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Item G2BOARD OF GOVERNORS FIRE AND AMBULANCE DISTRICT 1 AGENDA ITEM SUMMARY Meeting Date: September 21, 2011 Bulk Item: Yes No X Division: Emergency Services Department: Fire Rescue Staff Contact Person: Camille Dubroff AGENDA ITEM WORDING: Approval of the second renewal Agreement effective from October 1, 2011 through September 30, 2012, with Fire Tech Repair Service, Inc. for repair and maintenance of Fire Rescue vehicles, including semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or failure. ITEM BACKGROUND: On September 16, 2009 the Board awarded bid and entered in to an Agreement between the Board of Governors Fire and Ambulance District 1 of Monroe County and Fire Tech Repair Service, Inc. The original agreement provides for annual renewals up to three (3) one-year periods, with approval of the District's governing Board. We are requesting approval to exercise the renewal option for the second one-year period, commencing on October 1, 2011 and ending on September 30, 2012. PREVIOUS RELEVANT BOG ACTION: On September 16, 2009 the board approved an agreement with Fire Tech Repair Service, Inc. for maintenance of Fire Rescue vehicles, including semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or failure commencing on October 1, 2009 and ending on September 30, 2010. On September 15, 2010 the Board approved the first renewal agreement effective from October 1, 2010 through September 30, 2011 with Fire Tech Repair Service Inc. CONTRACT/AGREEMENT CHANGES: Contract will be extended and the new expiration date will be September 30, 2012. STAFF RECOMMENDATIONS: All conditions of the contract have been met and services provided have been satisfactory. Staff recommends renewing as the contract allows. TOTAL COST:$80,000.00 Approx. INDIRECT COST BUDGETED: Yes X No _ DIFFERENTIAL OF LOCAL PREFERNCE COST TO COUNTY: See above SOURCE OF FUNDS: 11500-530-462 REVENUE PRODUCING: Yes N_jjo X AOasinU NT PER MONTH Year APPROVED BY: County Atty OMB/Purcg Risk Management DOCUMENTATION: Included X Not Required DISPOSITION: AGENDA ITEM # Revised &06 MONROE COUNTY BOARD OF GOVERNORS CONTRACT SUMMARY Contract with: Fire Tech Repair Service Contract # Inc. Effective Date: 10/01/2011 Expiration Date: 09/30/2012 Contract Purpose/Description: Second renewal of agreement dated 10/1/2009 for maintenance of Fire Rescue Vehicles, semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or failure. Contract Manager: for BOG meeting on Camille Dubroff 6010 Emergency Services / Stop 14 (Name) (Ext.) (Department/Stop #) 9/21/2011 Deadline: 09/0/2011 CONTRACT COSTS Total Dollar Value of Contract: $ $80,000/yr includes Current Year repairs at $95/hr and Portion: $ parts at 25% over cost. Budgeted? Yes® No ❑ Account Codes: 11500-53042- -_ Grant: $ - - -® County Match: $ - - - ADDITIONAL COSTS Estimated Ongoing Costs: $ /yr For: (Not included in dollar value above) (eg. maintenance, utilities, janitor ....... ,alaries, etc. Changes Date Out Date In Needed vie er Division Director •✓ YesEl No Risk Manag ent YesEl No O.M.B./Purc asing '` Yes❑ NoE� (- N County Attorney Yes No❑ lliaL -IILI-- Comments: OMB Form Revised 2/27/01 MCP #2 RENEWAL AGREEMENT This AGREEMENT dated the day of , 2011, by and between the Board of Governors of Fire and Ambulance District 1 of Monroe County, Florida, hereinafter called the "District" and Fire Tech Repair Service, Inc., whose mailing address is PO Box 1570, Key Largo, FL 33037, hereinafter called the "Contractor". 1i Y100I.Y.wi1 WHEREAS, the parties hereto did enter into an agreement dated October 1, 2009 for maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or failure; and WHEREAS, said agreement provided an option to the District to renew the contract for three additional one year terms; and WHEREAS, the DISTRICT has elected to exercise said second one (1) year renewal option for the continuation of maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or failure; now therefore IN CONSIDERATION of the mutual convenants and obligations contained herein, the parties agree as follows: 1. The District elects to renew the contract for an additional year pursuant to paragraph 2 of the agreement entered October 1, 2009. 2. The effective date of this amendment is October 1, 2011 and shall extend through September 30, 2012, under the same terms and conditions of the contract dated October 1, 2009. 3. All other terms and conditions of the contract dated October 1, 2009 shall remain in full force and effect. Attest: DANNY L. KOLHAGE, CLERK wo Deputy Clerk WITNESS., BOARD OF GOVERNORS, FIFE AND AMBULANCE DISTRICT 1 Mayor/Chairman Fire Tech Rep Service, Inc N � Authorized Representative This AGREEMENT dated the 15 thlay of September 5 2010, by and between the Board of Governors of Fire and Ambulance District I of Monroe County, Florida, hereinafter called the "District" and Fire Tech Repair Service, Inc., whose mailing address is PO Box 1570, Key Largo, FL 33037, hereinafter called the "Contractor". WITNESSETH WHEREAS, the parties hereto did enter into an agreement dated October 1, 2009 for maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or failure; and RM9PNIRar-n�11 WHEREAS, the DISTRICT has elected to exercise said first one (1) year renewal option for the continuation of maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance and unscheduled maintenance resulting from malfunction or failure; now therefore IN CONSIDERATION of the mutual convenants and obligations contained herein, the parties agree as follows: I . The District elects to renew the contract for an additional year pursuant to paragraph I of the agreement entered October 1, 2009. 