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Item P1M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: January 4, 2011 SUBJECT: County Divisions’ Monthly Activity Report for December, 2010 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT – DECEMBER, 2010 KEY WEST AIRPORT In December, passenger figures for November were compiled. During that month, the six airlines serving Key West International Airport carried a total of 51,387 passengers. This is a 43.8% increase over November of 2009. Total passenger numbers for the first eleven months of calendar year 2010 are up 21.6% over the same period in 2009. Night work on the Runway Safety Area (RSA) Project was resumed in December and should be completed by the end of January. However, there will still be day work to be completed through the month of February Grant season began in December, a month earlier than the norm. Pre-Applications for FAA funding were submitted to the FAA for capital projects at both Key West International and the Florida Keys Marathon airports. MARATHON AIRPORT Project coordination is on-going with City of Marathon for expansion of Little Venice Waste Water Treatment Plant located at the Florida Keys Marathon Airport. Airport Emergency Plan (AEP) updates is still under review by FAA. Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer Laterals and a Wildlife Hazard Assessment are on-going. Funding for these projects is through an AIP Grant Agreement. The Environmental Assessment Project associated with the runway relocation proposal is on- going; preliminary draft has been completed and is being reviewed. Project funding is through an FAA Grant. Airport Rescue Fire Fighting (ARFF), Index A, vehicle in-service training of ARFF personnel was conducted on November 30, December 1 & 2, 2010 and vehicle has been assigned to fire department for placement into service. Funding for this project is through an FDOT Joint Participation Agreement (JPA). Project Pre-Application has been prepared and submitted to the FAA for the following proposed projects: Emergency Generator/Chiller Switch Gear – Connect the new chiller plant to the existing emergency generator. Relocate Obstruction – R/W 25 (Design & Construction) – This project will remove an obstruction to R/W 25 (11 shade hangars) which will require the buyout of the existing leases, demolition of 11 hangars and construction of taxi lanes for the new hangars area, including marking and lighting. The new hangars to be funded by FDOT and local funds. EMPLOYEE SERVICES I. Website Updates (other than normal position vacancy updates, etc.): Benefits: KPHA Provider Directory Updates Monthly newsletter – Wellness Human Resources: 2 revised job descriptions II. Turnover Numbers To Date: Turnover December 2010 Turnover: .59% Turnover as of last Dec 2009: 8.16% 2010: 9% Resignations: 0 Terminations: 1 Retired: 2 Deceased: 0 Layoffs:0 Human Resources 4 pre-determination hearings 264.02 cubic feet of Records disposed of during 2010 Bi Annual Department Safety meeting held Distributed RFP for Employee Physical Services Risk Met with Marsh to discuss Property Insurance renewal Benefits (Group/Workers Comp) Met with Gallagher Basset to go over final medical plan analysis. Distributed Mental Health Parity notifications HIS Retiree Report completed and sent to FRS (due Dec 29th). Annual Wakely Actuarial (F.S. 112.08) submitted. Annual Medicare Part D Notice mailed (during open enrollment in Nov) to active/retirees 65 or older Safety No major activities BUDGET & FINANCE Contracts Reviewed - 17 Prepared/ posted budget transfers and resolutions -16 Reviewed & Signed budget transfers- 58 Incoming mail - 24 Outgoing mail - 12 Finalized the December BOCC agenda packet. Worked on the Internet FY11 Adopted Budget. Processed (4) PO’s for JAG grants. Processed RSAT grant reimbursement request for: GCC (2) Processed Upper Keys Community Pool November reimbursement request. Processed DATF reimbursement request for GCC. Reviewed/Signed off on 29 PAF’s. Finished and bound the FY 2011 Adopted budget books. Trued-up Social Services grant revenue accounts and 1st quarter revenue collections for fund 158. Finished FY11 Budget book reports and schedules. Composed, printed and bound 25 copies of the FY11 Adopted Annual Operating and Capital Budget book. This book is also on-line under Budget & Finance. Sent 5 copies of the FY11 budget book to GFOA for submission to the Annual Distinguished Budget Book award. Responded to their critique of our FY10 budget book and developed strategy to improve the book for FY12 with the use of more summary pages. Grants: EECBG Energy Grant: Preparation of monthly progress report (including collecting compiling programmatic reports and budgets for 9 separate projects.) Attended all day training session on programmatic and financial compliance regulations; worked with relevant staff on budgets, timelines and development of tracking spreadsheets and job description for project coordinator. The grant’s ILA’s were placed on December BOCC meeting and attended meeting for questions. Processed ILA’s and distributed for execution. Distributed executed ILA’s to municipal partners; discussion with Finance and State regarding reimbursement requirements; discussions and various emails with state regarding grant questions and modifications. Continued updates and information to and coordination with State and with partners. 