan with final FY09 revenues and expenditures. Adjusted
FY10 Project Budgets to their adopted amounts.
. Processed 403 budget amendment agenda item.
. Compiled and mailed the Adopted FY 2010 Budget for the yearly GFOA budget
award application.
. Budget Transfers (Expenditure and Project transfers)
. Reports - Reviews a Balance Sheet by Fund Daily to verify all funds are
balanced.
. Reports - Monthly Expenditure Status Report and Expenditure Audit Trail Report
is printed and forwarded to Lower Keys AARP, Big Pine AARP and Middle Keys
AARP with an attached Memo outlining the available balance remaining for this
fiscal year.
. Resolution budget transfers monthly (Expenditure, Revenue and Project
transfers)
. Prep bills for Finance/Accts Payable
. Prepares the Monthly Bank of America Purchasing Card bill for Finance.
(gathering signature approvals, travel exp reports, purchase receipts and
completed daily purchase card reports from each card holder that has made a
purchase in that month).
. Reviewed Budget & Finance Contracts
. Resolution data input and postings
. Prepared postage billing for Finance
. Timesheets
. Reviewed Travel Expense Reports, then forwarded to Finance.
. Card Changes for Bank of America/Administration duties
. Added two new card holders/ Bank of America
. Prepared Suncom billings for Finance
. Created purchase orders
. Prepared request to purchases
. Started the Bid Process for Duck Key Security.
Grants Administration Department:
. Energy Efficiency and Conservation Block Grant (ARRA 2009): The County is
completing its application for this grant. The total grant amount will be
approximately 2.6 million. The County's request is $1 million + $150,000 in
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administrative costs. Project narratives were completed. Match partners were
solicited; match/in-kind amounts were calculated; match letters were drafted.
Budgets and metrics calculations tasks are underway. Attended several State
Energy Grant conference calls and coordination calls among the grant's partners.
. Prepared and submitted 2010 Federal Appropriations Requests for EOC,
Transportation and Wastewater to Tew-Cardenas.
. Prepared for deposition and hearing to testify at DCA re: rule changes in the Stan
Mayfield Working Waterfront Grant program.
. 2008 Disaster Recovery Grant: In coordination with Housing Authority and
Wastewater Department, the County submitted application for $2.8 million, of
which $1.8 million will be used to assist homeowners with lateral sewer
connections.
. Completed monthly expenditure reports on 12 Byrne JAG grants (four of which
are Recovery Act funds). Reviewed, approved, processed invoices for all Byrne
JAG and RSAT grants.
. Completed quarterly programmatic report for 2010 RSAT grant with FDLE.
. Closed out 2009 RSAT grant with FDLE.
. Closed out 2006 Federal JAG grant for Drug Court; completed reports for 2007
federal JAG grant.
. Management of various issues related 2010 HSO/HSAB contracts, including
continued required document certification for all contracted organizations;
questions/clarifications on invoices.
. Prepared contract addenda and agenda items to modify contracts for Guidance
Clinic and Care Center to reflect merger of organizations.
. FEMA: Completed quarterly reports for all PWs on all storms. Hurricane
Wilma: Continued closeout work for Wilma PWs. Closed two more large Project
Worksheets from Wilma. Preparing documents to closeout 6 additional large
proj ects for Wilma.
. FEMA: Prepared and submitted appeal of Trap Debris Project Worksheet for
Fay.
. HSAB: Coordinated/scheduled first meeting Feb 16th, and set up tentative funding
cycle for 2011. Prepared agenda and background documents for Feb 16th meeting.
Purchasing Department:
Totals for the month of January 2010 are as follows:
. Total purchase orders processed 315
. Total orders placed for departments 83
. Total orders entered for departments 67
. Office Depot orders processed 64
. Staples Orders processed 3
. We opened 3 bids and processed another 5 which was below average from the
previous months. Addendums entered 2, contracts reviewed 31, and bills paid 8,
and voided 10 purchase orders. We also processed 1116 pieces of mail which was
the normal from previous months.
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COMMUNITY SUPPORT SERVICES
Social Services Department (SSD)
In-Home and Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 11/21/09 -12/31/09)
. C-1 Congregate Meals totaled 1475 units during the final period ofthe contract year,
bringing the total congregate meals served during 2009 to 13,701.
· C-2 Home-Delivered Meals totaled 3815 units during the final period of the contract year,
bringing the total home delivered meal served during 2009 to 31,006.
In-Home Services (Information in this section is for the period 10/21/09 - 11/20/09)
. III-B Screening and Assessment: 6 units this period, 112% year-to-date achieved, 18.06%
overachieved. 36 clients on the waiting list.
· III-B Homemaking: 86 units this period, 69% year-to-date achieved, 24.94% underachieved.
47 clients on the waiting list.
· III-B Personal Care: 108.5 units this period, 123% year-to-date achieved, 29.06%
overachieved. 18 clients on the waiting list.
We have spent $105,736.69,93.94% ofIII-B funds, which is 2.26% overachieved.
· III-E In-Home Respite: 9.5 units this period, 4% year-to-date-achieved, 89.94%
underachieved (new program).
· III-E Facility Respite: 737.25 units this period, 146% year-to-date achieved, 52.06%
overachieved. We recently moved $30,000 into In-Home Respite to reduce the
overachievement.
We have spent $39,835.85,70.43% ofIII-E funds, which is 21.25% underachieved. Case Managers
are working to bring more clients into the III-E program.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for December 2009:
· Case Management: 13.25 units for the month were produced; 78 units year-to-date.
· Homemaking: 165 units for the month were produced; 874.5 units year-to date.
· Home-Delivered Meals: Monthly units were 215 meals; 1245 meals year-to-date.
· Personal Care: Monthly units were 0; 25 units year-to-date.
Overall Program Achievement was 37.99%, 12.01 % underachieved.
CCE (Community Care for the Elderly) for the period 10/21/09 - 11/20/09:
. Case Management: 64.75 units for the period and 306.5 units year-to-date. 29.44%
achieved year-to-date. There are 101 clients on the waiting list.