2. The effective date of this amendment is October 1, 2010 and shall extend through September 30, 2011, under the same terms and conditions of the contract dated October 1, 2009. 3. All other terms and conditions of the contract dated October 1, 2009 shall remain in full forcr. and effect. Attest: DANNY L. KOLHAGE, CLERK BOARD OF GOVERNORS, FIRE AND AMBULANCE DISTRICT I By: By: Deputy Clerk Mayor/Chairman 17!5r,q'r Service, WITNESS: jza ;� " k�prized Repres_eR5ative_ 4000�" 'Y NTH!A L. C ASS I TANT COUNTY ATTORNEY 0 (" ACC)R" DATE (MM/DDNYYY) CERTIFICATE OF LIABILITY INSURANCE 8/18/2010 it .0 1R f MRS. .1111 A =01*11AW0101,111 006111 0 Z 4:4 WINJI11111iff IMPOR-TANT: If the certificate holder is an ADDIT1110-1 =-MIRRIM11 - �-- en orsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain polic Imiq.-I -INEZ11I.. ment on this certificate does not confer rights to the� i certificate holder in lieu of such endorsement(s). C•NT CT PRODUCER NO AME� Kat•heri4e Buckle 11 ONi ..... ...... . ..... ........... ..... . ........... . ................... .. . ..... . ......... . .......... FA , X ........... ........... . . ... . .............................. . ... ­,_­­­ .......... Mack, Mack & Waltz Insurance Group InL_ �Wir­-NAFE 40-6225 Ngj; 1 9 5 4 6 4 0 6 2 2 6 1211 S Military Trail kb kle),@mackinsurance.com • ADURF35: ... .... ... . .......... Suite 100 X Dmn 8 9 c ............ ..................................... . . ...... . ...................... . . ..... . ......... Deerfield .... . ............. INSURED INSURER A Northf ield ........ ............... . ...................... ......................................... Tech Repair Services, Inc -INSURER B: INSURER C P. 0. Box 1570 Key Largo FL 33037 INSURER E: i INSURER F: COVERAGES CERTIFICATE NUMBER:CL1081823633 REVISION NUMBER: mite] 1111111M 0 11] 11 11 IplimMAUT 1161&1� Loykyj I lky_gy;llt •or_Jr1qr.Lq:Jk11!tq Blois] :1 92.ya :1-.119101"1 ILA INSR LTR TYPE OF INSURANCE ADDL INS R SUBRI WVQ POLICY NUMBER POLICY EFF (MMIDDfYYYY) POLICY EXP (MMIDD!YYYY) LIMITS A I-x] GENERAL LIABILITY X COMMERCIAL GENERAL LIABILITY CLAIMS -MADE X OCCUR GEN'L AGGREGATE LIMIT APPLIES PER F-]JpFcTRO POLICY F-1 LOG I NS077078 6/16/2010 6/16/2011 EACH OCCURRENCE $ 11000,000 DAMAGE TO RENTS PREM PREMISES (Ea occurrence) $ 50,000 MED EXP An one person) $ 1,000 PERSONAL & ADV INJURY $ 11000,000 GENERAL AGGREGATE $ 2,000,000 PRODUCTS - COMP/OP AGG $ 1,000,000 $ AUTOMOBILE LIABILITY ANY AUTO ALL OWNED AUTOS SCHEDULED AUTOS HIRED AUTOS NON -OWNED AUTOS f-IN COMBINED SINGLE LIMIT (Ea accident) $ BODILY INJURY (Per person) $ — BODILY INJURY (Per accident) $ — PROPERTY DAMAGE (Per accident) $ $ $ UMBRELLA LIAR occuR EXCESS LIAB C LAIMS-MADE DEDUCTIBLE RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY• ANY PROPRIETOR/PARTNER/EXECUTIVE YIN OFFICER/MEMBER EXCLUDED? ❑ (Mandatory In NH) Ifins yes, under DESCRIPTION OF OPERATIONS below NIA TORY LIM S TJOTH WC 7 EIS E.L. EACH ACCIDENT 1$ E.L. DISEASE - EA EMPLOYEd E.L. DISEASE - POLICY LIMIT $ 1 $ T DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space Is required) Automobile Repair or Service Certificate Holder is an Additional insured with respect to COL coverage. (305)289-6013 Monroe County Board of County Commissioners Its Employees and Officials 1100 Simonton Street Key West, FL 33040 AUTHORIZED REPRESENTATIVE Jay Mack/KATIE NUORD 25 (2009109) 9 1988-2009 ACORD CORPORATIOA. All rights reservej INS025 (200909) The ACORD name and logo are registered marks of ACORD .�, #., I' A r- •' 1 Chase Herbig1• ! �' - • • • Longwood FL 32750 XWSURF.RAz W W tudQ fire TnsNrAnce Co. INSURRw INSURER Q 1 0. . 1 -/ i1 r- -♦ 4 GGAA ^M LIABILITY I ANYAWO ESS/UMBRELLA UASKM OCCUR ED CLAIMSMADE DEDUCTIBLE Monroe County Board of County Commissioner is included as an addit. insured an required by written contract with the named zw r PERIOD INDICATED. NOTW ITHSTANOING HIS CERTIFICATE MAYBE ISSLIRO OR U(CLUSIONS AND GONDITIOM OF SUCH Lima EACH OCCV S m $ MEo EXP eRe Plweonl i PERSONAL &ADVINJURY f GRNERAL TE i PRODUCTS - COMPtOP AGO f `EaMBIa I8)WoLEUMIr s300,000 BOOq,Y INJURY S (per POW) O LY INJURY S (P®r acrid®n1) PROPERTV DAMAGE f AUTO ONLY .6AACCIDENT S OTHE�T,,NMM�1 EA ACC AUTO S f �"`-1 AGO EADH OCCURRENCE f AGOREGAT& ; $ i f ING Y p E.L.&ACHACCIDENT $ E.L. DISEASE -EAEMPLOY" S SA,UMEASE-POLICYLItIT $ OA81, SHOULD ANY OF THE ABOVE 0E9CFU090 POLICIES BE CANCCLLEO WFORS THE EXPIRAnOI DATE THEREOF. TIM 13=910 WSIMR WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFIOATI£ HOLDER NAMED TO TN& LEFT, BUT FAILURE TO DO SO SMALL Mon;O® County Board of County IMPOSE NOODLIGATION OR UABIUTY OF ANY KIND UPON THB INSURER. its AGENT® OR Comisioner Attn: Billy Pruitt AIrm OIMENTAUM PRSSExTanvE 1100 Simonton 3t UM West 33_ Chase $1�sbi 9 �2008f07) The 09 ®C - A . qlo rig s resevred. ACOR® name and 1090 am registered n'Baft of ACORD # 1 C )XI10 7ilTN.7a[ 1 av THIS CONTRACT, • OR ,+ -, into this I" day of October, 2009 by and between Board of Governors Fire and Ambulance District I of Monroe County, Florida, hereinafter referred to as "DISTRICT", and Fire Tech Repair Service Inc. , hereinafter referred to as "CONTRACTOR". WHEREAS, the DISTRICT advertised a notice of request for proposals