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Item L1BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: Se tember 21 2011 Division: Monroe County Sheriffs Office Bulk Item: Yes X No _ Department: Legal Staff Contact Person/Phone #: Attorney Patrick McCullah / 292-7020 AGENDA ITEM WORDING: Amendment to the Municipal Police Service Contract with the Village of Islamorada, the Monroe County Sheriffs Office and the BOCC. ITEM BACKGROUND: This amendment revises the contract pricing for the Village of Islamorada PREVIOUS RELEVANT BOCC ACTION: Contracts for prior periods have been approved by the Board of County Commissioners. CONTRACT/AGREEMENT CHANGES: None STAFF RECOMMENDATIONS: Approval TOTAL COST $1,614,360.00 — INDIRECT COST: BUDGETED: Yes X No DIFFERENTIAL OF LOCAL PREFERENCE: n/a COST TO COUNTY: $0.00 (see In -Kind Match explanation under item background) SOURCE OF FUNDS: REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year S306K APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM # MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: Monroe County Sheriff Contract # Effective Date: 10/01/2011 Expiration Date: 09/30/2012 Contract Purpose/Description: This amendment revises the contract pricing for the Villa e of Islamorada Contract Manager: Patrick McCullah 292-7020 Monroe County Sheriffs Office (Name) (Ext.) (Department/Stop #) for BOCC meeting on Sept 21, 2011 Agenda Deadline: Sept 6, 2011 CONTRACT COSTS Total Dollar Value of Contract: $ 1,614,360.0 Current Year Portion: $ Budgeted? Yes® No ❑ $ 0 00 0 Account Codes: _-_-_- - Grant. -— County Match: $ 0.00 -_ ADDITIONAL COSTS Estimated Ongoing Costs: $0.00/yr For: (Not included in dollar value above) (e . maintenance. CONTRACT REVIEW Changes uti l iti Date In Needed t iewer Division Director h Yes❑ No[?l Risk Management Yes❑ No❑ O.M.B./Purchasing Yes❑ No❑ County Attorney Yes❑ No❑ IComments: DMB Form Revised 2/27/01 MCP #2 etc. Date Out I1 SECOND AMENDMENT TO CONTRACT FOR LOCAL POLICE SERVICES This Second Amendment to Contract for Local Police Service between Islamorada, Village of Islands, Monroe County Sheriff's Office, and Monroe County, is made and entered into as of 2011 by and between Islamorada, Village of Islands Florida, a municipal corporation of the State of Florida (the "Village'), Monroe County Sheriff's Office ("MCSO"), a subdivision of the State of Florida, and Monroe County, a political subdivision of the State of Florida ("County"). WHEREAS, In October 2009 the Village entered into a five year Contract with Monroe County Sheriffs Office and Monroe County to provide Local Police Services (the "Contract"), a copy of the Contract is attached as Exhibit "l "; and WHEREAS, pursuant to Section 21.1 of the Contract, compensation for Local Police Services for each fiscal year shall be set by amendment to the Contract; and WHEREAS, the Village desires to amend the Contract to set the compensation for Fiscal Year 2011-12 (the "Second Amendment'). NOW THEREFORE, in consideration of the mutual covenants set forth in this First Amendment, the parties agree as follows: Section 1. Amendment to Agreement. Section 18 of the Contract is amended to read as follows: 18. COMPENSATION. 18.1 Islamorada agrees to pay the sum of $1,614,360.00 (One Million Six Hundred and Fourteen Thousand Three Hundred Sixty Dollars) for services, equipment and supplies provided during the third year of this Contract (10/l/2011-9/30/2012). This sum is referred to as the "Contract Price." 18.2 An analysis of the cost is provided on Exhibit "A-2011" attached hereto. Care has been taken to include in Exhibit "A-2011" all personnel cost and every item of equipment and supply necessary to provide services called for in the Contract, including those provided under Section 5 herein. However, any cost item not listed on Exhibit "A" or provided at no cost pursuant to Section 5 of this Contract will be itemized and billed separately to Islamorada. 18.3 Islamorada shall include the total cost shown on Exhibit "A-2011" in the Islamorada municipal budget for FY 2011-2012 and make timely provision to secure the funds necessary to fund the contract. Islamorada will pay 2/12 of the total contract price to the Clerk of Court no later than October 26, 2011 and thereafter Islamorada will pay 1 / 12 of the total contract price on or before the first day of each succeeding month until the total contract price is paid. Notwithstanding the preceding sentence Islamorada's monthly prorated payment shall be based upon the Contract Price in effect for each fiscal year of the term. Section 2. Third Year Payment Terms. Exhibit "A' of the Contract is replaced in its entirety with replacement Exhibit "A-2011" dated May 26, 2011, attached. All references to Exhibit "A" in the Contract shall from October 1, 2011 forward refer to the replacement Exhibit "A-2011 P. Section 3. No Further Modifications. All other provisions of the Contract, other than as specifically addressed herein, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Second Amendment upon the terms and conditions above stated on the day and year first above written SIGNATURE PAGE FOLLOWS VILLAGE: By: Michael Reckwerdt, Mayor Date: Attest: By: Village Clerk Date: Approved as to form and legal sufficiency for the Use and benefit of Islamorada, Village of Islands: By; Village Attorney Date: MONRO O TY SHERIFF'S OFFICE: By: �- Robert P. Peryarn, iShO� Date: L /I