· Intake: 14.75 units achieved and 37.5 units year-to-date. 73.85% achieved year-to-date.
· Chore: 32 units achieved and 32 units year-to-date. 100% achieved year-to-date.
· Homemaking: 757.25 units for the period and 3285 units year-to-date. 35% achieved
year-to-date. There are 88 clients on the waiting list.
· Personal Care: 513.75 units for the period and 2279.25 units year-to-date. 41.53%
achieved year-to-date. There are 46 clients on the waiting list.
. Respite: 78 units for the period and 586.5 units year-to-date. 33% achieved year to date.
There are 14 clients on the waiting list.
CCE overall is at 37% achievement, 4.67% underachieved. The Alliance for Aging has
given us $16,640 for 4 new CCE clients, who have just started receiving services. The
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increased number of units will be reflected next month and the achievement level should
mcrease.
ADI (Alzheimer's Disease Initiative) for the period 11/21/09 - 12/20/09: 316.75 units
were produced in the period and 1242.25 units year to date. 52.61% year-to-date
achieved, 2.61 % overachieved. We have since lost one client which will eliminate the
overachievement.
HCE (Home Care for the Elderly Program) for the period 12/16/09 - 1/15/10: 31.5
billable units this period, 111.25 billable units year-to-date. Current spending level year
to date is at 49.66%,8.67% underachieved. We have taken on 2 new HCE clients and
those units will be recorded in February.
Monroe County Transit (MCT)
Department Activity for January 2010
· One-way trips provided: 1,720
Unduplicated clients served: 225
Special Needs Clients registered: 398
. Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the 5316
FDOT Grant for funding the Mobile Data Terminals/software for the Trapeze
Dispatching and Reservation System. The awards and agreements will be brought to the
board in the fall BOCC meetings.
. Deposited Revenue: $1,694.20
Expenditures: $44,241.79
Percentage Spent Fiscal YTD: 3.7%
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals
Unduplicated Welfare client households that received service
New Welfare cases receiving service
Low Income Home Energy Assistance Grant Program cases-
Low Income Crisis Assistance cases -
Home and field visits
Office visits
EHEAPS
Homelessness Prevention Approved Cases
Interesting Community Support Services Updates:
· Staff members donated to the Haiti Relief Drive
· Social Services was awarded the grant for the W AP program and turned over from
the Bahama Land Trust.
· 2 staff members attended a weeks training in Coco Beach, Florida for the W AP
program, and past the tests to become certified inspectors.
Bayshore Manor (BSM)
Bayshore Manor's current census is 16 residents. The current census is four private
pay and twelve subsidized. BSM provided 355.50 hours ofOA3E respite care this
month. Bayshore Manor has eight OA3E clients.
There are two clients on the wait list.
Revenue for January 2010
Expenditures for the same period
Percentage of the budget spent year to date
.
.
.
.
6
1,634
114
25
7
9
77
172
6
93
$1,450.00
$1,819.18
$ 757.21
$74,062.00
$78,088.39
$30,684.22
$50,329.07
31.26%
LIBRARY
. The use and appreciation of Library services keeps growing steadily as circulation
in December totaled 36,863 items, a 17% increase over the month last year
. Patron reference questions increased by 33%, with a total of 8,248 for the month
. 307 new Library cards were issued in December, bringing our total cardholders to
38,365-a significant percentage of the County population.
. 41,435 customers used Library services onsite during the month, enjoying
programs, internet access, and a variety of Library services
. Library volunteers provided 1,016 hours of service in December, a record number
in recent history. Library volunteers have broadened their scope of service
significantly: they have gone well beyond shelving of books, although that is still
a vital and ongoing need-they now assist in children's programs, some teach
classes in computer and software use, others assist our internet users, and still
others are helping to digitize our valuable historical archives, for the benefit of
staff as well as our online customers. We are deeply appreciative of our
volunteers' donations of time and effort-they make a real contribution to the
services we are able to offer
. Our spending of the FY10 budget, especially in areas of discretionary funds, is
proceeding on a pace with the year; prioritizing and planning have become our
watchwords
EXTENSION SERVICES
. Number of services provided: 516 phone calls, 55 office visits, 21 visits to clients,
15 group teachings with 313 participants, 9 media submissions, and 397 bulletins
distributed. Total Budget for FY 09/10: $186,213.00; Year to Date Expenditures
and Encumbrances: $125,647.99; Remaining Balance: $60,565.01; Percentage of
budget spent and/or encumbered year to date: 67%.
The Extension Director accomplished the following activities:
. The Extension Office, along with the Florida Keys Commercial Fishermen's
Association, coordinated a very successful 5th Annual Florida Keys Seafood
Festival. Estimated attendance was over 8,000.
. Facilitated the monthly meeting of the Monroe County Green Initiative Task
Force (GITF). Major items of discussion were: a recommendation for the County
to adopt a greenhouse gas reduction target of 20% by 2020; the benefits and
pitfalls associated with performance contracting; and the setting of priorities and
direction for the GITF.
. Attended the Gulf of Mexico Fishery Management Council's public hearing in
Key West regarding potential grouper regulations.
. Participated in a deposition with the Florida Department of Community Affairs,
WSG Development Co., and County Attorneys with regard to the criteria used in
awarding grant funds under the Stan Mayfield Working Waterfront Grant
Program.
. Participated in a conference call with National Sea Grant members from
throughout the U.S. regarding potential educational opportunities to collaborate
with NOAA Fisheries on the new Catch Shares Policy.
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. Chaired a three-day meeting of the Gulf of Mexico Fishery Management
Council's Scientific and Statistical Committee in Kenner, LA. The primary topic
of discussion was the revised methods for establishing "Acceptable Biological
Catches" under the new congressional mandates.
. Attended the Monroe County Contractors Examining Board meeting with GITF
Chair Jedde Regante regarding the scope of work for the solar hot water specialty
license to encourage the Board to allow solar contractors to make the final potable
water interconnections. The Board unanimously agreed to their request.
. Assisted Green Living & Energy Education (GLEE) with a meeting to provide
Monroe County Administration an opportunity to discuss solid waste reduction
tactics with Eric Lombardi from Eco-cycle located in Boulder, CO.