2011 HSAB and BOCC Line Items Funding Cycle: Monitoring ongoing grant activities; addressing/resolving various reimbursement request and contract compliance issues; completing certifications for all contracts; follow ups with funded organizations. 2011 State JAG grants: Monitoring grant activities for these five grants, processing invoices and reports to State. 2011 State RSAT grant and Clerk’s Drug Abust Trust Fund: Monitoring grant activities for these grants; reviewing/processing reimbursement requests. 2010 State RSAT JAG grants: Completed final financial and programmatic close outs of all of last year’s FDLE RSAT grant. BP Claims: Continue to provide BP’s adjuster with requested follow-up information and documentation from various departments on both claims packages (employment and OT policies, payroll registers, cancelled checks, etc.) First claim, in the amount of 26K, was finally approved for payment. FEMA: Completed request for reimbursement for 1.9M trap debris project; compiled and submitted all invoices. Completed quarterly reports for all storms and project worksheets on Florida PA; completed close out of storm Charley. Purchasing Department: Totals for the month of December 2010 are as follows: Total purchase orders processed 326 Total orders placed for departments 53 Total orders entered for departments 58 Office Depot orders processed 40 Staples Orders processed 5 We opened 3 bids and processed another 5 which was average from the previous months. Addendums entered 5, contracts reviewed 16, and bills paid 7, and voided 14 purchase orders. We also processed 1255 pieces of mail which was average from previous months. COMMUNITY SUPPORT SERVICES In-Home And Nutrition Services (IHNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 11/21/10 –12/31/10 – end of the contract year): C-1 Congregate Meals totaled 1713 units during the reporting period, ending the contract period on the upswing and reducing the underachievement by 4%, resulting in a 10% underachievement for the 2010 contract year. C-2 Home-Delivered Meals totaled 4006 units during the reporting period, resulting in a 6% overachievement for the 2010 contract year. In 2011 the Alliance for Aging should return to their policy of allowing money transfers between C-1 Congregate and C-2 Home Delivered Meals, which will balance out the typical underachievement in C-1 and overachievement in C-2. In-Home Services (Information in this section is for the period 10/21/10 –11/20/10): III-E In-Home Respite: 0 units this period, 726.75 units year-to-date, 53% year-to-date-achieved. III-E Facility Respite: 237 units this period, 4267.75 units year to date. 113% year-to-date achieved. 2 clients on the waiting list. We have spent $60,901.93, 86.14% of III-E funds, 5.54% underachieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for November 2010: Case Management: 1.25 units for the month were produced; 45.75 units year-to-date. Homemaking: 90 units for the month were produced; 576 units year-to date. Home-Delivered Meals: 145 meals for the month were provided; 830 meals year-to-date. Personal Care: 49 units for the monthly were produced; 162 units year-to-date. Overall Program Achievement was 29.56%, 12.11% underachieved. CCE (Community Care for the Elderly) for the period 10/21/10–11/20/10: Case Management: 37 units for the period and 121.75 units year-to-date. 12% achieved year-to- date. There are 171 clients on the waiting list. Intake: 4.5 units achieved and 22.25 units year-to-date. 41.59% achieved year-to-date. Chore: No units achieved and 2 units year-to-date, 13% achieved year-to-date. Homemaking: 741.25 units for the period and 3393 units year-to-date. 36% achieved year-to- date. There are 144 clients on the waiting list. Personal Care: 599 units for the period and 2911.5 units year-to-date. 69% achieved year-to- date. There are 72 clients on the waiting list. Respite: 215.25 units for the period and 1504.25 units year-to-date. 115.97% achieved year to date. There are 24 clients on the waiting list. CCE overall is at 48% achievement, which is 6.33% overachieved. We have been reducing services and moving eligible clients into other programs. We have also lost several CCE clients which should help reduce the overachievement. ADI (Alzheimer’s Disease Initiative) for the period 10/21/10 – 11/20/10: 249.5 units were produced in the period and 997 units year to date. 42% year-to-date achieved, .33% overachieved, which is in the target range. Four clients on the waiting list. HCE (Home Care for the Elderly Program) for the period 11/16/10 - 12/15/10: 11.75 billable units this period, 86.75 billable units year-to-date. 25.07% year-to-date achieved, 24.93% underachieved. We continue to ask the Alliance for Aging to activate more clients from the wait list. Monroe County Transit Department Activity for December 2010 One-way trips provided: 1,605 Unduplicated clients served: 192 Special Needs Clients registered: 446 Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the 5316 FDOT Grant for funding the Mobile Data Terminals/software for the Trapeze Dispatching and Reservation System. The awards and agreements will be brought to the board in the fall BOCC meetings. Deposited Revenue: $1653.00 Expenditures: $148,190.41 Percentage Spent Fiscal YTD: 3.0% Community Support ServicesOffices in: Key West, Marathon, Plantation Key Incoming calls, provision of information and referrals 1,291 Unduplicated Welfare client households that received service 117 New Welfare cases receiving service Low Income Home Energy Assistance Grant Program cases- 94 $24,000.00 Low Income Crisis Assistance cases - 139 $49,026.38 Total $73,026.38 Home and field visits 16 Office visits 458 EHEAPS 0 Homelessness Prevention Approved Cases- 26 Total: $41,231.41 Interesting Community Support Services Updates: Tavernier Office attended Alliance of Aging Training on client assessment. 