for MAINTENANCE OF FIRE RESCUE VEHICLES such services, and; DISTRICT WHEREAS, the + to enter into an agreement forof Rescue vehicles, semi-annual inspections, preventative maintenance, and unscheduled maintenance resulting from malfunction or failure with the CONTRACTOR and; 11OW, THEREFORE, in consideration of the promises contained herein, the parties agree as follows: CONTRACT DOCUMENTS — This contract consists of the Agreement, the CONTRACTOR'S response to the RFP, the documents referred to in the Agreement as a part of this Agreement. In the event of any conflict between any of the contract documents, the one imposing the greater burden on the CONTRACTO •'il •'I 2. CONTRACT PERIOD AND RENEWAL - The effective date of this Agreement shall be October119 throughSeptember 1 2010. This Agreement may be Managementrenewed annually for one (1) year terms, not to exceed three (3) renewals, subjec) to approval of the Fire Chief of Monroe County Fire Rescue, the Office of + Budget and the MonroeCounty Board •Governors Fire and Ambulance reason by either party on 30-1ay written notice without cause. If the CONTRACTOR fails to fulfill the terms of this Agreement, or attachments, properly or on time, or otherwise violates the provisions of the agreement or of applicable laws or regulations governing the use of funds, the County may terininate the contract by written notice. The notice shall specify cause. All finished or unfinished supplies or services shall, at the option of the 6unty, become property of the County. The County shall pay the CONTRACTOR fair and equitable compensation for expenses incurred prior to termination of the agreement, less any amount or damages caused by the CONTRACTOR'S breach. If the damages are more than compensation payable, the CONTRACTOR will remain liable after termination and the County shall pursue collection for damages. 4. SUBJECT MATTER OF CONTRACT - This Agreement is for scheduled semi annual inspections and preventative maintenance of fire rescue vehicles, annual pump tests and for unscheduled maintenance and repair resulting from equipment failure or malfunction. 5. RATES -The hourly rate shall be $95.00 per man-hour with no travel time or mileage charge. Semi Annual inspections and annual pump tests are at quoted flat rates and excluded from hourly rate. 6. OVERTIME AND HOLIDAYS - Rates per man-hour for emergency repairs called outside normal business hours and federal holidays shall be one and one half times the normal rate. 7. SEMI-ANNUAL INSPECTIONS - During the year CONTRACTOR shall perform two inspections on vehicles described in "Attachment A" (Level I a Level 11 Preventative Maintenance Service) at an annual total cost of- I 1 , ! 'Wwfflxla Pumpers $ 590.00 Aerials $ 850.00 Tankers $ 590.00 Squads $ 590.00 Exception shall be if a vehicle has been used 1,000 hours prior to yearly 1-1reventative maintenance service, Level I and II Preventative Maintenance Service shall be performed and charged the above rate. Full vehicle inspection as per attached semi-annual inspection schedule plus: - Engine oil and filter change - Fuel filter change (every 6 months) - Air filter inspection and replacement if necessary - Chassis lubrication - Outboard (forward) impeller shaft lubrication - Lubrication of all valve control linkages Clean or replace air compressor strainer Clean engine crankcase breather Inspection of generator and service of lubricant system, full system, and air filter according to its individual hours of operation (not to exceed 6 months) Full service perfon-ned in Level I plus: - Replacement of coolant hoses, filter and coolant as needed - Replacement of all drive belts as needed - Replacement of pump transmission oil and filter - Replacement of engine transmission fluid and filter - Replacement of rear axle lube oil as needed - - Inspection of front wheel bearing - Replacement and repacking as needed - Inspection and cleaning of relief valve strainer - Replacement of secondary fuel filters on both engine and generati The number of vehicles on Attaclirnent A may fluctuate from time to time due to new purchasdS or removal of vehicles from inventory. The inspections shall be perfortned at the respective fire stations. 8. WORK SCHEDULE - Regularly scheduled serni-annual inspections and preventative maintenance shall be conducted at such intervals as are approved by the DISTRICT. 5,. PUMP TESTS - CONTRACTOR shall perform an annual pump test at a flat rate cost of $300.00 each for all vehicles requiring such test. In order to facilitate the passing of the pump test, minor repairs and adjustments shall be made as needed; price includes clean-up after salt water use. The CONTRACTOR shall provide documentation of performance to Monroe County. The documentation must be in the form of an electronic version report that is emailed to the Logistics Support Services office within 30 days of completion of the test. The form must either be in Microsoft Word or Excel. 10. PARTS, FLUIDS AND LUBRICANTS - All parts, fluids, and lubricants used for maintaining and repairing vehicles shall be supplied by CONTRACTOR and billed to the DISTRICT at cost plus 25%. For parts $400.00 and over, a copy of original parts supplier invoices shall be attached to the bill. CONTRACTOR will be required to keep all original parts supplier invoices available at request by County for spot checking and auditing purposes. 