Monroe County Sheriffs Office Approved as to form By: Ifq er Cou el BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Un Mayor / Chairperson Date: Attest: Danny L. Kolhage, Clerk of Court By: Deputy Clerk Date: (SEAL) MONROE COUNTY ATTORNEY APPROVED AS TO FORM By: County Attorney 29-May-11 Updated by AN 6-26-11 (V14) BUDGET - ISLAMORADA 2 YEAR COMPARISON FOR FYE 2011 TO FYE 2012 EXHIBIT A-2011 ADOPTED PROPOSED BUDGET BUDGET DIFFERENCE FYE 2011 FYE 2012 + OR { Headcouni 16.t) 16.0 Regular Salaries 973,334 960,835 (12,499) Ovgdmo 21.800 21,880 - Incentive 10,060 14.279 4,200 Employer Tawas 76,884 78,249 (635) Retlmn" Contribution 219,796 129.174 (90,624) Total Personal Services 1,301,096 1,2D2,138 (99,557) Expanses Other Than Salirles _ Proieselonet Services 2,500 2,500 00mr Canbubal Services - - Investl9allons _ - Travel B Per Diem - - - Communiwtlons (Telephones) 91600 9.a00 - Transpodatlon (Frelght) Utimy' Services . Rentsis - - Insurance 42,100 42,100 - Repairs a Maintenance 51,000 64,701 3,101 Pftft _ Office Supplies 2,050 2,050 - operating Supplies 10,085 10,886 Training 860 860 - Total Oponftg Expenses 129,285 132,476 3,101 CAPITAL OUTLAY Other BuNdlnif Improvements - ' AuwmobVvWmdh nerylEquip. 88,969 86,969 - Total Capital Outlay 88,09 _ CONTING TOTAL SHERIFF B BUDGET 1,517,949� 1421� COUNTY COSTS:` - Health Insurances 161.680 142,050 (91600) - Workers Compensation 40,723 50,697 9,074 - County Allocation Total County Expenses - 192,463 - 191 T- - -74 .Estf TOTAL BUDGET 1� 11 Exhibit 1 FIRST AMENDMENT TO CONTRACT FOR LOCAL POLICE SERVICES This First Amendment to Contract for Local Police Service between Islamorada, Village of Islands, Monroe County Sheriffs Office, and Monroe County, is made agg entered into as of Cam'- .b . 2010 by and between Islamorada, Village of Island Florida, a municipal corporation of the State of Florida (the "Village"), Monroe Coup Sheriffs Office ("MCSO"), a subdivision of the State of Florida, and Monroe County, a political subdivision of the State of Florida {"County'). WM1ESSETH WHEREAS, in October 2009 the Village entered into a five year Contract with Monroe County Sheriffs Office and Monroe County to provide Local Police Services (the "Contract'), a copy of the Contract is attached as Exhibit "I"; and WHEREAS, pursuant to Section 21.1 of the Contract, compensation for Local Police Services for each fiscal year shall be set by amendment to the Contract; and WHEREAS, the Village desires to amend the Contract to set the compensation for Fiscal Year 2010-11 (the "First Ameadment'�- NOW THEREFORE, in consideration of the mutual covenants set forth in this First Amendment, the parties agree as follows: Section Amendment to Agreement, Section 18 of the Contract is amended to read as follows: i 18. CO ENSATION. 18.1 Islamorada agrees to pay the sum of $ ,`- `�: 1 7$ • 10,352 (One Minim ven Hundred and Ten Thousand an Three Hundred Fifty Two Dollars) for services, equipment and supplies provided during the &A second year of this Contract (10/1/2009 10-9/30/204.0 L 1). This sum is referred to as the "Contract Price." 1 Additions to existing text are shown by andedine; deletions are shown by suikee+n 18.2 An analysis of the cost is provided on Exhibit "A" attached hereto. Care has been taken to include in Exhibit "A" all personnel cost and every item of equipment and supply necessary to provide services called for in this Con t, including those provided under Section 5 herein. However, any cost item not listed n Exhibit "A' or provided at no cost pursuant to Section 5 of this Contract will be iteLnized and billed separately to Islamorada. 18.3 Islamorada shall include the total cost shown on Exhibit "A" in the islamorada municipal budget for FY 2009-2010 and make timely provision to secure the funds necessary to fund the Contract. Islamorada will pay 2/12 of the total contract price to the Clerk of Court no later than October 26, 2009 and thereafter IsIarnorada will pay 1112 of the total contract price on or before the first day of each succeeding month until . the total contract price is paid. Notwithstanding the preceding_septencc. Islamorada's monthly ted Rayment shall be based Mn the Contract Price in effect each fiscal r of the term. 5ection 2. Second Year Payment Terms. Exhibit "A" of the Contract is replaced in its entirety with replacement Exhibit "A" dated September 14, 2010, attached. All references to Exhibit "A" in the Contract shall from October 1, 2010 forward refer to the replacement Exhibit "A". Section 3. No Further Modifications All other provisions of the Contract, other than as specifically addressed herein, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this First Amendment upon the terms and conditions above stated on the day and year first above written. 2 VILLAGE: By: chael Reckwerdt, Mayor Date: Of 1--21LI O Attest: By:-4::��" . op Village Cleik Date:_ Approved as to form and legal sufficiency for the use and benefit of Islamorada, Village of Islands: By: i Village Attorney Date: MONROE COUNTY SHERIFF'S OFFICE: Robert P. Peryam, Sheriff Date: ow, arlr° Monroe County Sherriff s Office Approved as to form KQE COUNnr O NEY PA 0 D AS M: REVRUT.AERCADO STANT C NTY ATTORNEY 11 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA By: Mayor/ ierson KQ6gC'-' qfgk 6f Court Date: [SEAL] .1.1-MT 2 0 2010 MONROE COUNTY ATTORNEY APPROVED AS TO FORM Coun 0:%N1NATjrqt Amendment to Village's police Services Contract - 9-16-20tO. DOC Coatrsat for Load Poti¢e SWdM Moores County ShenlWo OrIl" and blamorada, Village of Wands l?ii 2009-2114 .]