9 pauper cases completed in November- Approx-Total amount paid out $8,100.00 Tavernier Office hosted Thanksgiving Luncheon for 30 people at Senior Center. Bayshore Manor (BSM) Bayshore Manor’s current census is 16 residents. The current census is five private pay and 11 subsidized. BSM provided 271 hours of OA3E respite care, 30 hours private pay respite and 0 hours of Medicaid Waiver this month. Bayshore Manor has four OA3E clients and one private pay respite client. There are no clients on the wait list to date. Revenue for December 2010 $30,701.13 Expenditures for the same period $51,030.18 Percentage of the budget spent year to date 19.05 % LIBRARY Library statistics continue to reflect the consistent use and appreciation of traditional onsite Library services as well as those reflecting the new technology, as circulation for the month reached 29,215 items 483 new Library cards were issued during the month, an increase of 154 over the previous month 30,971 customers used Library services onsite, making personal visits to check out various Library materials, attend programs, and enjoy the numerous in-house services 7,550 public access and wireless PC sessions were provided to the public last month. Wi-fi usage increased by 47% over that period last year, including patrons both onsite and around the Libraries’ perimeters. The hotspots for best reception have widely increased in popularity during times when onsite access is not available. There was a 46 % increase in eVisits to the library's web services from a year ago. These include accessing the library website, our online catalog and the popular historic photo gallery Tom Hambright and Library volunteers uploaded 1890’s era archival images to the Library’s Flickr photo project this month. We experienced over 10,000 “views” in one day to the project. Visitors have attached their own heart-warming memories to various images, such as “I found my great uncle on your site! I never had a photograph of him until now”, and “Here’s the house I grew up in—I can’t wait to show my grandchildren.” These responses express exactly the kind of community involvement that we hoped to have with this project. Our spending is on pace with the new fiscal year so far, and we are concentrating on using our discretionary fund lines accordingly. EXTENSION SERVICES Number of services provided: 302 phone calls, 23 office visits, 17 visits to clients, 7 group teachings with 181 participants, 5 media submissions, and 364 publications distributed. Total Budget for FY 10/11: $186,491.00; Year to Date Expenditures and Encumbrances: $119,541.85; Remaining Balance: $66,949.15; Percentage of budget spent and/or encumbered year to date: 6%. The Extension Director accomplished the following activities: Participated in an eight-hour conference call with the Florida Energy and Climate Commission regarding the procedures for implementing the $3M Energy Efficiency Community Block Grant (EECBG) awarded to Monroe County in November. Attended a three-day meeting of the Gulf Fishery Council Scientific and Statistical Committee in Tampa to establish quotas for various fisheries within the Gulf of Mexico. The Environmental Horticulture Agent accomplished the following activities: Set up a composting and horticulture educational booth at John Pennekamp Coral Reef State Park as part of their 50th Anniversary Celebration. Six Master Gardeners helped answer questions from 74 clientele. Held three regional Master Gardner Preview Sessions in which 34 people attended. Thirty individuals signed up for regional interviews and 24 were selected for the 2011 Master Gardener Training Program, which begins January 28. Held six regional plant clinics (Key West, Big Pine Key, Marathon, and Key Largo) with 13 Master Gardeners assisting 17 clientele. Made four site visits - Marathon: Declining St. Augustine turf due to too much shade; declining Gumbo Limbo tree from past hurricanes and sewer line installation; Duck Key: Declining tree due to past hurricanes; Key West: Declining tree due to lack of sunlight. Proctored four pesticide exams: one Public Health and three Advanced Public Health.  