11. ENGINE OIL AND FILTER CHANGE and complete drive train lubrication and any other fluids and/or filter changes, shall be perfortned as recommended by the manufacturer. 12. SEMI-ANNUAL INSPECTION SCHEDULE - CONTRACTOR shall perforri-i the following inspection and preventative maintenance twice per year on all vehicles: (a) Cooling system, including fan belts, radiator supports, hoses and clamp and auxiliary cooler; (b) Exhaust System, including hanger, clamps, muffler, and pipes; (c) Clutch, including free play, linkage, and fluid levels; (d) Manual Transmission, including seals, linkage, and lube level; (e) Automatic Transmission, including fluid level, seals, modulator adjustment, and linkage; (f) Drive Train, including U-joints, center support, and companion flanges, (g) Rear Axle and springs, including oil links, spring hangers, center bolts, and U-bolts (h) Front End, including steering box, linkage, kingpins and bushings, spring hangers, and U-bolts; (i) Mechanical Brakes, including adjustment and fluid levels; 0) Air Brakes, including drain, adjustment, wear, and air leaks; (k) Tires, including condition, wear, tread depth, year of tire and replacement recommendations; (1) Electrical System, including running lights, emergency lights, battery cables, turn lights, 4-way flasher, headlights, stop lights, hazards and switches; (in) Fuel System, including hoses and fittings, filters and brackets, and tank straps; (n) Booster Tank, including leaks and supports; (o) Prime Pump, including electrical wires, coupling, switch, and valve discharge; (p) Plumbing and Gates, including leaks, brackets, bleed valves, control arrns and knobs, and linkage; (q) Main Pump, including vacuum test, pressure test, packing, clappers, and mounting; (r) Pump Transmission, including fluid levels, seals, shift motors, and manual override; (s) Aerial Ladder, including power takeoff, drive shaft and coupling, P.T.O. activating device outrigger controls, auxiliary power control and; - (t) Aerial Operation, including engine RPM., hydraulic pressure, operation of all controls, warning devices, hoses and fittings, rung covers, ladder locks, and ring gear; (u) Aerial Platforrn, including lubrication, platform leveling, electrical system, turntable and platfonn controls, communications, and water tube. The above inspections shall include, at no additional labor charge, the changing of all applicable filters and fluids used by the unit being inspected. Air filters shall be changed on first inspection and then yearly thereafter. Filters and fluids shall be billed at cost plus 25%, as previously described in Section 10 of this AGREEMENT. rd Logistics Support Services indicatincr the status of the items inspected. This will be done for every vehicle when Preventative maintenance is performed on the vehicle. This report must be emailed to the Logistics Support Services office. The form must either be in Microsoft Word or Excel. 13. WEEKLY MAINTENANCE SCHEDULE - CONTRACTOR shall priovide to the DISTRICT a preventative maintenance schedule that can be performed weekly by the individual Fire Departments' personnel. The contractor shall provide in service training to the Lieutenants on all three shifts at all of the stations at no extra cost. This will be scheduled by the contractor with the on -duty Lieutenants and can be done during Preventative Maintenance visits. 14. MAINTENANCE LOG - CONTRACTOR shall maintain an inspection and maintenance chart on each vehicle containing at least the following infonnation: (a) Date of performance, (b) Apparatus serviced, (c) Service performed, the service. (d) Parts used, "aflaWak-a- 16. The Contractor shall respond to all original Emergency Field Repair Forrns by emailing the original document to the Logistics Support Services office with documentation of repairs made, parts used and any other miscellaneous information that is applicable. 17. COMMUNICATION - CONTRACTOR shall maintain a telephone or paging device such that prompt notification of request for service is possible twenty-four (24) hours a day. The CONTRACTOR shall have two (2) hours to contact Monroe County Fire Rescue upon initial notification if reached by telephone or paging device and twelve (12) hours if contacted by email. 18. RESPONSE TO SERVICE REQUEST - CONTRACTOR shall maintain itself in a state of readiness during normal working hours, 8:00 am — 5:00prn Monday tbru-- Friday, and shall respond to the location where emergency repairs are needed - within twelve (12) hours of receiving a request. For repairs required after normal working hours, CONTRACTOR shall respond to the location where emergency repairs are needed within twenty-four (24) hours of receiving a request. � ri @30 ZA EN E is rig 5 IRS sirmi v1s) i lo P-43 4 1 oil Is. I - I. I I IM V I &,W" I I I I I rommiriff9l "MrI174, ", 20. QUALIFICATIONS OF MAINTENANCE PERSONNEL - All personnel perfonning maintenance, repairs, adjustments and related work on Monroe County equipment shall be a certified fire apparatus mechanic or otherwise certified for the work to be performed. Personnel performing work who are not certified or experienced in such work shall be directly supervised (in person) by an individual with such certification. 