The Environmental Horticulture Agent accomplished the following activities:
. Attended a field trip to a hydroponic vegetable garden in the Upper Keys.
. Set up a horticulture education booth at the Florida Keys Seafood Festival with
seven Master Gardeners assisting 173 clientele.
. Was invited to the Key West Boys & Girls Club to talk about "What is Organic?"
and to explain the difference between helpful and harmful insects, with a Master
Gardener assisting.
. Put up a horticulture education booth at the St. James Outreach Fundraiser in Key
Largo, with three Master Gardeners assisting 19 clientele.
. Assembled a horticulture education booth at the Marathon Garden Club's
"January Jamboree" with ten Master Gardeners assisting 225 clientele.
. Held five regional plant clinics (Key West, Big Pine Key, Marathon and Key
Largo) with 13 Master Gardeners assisting 18 clientele.
. Made four site visits: Key West - Christmas Palm nutrition, community garden;
Ramrod Key - Hibiscus & Pink Hibiscus Mealybug; Duck Key - Palm nutrition
and Triple Palm selection.
. Updated the horticulture blog, "Florida Keys Landscape Advisor" with a link to
the UP/IFAS Florida Lawn & Garden Web site. There are currently a total of69
subscribers to the blog.
. Proctored three pesticide exams: one CORE and two Natural Areas.
The Family & Community Development Agent accomplished the following activities:
. Presented findings and best practices for potential financial assistance to low-
income homeowners for wastewater/stormwater upgrades at the Florida Keys
National Marine Sanctuary Water Quality Protection Program Steering
Committee meeting.
. Held two "Train the Trainer" workshops for the High School Financial Literacy
Program to develop lesson plans and supplemental material with volunteers.
. Held a workshop regarding health and nutrition including fad diets, The Glycemic
Index, and nutritional needs for specific populations.
. Researched and presented greenhouse gas emissions reduction targets to the
Monroe County Green Initiatives Task Force, who supported the adoption of a
20% reduction in municipal emissions by 2020.
. Worked with County staff on an energy efficiency grant opportunity.
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. Presented diversity and tolerance training to 18 students, as part of their
mentoring challenge.
. Worked with the Village of Islamorada' s Affordable Housing Steering Committee
to consider inclusion of lateral sewer hookup assistance as part of the options for
affordable/workforce housing. This included presenting research of the number of
qualified residents and related factors.
GROWTH MANAGEMENT
GMD Comparative Revenue Summary
Revenue Total Total Revenue Revenue Revenue % Variance
Budget Revenue Revenue Ending Ending Ending Revenue
FY 2010 Collected in Collected January FY January FY January FY Ending
FY 2009 in FY 2008 2010 2009 2008 January FY
2010
To
January
FY 2009
Building $2,660,000 $2,610,100 $2,857,684 $893,994 $901,548 $1,097,007 -1%
Permit
Licenses &
Permits
Planning $500,907 $602,387 $488,081 $162,344 $193,891 $229,694 -16%
Department
Fees
Code $100,000 $288,941 $110,412 $69,692 $47,916 $21,386 +45%
Enforcement
Fines &
Forfeits
. These are the primary, customer driven revenues and do not include the revenues obtained by
taxes etc.
Expenses
Budget Total Total FY 2010 FY 2009 FY 2008 %
FY'10 Expenses Expenses Expenses Expenses Expenses Variance
FY 2009 FY 2008 Ending Ending Ending Expenses
January January January Ending
January
FY 2009
To
January
FY 2010
Growth Mgmt. Admin. $903,834 $455,898 $648,098 $96,555 $112,465 $156,789 -14%
Geographic Info. (GIS) $287,555 $230,509 $181,935 $52,471 $63,073 $47,606 -17%
Planning $1,040,834 $899,234 $878,366 $302,594 $252,924 $292,426 +20%
Comprehensive Plan $221,000 $46,045 $74,655 0 4,507 $34,494 -100%
Planning Commission $98,142 $84,698 $88,345 $22,864 $28,547 $28,743 -20%
Environmental Resources $275,222 $268,992 $330,016 $79,137 $88,430 $100,610 -11%
Marine Resources $52,850 $51,876 $84,753 $18,743 $16,210 $28,926 +16%
Code Enforcement $1,159,509 $1,047,668 $894,006 $351,038 $291,282 $254,821 +21%
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$67,443
$2,389,816
$70,250
$2,232,844
$64,640
$2,311,238
$21,095
$671,773
$21,495
$646,501
$9,284
$677,625
Marine Resources Office
. Handled approximately 40 customer inquiries; performed 3 site visits
. Researched information regarding WSG property for County Attorneys Office
. Removed 1 derelict vessel
. Developed Scope of Services for buoy replacement at the Whale Harbor Ch flats
. Coordinated with City of St Augustine on their mooring field development
. Developed Scope of Services for boating surveys adjacent to Key West mooring
field
. Prepared Inter Local-Agreements for partnering with Key West and Marathon in
FWC Pilot Program
. Pumped 34 vessels in the Key Largo area.
. Attended internal meeting regarding Wisteria Island and the proposal to develop a
mooring field at that site
. Coordinated with USFWS regarding a grant to remove unpermitted anchors in
Boca Chica Harbor.
. Coordinated with Code Enforcement staff and Attorney regarding procedures for
waiving dump fees for citizen owned vessels.
. Coordinated with GIS staff regarding the operation of a Trimble unit for boating
and waterway surveys.
. Coordinated with Project Management regarding developing a pump out facility at
Sunset Pt Park
. Performed survey offish kill on the bayside of upper keys.
. Performed marker surveys in Key Largo
. Coordinated with the Craig Company regarding signage requirements for new
pump out at Key Largo Fisheries
. Prepared public response to Barometer inquiry regarding procedures for citizen
disposal of derelict vessels.