The Family & Community Development Agent accomplished the following activities: Worked with four High School Financial Literacy classes to complete unit 3 of 9 including a game called “What If” which teaches students the consequences of not properly planning for financial emergencies. Attended the Florida Energy and Climate Commission workshop for grantees to learn reporting requirements; collaborated with staff to develop timelines and to standardize reporting from multiple jurisdictions; coordinated the education component of the education grant activity with other agencies; and worked on the development of a job description for a project coordinator for the EECBG grant. EMERGENCY SERVICES Fire Rescue Updated several Monroe County Fire Rescue Standard Operating Procedures (SOPs) and Forms. Some of December’s revisions related to chain of command, and monthly medication inventory. Contract negotiations meeting with IAFF Local 3909 for FY12 CBA. Fire Marshal Performed plan reviews for adherence to building and fire codes. Performed Department of Children and Families inspections/site visits for day care and schools. Numerous site inspections and phone calls for vacation rental inspections. Major fire investigation on Cudjoe Key at Buon Apettito Restaurant. Training Conducted Live Fire Training for the crews at Stations, 8, 9, 11, 13, and 18. Conducted a 40-hr State Certified Hydraulics Class Conducted CPR recertification for the firefighters. Conducted interviews and testing for 9 applicants for Lieutenant promotion Trauma Star/EMS Trauma Star completed semiannual maintenance and transported 15 Trauma, Cardiac, Stroke and Critical care patients to Hospitals on the mainland for specialized care. Completed training and orientation of two new Flight Medics. Conducted continuing in-service training of 7 Provisional Paramedics. Emergency Management st Participated in the Broward County 1 Quad (Regional) County, Private-Public Partnership Symposium, in furtherance of the development of Monroe County’s Emergency Support Function #18 - Business Continuity Received from the State of Florida Division of Emergency Management, formal FEMA approval of the Monroe County Local Mitigation Strategy Plan Facilitated a Recovery Training for all county government employees Successfully passed FEMA evaluation of the Radiological Emergency Preparedness (REP) operating procedures at the Tavernier Fire Station - # 22 REP Emergency Operations Center facility Continuing to work on 2011 revision to the Emergency Management Comprehensive Plan PUBLIC WORKS Pollution Control removed 41.41 tons of debris illegally dumped in County rights of way and 23.94 tons for other departments (8,720 lbs for Marathon Public Works; 13,140 lbs for the Key West Garage; 5,720 lbs of exotic plants for the Land Authority; 180 lbs from a small clean up and an abandoned trailer on Big Pine Key that weighed 4,380 lbs for the Sheriff’s Office; a dumpster for the Fire Department weighing 6,780 lbs.; and 8,960 lbs of debris from a cleanup at Richards Road Three events held at the Nelson GC required a total of three (3) hours of staff overtime Carrier A/C completed warranty work on Nelson GC chiller Installed plywood panel boards for AT&T at Nelson GC equipment room Exterior painting of the PK Courthouse has been completed Installed new sink at the PK Carpenter’s Shop Replaced two ADA bathroom faucets at the Islamorada Library Installed ADA faucet at KLP bathroom Repaired fence at KL Park Connected KL Park maintenance shop to new water meter Replaced HH Park exterior shower valve Repaired HH Park north fence gate Replaced irrigation line at Friendship Park Installed “Peace Park” plaque at Old Settler’s Park Patched two areas of the PK Government Center parking lot Completed road elevation repairs at Flying Cloud Road and Journey’s End Road on BP Key The seawall repair at Higgs Beach, funded by the Higgs Beach Special Fund, is at 98% completion Re-fabricated front end loader bucket with in-house mechanics saving thousands of dollars Received approval and began transfer of surplus vehicle to the Girl Scout organization Completed process of ordering FY11 replacement vehicles Purchased diesel fuel cleaning tools, received training, and began servicing engines enabling the county to save hundreds of dollars on each vehicle serviced Built and painted bookshelves for the Planning Department at Marathon Gov’t Center Began preparation for office renovation on the first floor of the Marathon Gov’t. Center (removed electrical outlets, thermostats, doors, and an entire front wall) Plantation Key Jail roof project is 99% complete ENGINEERING Geiger Creek Bridge repair project 80% complete. Task order for Tom’s Harbor Channel Bridge Repair Design on January agenda; design fee negotiated down from $299,000 to $204,689. $860,760 for design, permitting and construction of repairs to County Bridge #904310-SR 940 (Big Pine) included in FDOT Five Year Work Plan; Local Agency Program (LAP) Agreement on January agenda. PROJECT MANAGEMENT Freeman Justice Center – Contract to Edward Dugger & Associates P.A. for an Acoustic Study in the Courtrooms to be submitted to BOCC January 2011. TDC / County Project Higgs Beach Master Plan – Presentation to the BOCC by the Architect of Record to be at the January BOCC meeting. TDC Projects th East Martello Bathrooms – Construction started December 8. West Martello Fence – Proposal from Bella Construction will be submitted to BOCC Jan. 2011 meeting for approval West Martello Brick & Mortar – Back out to re- bid in December. Bid openings will be January th 5, 2011. East Martello Brick & Mortar – Back out to re- bid in December. Bid openings will be January tth.. 4, 2011. WASTEWATER Duck Key WWTP is 25% complete. Pay applications 5-6 in the amount of $1,210,849.11 have been approvedand paid. Pre-construction meeting for Phases 1 and 2 of Duck Key collection system scheduled for Thursday, January 6, 2011. Reconciliation of Big Coppitt wastewater project reimbursement requests and payments ongoing. Small Cities Community Development Block Grant Application for additional assistance to income qualified households for