?Race 1.1 T b is an agtwat between Wunorada, ViIlage of Wands C`ihe "Village" or -Idsmorede) a Florida municipality, the Mome County Sheriffs Office ("MCSO'), a subdivision of the State of Florida, and Monroe County, a polidco, snbdivisiatn of the State of Fkd& ("CouY01). The pardes have herein agmed that *e ViU4V will puc1M nerd MCSO will provide, local law tniiorr0M*ftt services to IWamra& in addition to the ragiow police services provided to the. MkIMS of the unincorporated craw of Monroe Cotmty. The County as Baal authority shall provide the sppmprigte budget allocation for the MCSO and remove payer ftm, the Village. This Contract states the terms of qpwnd betwoen the parties. 2.1 Thu Pat *$ to this Contract are the Village, dw County, and MCSO. Any and all commemioatians required to be provided shall ba directed to the parties as Mows: IslarMorsda, Village of Elands VMgV ManaM Ken Fields 81990 Overseas Highway P.O. Box 568 b1smorada, Flarlda 33036 Tckphoaoe: (305) 664.6400 Facsimile: (305) M4-6464 Mon= Cott* Sheriffs Office Sheriff ROW P. Peryaca 55"'College Road Key West. Florida 33040 Telephone (305) 292-7001 Facsimile: (305) 292-7070 Monroe County County Admiabbator Roman Gaatesi 1too Simonton Sheet Key Went, Florida 33040 (305) 292.4441 (305)292-4544 3. Dim 3.1 The tam of this Contract i*ns October 1 � 20D9 stud ends September 30, 2414. 4. T a material, tarm or conditk a of this 4.1 In the avast that ff grty inbreach, �a receipt of a written requee fom the bwn- natA eching party, shall medy the brew withk 30 days of reoapt of the request. If the breach is not cured wMa 00 q=Med time period. the not- Party may utilize tisc rats of declaratory 9+� specific pwfoe' mandamus or WuWdVc relief to compel the 1sremahinS party to a nodY the breach. 4.2 Biter PwtY tray tetaelt>M this Contract at any time by �� written ration of at least one (1) Year prior to the effective date of twMina#ian. bn the V4* that this Carte is termer for ooWMMW, coapensadon shall remain at the agreed upon amount prOvW ham. Should the tumination period extend into a oew 5acai year, the tornaa of camper salon shall be made in acaardance with Section • 2i.1. 4.3 'ELe p r►e reserall avaiilablo remedies afforded by law to anfarce MY term of condition of this Contract. The parties shall submit to the dispute resolution pDOe&s of Cbww 164, Flotilla Sys, PdOf to the tiling of any legal pw"q. s. p dell de Vw&ssioaai police road patrol services tlmougitout (tbe 5.1 0SW l a coOfteat (flu Islanwnmda "9ervices") Village. Services shall be provided by Diatrid) cane Ift of: One (l) Captain who serves as Village Police Chist One (1) LWutenat►t; Four (4) mergeastb: Teri (10) contract do Wes, who shall serve as road patrol officcra, marine offices and general came detectives; and AdditiostaallY MCSQ BseiJl provide, at no coat to the Village, trw (2) ueSim+alh' funded road patrol deputies with M&W c+mponstbilities. 5.2 Road petrol services shall be provided 24-boors per daYY on everyday of the team of the Contract. The Islamorada District Captain, in close cooperktion with the VUlage Manager (the "Manager,") shalt pin schedules for the tslamorada District. The Captain will provide dw Manager with the plu=d schedule and moruhly reports containing the V=es, hours worked by every member of the Islamorada District as wc11 as a general activity breakdown of incidents and activity occurring in lslamorada during &a rgporting pario'd- 5.3 Tau SWMng plan for thin Contract is designed to uti "* the proper number of officers to maintain gh ft coverage considering plsaned and unplaannd absences due to injury, illness, vacation, training and hmy Medical leave. UG stdit sciWula shall be determined by the Mm&cr in cootdinatioo with the Islammula District Captain, The Captain sisal! make all reasonable efforts to cootdittate training, sick leave, annual leave and adrruruatmtiva Ivan' to provW0 optimum services to Islamoroda. 14 despite th ese efnrts, a at�ift ramairty unfilled of falls below minimal sUffing levels, the Captain shAll � � following r, The h4db(�ger may choose to fill any sUftg shortage by a. Request that an oflacer From inside the hiamonuk Mstriet be assigned to work on an ovattima basis. In this case, the Village shall pay the actual cost of the otfrcm's tour of duty. . b. [bequest that an officer from outside the Islamorads District be hired to work on a special detail. Ia this cams, the Village shall pay the prevailing special detail rate under the same terms and conditions as spacial details an offered to the public. 5.4 Caning Unit. At anytime dutin6 tibia Contract, the Village may elect to have caning unit in order to enhance the s map �authot�i2e the use of a caat� unit, Manager, through the District Captain, with the actual coo to be borne by the Village and the Village shall reimburse MCSO should the canine unit costs exoeed the budgeted amounts specified in this Contract. 