. Coordinated with CV A program regarding last quarter documentation
requirements
. Coordinated with Risk Management regarding insurance requirements for
consultants performing boating surveys in Key West
GIS OFFICE
GIS Proj ects
FLUM (on-going)
Zoning updates
T & E Species analysis
Tier Committee GIS data updates
FLUM Amendments - Planning (maps for Ads and Meetings)
GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
GIS Server Map Cache generation
GPS Calibration
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GIS DataIMap Requests
Tier Designation Review Committee draft maps
Subdivision Development Analysis (complete)
Map and Data Requests - Keith & Schnars
Kruer Map Revisions
Addressing
23 Address Assignments
Code Enforcement Department
Number of New Cases Opened
Number of Inspections completed
Number of Cases Heard before Special Magistrate-
Fines Collected
After the Fact Fees Collected
Number of Contractor Citations Issued
Number of Contractor Citations Heard
Contractor Citations Paid (2)
Flood insurance Inspection Fees Collected
Totals Collected
238
1303
87
$ 25,780.00
$ 8,090.00
12
6
$ NO report
$ 1,620.00
$ 35,490.00
Planning and Environmental Resources Department
Current Planning Category
Appeal to Planning Commission Applied 1
Appeal to Planning Commission in Progress 3
Appeal to DOAH in Progress 2
Alcoholic Beverage in Completed 1
Code Enforcement Referral (estimated at 1 per week per Current Planner (4)) 16
Conditional Use, Major Permit in progress 5
Conditional Use, Minor Permit Issued 1
Conditional Use, Minor Permit in progress 3
Conditional Use Minor Deviation Applied 2
Conditional Use Minor 2
Conditional Use, TRE Transfer Issued 1
Conditional Use, TDR in Progress 2
Home Occupational Permits Issued 1
Public Assembly Permits Applied 8
Public Assembly Permits Issued 4
Public Assembly Permits in Progress 4
Road Abandonment in Progress 5
Variance, Administrative Applied 1
Variance Administrative in progress 3
Variance, Planning Commission Issued 1
Variance, Planning Commission in Progress 1
Permits Reviewed & Processed 110
Vacation Rental applied 3
Vacation Rental issued 2
Vacation Rental Mgr. License Applied 1
11
Vacation Rental Mgr. License Issued 1
ROGO related applications
ROGO Exemptions Applied 4
ROGO Exemptions/Denials Issued 1
Customer Service
In-person inquiries estimated at 5 per day per planner (2) 300
Telephone inquiries estimated at 10 per planner (7) per day 2100
Email inquiries estimated at 5 per planner (7) per day 300
Request for Research Applications 1
Administrative Meetings
Development Review Committee/Agenda Items 2/3
Planning Commission/Agenda Items 1/4
Comprehensive Planning Category
Meetings
Meeting - Attended resident's meeting 1
Meeting - Attended Sugarloaf neighborhood meeting 1
Meeting - Capital Improvement Element Update Meeting with staff 1
Meeting - CBRS Utilities with Susan G, Kathy, Mitch, Mike and Townsley 1
Meeting - Job Interview for comprehensive planner 1
Meeting - Kick Off Meeting with K & S 1
Meeting - Kick off Meeting with Keith and Schnars, Comp Plan Consultants 1
Meeting - residents and staff on lower keys LCP 1
Meeting - Reviewed K&S Meeting Minutes and Meeting Schedule 1
Meeting - Teleconference Pre-Meeting - comp plan update 1
Meeting - Teleconference with K&S - comp plan update 1
Meeting - teleconference with K&S and staff to confirm meeting dates 1
Meeting - with Mike on the 3rd annual report- HCP 1
Meeting - with resident on his property to discuss land use 1
Impromptu meetings on various planning related topics 20
DRC Meeting 1
Planning Commission Meetings 2
Florida Scenic Highway Meeting 1
Comp Plan Update Kickoff meeting with Keith & Schnars 1
Attended SugarloafHOA meeting 1
Affordable Housing Task Force 1
Wysteria Island meetings 3
Attended DCA Rulemaking Workshop 1
Answered
Residents questions on Lower LCP 1
Answers to residents questions on HCP 1
Analyzed and Wrote
Opinion on K&S Contract 1
Assisted
Assisted Computer help for Staff (includes PowerPoint, Excel,
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Pentamation, Alchemy)
Assisted resident with questions on FLUM/LUD amendments
Trained
On Density/Intensity Tables by Principle Planner
Trained Sr. Admin on HCP/ITP/LCP processes
Emailed
Emails sent & received
Responded to E-mails & Phone calls
Formatted
Draft Staff Report outlines for three proj ects
Setup
Kick-off Meeting with K & S
Meeting for HCP and Alicia's Questions with Staff
Started
Data gathering for 2009 Public Facilities Capacity Report
Data gathering for School Concurrency
Interviews
Comprehensive Planner interview
Miscellaneous
Compiled data for coastal barrier resources notebooks for 8 people
Ongoing work on comprehensive plan update w/staff & consultants
Presentation to PC on FLUM & LUD applicant
Worked w/staffto send out surrounding property owner notices for 6
Required applicants
Wrote & edited (3 each) staff reports, resolutions, ordinances, AIS,
Advertisements for FLUM & LUD
Reviewed Staff Reports
Reviewed Capital Improvements Element backup
Telephone Conversations
Comp Plan Update Teleconference with Keith & Schnars
DCA conference call to review water supply plan
Estimated
Estimated at 5 per day per planner (2) - in person inquiries
Estimated at 10 per planner (7) per day - telephone inquiries
Estimated at 5 per planner (7) per day - email inquiries
Environmental Resources Performance Review
Site Visits
Code Enforcement Referral
Land Authority Referral
Permit Application Site Visit
Wetland Delineation
Pre App Conference
Other:
13
1
1
1
1
387
25
3
1
1
1
1
1
1
1
1
1
1
4
1
20
1
1
300*
2100*
300*
20
4
14
1
1
Miscellaneous Bio 50
Turtle Stranding 3
Site Visits (Miscellaneous) 31
Written correspondence/ biological assessments
Code Enforcement Assessment Memo 6
Conditional Use Staff Report 2
GIS Map (assorted) 50
Interagency Coordination (DEP, ACOE, FKEC, FL Park Serv., FWC) 19
Other:
Permit Application Review/Assessment 251
Meetings & miscellaneous
DRC 2
Tier Review - meetings 6
Other
Habitat Mapping 3
Phone Calls (estimated 3 persons) 300
Front Counter Walk-in (estimated 3 persons) 300
Building Department
PERFORMANCE STATISTICS
NUMBER OF PERMITS
APPS SUBMITTED
PERMITS ISSUED
WALK THRU
CERT OF OCCUPANCY
INSPECTIONS
TOTAL
A VERAGE PER DAY (19 working days)
PER DISCIPLINE: BUILDING/ROOFING
ELECTRICAL
PLUMBING
MECHANICAL (A/C)
GAS
PLANS REVIEWS
TOTAL
A VERAGE PER DAY (19 days)
PER DISCIPLINE :ABO
BIO
BIO PEND
C.O.