sewer laterals received by the Department of Community Affairs on November 15, 2010. TECHNICAL SERVICES We completed 179 work orders, installed a new cellular repeater system at the Murray Nelson building, migrated existing website data to our new website, installed first 10 PCs from Lenovo and planned to order 40 more in January, installed new PCs at fire stations and at the County Attorney’s office, disposed of old computers and printers, pushed out new Microsoft security updates and updated library computers. VETERANS AFFAIRS Clients Assisted: 1730 New Clients Assisted: 54 Field Visits: 14 Benefits Delivery At Discharge: 6 Van Clients Transported: 144 (to the VAMC, Miami as well as other Miami area hospitals, without incident) The Veterans Affairs Department: The financial data for the month of December totals to $26,672.18 and indicates the amount of new revenue brought into Monroe County derived from claims for the entire department, including Key Largo and Marathon. The financial data captured monthly will vary due to the Veterans Administration variable time frame on adjudication of awards, as well as the amount awarded. GROWTH MANAGEMENT 2009, 2010 & 2011 GROWTH MANAGEMENT EXPENSES EXPENSES ENDING DECEMBER Total Total Total FY 2011 FY 2010 FY 2009 % Variance Budgeted Expenses FY Expenses Expenses Expenses Expenses Expenses Expenses 2010 FY 2009 EndingEndingEnding Ending FY 2011 December December December Dec. FY 2011 from Dec. FY 2010 Growth Mgmt. $773,577 $419,431 $448,743 $135,299 $68,659 $85,184 197% Admin. Geographic$199,855 $209,676 $231,399 $45,698 $25,656 $48,483 178% Info. (GIS) Planning $1,189,704 $990,168 $985,726 $197,513 $223,738 $184,462 88% Comp. Plan $260,000 $301,385 $46,045 $21,999 $0 $2,154 Planning $84,167 $80,563 $84,698 $17,774 $17,376 $18,722 102% Commission Environmental $297,679 $280,108 $269,072 $61,538 $55,579 $66,858 111% Resources Code $1,203,570 $1,155,600 $1,048,251 $223,037 $255,214 $216,312 87% Enforcement Boating Imprv. $750,774 $306,309 $320,737 $74,243 $12,584 $35,820 590% Environmental $192,444 $153,611 $127,392 $23,133 $19,218 $7,764 120% Restoration GROWTH MANAGEMENT REVENUE DECEMBER, 2010 10 MONROE COUNTY GROWTH MANAGEMENT REVENUE 11 12 MONROE COUNTY GROWTH MANAGEMENT REVENUE DECEMBER, 2010 25,874.02 MONROECOUNTY GROWTH MANAGEMENT- REVENUE-DECEMBER, 2010 183,609.28 167,311.60 Upper KeysMiddle KeysLower Keys Revenue 2011 vs. 2010 FY - Dec., FY - Dec. Office Oct., 09' Oct., 10' Nov., 09' Nov., 10' Dec., 09' Dec., 10' 10'11' Upper Keys $73,624.01 106,766.95 $122,429.98149,289.00128,294.64$183,609.28$324,348.63 439,665.23 Middle Keys $104,948.36 122,953.16 $77,807.03132,402.39124,162.08$167,311.60$306,917.47 422,667.15 Lower Keys $73,580.48 20,817.04 $29,104.0018,626.6038,987.62$25,874.02$141,672.10 65,317.66 TOTAL $252,152.85 250,537.15 $229,341.01300,317.99291,444.34$376,794.90$772,938.20 927,650.04 PERMITSINSPECTIONSPLANREVIEW 3831,466 Upper Keys 1,324 1791,032 Middle Keys 808 5653 Lower Keys - 6182,551 TOTAL 2,132 13 14 BUILDING DEPARTMENT INSPECTIONS– DECEMBER, 2010 Oct., Nov., Dec., Dec., YTD Total-FY YTD Total-FY 09' Oct., 10' 09' Nov., 10'09' 10'10 11 Building 1,122 894 9501,0409319753,003 2,909 Plumb/Mech 681 1,098 6441,0866039711,928 3,155 Electrical 317 355 305312296314918 981 Total 2,120 2,347 1,8992,4381,8302,2605,849 7,045 8,000 Monroe County Growth Management Building Department 7,000 Inspections -December, 2010 6,000 Building 5,000 Plumb/Mech 4,000 Electrical Total 3,000 2,000 1,000 0 15 BUILDING DEPARTMENT – DECEMBER, 2010 Total # Average-21days Acker, Scott Upper Keys-Building 297 14.14 Albarran, Mike-Lower/Middle Keys-Electrical 136 6.48 Bowden, Mike-Lower/Middle Keys-Building 167 7.95 Kasprzak, Adam-Upper/Middle/Lower- Elec/Plumb/Mech/Bldg 387 18.43 Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner 26 1.24 Phinney, Tucker-Lower/Middle Keys-Building 252 12.00 Sellers, Corey-Upper/Middle/Lower-Plumb/Mech 227 10.81 Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech 545 25.95 Tugwell, Paul-Upper Keys-Plumbing/Mechanical 954.52 Total # of Inspections -December, 2010 600 500 400 300 200 100 0 ̱¬¿´ý 16 GIS OFFICE GIS Projects - SE FL Regional Compact SLR Vulnerability Workshop - TDRC – Planning Commission Meeting - GIS Server/Intranet Site Maintenance and data updates/editing (on-going) GIS Data/Map Requests/Technical/Programming Ù»²»®¿´³¿°°®±¶»½¬­¬Ù®±©¬¸Ó¿²¿¹»³»²¬ - Õ»·¬¸úͽ¸²¿®­Í¬®»»¬¼¿¬¿®»¯«»­¬ñ¼¿¬¿½±®®»½¬·±²­ - GIS Addressing - 14 Address Assignments 17 MARINE RESOURCES OFFICE Processed five citizen vessel disposals Removed four derelict vessels in coordination with FWC Compiled and submitted FWC Pilot Program monthly survey data sheets Held quarterly Marine & Port Advisory Committee meeting Developed a powerpoint presentation providing a status report on the FWC Pilot Program Coordinating efforts with OMB and Florida DEMS regarding the closeout of the FEMA grant for the trap removal project Prepared three agenda items for the January BOCC agenda Began development of anchoring option concepts in association with the FWC Pilot Program Reviewed and commented to a preliminary budget submitted by the National Marine Waste Foundation Coordinated with Pennekamp regarding the purchase and installation of a new fixed pumpout station Held two meetings with representatives of Gateway to the Sea in Key Largo regarding riparian rights and parcel ownership issues Attended the quarterly meeting of the State Boating Advisory Council Coordinated efforts between the USCG at Hammer Point P.O.A. regarding discrepant navigational aids Coordinated with Sea Grant regarding development of a mooring agenda for the upcoming workshop in West Palm Beach Pumped out 12 vessels in the Key Largo area PLANNING & ENVIRONMENTAL RESOURCES CURRENT PLANNING CATEGORY Appeal to Planning Commission Completed ..................................................................... 