6.1 In addition, the parties reoogniu that a law en%rcxmorrt agency roquir a flexibility in order to meat its obligations to the publie. no Village hosts several special aventa each year for which supplemental law enforcement pemniol are needed, as well as any odd r instances when tho VUlage may wish to enbance services to address $ particular issae or so provide adequate patrol staffing levels. To this cad, the Manager, through the District Captain, may authorize the use of paid overtime hours based on actual personnel costa to provide for this anhaw ment of service. The cost of these overtime }tours will be home by the Village and the Village shall reimburse MC50 should the overtime hours exceed the nommi,ly budgeted overtime figure T04fiied in this Contract: 6.2 Nothing in this CoMtraoct shall rrqular MCSO tu taalre any action coatrary to any collective bapininli $gee 09 to which MCSO is a party, to the collective bargaaitiing rights of any MCSO employee, or federal, state, or local employment or civil rights lnr�a►. 6.3 The Captain or his "pee shall attend the MACAWS weekly stafineetings and such other mseffiW as the Manama shall reasonably request, e•g• those of the Village Coaaaii. 7. a d 1.1 MCSO shall provide such professional police services which shall encompass all those duties and functions of the type coming. within the junsdiction of and audonwrily rendered by municipal police depv'tomenm and the Office of the Sham of Monroe County, in accordance with the Cha ter of ISlameeA4 Village of Islands and with Florida Stet dm MCSO shall also wide the following services to the Village at no additiond charges or . on the w, basis as they are provided to all residents of Monroe Comity who pay Cottnry-wide taxes for these swam, a. Aviation / Air tsatama traaiport b. Wbila Coated Post c. BaaiM and other court personnel d. Ek artb squad C. Civil groans services £ Crime sass invadPdva ! proccmdit services g. Ctima Analyst sarvim h. Dive Nam mvicw i. Finance swAms j. Ebstsge negotldion services k. Hutnau rcafauraa:a micas 1. iahowdon whnology tn. internal investiptkm . n. Juv+enile ol%nder diversion se'mcss vervices, including homicide, arson, o. Major crimes detectives and invedigie s $maw crimes. child abuse and tuglac#. narcotics and cowiWation of regional, swArwide and national investigations and ail other iavestigatiotm w outlined in MCSO policy. p, Neighborhood sad business Crime Wdeh services q. Polkas canine servlm (if acv &ble) r. Polio db"tah, including 911 services 9. Police legal advisor t. prise daumelon slid trmuWrt u. Property and evidence p umsdq and star a v. Public Information Officer services S. 9. w. Records and data entry fLnctiona ail MCSO records, including traffic Secloete end DARE in =uctm x. School lteaource Officers y. SWAT ream 56rvices Z. Traft enforremont unit SWiCe8 as Training bb. Field Force Unit AMfnM o ' t 8.1 MCSO recognizes the desire of the Village that the Islamarada District be � of officers who are well ecqueinted with the villagei�l g dew and with whom the residents M establM f M40-face rappo aad relationships. The Village recognizes the obligation of MCSO to out 211 ofilcecs fairly oonoer ung request for transfer and. career advancement, slid to maintain order and disciplim. MCSO shall endeavor to establish and maintain a stable contirtgaat of officers in the Wamorada District. 8.2 The Village Maaagcr shall play an integral part in the selection of officers for assignment to and promotion within the islsmrada Distrlet. The Mauna w Wl be afforded the oppom�nity tO review personnel records, �h?8 racordsdiscipliNq records of thm officers assigned to or requesting assignarneat to the [aWamarada District and shall be a mecrtber of their selection and pramotimd boards- 8.3 in addition MCSO shall Mahe every effort 10 kwP budgeted Contract positions in the Islamorada District staffed and, when a vacancy does O=, will scale to fill that vacancy as expeditiously as poaaible in complieuce with MCSO's &delinea, hiring and promotional policy, procedures and praaticoa, as yell ss complying with any oollective bargaining agreements applicable to said positions, provided the such vacancy shill be filled within 60 days. 9.1 Should the need arise for the selection of a District Captain or Lieutetumt, the loLecdoa pwoedum is as fallowa: a T1w Village Manager and MCSO shall jointly evaluate all preliminary cadidates for consideration for District Captain and Lieutenant. In keeping with the terms outlb d in Section S.l herein, the Village Manager shall have the op rwnity to participate in the process whereby MCSO deteaninas the Hirt of qualified applicants from which the Village Manager shall make his selection for Dingier Captain and Lieutenant. - b. MCSO shall preseat to the Manager a list of At least three and no more than five qualified applicants who, in accordance with MCSO polity, arc qualified and 10. 11. 12. have applied to serve in the deaired capacity. The MOW of tb cw officers, togedw with their pers =l fps, training fWAV61 and disciAMY Ww is will be provided to rho Manager for review. The pemomul files of aaY MCSO officer 'hall be made available upon request for review by rho Mariner. c. The M-kSPr may wterview each muUdata, aapardt* or tagtther. Each candidvb must be given comparable opparttmfties for interviews and d. MCSO sba11 appoint tha.c&n&data selected by the Mdneger to fill the vacancy in compliaaoe with MCSO promotional policy a 10.1 MCSO is committed to maintaining a bugls smndad of conduct and p'of.ionalism for its officM. Compfairus regarding of90ers still be promptlY and tirvrouSWY investigated by MCSO. Elected officials and employees of Islansorada shall not undertake investigations of any MCSO perawmai. Any cosnplaW against as officer in the taimorsds District mast be directed to tM Captain. The CapU& shall inform the MmSer of the nature of the Oomph M advise the Manager of acd= takes and provide a. writtea report of the theom mot iavertfgatiots and raaplution of the matter upon completion. [f e p1 . coo== the Capes the &I&nW may take the natter directly to the UNkrSlrerilf. 