Item C22Meeting Date: 1 120 I 1
BOARD OF COUNTY COMMISSIONERS
AGENDA. ITEM SUMMARY
Division: CD
Bulb Item: Yes x No Department: Nutrition Social Services
Staff Contact Persorjj'Phone #: Alen Caron X452
AGENDA. ITEM WORDING:
Request Approval of Vendor Agreement between .Monroe County Social Services and Newtrition
Concepts, Inc.
ITEM BACKGROUND:
The .alliance for .aging requires Nutrition Programs to have an on -call licensed dietician in planning
and providing nutrition services. The alliance further requires that an agreement be entered into which
itemizes the responsibilities and functions of the dietician as well as the method of payment.
PREVIOUS RELEVANT BOCC ACTION:
Approval on I o/2o I o of Amendment oo I to Contract AA,.- 1029 between the .alliance for g
n Ag i, Inc.
and Monroe Counter Social Services, which is the source of funding for the Nutrition Program.
CONTRACT/AGREEMENT CHANGES:
None — new contract
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $5000. INDIRECT COST: $O BUDGETED: Yes X No
COST TO COUNTY: $O SOURCE OF FUNDS: Older Americans .Act
REVENUE PRODUCING: Yes o X AMOUNT PER MONTH Year
APPROVED BY: County .A.tt OMB Purchasin Risk Management
g g
DOCUMENTATION. Incl ded Not Required
AGENDA. ITEM
Revised /09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
ERS
CONTRACT SUMMARY
Contract with: Newtrition. Concepts, Inc.
Contract 4
Effective Date: January 1, 2011
Expiration Date: December 31, 2011
Contract Purpose/Description:
Provision of professional nutrition services by a Licensed Dietician, required of the Nutrition
Program by the Alliance for.Agimz, Inc.
Contract Manager: Sheryl Graham
4510 Social Services / Stop 41
(Name)
(Ext.) (Department/Stop
for BOCC meeting on January 19, 2011
Agenda Deadline :January 4, 2011
CONTRACT COSTS
Total Dollar value of Contract: $ 5000. Current Year Portion: $
Budgeted? Yes® No El Account Codes:-125_6153111-530310-
Grant: $ .5000.
County Match: $
Estimated ongoing Costs: $
(Not included in dollar value above)
125 -615 3 211--53 0310-
ADDITIONAL. COSTS
/yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Da I
Division Director
Changes
Needed
Yes No
_ e y
iewer
s ,,
Date Out
Risk Managern nt
Yes No�
AY �
O.M.B./Pur asi g
YesF] No
County Attornev
Yes No
Comments:
OMB Foy Revised 2 27/0 1 MCP #2
®r 2191 Q � 111A IDWII IDIgIj
Between
Is Monroe Count --- Social Nervices
1100 Simonton Street Key west FI 33040
And
Cathy Clark -Reyes, R,D. L.D/N
Newtrition Concepts, Inc.
PO Pox 557083, MaI 33255-7083
Tel/Fax: 305 812-2186
This agreement is made for Professional Nutritionist Consulting services between
Monroe County Social Services (the Agency) and Cathy Clary -Reyes RD, LD/N (the
Nutritional Consultant). The agreement is entered into effective this 1" day of January
2011 and expires on December 31, 2011 with the option to renew for one additional year
on a year to year basis. The Nutritional Consultant agrees to perform the Responsibilities
and Duties of the Dietitian/Nutritionist as related to Nutrition Program requirements.
The parties hereto, for the considerations herein set forth, mutually agree as follows.
The Nutritional Consultant agrees to assume full responsibility for the following nutrition
consultation services;
Res onsihinties and functions shall include but are not limited to the followin
• Participate in developing menus with input from the Advisory Council;
• Ensure all menus as written meet nutritional criteria as required by DOEA;
• Approve all menus (as indicated by an authorizing signature on each posted
menu) 4 weeks prior to implementation;
• Monitor at least annually local meal sites and home delivered meal routes for
compliance with food safety and sanitation requirements;
Monitor food service for adherence to contract specifications. This includes
but is not limited to measuring potentially hazardous food temperatures and
portion size;
■ Participate in developing the Nutrition Education Plan and coordinate the
provision of nutrition education so that it is effective and appropriate;
• Provide staff and volunteer training in areas of nutrition, food service
management and food safety;
• Participate in the development of client satisfaction preference assessment
tools, and assessment of results;
* Participate in developing nutrition standards and delivery components of the
food service vendor contract; and
+ Provide nutrition counseling for clients that have high risk nutrition scores.