21. INDEMNIFICATION - CONTRACTOR shall indemnify and hold the DISTRICT and Monroe County harmless for any negligence on its pall, or faulty or improper workii-lanship, for all work performed under this contract, including all costs of collection, reasonable attorney fees, claim costs, and as per "Attacturient F". All property or equipment being directly maintained or repaired by CONTRACTOR shall be considered in its care, custody, and control while such work is in progress and until physical control of such property or equipment is restored to the DISTRICT. UM30=, a. Stock Island Station 8 f. Monroe County Fire Academy (Crawl Key) b. Big Coppitt Station 9 g. Conch Key Station 17 c. Sugarloaf Station 10 h. Layton Station 18 d. Cudjoe Station 11 i. Tavernier Station 22 e. Big Pine Station 13 j. Marathon Airport Station 14 A (Equipment only) 23. ADDITIONAL REQUIRED STATEMENTS/VERIFICATIONS/AFFIDAVITS. Attached hereto in Attachments B, C, D, E and F are Non -Collusion Affidavit, Public Entity Crime Statement, Drug -Free Workplace Form, Conflict of Interest Clause, and Indemnification to Hold Harmless. P-M.EMV - 1 #11 L'SCIS:MP, in force and affect the insurance required by Attachments G. Attachment G is attached and incorporated into this contract. 25. PAYMENTS - Payments for semi-annual inspection, preventative maintenance and pump tests shall be made by the DISTRICT within 30 days of the completion of the rendered services on each vehicle and proper invoicing by the CONTRACTOR. All payments will be made in accordance with the Florida Local Government Prompt Payment Act. All unscheduled maintenance and repair resulting from equipment failure or malfunction requiring service shall be billed by the CONTRACTOR at the applicable rates as specified in Section four, five and six of this AGREEMENT. The CONTRACTOR upon notification by the DISTRICT of an equipment failure or malfunction requiring unscheduled maintenance shall, in a timely manner investigate the problem and provide to the D [STRICT an estimate of the cost for repair and vehicle downtime. The CONTRACTOR upon receiving authorization to proceed from the DISTRICT shall effectuate such repair; upon completion of same the CONTRACTOR shall notify the DISTRICT of the outcome and actual cost. The DISTRICT shall issue a separate purchase order for each occurrence of unscheduled maintenance and repair. 26. Monroe County's perforniance and obligation to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners of Monroe County, Florida. 27. Venue for any litigation arising under this contract must be in a court of competent jurisdiction in Monroe County, Florida. This Agreement i's not subject to arbitration. IN WITNESS WHEREOF, each party hereto has caused this contract to be executed by its duly authorized representative. BOARD OF GOVERNORS FIRE ANDgMBULANCE DISTRICT I of NROE COJgNT-Y, FL sm Clerk rwza=338M��� yya i ME= JI-FIEMM Layton Monroe County RequiredPump Test 1994 s • Rehab Unit 2007 Pierce Ladder 1986 Chevrolet Rescue Pumper 2007 PiercePumper ... Southern Coach P-005 Pierce Pumper••. Dodge Brush Truck 2007 Hallmark TankerPumper .• NARMFIT • 1 ' 1981 Osh Kosh Pumper 1989YoungPumper 989 Young Pumper 1990 • Pumper 1981 Saulsbury Tanker &WR WSITIM-• 1990 E-One Pumper 1981 Saulsbury Tanker Pumper 1991 Ford Air Utility Unit .. ,_._rucK 1988 Spartan Rescue/Pumper umper 1988/2004 E-One Aerial Platform 2001 Pierce Pumper 199217ord • Jorm . , of the ro I Ito a I I Ito P) a 111I 11110 11 VAIIIIN 01,3111, 1 FM am %I$ mw I I I# III ect described as follows: 2) The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting com!-antWi1--ac-ti--9--* . -vi cuww' any competitor; 3) Unless otherwise required by law, the prices which have been quoted in this yxn,tosal have not been knowingl disclosed by the respondent prior to proposal opening, directly or indirectly, to any othe respondent or to any Gompetitor; and i 4) 'fto attempt has been made or will be made by the respondent to induce any other person, partnership or corporation to submit, or not to submit, a proposal for the purpose of restricting competition; and 5) The statements contained in this affidavit are true and correct, and made wig full QrArArJ-"mA- knoA,Q&4a%4" VL mAlc I this affidavit in awarding contracts for said project. 1-1§ignature of G—Spondent) Date -17 � �70 who, after first being sworn by me, (name of individual signing) affixe hi�/he �signature in the space provided above on this C2 'day of /-I 20_0 My 'commission expire!i`- . Debra S �aiser R NOTAY PUBLIC My Commi sion DD772884 Expires 041S07/2012 OMB - MCP FORM #1 Attachment B PUBLIC ENTITY CRIME STATEMENT "A person or affiliate who has been placed on the convicted vendor list following a conviction for !.ublic entity crime map not submit a :&*4ivwu4,e 7,r.,r it or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perforin work as a bidder, supplier, subbidder, or RESPONDENT under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of 36 months fi-om the date of being placed on the convicted vendor list." By executing this form, I acknowledge that I/my company is in compliance with the above. STATE OF COUNTY OF LAA 0 IfL -6p ignature — so e l5ate l!!" 01mr, A a M► C-, who, after first being sworn by me, (name of individual signing) affixed his/her signature in the space provided above on this day of 20_" My commission ex it NOTARY PUBLIC asayqe Notary Public state of Florida 4 , Debra S Naiser Mep 6 MY Commissions DD772884 ,��oF favddP Expires 04/07/2012 DRIJG-FREE WORKPLACE FOROW The undersigned Respondent in accordance with Florida Statute 287.087 hereby certifies that: A, I dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such )Prohibition. 