1 Appeal to Planning Commission in Progress..................................................................... 1 Appeal to DOAH Applied ................................................................................................. 1 Appeal to DOAH in Progress ........................................................................................... 4 Alcoholic Beverage in Progress ......................................................................................... 2 Code Enforcement Referral (estimated at 1 per week per Current Planner (4 .................. 16 Conditional Use, Major Permit in Progress ....................................................................... 2 Conditional Use, Major Deviation in Progress .................................................................. 2 Conditional Use, Minor Permit in Progress ....................................................................... 2 Conditional Use, Minor Deviation in Progress .................................................................. 1 Conditional Use, Time Extension Applied ........................................................................ 1 Conditional Use, Time Extension Issued ........................................................................... 1 Conditional Use, TDR in Progress..................................................................................... 1 Development Agreement in Progress ................................................................................ 1 18 Home Occupational Permits in Progress ........................................................................... 1 Home Occupational Permits completed ............................................................................. 1 Public Assembly Permits Issued ........................................................................................ 1 Road Abandonment Applied .............................................................................................. 1 Road Abandonment in Progress......................................................................................... 3 Variance Administrative in Progress ................................................................................. 1 Variance, Planning Commission in Progress ..................................................................... 1 Permits Reviewed & Processed ......................................................................................... 91 Vacation Rental applied ..................................................................................................... 2 Vacation Rental Issued ...................................................................................................... 5 Vacation Rental Mgr. License Applied ............................................................................. 2 Vacation Rental Mgr. License Issued ................................................................................ 2 ROGO related applications ROGO Exemptions Applied .............................................................................................. 4 ROGO Exemptions/Denials Issued.................................................................................... 3 Mixed Use Category MCC Text Amendment, In Progress ................................................................................. 7 Customer Service In-person inquiries estimated at 5 per day per planner (2) ………………. ...................... 300 Telephone inquiries estimated at 10 per planner (7) per day ............................................. 2100 Email inquiries estimated at 5 per planner (7) per day ...................................................... 300 Letters of Understanding .................................................................................................... 3 Administrative Meetings Development Review Committee – 1 meeting, 2 items Planning Commission - 2 meetings, 7 items COMPREHENSIVE PLANNING CATEGORY Kathy Grasser, Comprehensive Planner I. COMPREHENSIVE PLAN UPDATE Population Projection meetings .......................................................................................2 Hurricane Evacuation meeting ........................................................................................1 Teleconference .................................................................................................................1 ROGO teleconference ......................................................................................................1 SharePoint Workplace Comp Plan Calendar software – had it installed, updated calendar, created document directories ...........................................................................................1 Rescheduled meeting rooms on 4 separate dates .............................................................4 19 Wrote meeting minutes ....................................................................................................1 