CODE ENF 2
CODE ENF 3
COORD
ELECT
EXAM
FEMA
FILE
FINAL
FIRE
FLOOD
01/01/10-01/31/10
440
440
81
7
2487
131
928
271
1001
56
20
2838
149
276
71
1
4
83
61
113
18
78
14
M-STORAGE 4
MAR-BLDG 434
MECH 26
OFFICIAL 1
PENDING 7
PLAN 48
PLUMB 30
READY 4
ROGO 1
ROGO READY
ROOF
S.l. BUILDING 184
TRACK 2
UK-ABO 149
UK-BIO 86
UK-BLDG 326
UK-CODE 20
UK-COORD 229
UK-ELECT 56
UK-ENG
UK-EXAM 128
UK-FILE 15
UK-FIRE 34
UK-PENDING 53
UK-MECH 17
UK-NROGO
UK-PLAN 63
UK-PLUMB 21
UK-READY 127
UK-ROOF 21
UK-ROGO 2
UK-TRACK 44
PERMIT TYPE AVERAGE NO OF DAYS
ADDITION-RESIDENTIAL Average 3
BIO MISCELLANEOUS Average 5
BOAT DAVITS Average 11
BUILDING MISCELLANEOUS Average 8
COMMERCIAL MISC Average 9
DECK Average 2
DEMO Average 5
DOCK Average 12
DOCK/SEAWALL REPAIR Average 8
ELECTRIC MISC Average 8
ELECTRIC MISC WALK THRU Average 0
EXTERIOR RENOVATIONS Average 22
FEMA INSP COMPLIANCE PROGRAM Average 0
FEMA INSP PRIVATE INSPECTOR Average 0
FEMA INSP SALE COUNTY INSPECTO Average 0
FENCE/RETAINING WALLS Average 8
FILL Average 6
FIRE PROTECTION SYSTEM Average 13
FLOOR COVERING Average 9
15
GAS TANKS - GROUND Average
INTERIOR RENOVATIONS Average
LAND CLEARING /EXOTICS ONL Y Average
LAWN SPRINKLER SYSTEM Average
LP GAS TANKS Average
MH REPLACED WITH SFR Average
PA VING Average
PLUMBING - MISCELLANEOUS Average
PLUMBING - SEWER TIE-IN Average
PLUMBING - SEWER TIE-INWALK-T Average
PORCH-SCREEN Average
RIGHT-OF-WAY ACCESSORY STRUCTU Average
ROOFING WALK-THRU Average
ROOFING-RESIDENTIAL Average
SHUTTERS Average
SIGNS Average
SINGLE F AMIL Y RES-CONVENTIONAL Average
VOIDED PERMIT Average
WINDOW REPLACEMENT Average
3
8
o
13
12
1
7
11
o
o
o
15
6
5
15
21
1
15
10
EMERGENCY SERVICES
Fire Rescue
. Applied for EMS County Award Grant for anticipated funds of $45,327.00 to be
used to facilitate attendance at Quarterly EMS meetings; administrative support
costs for the electronic reporting system; purchase of medical supply inventory
system; printing of new medical protocols; and cost of an Air Medical Crew
Curriculum Class for flight medics.
. Received delivery of a 2009 Ford/ AEV Ambulance from Elite Fire Equipment, it
will be placed in-service at Station #22 Tavernier.
. Received delivery of a 2010 Freightliner Commercial Tanker from Ferrara Fire
Apparatus. Tanker has been placed in-service at Station #10 Sugarloaf.
. Received delivery of a 2010 Ford F550 4 x 4 Crew Chas Cab DRW Truck. This
is a replacement of the tow vehicle for the Mass Casualty Incident trailer, both the
tow vehicle and the trailer were state granted assets. The tow vehicle was
damaged during Hurricane Wilma and insurance proceeds were used to replace.
Training
. Conducted a 60 hr 1 st Responder Course at Station 10 (9 students)
. Conducted a 16 hr Emergency Vehicle operators Course at Station 10 (13
students)
. Sheriff's Office used the Fire Academy 8 days for training.
. Traveled to Ferrara Fire Apparatus in Holden LA and conducted the final
inspection for the new Tanker, and participated in the preconstruction meeting for
the recently ordered Class A Pumper.
Fire Marshal
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. Reviewed 27 commercial plans for adherence to building and fire codes.
. Continuing to assist other agencies in bringing the Key Largo Ocean Resorts in
Tavernier into compliance with fire and life safety codes.
. Conducted Lower Keys annual school inspections with school board
representati ves.
. Investigated residential house fire in Big Coppitt.
Emergency Management
. Conducted Monroe County Marathon Airport Full-Scale Exercise Planning
Meeting
. Spearheaded and coordinated county-wide Haiti Relief Efforts
. Submission ofFY09 Base Grant Close out and Historical Summary reports, FY10
Base Grant quarterly report, all DHS grants quarterly reports
. Assisted non-profits in opening Cold Weather Shelters
. Conducted Planning Meeting for Turkey Point Nuclear Plant 2010 Exercise
Trauma Star
. Implemented new medical protocols for fire-rescue
. Placed new EZ 10 (interosious IV tool which allows us to give fluids and drugs
directly into the bone marrow) on rescues
. Conducted interviews for vacant Flight Nurse position
. Initiated selection process for four new Qualified Flight Medics
Upper Keys Health Care District
. Six patients airlifted to Ryder Trauma Center.