Entirety of Agreement
This agreement ensures that these services are clearly and narrowly drafted in respect to
the matters covered above. This agreement enters into consideration of the mutual
covenants set forth herein and intending to be legally bound, the parties hereto agree as
follow:
Method of Paymen14.
Monroe County Social Services agrees to pay the Consultant at the rate of
Fees: On -site visits to Congregates Meal Sites $60 per hour
Preparation Time Off -site Work $60 per hour
Travel Time $60 per hour
IN WITLESS WHEREOF, the parties here Monroe County Social Services, Sheryl
Graham and the Nutritional Consultant Cathy Clark -Reyes, IUD, LD/N have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
Cathy Clark -Reyes, RD., LD/
Vendor/Dietitian
Beginning Date 0 1 /01 /20 1.1.
Sheryl Graham, MA, CWDP
Monroe County Social Services
End Date 12/31/2011
F-4mendment 001 CONTRACT AA 1029
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and "Monroe County Social Services".
si
The purpose of this amendment is to adjust the Unit Rate, Number of Units and Contracted
Amount by Title and Service as result of the 2009 RFP
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2010) is as follows:
Title III B (CFCA/CSFA # 93.044): $ 82,177 (Decreased by $27,392)
Title C1 (CFDA/CSFA # 93.045): $ 142,600
Title C2 (CFDA/CSFA # 93.045): $ 210,832
Title III E (CFDA/CSFA # 93.052): $ 59,310
1. The Alliance shall make payment to the provider for provision of services up to a maximum
number of units of service and at the rate(s) stated below.- (From January 1, 2010 through September
30,2010)
Service(s) to be Provided
Service
Maximum
Units of I
M axi
mum
Unit Rate
Servic e
Dollars
Homemaker
$34.29
1,300
$443594
Personal Care
$40.07
847
........ $33,954
Screening & Assessment 111B
$42.05-
86
$33629
Congregate Meals
$9.56
11,007
$105,233
Nutrition Education C1
$63-58
27
$15717
7 ' 7
Home Delivered Meals
$6.13
251702
$157)51
5 1
Nutrition Education C2
. $63-67
9
$573
Facility Respite
. .. .. .. ........ $10.34
41103
$63,420
Total Contract
$ 009671
2 The Alliance shall make payment to the provider for provision of services up to a maximum
number of units of service and at the rate(s) stated below: (From October 1,2010 though December
31,2010)
Services ) to be Provided
Service
Maximum Maximum
Units of
Unit Rate
Service Dollars
Congregate Meals C I
$9.56
. .. ............. ---
3,526 $33,705
Congregate Screening C1
$20.00
65 $1.310
Nutrition Counseling C 1
$47.50
10 $476
Nutrition Education C1
$63-58
3 $159
Home Delivered Meals C2
$6 - 1�3 ,
8,345 $514158
Screen..in� & Assessment....C.',.).
$25.00 1
58 $ 1 460
Nutrition Education C.2.
........ ..... ..
$63.67
$90
In Home Respite 3E L
$23.08
153 $3,535
Facil t Res ite 3E
$10.34
1 025 $10 605
Total Contract
. . ............. $1021498
I
Amendment 001 CONTRACT AA 1029 Page 2
3 This amendment shall begin on October 1, 2010 or the date it has been signed by both
parties, whichever is later.
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
r%rl%^% ■rmrrrl.
nroe Coun o6at
S rig
VAdy , I PW - 2." R - - V"� - AN
V.
NAME:
Mayor
TITLE:
10-20-2010
DATE:
,� — ,: '• ,: � dry:=
DEPUTY CtEPK
ALLIANCE FOR AGING, INC.
4iGNED BY:
Max B. Rothm�w, ID, LT-.M.
NAME:
President & CEO
TITLE:
DATE:
MCJ O COUNT TTO NEN'
P VED 0:.:F VRM:
_ ASSISTANT C(;AJh1TY ATTORNEY ,-
7