2. Informs employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for dffig abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1). 4. In the statement speced in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendre to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, or any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug -free workplace through implementation of this section. OMB - MCP FORM #5 Attachment D MONROE COUNTY, FLORIDA -warrants that he/it has not employed, lf�any former County officer oremployee in �or��therw��se6 i=�ct �hishtes��eha Fret —ai /n� violation of Section 2 of Ordinance No. 10- 1990 or any Coimty officer oremployee in violation of Section 3 of Ordinance No. 10-1990. For breach or violation of this provision the County may, -in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or itiployee. e Date:— r—,f COUNTY OF V71 4:) P r 0 f_-- who, after first being sworn by me, affixed his/her signature (name of individual signing) in the space provided above on this /,-" day of A 20 NOTARY PUBLIC My commission expire a9 0"",04, Notary Public state of Florida Debra SNaiser My Commission DD772684 Expires 04/0712012 MONROE COUNTY, FLORIDA RISK MANAGEMENT POLICY AND PROCEDURES CONTRACT ADMINISTRATION MANUAL n emnifi"a fo—n `anL,.:no d Aaraftess for Other Bidders and Subbidders; In the event the completion of the project (to include the work of others) is delayed or iuspended as a result 6f the Bidder's failure to purchase or maintain the required Ensurance, the Respondent shall indemnify the County from any and all increased cxpenses resulting from such delay. The first ten dollars ($ 10.00) of remuneration paid to the Respondent is for th* indemnification provided for above. . . - # 1 r1111 V L' requirements contained elsewhere within this agreement. Oki Date 9 im GENERAL LIABILITY FOR CONTRACT BETWEEN MONROE COUNTY, FLORIDA AND Prior to the commencement of work governed by this contract, the Contractor shall obtain General Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum: • Premises Operations • Products and Completed Operations • Blanket Contractual Liability • Personal Injury Liability • Expanded Definition of Property Damage The minimum limits acceptable shall be: $300,000 Combined Single Limit (CSL) If split limits are provided, the minimum limits acceptable shall be: An Occurrence Form policy is preferred. If coverage is provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported should extend for a minimum of twelve (12) months following the acceptance of work by the County. The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies issued to satisfy the above requirements. WE mzmz�j� El �3111' MUSIMM"All WIMIRAMIN IS a— *a M. W FOR CONTRACT HIM% ill 19, Ulf AVAT101:010 113 Recognizing that the work governed by this contract aqi© ©e use of vehicles, the Contractor, prior to the corm-nencement of work, shall obtain Vehicle Liability Insurance. Coverage shall be maintained throughout the life of the contract and include, as a minimum, liability coverage for: EUMEME M I I =6 - <z»•� I I 0,111014KII gorilla 11-431 E" U1,11D W.11 E-791MOMPAII RIVAN I am mm�a, y �X: M W "Al -a Imoh-t le-Im"To-wiff FOR CONTRACT 1 1 i■3 1, 11 � a Ii 111 1111 'i 19 i 111 1111111 � 11 81415w, V BETITEEIT MONROE COUNTY, FLORIDA AND Prior to the commencement of work governed by this contract, the Contractor shall obtain Workers' Compensation Insurance with limits sufficient to respond to Florida Statute 440. In addition, the Contractor shall obtain Employers' Liability hisurance with limits -of not less than: Coverage shall be maintained throughout the entire term of the contract. Coverage shall be provided by a company or companies authorized to transact business in the state of Florida. If the Contractor has been approved by the Florida's Department of Labor as an authorized self -insurer, the County shall recognize and honor the Contractor's status. Th* Contractor may be required to submit a Letter of Authorization issued by the Department of Labor and a Certificate of Insurance, providing details on the Contractor's Excess Insurance Program. If the Contractor participates in a self-insurance fund, a Certificate of Insurance will be required. In addition, the Contractor may be required to submit updated financial statements from the fund upon request from the County. 2W MONROE COUNTY, FLORIDA Request For Waiver of Insurance Requirements 11No;= "'AINE-111FASIM '��M Risk Management Date County Administrator appeal: Approved: -ww 1ZMz33'=. Date: Board of County Commissioners appeal: Approved: Not Approved: Meeting Date: Attachment G (4 of 4) E EURMA, MINIMUM W DATE (MMIDWYMYY 8/24/2009 PRODUCER (954)640-6225 FAX: (954)640-6226 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Mac1c Group, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 1211 S Military Trail HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite 100 Deerfield Beach FL 33442 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER A: Nor thf ield Fire Tech Repair Services, iP. 0. Box 1570 :-INSURER C : INSURER D: Larqo FL 33037 INSURER E: 0 VIA I NU01 111 a 91 ZIA N I W'V WA N 1101"' 101 I - I EACH OCCURRENCE 1 000 00 X COMMERCIAL GENERAL LIABILITY A CLAIMS MADE ,PREMISES Ea occurrence ce �person) qn'0 0 OCCUR PP562403 5/14/2009 5/14/2010 MED EXP (Any one S 1 11.0-0-0 PERSONAL & ADV INJURY $ 1 000,00 GENEL::PA :R:E:I:AT:E ::$=2 Q ^0 Q --- GEN'L AGGREGATE LIMIT APPLIES PER: RO- 1 PRO - PRODUCTS - COMP/OP AGG S 1 000 000 X POLICY[F-1 Lac AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ ANY AUTO I I (Ea accident) ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per person) HIRED AUTOS BODILY INJURY $ NON -OWNED AUTOS (Per accident) PROPERTY DAMAGE $ (Per accident) GA GE LIABILITY i ANY AUTO AUTO ONLY - EA ACCIDENT $ ---I OTHER THAN EA ACC $ AUTO ONLY: AGG S EXCESSI UMBRELLA LIABILITY OCCUR CLAIMS MADE EACH OCCURRENCE $ AGGREGATE $ DEDUCTIBLE _RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS'LIABILITY Y/N ANY PROPRIETORIPARTNER/EXECUTIVE [:] 1 OFFICERIMEMBER EXCLUDED? -E.L. EACH ACCIDENT $ (Mandatory In NH) ffXes, describe under E.L. DISEASE - EAEMPLOYEEJ $ SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT DESCRIPTION OF OPERATIONS I LOCATIONS/ VEHICLES i EXCLUSIONS ADDED BY ENDORSEMENT/ SPECIAL PROVISIONS Automobile Repair or Service Certificate Holder is an Additional insured with respect to CGL coverage, CERTIFICATE HOLDER CANCELLATION (305)292-4558 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION MONROE COUNTY DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 10 DAYS WRITTEN BOARD OF COUNTY COMMISSIONERS - ITS E14P1rOYEES AND OFFICIALS NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO 00 SO SHALL 1100 SIMONTON STREET IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR KEY WEST, FL 33040 REPRE AUTHORIZED REPRESENTATIVE lJay Mack/DC ACORD 25 (2009101) 0 1988-2009 ACORD CORPORATION. All rights reserved. IN5025(200901) The ACOS D name and logo are registered marks of ACORD � CERT({ 6ATE (h1h9IDOfYYYY u Q Q Q ffY NSURANCE OF IID /11/ 9 PRaDucER THIS CERTIFICATE IS ISSUED AS A MATTER OF IN FOR ATION Herbig Insurance Group LG ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Chase H rhig HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 0 East SR 434 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Longwood FL 3750 A a ®407- - 4 Fax:407-834-6071 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURER NW mutual Fire Insurance Co, 23779 Eire Tech Repair Services INSURER 6 Robert Burley @y INSURER c PO BoxKey Largo FL 33037 INSURER D. I INSURER E COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR Y PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSWAUM LTRINSRE TYPE OF INSURANCEPOLICY NUMBER DATE MMIDDfY DATE M/DD LIMITS GENERAL LIABILITY EACH OCCURRENCE $ COMMERCIAL GENERAL LIABILITY PREMISES (Ea occurence) $ CLAIMS MADE D OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEWL AGGREGATE LIMIT APPLIES PER. PRODUCTS - COMPIOP AGG $ POLICY E PRO LOG JECT AUTOMOBILE LIABILITYCOMBINED ANY AUTO 77 479 3 001 SINGLE LIMIT 5/ 4/09 0 /24/10 (Ea accident) $ ,000 ALL OWNED AUTOS BODILY INJURY $ SCHEDULED AUTOS (Per person) HIRED AUTOS BODILY INJURY NON -OWNED AUTOS (Per accident) $ PROPERTY DAMAGE $ ® (Per accident) GARAGE LIABILITY / AUTO ONLY - EA ACCIDENT $ ANY AUTO EAUTO OTHER THAN EA ACC $ —1 ONLY- AGG $ EXCESS I UMBRELLA LIABILITY EACH OCCURRENCE $ OCCUR CLAIMS MADE AGGREGATE r $ DEDUCTIBLE ` [0� $ _L RETENTION $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABIL YIN TORY LIMITS ER rL A PROPRIETORIPARTNER/EXECUTIV L. CH ACCIDENT $ OFFICER/MEMBER EXCLUDED? (Mandatory In NH) Ef DISEASE - EA EMPLOYEE $ -- It es, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Monroe County Boardof County Commissioneris included an additional insured as required written contract with the named insured. CERTIFICATE HOL E CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL Monroe County Board of County IMPOSE NO OBLIGATION OR LIABIL{XUIF ANY KIND UPON THE INSURER, ITS AGENTS OR Csioner Attn: ly Pruitt REPRESENTATIVES. r 110 Simonton t AUTHORIZED REPRESENTAT) s " �+ @st 0 Chas r i �• Y *�L: 4 .e:.� C (200/01) ®1i3-2 AGO TI I riohts reserved. The ACORD name and logo are registered marks of JCORb Proposal — Maintenance of a.Monroe County Fire Rescue e Vehicles Repair PoBox 1570 103680 Overseas Key Largo Fl. 33037 Rob Bleser - President Lklob Burley - Sec./Treas. Maintenance of Monroe County Fire Rescue Vehicles Respondents Name and Mailing Address: ce-X Rce& , I t 0- 6 e-,- vt L Alt- 0 &O Telephone and Fax Numbers: All amounts must be written AND in number format. In case of a conflict between the amount in words and the amount innumbers, the amount in words shall control. Per vehicle price and hourly rate to be inclusive of travel, mileage, etc. IMINI'T =1 Cost per vehicle Total Cost per year per vehicle Rescue Type Vehicle without pump 4�)�o $ ij 5'0-, 0c) Aerials on Tankers $ �100 $ Squads $ C2. Annual Pump Test. 0 rT)i Cost Per Vehicle $ Unscheduled Maintenance resulting from equipment malfunction or failure requiring service. Hourly to $ Parts okc er I have included: • Proposal • Submission Response Form • Non Collusion Affidavit • Public Entity Crime Statement • Lobbying and Conflict of Interest Clause Form • Drug Free Workplace Form • Indemnification and Hold Harmless (Check mark items above, as a reminder that they are included). I state that I am authorized to submit this proposaL STATEOF -0�� COLJNTY OF (S- tureofReiprp'co d t) Date PERSONA)4Y',,PPEARED 7BORr, the undersigned authority who, after first being sworn by me, (name of individual signing) affix d his/rer nature in the space provided above on this day of 20 My commission expires: NOT PUBLIC ublic State of Florida hment A Debra S Naiser My Commission 00772884 29 OF Expires 04/07120' Fire -Tech Repair Service Inc. FIRE -TECH REPAIR SERVICE