. Followed-up on four patients regarding funding.
PUBLIC WORKS
. Pollution Control removed over 41 tons of debris illegally dumped in County
rights of way, and 13.57 tons for other departments (10,740 lbs of debris from the
Key West Garage; 8,920 lbs from Marathon Public Works; and 7,480 lbs of
invasive exotics from the Upper Keys for the Land Authority)
. Twelve (12) separate events were scheduled at the Nelson GC requiring 59 hours
of staff overtime
. Completed sub-contract repairs of the Growth Management roll-up door in the
Nelson GC lobby
. Installed directional signs and directory at the Nelson GC lobby
. Installed new steel entrance doors at the PK fuel island control building
. Contractor repaired overhead garage door at the Tavernier Fire Station
. Installed new a/c condensing unit at the Key Largo Tax Collector's office
. Installed 11 anti-bacterial hand cleaner dispensers at various Upper Keys facilities
. Repaired water line at Harry Harris Park restroom
. Replaced guard rails at Card Sound and Mosquito Creek bridges
. Purchased one pull behind lawn aerator for the Big Pine Key Park
. Finalized purchase of new Ford sedan for Emergency Management
. Began annual FDEP mandated fuel tank test on all registered tanks
. Finalized notice of bids for vehicle surplus; bid opening set for 2/18/10
. Completed refurbishment of Key West Road Department's Huber maintainer
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. Began using "synthetic blend" motor oils in all County vehicles
. Annual Smoke Control System test completed at MC Detention Facility
. HV AC Control Panel upgrade completed at Dn Bldg., Stock Island
. Fingerprint bio-reader installed at Marathon Sheriffs Hangar
. Lift Station and force main completed at Long Key Transfer Station
. Crosswalk complete at Higgs Beach
. Transported donated products for Haiti to Florida City on two occasions
ENGINEERING SERVICES
. Roads and Bridges Stimulus:
. Palm Drive Bridge - Construction contract with Charley Toppino & Sons for
$130,543.50 was approved at the October 2009 BOCC meeting; site work began
on January 2,2010; project is substantially complete as of January 30, 2010.
. Geiger Creek Bridge Project - Design/Build construction contract with Structural
Preservation Systems, LLC for $871,983 was approved by BOCC at January
2010 meeting; Construction Engineering and Inspection Services contract with
MACTEC for $84,000 approved at the January 2010 meeting. Kick Off meeting
is scheduled for February 10,2010.
. Ongoing Funding Opportunities - Staff provided updated list of anticipated bridge
repairs to DOT with request to advise of additional stimulus or other funding
opportunities.
Proj ects:
. Hurricane Wilma 2005 - Staff working with FEMA and Dept. of Emergency
Management to close out various project worksheets from Hurricane Wilma.
. Boca Chica Road Repair project (Hurricane Wilma) - Staff submitted
Environmental Resources Permit application to South Florida Water Management
District and U.S. Army Corps of Engineers. Staff requested an extension from
FEMA until August 2010 for completion of project due to length of time for
appeal response. (ongoing).
. Request for Qualifications for Ongoing Engineering Services - Four continuing
services contracts were approved by BOCC at January 2010 meeting. Copies of
RFQ responses sent to other County Departments (planning, marine resources) to
determine if these depts. have use for services.
. Duck Key Security Cameras - Staff briefed Mr. Tom Neville from Duck Key
Security district on various types of systems to obtain direction prior to
proceeding. BOCC approved advertising for a Request for Proposals for security
system at January BOCC meeting. Staff preparing RFP.
. Duck Key Pedestrian Bridges -Staff attended status meeting with Duck Key
residents on May 5, 2009 to discuss pedestrian bridges. Duck Key would like two
options for pedestrian bridges (county has provided one). County staff will
research issues such as vegetation trimming, power pole locations, etc. that will
impact bridge installation. (ongoing).
. Big Coppitt Sewer Project - Field inspection staff overseeing work on County
roads to insure adherence to County requirements. All work completed except for
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road striping on Geiger and Rockland Keys. This work should be completed the
first week in February.
. Key Largo Sewer Project - Monroe County site inspector performing oversight
on four Key Largo sewer construction projects. Work involves overseeing KL
contractors to confirm compliance with Monroe County requirements, attending
construction progress meetings as needed. Ongoing.
. Pigeon Key Ferry Service - Staff processes monthly invoices from ferry
contractor and prepares reimbursement requests to DOT for payment through
Joint Participation Agreement for ferry service funding. Staff will request
approval to advertise RFP for ferry service at February meeting. DOT has
provided an additional three years ($750,000) funding.
. County Right of Way Ordinances - Working with County Attorney to revise/draft
right of way codes and ordinance in response to requests for clearer restrictions on
right of way use. (ongoing).
. DOT Traffic Signal/Street Light Maintenance Agreements - Staff is working with
DOT to include non - DOT street lights on US 1 under the agreement for
reimbursement. (ongoing). Staff performed audit of County street light/traffic
signal accounts and is working with FKEC/Keys Energy to update records.
. Lighting Task Force - Engineering staff participated in the Lighting Task Force
meeting to look at new lighting technology for energy saving purposes.
Participants include Keys Energy and various municipalities. (ongoing).
. Cudjoe Gardens Roads - Staff worked with County Attorney to develop
procedure for road dedication. Final procedure was forwarded to Cudjoe Gardens
homeowners group for action.
. FDOT Sign Permit Request - staff is submitted a sign permit request to DOT for
the driveway connection for the Medical Examiners Building at the request of the
Overseas Heritage Trail Coordinator. (ongoing).
. No Name Key Bridge/Keys Energy - Engineering staff is working with County
Attorney, Growth Management and Keys Energy regarding installation of
electrical service infrastructure on No Name Key Bridge and county right of way.
. Duck Key Bus Shelter - staff working with Clear Channel on request from Hawks
Cay Resort to install a bus shelter on US 1 at Duck Key. Staff is coordinating with
DEP Overseas Heritage Trail and DOT project staff.