4 jamm- 1 1.1 no Village tub. Wmowiedges and qXU that MCSO must, at all times, have W maintain the sole responsibility for, and control of all services ham, mcludmg without limitation, the cstablishmaat of standards of perfarmauee and conduct, hilt prumddn, dwWi6 sad u Ou' WOr relatlom, as well as all other M&M aacasw y or incidental to the perfQrmence of such setVt=- 11.2 Com stem with the Islamwada Chtter' no eieatad otfleisl or employee of Islamiorada may direct the actions of any office" of dw'islsmmWi District• Dh,,don till Islamarada to members of thetha Duos Captainid i�aficbe give" by ark ugh the MaMer to and through with the terms of the Comet. 12.1 MCSO shall work together with Isl=orada to direst police service: to wA* the exprasaed mods of the residents of Islamorada. The Captain shall meet with the Manager frequently to lea= of community eorteeras and shalt work oloeely with 33. 14. 13.1 the lvlanaSer to devise Ply oldmethods beat suited to respond to du m concerns. TheC 41ptsin Shall be a member of the Manager's Senior Mausgemwd Teem. r A► Isis All officers and other pemnngl employed by MCSO to Perform- services under this Coutroct are and shell remain in the sale employrueg of MCSO and no awl person small be oowidered in the employ of Islamorada for the purpose of any ion, �, civil service, weMrs' Qonipengtion pay or other benefit. l to es.of IslamntIda, and will not have the MCSO officers arc not ago* or emPe Y authority to enter into aFreemv* or ma" policy on babel; of Islamorade. Accordingly, the Villgge shall not be called upon to assume or share any liability or direct payrnent of gay salaries. waM contribution to pamaIM Banda, in premiums or payments, workers coeaP under Chapter 440, Florida; Statute, cc any other amenities of employment to any Monroe County personnel pe'pming services, duties srA respmPibilities Purmamt to this Contract. 14.1 IslsaMM& dove hereby volt in each SW= offal of MCSO who, from time to tirM may be w9pad to the Islamosada District of MCSO, to the extent allowed by law, the police Powln of Islaraoradn which are Magary to imPlet�t and catr3► forth the services, dudes and reaponsibilitiee imposed upon MC50 hereby. far the sole and limited p+trPW of Fving ofI cial and lsrvfvi status and validity to the performance thereof by such sworn officers. Each sworn offltxr of MCSO so OnWowwad hereby and enSaged in the pedorm1we of the service#, duties and reapptotibillties described and wnflernplated herein shall be deemed to be a sworn offrow of Isiarnorsda while Par[ormlU such awnues, dude: of re this ties co hi wbich cautwm muniei. f�urctions and are within -t3te scope of orrtrawrtr Aocordin ly, such sworn,off3cera of MC50 as hereby veated with the power to ett = the otdimtacea of Islamorada, to MAO guest inaldent to the enforcement thereof grad to do such other things and perform such other acts ss a necessary with respect thereto. p to mvide MCSO six (t7 Mpics and evay member of the 14.2 The Villa agrees P co of swch oidittanaes as emoted by Islamorada. islamoax+da District one (lj PY ' gurthar, Islam v& elPW to Provide the Captsht. the Undanhenff and MCSO Ceneral Cowtsel the text of proposed ordim m in time suffi�kd for review and discussion with the Msnager. MCSO will provide dw Manager advioc gam a Practical law 401areement perspective concerning any proposed criminal ordinsnce and whether MCSO car' enforce the ordinow ldor to the Village's adoption of the draft regulations. �. is. each other with complete and prompt aotificstion of any 15.1 The parties shall pry , vision of services awsuit invOlv" the m 1eo claim, notice of sort, �� deFenaa of any loch claim. hereunder, and WWI coop=W . 1b. 16.1 MCSO shall emura that every meat of the Islamorada District h provided with a"equipped marked patrol vehicle, m well as uniforms. Personnel aas4Wd to tslsmorada shall be provided uniforms condsteat with those uahforms issued to other MCSO uniform personnel including specialtY udk ma fof marine and bicycle patrol with tlw following mmeption. In lieu of the MCSO deputy patch, often ass*,ed to the Islamorada Dishict will wear a patch on the left shoulder deplcdag the Islamorsda, Village of la 806 Official Vilittge Sal. 17. B20MW IWeetln..MP/A dIL 17.1 MCSO shau kBOP records wlth erect to the expdhtura of femda paid by the Vllisp aced the services provided to the Village under this ConfiVA All Of 0xSe the date records sha11 be retained by MCSO for a mWmum of five (5) yam fmm of lion or wgdmdon of this Consent MCSO shall mak tein Ong records ao Cxpetyditaras ukder tltis Coat = in accordance with Vneral1Y W"Ptcd a000+mt N ataadsrds, ganenlly accepted pvmm a aecauatsss standads, MCSO policies and procC&M, state tabeatim schedules and odw applicmbW standards. 17.2 The Village Manager, or his or her'desigue, may itispec;t sAd audit the records upon reasonable trance to MCSO. Reasonable notice should include a written request no leas than seven worldng days poor to the kkaded site visit and the ideatiNoatiot< of the specific,ccarda to be impmtsd. 