Wrote draft ROGO report with data for housing element ...............................................1 Sent Impact fee list to K&S .............................................................................................1 Various conversations on the 1977 AICUZ .....................................................................1 Edited Housing Element for K&S ...................................................................................1 Discussions on FKAA population methodology with staff .............................................4 Reviewed December invoice ...........................................................................................1 II. PROJECTS Updated NNK notebooks .................................................................................................8 Organized Comp Planning online directories ..................................................................1 III. REPORTS Wrote and edited staff report and approval letter for Key Haven Bond Reduction ........1 Met with Assistant County Attorney and County Engineer on Bond Reduction Paperwork ........................................................................................................................1 Presented Key Haven Bond Reduction Report to DRC for Staff and Planning Director Approvals .........................................................................................................................1 IV. STAFF Comprehensive Planning Staff Meetings Reviewed Lower Keys LCP Processes ............................................................................1 Created Agenda and wrote minutes for Set up the year’s staff meetings .......................................................................................1 Assisted Staff Outlook Assistance ..........................................................................................................1 Excel Help ........................................................................................................................4 Merging help ....................................................................................................................1 Emailed Excel tip of the week .........................................................................................3 Assisted with creating CDs for Planning directory ..........................................................1 Assisted with creating CDs for resident ..........................................................................1 Assisted with starting a project database for Exec Admin ..............................................1 Received Assistance From Application Analyst on SharePoint Workplace .....................................................2 V. MEETINGS Coral Way – Staff Meeting ..............................................................................................1 VI. CAPITAL IMPROVEMENT IMPLMENTATION Teleconference with GMD Director and K&S ................................................................1 VII. INFORMAL MEETINGS Planning Director .............................................................................................................1 20 VIII. TELEPHONE CALLS Various Telephone calls received ....................................................................................5 Various Telephone calls made .........................................................................................5 PROFESSIONAL DEVELOPMENT Advanced training for V-Look Up formulas ...................................................................1 Joined Linked-in for APA ................................................................................................1 Sent broken MC link to APA Florida Chapter to fix on their webpage ..........................1 IX. EMAILS RECEIVED ......................................................................................................................# OF EMAILS AICUZ .............................................................................................................................2 BULK ...............................................................................................................................2 CAPITAL IMPROVEMENTS ........................................................................................5 CBRS – NNK ...................................................................................................................1 COMP PLAN UPDATE ..................................................................................................54 CORAL WAY .................................................................................................................19 DELETED MAIL ............................................................................................................37 DRAFT RULE-BOCC AIS REVIEW .............................................................................7 EXCEL .............................................................................................................................2 GIS ................................................................................................................................... GOAL 106 ....................................................................................................................... HURRICANE EVACUATION .......................................................................................8 