. Burton Memorial United Methodist Church Road Abandonment - staff
researched historical right of way abandonment with Property Appraisers office
and requested Property Appraiser correct records to reflect abandonment. Website
updated in mid January.
. FDOT Road Improvement Projects - Staff reviewed and provided comments on
various DOT road construction projects.
. Coordinated with DOT contractors to remove County maintained street lights
from work areas so that poles can be relocated.
. Big Pine Key Traffic Signal - Staff worked with DOT and Sheriff's office to
respond to holiday week request to re-time traffic signal at Big Pine Key. Keys
Energy staff responded within 24 hours and was able to re-set the light to provide
relief for north/southbound traffic on US 1.
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. All American Highway Wayfinding Project - staff provided input to Planning
Dept. for potential All American Highway Enhancement project. Engineering
staff provided guidance on DOT's LAP program.
Engineering Services Ongoing Work -
- General Right of Way permits reviewed - 3
- Right of way permits issued - 3
- Inspection of completed right of way work - 3
- FKAA pavement cuts notification for inspection received/routed - 3
- Assistance to code enforcement on right of way issues: inspection of locations with
potential violations, providing engineering opinion of circumstances - 2 locations
- Staff reviewed and commented on three road abandonment petitions.
Staff handled various calls from public regarding wastewater assessment payoff,
drainage and flooding complaints, miscellaneous sewer and road inquiries, requests
for street light installation, traffic signal timing
- Staff working with County Attorney on petition by Gilbert's Marina in Key Largo to
re-name access road to their establishment.
Staff assisting County Attorney with drafting/reviewing easement agreement with
Boyd's Campground to facilitate maintenance on storm drain located within
abandoned right of way.
PROJECT MANAGEMENT
. ADA Compliance Survey and Assessment - Public review of the Evaluation
Assessments reports placed in the Key West Library, Marathon Library and Key
Largo Library is ongoing.
. ADA Compliance Transition Plan Negotiations -BOCC a~proved commencement of
negotiations with the number one ranked firm on 19t of August 2009. First
negotiation meeting held August 27th, 2009. Second meeting held on October 2ih
2009. Staff compiling and providing to Bender & Associates copies of county policy
and procedures, program services, Evaluation and Survey Assessment documents,
etc. Vendor submitted project proposal to Project Management September 2009.
Bender's initial proposal was for over $300k which exceeds budget for project.
Bender submitted new proposal on September 23rd for $165,340.00 Contract
submitted to Bender for signature. Approved by BOCC December 16th, 2009. Notice
to Proceed will be issued in February 2010.
. Warranty Support to Public Works - Staff continues to provide on-going warranty
support to Public Works for the Murray Nelson Government Center, the Freeman
Justice Center, Big Pine Park, Medical Examiner Facility and the Big Pine Key Fire
Station #13.
. Litigation Support to the County Attorney Office - staff continues to provide on-
going litigation research, documents, and support for the Freeman Justice Center,
Tower Group v. Monroe County as well as Monroe County v. Gonzalez Architects
o Freeman Justice Center Litigation-legal research and negotiations for a
settlement agreement on-going. Draft agreement prepared by outside counsel
in coordination with County Attorney's office was under review by all parties.
Meeting held with Tower/OHL on October 19th 2009 agreement reached.
20
Agreement signed by Tower/OHL and approved by the BOCC on December
16th, 2009. Execution in progress.
o Gonzalez Architect's Litigation - staff's findings regarding costs to the county
due to design errors by architect forwarded to attorneys. Meeting held with
Project Management, consultants and County Attorney's on October 15th
2009. On going litigation. Next meeting with Legal to be held on January
22nd, 2010. Awaiting direction from legal.
. Grant Research, application and administration - ongoing process
. ARRA Stimulus Fund Grant- Staff is actively researching and reviewing available
fund grants.
o FEMA- ARRA Fire Station Construction Grants: Grant submitted on July 10,
2009 is in peer and technical review process. Earliest notification of award of
funds will be late December 2009.
. SFWMD Fund Grants FY2009 -Progress reports and invoice reimbursement request
for $144,520.88 prepared by staff as per Agreement #4600001593-FY2009 for
stormwater work completed on the following county projects: .
Total funds reimbursement received as of Nov. 5th 2009 is $144,510.75.
o Big Pine Fire Station
o Key Deer Boulevard Sodding Project
o Lower Keys Wastewater Treatment Plant
o Key Largo Wastewater Treatment Plant.
o Duck Key Wastewater Treatment Plant
o Plantation Key Fuel Facility Project
. SFWMD Fund Grants FY20 1 0 - Staff creating budgets, scope of work and proj ect
schedules to submit to SFWMD for stormwater drainage improvements grant funding
in FY2010. Following grants were submitted: Conch Key Fire Station
Stock Island Fire Station
Marathon Court House
Duck Key Waste Water
. TDC Fund Grants - Staff prepared and submitted applications for two projects which
have received DAC approval: Request for proposal (RFP) approved by Legal and will
be presented to the BOCC in January 2010.
o East Martello Tower- construction of emergency fire stairs and repair of
interior access stairs.
BOCC on January 20th,s meeting approved Bender and Associates as the
Architect for the East Martello Stairs Project. The project is out to bid,
scheduled to open February 24,2010.
o West Martello Tower - demolition and replacement of existing perimeter
fencing. Will be held until March meeting.
. TDC Grant Compliance Inspections and Pay Applications Review - Inspections and
reviews for TDC projects were done on the following projects:
o Western Union Schooner - TDC project's first segment completed. Segment
two work is complete.
o Botanical Gardens - TDC project completed
21
o Tropic Cinema Renovation TDC project work has started inspections and
reviews on-going Segment 1 and 3 complete. Segment 2 complete. Project
completed.
o Ann's Beach Boardwalk Repairs TDC project near completion.
o Marine Mammal Conservancy TDC project application review complete
o Butterfly Garden TDC project application review complete
o Sombrero Beach Playground Equipment Replacement TDC project
application review complete
o Tennessee Williams Theater Fire Curtain TDC project application review
complete
o Dolphin Research Center TDC project. Storm water segment complete
o Marathon Community Theater TDC project application review complete
o Marathon Amphitheater Sound System Project complete
Two completed in December 2009.