17.3 MCsO shall provide access to the Villsp Manager or his, or ha, "Poe to the records during regular business hours. MCSO agseees to provide tlb Smistaaee, ss nny be necessary, to facilitates the inspection or audit by the Village to ensure complimoe with epplitable accounting sad financial standards. 18. 18.1 Islanmrada agrexs to pay the sum of S 1,559,5S 1(One Million Five Hundred Fifty. Nine ThouWd Five Hundred. Eighty -Oar Dollars) for services, equipment and sttppihes provided during the him year of than Contract (10/1R409-9/3=010). Thus sum is referred to sa-do Tontract price." 18.2 An analysis of the cost is provided on Fa Mbit "A" attached haft. Care has been taken to include in Exhibit "A" all personnel cost and every item of equipmm,n and supply, necessary to provide services callad for in this Contract, inoltw tt8 dta3e provided under Section 5 herein. However, any cost item not listed on Exhibit "A" or provided at i ocost p cant to Section 5 of this Comet 11 itemized trod billed per" Y tos► 18.3 Islamormds dWI include the total cost shown on ExWbit "A" in the 1814100rMda mwnisiom to secure the oipal budget for FY 2009-2010 and make timely �°� funds teary to fiord the Contract. Isiamorsda will pay 2J12 of the total sound price to the Cleric of Court no later that October 26, 2009' and thW*X t Islamorsds will pay 1/12 of the total contract price on or before the first day of each sue wft$ month until the total contract price is paid 18.4 MCSO will provide a fullymxdcedand properly equipped Olics vehWe for each member of the lslamorAda District. Iaiamorala will pay Ali M°Wy vehicle lacer cos" to MCSO, and will pay for MAY fti, mainwaance and. other operating costs actually incurred by the County on the ViLtage's bona C as outlined in this Contract. 18.5 Vehicles currently assigned to the Village by the Sharifrs Oiiice shalt be amortized over a five-year replacaatent cycle. At the end of each replaccownt cycle, the Village sloth have the option, in its sole discretion, to take title tea the vehicles. 18.6 'line Village shall have the right to participate is MCSO'$ periodic vehicle fleet review in connection with any vehicles to be acquired or replaced for use within the Islamorada r)LWict, in order to select the type of vehicles to be used, includhl the use of patrol ,rutaers. SUVs, hybrids, etc., in accord$= with MCSO vehicle speci8ratlona. 18.7 At the sole diacret,= of the Village, the Village may elect to purchase vehicles directly using MCSO vehicles ypeoW=Wns, as they may char from time-to- dmma. It the Village so elects to pur+chm the vcbic* the Village will notify MCSO in order far MCSO and the Village to coordiu de the tranritlon of the existing vehicles with the Village for the following Sacal year. it the Village elects to directly purchase then vehicles, the title for these vehicles purchased by the Village will be subs uently ttmtsfbacd to MCSO for the such of oa,e dollar for each $tad for the duration of the Coatraat. The Viltagt will pay far any fQC4 msiawnlnce cad other oparWW costa actually incurred by the County on the Village'$ behalf', as outdid in this Cont WL After Mi"fion of taminsdon of the Contract. and if there is nee MVVMI of tits irtal Contract, MCSO sgreee to aw afer title to all vehicles arig ly ptuchaeed with Village fund: back to the Village for the sum of one dollar for each and provide the Viila,$a with copies of all cummt Maintenance records. The sale of those vehicles back to the Village will be phucd in during the transition period as provided in Article 25. MCSO will continue to own, opersto and rrlaintain possession of any of Haase vehicles during the transition period when necessary to supply patrol officers with vehicles in order to maintain services putauarrt to this Contract. In the CVW that a vehicle that wen originallwhit Villegc funds Rd subsequently titled to MCSO is dmutgeedd beyond repair Of or "totaled" according to MCSO criteria, such vehicle will damathat is sitnileur in tsrma of rtsalcc, be replaced with a vahlcle from the existing flea these that were model, age, mileage, and t�oadi*n Fuutitor um, Originally Pt=hissed with Village fusb and subsequemtlY titled tes MCSO will be retired a�wor ft to MCSO policies. The Village MCSO wiU nod will be responsible for replacing these vvbicleat S far �t Wired vdtides will be � back to the number vehkla antictp Village for the sum of one dollar for each vehicle. 19. 19.1 MC80daUpwvidefgW=adamoatWyfimcialrePmUinchWingADPPaYrOlI reports det:t JWS all cant incurred by MCSO to provide services under this Contract. 19.2 If incurred costa equal ninety-&e Per Gent ("%) of the toted Coat recited in this Contract, then: J. MCSO may atop pcoviding any of the: sexvic of in order not to exceed the coaitract price or Islaanora& may ism it written commkmft to MCSO to Pay for continuation of swvica:s as agreed to by h1 morsda. and MCSO. 20. your —End &Mdlk#M 20.1 At the end of each Racal year, kQnrW cosh shah be reconciled with total payments merle by I howrada. MCSO external auditors will detarrnine the Seal balan a. If incuured costa exceed total payments, lsbmnorada will rcir*ww MCSO far tt access scat. It WW payments exceed iamr cd costs, MCSO shall reimburse Wamor da for the excess psymat �t T . is rec all ihation sh include both MCSO and County coat Of 21, FatgLeYar Ed" 2I.1 IsUVMW a atsd MCSO shall Wdo PaYmOU for the s000Ad, third, fourth and fft yet#ca of the Term of this Contract in limo sufJicsmrt fox preparation of budgm and tax rolls. When spganw t is reached. the Manager al'aIl PCIPare a nwmormd= sag the new terms and acknowledging k1morsda's WMPU= of tit. An Xngadmemt of No Conttla signed by the psttiel Shall be sufficieent to morad the finanoiahl terms of this Conhut, subject to all required approvals by the goveeniag bodies Of the partiea to this Contract. 