INC. Is a Florida Corporation based in Key Largo, Florida. The owners have over 43 years of combined experience in the Fire -Rescue services, and are certified (since 1991) as Emergency Vehicle Technicians (EVT) by the International Association of Fire Chiefs (IAFC) through the Emergency Vehicle Technician Certification Commission Inc. They are also certified through the National Institute for Automotive Service Excellence (ASE) to service autos, light, medium and heavy-duty trucks. In addition, co-owner/technician Rob Burley is recognized and utilized by the Florida Fire Chief s Association as an EVT Instructor at their annual Fire Mechanic's Symposium each year, as well teaching at E-One's Corporate University in Ocala, Fl. FIRE -TECH is an emergency -vehicle mobile repair service that has been dedicated to and serving Monroe County since 1990. FIRE -TECH performs its fundtions primarily "in-house", at the station where the vehicle is kept. This system has several advantages - for one, it eliminates the necessity of removing expensive, critical equipment from the vehicle needing service; a necessary move when the vehicle is taken out of the possession of the particular department that operates it. Another advantage is that the service or repair performed can be monitored and evaluated directly by the fire personnel who operate the vehicle. FIRE -TECH also concentrates on keeping the vehicle in a "ready -to -respond" condition (when practical) while the work is being performed, thereby reducing actual "down -time". FIRE -TECH is available 24 hours a day via cellular internet services, and is ready to respond almost immediately to any emergency repair call, including responses to "on -scene" situations. - FIRE -TECH currently services Monroe County, the City of Key West, the Village of Islamorada, Key Largo Fire and EMS District, and Everglades National Park. Warranty work has been performed for many manufacturers such as E-ONE, Saulsbury, Simon LTI, Simon -Duplex, Sutphen, Pierce and others. FIRE -TECH Repair Service Inc. looks hopef dly at continuing to provide prompt, honest, quality service to Monroe County. F"lost Office Box 157o Key Largo, Florida 33070 Phone 305-451-4230 Fax 305-451-6440 Repair ita1r Service .;i Inc. Preventive M reve(. I# tiaveMii{teiancril Service ,In" v i1 "e Schedule - -' it •' • � • _ - • _ Full vehicle inspection as per attached semi-annual inspection Schedule Plnc- - Engine oil and filter(s) change - Fuel filter(s) change - Air filter inspection and replacement as needed - Chassis lubrication - Outboard impeller shaft lubrication - Lubrication -of valve control linkages LL - Inspection of generator and service of lubrication system, fuel system, and air filter according to its individual hours of operation(not to exceed 6 months) Level II: 1000 Hours or one year (which ever comes first) Full service preformed in Level I plus: - Full service preformed in Level I plus: - Replacement of coolant, filter, and or hoses as needed - Replacement of drive belts as needed - Replacement of pump transmission oil and filter Replacement of engine transmission fluid and filter - Replacement of rear axle lube oil as needed - Inspect front wheel bearings - Replacement of front wheel bearing oil or grease as needed - Inspection and cleaning of relief valve strainer if applicable - Replacement of secondary fuel filters on both engine and generator Semi -Annual Inspection Schedule The following inspection and preventive maintenance twice per year: a) Cooling system, including fan belts, radiator supports, hoses and clamps, and auxiliary cooler; b) Exhaust system, including hangers, clamps, muffler, and pipes; c) Clutch, including freeplay, linkage, and fluid levels; d) Manual transmission, including seals, linkage, and lube level; e) Automatic transmission, including fluid levels, seals, linkage adjustment, and computer diagnostics; f) Drive train, including U-joints, center support, and companion flanges; g) Rear axle and springs, including oil links, spring hangers, center bolts and U-bolts; h) Front end, including steering box, linkage, kingpins, and bushings, spring hangers, and U-bolts i) Hydrualic brakes, including adjustment, and fluid levels j) Air brakes, including drain, adjustment, wear, and air leaks, and anti - lock computer diagnostics; k) Tires, including condition and wear; 1) Electrical system, including all DOT lighting, emergency lights, battery cables, and switches; m) Fuel system, including hoses and fittings, filters and brackets and tank straps; n) Booster tank, including leaks and supports; o) Priming pump, including wires, coupling, switch, and valve discharge; p) Plumbing and gates, including leaks, brackets, bleed valves, control arms, and knobs, and linkage; q) Main pump, including power takeoff, vacuum test, pressure test, packing, clappers, and mounting; r) Pump transmission, including fluid levels, seals, shift motors, and manual overrides s) Aerial ladder, including power takeoff, drive shaft, and coupling, P.T.0 activating device, and outrigger controls; t) Aerial operation, including engine R.P.M., hydraulic pressures, operation of all controls, warning devices, hoses and fittings, ladder locks, and ring gear; u) Aerial platform, including lubrication, leveling, electrical system, turntable and platform controls, communications, and waterway. Robert- Burley MMIUMMIMMOMMI 9 IN o I I - - JELL - I -- ASteppn YWMZ�,P—resident NUMMUMM