. Freeman Justice Center- All Construction Completed - Close-Out Phase on-going
o Navarro has completed installation of electronic holding cell doors. All doors
were tested and were functioning properly. All security equipment in building
appears to be complete and functioning properly. Braswell Co. has been
notified by County Attorney to correct grouting problem(s) with exterior brick
and stone. Second notice to Braswell from Legal in December 2009. Braswell
to start correcting grout problem by February 10,2010.
. Emergency Operations Center - Marathon Airport
. Design Development phase: AlE is preparing the submission for building permit
review. No response to date from FDEM or FEMA with respect to HMGP grant
awards. Emergency Management has submitted a grant request to the FY2010 Dept.
of Homeland Security EOC grant program for $250,000.00 for the generators. This
grant was "earmarked" for Monroe County in the FY2010 program.
o EOC Grant Reports and Reimbursements:
· HB7121Grant: We have received from the State's Grant Coordinator
$433,035.97 for the third (3rd) quarter of 2009. We have requested (1-
19-10) additional reimbursement of $48,889.59
· Federal HMGP Grant: We have received from the HMGP Grant
Coordinator $44,688.32 for the third (3rd) quarter of 2009. We have
requested (1-19-10) reimbursement for $24,239.70 which will
complete the Federal Grant for phase 1.
. Big Pine Key Fire Station -Construction Complete- Close Out Phase
Certificate of Occupancy issued August 10, 2009. Fire Fighter helmet sculpture in
progress. Walk through of Fire Station with PFEC, Blue Water irrigation and MCPW
was completed on Thurs. November 5th. Still waiting for 1 % close out documents for
the window installation ARSO Enterprise Inc. Should receive them on or before
November 25th. All warranty issues are being addressed by the contractor (PFEC)
Waiting for contractor closeout documents.
SFWMD Grant Reports and Reimbursements: Staff has submitted progress report
and reimbursement request for stormwater work completed. Waiting response from
SFWMD.
22
Sunset Point Boat Ramp - Final FWC approval received. Awaiting final FWC
reimbursement.
RFQ-Continuing Contract for ArchitectslEngineers - Opening date was August 25,
2009 with 26 responses received. Selection of Committee Members and delivery of
documents completed on August 27, 2009. Public Noticed Meeting was held at the
Marathon Government Center on Friday, September 25, 2009 beginning at 9:00 AM
and all submittals were ranked. A request was presented on October 21 st 2009 to the
BOCC for authorization to enter into negotiation with 4 top ranked firms for
continuing contracts. Received signed contracts from top three (3) ranked which will
be presented to the BOCC - approved December 16th, 2009. They are CH2M Hill,
William A. Horn and MBI K2M. Contract with CSA will be submitted to BOCC at
the January 2010 meeting along with request to add Bender and Associates as 5th AlE
consultant.
. Plantation Key Fueling Facility - Contractor is still awaiting final inspection sign off
pending payment by the County of the mitigation fees. Final close out package
received and awaiting review.
. Medical Examiner's Facility Wetlands Mitigation - no change in the regulatory
aspects of permit compliance. Have reviewed the original permit documents and
ascertained there was limited reference to land excavation and the enforcement
interpretation may be overly harsh. Current plan is to proceed with a request for an
extension to the May 2010 completion deadline while asking for a permitting
clarification (and reduction in requirement, if necessary) No change.
. Conch Key Fire Station- Building Dept. permit reviews continue. Additional
information was requested by FDOT for the landscape permit. The additional
information will be submitted by January 29th, 2010.
o Grant Submittal: Grant requesting a 50 % Federal match in the amount of
$1,351,529 for the construction of the Conch Key Fire Station is in federal
reVIew process.
. Marathon Courthouse Renovations - Renovation plans were reviewed by the Court
representatives and are being revised by AlE prior to building permit submission. A
walk through with the Court and County IT and telephone specialists identified
additional requirements to be added to the plans.
. Stock Island Fire Station - Waiting for submittal of proposal for land sale of three (3)
possible sites.
o Grant Submittal: Grant requesting a 50 % Federal match in the amount of
$2,122,069 for the construction of the Stock Island Fire Station is under
federal review process.
. Surface Water Management Reviews - Two (2) storm water plan reviews were
completed.
. Higgs Beach Restroom Renovation - Architect selected for Master Plan is William P.
Horn. Funds are available for design of Master Plan.
. Higgs Beach Visitor Center - Higgs Beach Committee Public Works Director and
Project Management Department Director held meeting with FORB BOD on October
15th to plan strategy. Second meeting being held Monday November 23rd, 2009. Will
be included in Master Plan.
. Nelson Gov't Center - Ongoing support for post occupancy warranty work continues.
23
. Pump out boat location & sewer connection- Initial assessment of a site reviewed with
Marine Resources. Marine Resources site visit confirms the feasibility from their
viewpoint. A meeting with KLWTD is set for February 2nd, 2010. to explore technical
options for unloading and disposal to reduce $ 14,000/year in hauling costs.
. Layton Fire Station Feasibility Study-To be started in February 2010.
. Projects On Hold
o Public Works Rockland - on hold.
o Jefferson B. Browne Building - on hold.
o Old Tavernier School Town Meeting Hall - on hold.
TECHNICAL SERVICES
We completed 193 work orders for the month of January, installed new firewall server,
installed additional data on Alchemy and updated clients, tested, installed and used Open
Meetings Video Conference, installed first set of webcams and Skype software, pushed
out new Microsoft security updates, installed new secure DNS forwarder.
VETERANS AFFAIRS
Clients Assisted: 1511
New Clients Assisted: 55
Field Visits 7
Benefits Delivery At Discharge 8
Van Clients Transported: 164
(to the V AMC, Miami as well as other Miami area hospitals, without incident)
The Veterans Affairs Department:
The financial data for the month of January is $60,451.00 and indicates the amount of
new revenue brought into Monroe County derived from claims for the entire department,
including Key Largo and Marathon.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame on adjudication of awards, as well as the amount awarded.
24