21.2 If the PUIWares unable to agree on paymmu for futmce years on a timely balls, this Contract will tazmsnate on September 30°i of the cu rm t Contract year by written notice. to 22. e F 22.1 The parties I t"Aad8c the Village's enthlameat to fines and forfeitures pursuant to Section 318.21, Florida Statutes aNS), as amended from time to time. 23. Florida b eiEa 23.1 The parties shall determine an equitable sbere for the Village of pw000ds of any forfeiture pursuant to the Florida Contraband Forfeiture Act in cases involving the participation of officers assigned to the. Wmorada District. This shun shad be based upon the tatio that the Ialamorada Ds p�stria' cipation bears to the participation of all law onfareemant erg articiP ed�in the criminal case, seiZure and subsequent forfeiture, This share shall be deposited by MCSO into the Sheriffs" r.aw Enfte meat Trust Fund fOr the Sheriff's use in Islamorada. Islarnonada may apply to the Sheriff for the use of such funds consistent with the limitations of the Contraband Forfeturo Act. The Sheriff agrees to submit sueh request to the Monroe Comty Board of County Commissiomm for cppropriadM and upon appropriation. will use the femds for the intended purpose. 23.2 The parties We that the dwb'()n roe use or dispose of personal or MW property, or currency, sued within W&Mrada shall be In the sole discretion of MCSO. if MOO elects to use seized pet'soW p gmty outside of Islamorads or to sell salad real estate within Islamorads, MCSO shall allocate funds to the f aw E tforcolnent Trust Fund in amount to Islamoreda's equitable time of the market value of the property less liens, trwrtgps, encumbrances and coat to MC50 for the seizure turd forfeiture. In both cases the allocated share shall be eamratked for use by MCSO within islamoMdL 23.3 MC80 will MAIM Very possible good faith @Eort to provide the Village with Periodic rep" doWing all ptmding forfeit= or seizure cases within the Village, the status of such case, and all teal or personal proportY, and currency or Media forfeited or seized. 2.4. 0 24.1 To the extant permitbad by law. and as limited by Section 768.28, Florida , the Village shall defend, irtdaatuify and hold harmless the County, M� and its officers, employees, or agents from any aryl all liability, losses or damages, including attomeys` fees and costs of defense. which the CoMM MCSO or its offic ars, employees, or agents may incur as a result of any claim, demand, suit, or cow of action or proceeding of any land or nature arising out of, relating to, or rosufting from the negligWA paj=mnce of this Contract by the Village, its amployoea, officers and agetrts. MCSO shall promptly ryOO tine Village of each claim, cooperate with the Village in the defense said resolution of each claim, and not settle or otherwise dispose of the claim without the Village's participation. .r 24.2 - To the extent permitted by is,,, and as limited by Seccdon 768.29, Florida Stauites, MCSO shall defend, indemnify and hold harmless the Village and its offteers, employees, or agents from any anss d all liability. toes or damagea. including employees attomeye fees and costa of defense. which the Village or its � �'of acute orr or agents relay incur as a result of any claim, danond, t, proceeding of any kind or maw arid8 act oC relating to, of remdtb* from the negligent porfocmance of this Contract by MCSO, its encployeea, officers, and agents, The Village "I promptly notify MCSO of each claim. cooperate with MCSO in the defense and resolution of each claim, s A not settle or otherwise dispose of the claim without MCSO'rt 9azticipadon. 24.3 The indemnificathm provisions of this Contract mhali survive termination of this Contract for any claims that may be flied afar the won date of the C VOISet provided the clams are !rased upon actions that 000arred during the performance of this Contract. 25. �• 75.1 In the avant of the termination or expiration of this Contrast, MCSO and the Village sha11 cooperate in flood faith in ceder to aff cUu to a smooth and harmonious trarc:ition and to maintain during the transition period, the same high quality of police pwtmdon prescribed by this Contract for the rasidaats, busisxaseea add visitors ofthe Village. 25.2 Upon the tMinstion or expiration of this Conaract, the transition period Shall be no less than 12 month& 25.3 Upon complVdW of du transition period and in the A thw event tW the Village is unable to provide the aaaee level of local police prou"'an tb MSh its own ppba force at the Berta of the twniratidn of ex*AdO s Conftd Y altall be cxtottded upon the writtau request of the VUL&P MMW meats or until the Village is capable of readeting the police service. 25.4 Tho compensation to be paid to MCSO during the phsae-Mt period shall be a pro. ratod at go time of ftrminnfidn or expiration, aA shall be in an amount agreed to by the patties. 