KEY HAVEN ..................................................................................................................1 LIVABLE COMMUNIKEYS PLAN .............................................................................. MISC ................................................................................................................................42 NNK/BPK "H" .................................................................................................................2 NNK .................................................................................................................................8 POPULATION PROJECTIONS .....................................................................................10 PUBLIC FACILITES REPORT ......................................................................................2 RAMROD KEY, GOAL 107 ...........................................................................................4 ROGO ..............................................................................................................................13 SENT................................................................................................................................212 SUGARLOAF..................................................................................................................9 TRANSPORTATION ......................................................................................................1 WEBSITE, NEW CALENDAR AND OTHER COMPUTER SOFTWARE ISSUES ...30 TOTAL EMAILS ...........................................................................................................471 COMPREHENSIVE PLANNING Comprehensive Planning - Mitch Harvey ..................................................................12/10 Development Review Committee Meetings ....................................................................2 Planning Commission Meetings ......................................................................................2 Conference call regarding 28 Coral Way .........................................................................1 Comp Plan Update teleconference with Keith & Schnars to review progress ................1 FDOT Tentative 5-Year Work Program Public Hearing .................................................1 Review of Keith & Schnars Invoices ...............................................................................4 21 Comp Plan Team Meeting ...............................................................................................1 Reviewed planning staff reports ......................................................................................2 Regional Hurricane Evacuation Study Release Meeting ................................................1 Prepared BOCC Agenda Item Summary for K&S Presentation ...................................1 Prepared BOCC Agenda Item Summary for State Regional Evacuation Study ..............1 Prepared BOCC Agenda Item Summary for to Review the Draft Rule Regarding the Monroe County Work Program .......................................................................................1 Updated draft Lower Keys LCP .....................................................................................1 Teleconference with HDR regarding Lower Keys LCP contract ...................................1 Attended Emergency Management Training Class .........................................................2 Responded to E-mails and phone calls ...........................................................................25 Participated in AICP Training Webinar ...........................................................................2 Received, distributed, and reviewed amended drafts of the Comp Plan Technical Document .........................................................................................................................11 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW CATEGORY: Code Enforcement Referral ............................................................................................ 7 Permit Application Site Visit [s] ..................................................................................... 22 OTHER: Misc Bio Site Visits (Miscellaneous) ............................................................................................. 35 WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS: Code Enforcement Assessment Memo ............................................................................ 3 Conditional Use Staff Report ........................................................................................... 1 GIS Map (Assorted) ......................................................................................................... 23 Interagency Coordination) ........ 10 (DEP, ACOE, FKEC, FL Park Serv., FWC, DCA, FWS, FEMA ROGO Land Dedication Letter) ....................................................................................... 1 MEETINGS: FWS/FEMA .................................................................................................................... 2 OTHER: Phone Calls [Estimated] ................................................................................................... 200 Front Counter Walk-Ins [Estimated] ............................................................................... 200 22