26.1 The Village shall provide station facilities for the blatnonda. District io operate. Cu aady, the lsismrrrada District operates from a LOWdon at 87000 Overseas Highway, U a xcsda, Florida. The Village is in the process of 00tl3tructia6al new Administration Carter and Public Sanely Hadquartcrs, ad, upon completion, the Village will provide station faciiitbs within dw mew Adminisn'athm Cantm and Public Safoty Headquarters, 900=11Y C0e1ildnl of ofee apace for command slam work .area for patrol oifiows, and math* and training space, as shown on Exhibit "8" attaches hereto- MCSO shall pay the Village $25.000.00 towards thO +a .y costs of fuctdshiogs and equipment for the proposed station fatuities within the Village's Administration Center and Public Safety Headquarms, as pmoviously agreed to by MCSO, by the enlist to occur of December 31, 2009 or oconpancy of the proposed salontwilitics by the Islamorada District. The Village shall provide a qualified civilian administrative suistant anployed by Islamorada to "at the District Captain. when net eoggpd in performing the work of the Islaaiorada District, the admit9strati" a assistant shall perfaarm other duties as directed by and for lslamorada. MCSO personnel will be responsible for the entry of b2fflo ticket data. z�. 27.1 All law en&O=ant education fiords levied and collected by the Clerk of the Court and earmarked for Islam -Ads pursuant to Soodom 94315 Florida Statute sttali ba assigned to and / or specifically allocated to the Islammula District mt=d used by the Lglamorada District for law cdorcement education and training purposes authorized by state. 2L HAUAA& 28.1 The parties recoSmizc their obligation to provide ea►e awy Assists to other jurisdictions (including without limitations the Cities of Key West, Marathon, Key Colony Beach, Layton, the 00M Reel' Public Safety Dittr4 unhwoiporetod Monroe County and any mumieipalidas Mapomm' in Monroe County AfW site Gffwdva date of this M%tract) pwmt to the Florida Mutual Aid Act and in ON event of a "WtrvpEze. MC30 may direct Islm=tada District, officers to tender aid in aitbw care in. a measurer conslacemt with die deployment by MCSO of other MCSO officers without flaaaeial utret off or demon by the Village, provided that such deployment does not exceed 24 how. Should MCSO's deployti>ent of islantoreda District officers to other jurisdictions exceed 24 hours, the Village shall be given a credit for sucli ofoers' actual personnel coats. Should MCSO bring in offlcers from others jurisdictiono to rends emcarggency or caftstrvphe assistance to the Village, and snail deployment exceeds 24 hours, titan MCSO shall 1 bo rues all pos�efnotice of sur smh ch a deployment � costs. The MsaW 8 written r+eporta Of the actions of adi=cars so deployed. 29.pIngMj& HadjawsNot LWOIRIV-16 29.1 The parties agree that the hasdings given the paragraphs and other subdivisions of this Contract are for ease of reference only and are not diapositive in the interprotafiost of Contract lanausge. 13 30. that this conbad has been emly negatiaaed by both partite, sad 30.1 The &Pte over the a R inftTretatiM validity or eo ors W(ty of hs m�� oror soy of its � of Provisions, � "1 be no presumption error against either puty by virtu of their having drafted this Conftwt or aq Pordon dxcc o- 31. SIM contains the entire A�eat of tiro parties sad sW=ades any Pdor 33.1 This writing anta�ns. No mprae were made oz relied upon by oral or written repres sal set fiorth herein.. . either party, other than. those d10 are mcpre y 31.2 No agert, emPloyce, or other repmsentstive of aid= ply is ��ed to modify or amend the terms of this A unless exaeuted'with the same fornnaiity as Wa doc=CnL 31.3 This Contract may be modified at anytime during the terra of mutual written cow of bout Parties. INWMM WHEREOF, the parties have a wt* d this Conract as of the dates indicated below. [81GNATURE PAGES TO FOLLOW] V MONRQB Cotwy 'S.OFFI 4 [SEAL] ;• ' t' haiff RoberOCP• Pei Y= Date Executed: 1�L420Q9 MOME COUNTY SHERIFF'S OFFICE APPROVED AS TO FORM B offara Comm[ 15 MONROECOUNTY SHEFO F'SOFFICE �RON 0 FORM: /-JWW L WtLLIS SI:NERAL COUNSEL nAi'E'w ISLAMORADA, VILLAGE OF ISLANDS, a Fhxida MtRUCIP81 COMOrttion By Data Execmd: ATTEST: By: Viuw erlc [SEAL) APPROVED AS TO FORM AND LHoALiTY FOR THE USE AND BMaM OF ISLAMORADA. VILLAGE OF ISLANDS I j BY� v 2009 BOARD OF COUNTY COMM IONLRS OF MONROE COUNTY, FLORIDA By. 21r�4•� Msyor/Ctsairpemn Date ExaaUW- OCT 2 12609 tdac: DADW L-KOLHAGE, CLM OF COURT B�c C[ecic [SEAL] MONROE COUNTY ATTORNEY APPROVED AS TO FORM By. Ao s+a+ CeAikO 47o+Fs+u r.W"Weao o,=�jwLWku,N*W&hR,rsoep.xouLMwt.roo 17 i0-Jurr49 MONRog COUNTY SHERIFFS DIPME - V25 13LCGET. ISLAMORADA 2 YEAR COMPARISON FOR FYE 2000 TO FYE 2010 Exhibit A ADOPMO PftoMSED OU00ET BUDGET DIFF-FAfflfVC$ FY 200 FY 2010 f OR PEIli MAL 89=12 Noldaouel i4p tao - RaQW.rsslulsa 9 AIO 92&718 (21.981) 0) 20,100 20 o+r ovilo 1,000 RE04 73;040 71vo (1079) fIa> T es 113,1911 14463 $.4) RvHwnwn# Conlrbuliv+� _ TOW Peso" Svre+s t 2M,;06 1.$i3 �53 E Nw i �lliw.r7fi BMulwi Fr4�a++si0+� a�1�io.s 2.5oo Z.500 OIhK 6ow*wi Sow" , . TnywlA PW Obni 9 pp 9.X)o . GaarnloNuliOns {T�rphona) - Twipown" Udft almo., Rem" 32,774 32,TN krewrwla t0,006 16,01?0 Ropoks & M20"fill(m j PW" 8uppf 2,050 O OW�'aNq•�upP� 10.ifas 1QEA6 THlnlllp � � � Total OROrs" ex"ns" � 7�� _ 74.2,'i9 Otik I 6ET eO,tEB AUWrAblk~Irw*%q*• ToW Capl Ali OMW TOTAL slteRa�l*a 11uoc;"Et 1 AN�613 ,,,m�� 13T6,t78 } GCNMT7 GOaT81• 130.640 142AS I8.76M HaMh frMu s a•Tzs 3.310 - WOWS Cat ssow - - Gaaaly AYacatlon� »Z TvW Counbr I. 93,612 1 TOTAL BUDGET a�+miff 9 E1MIT `+B" li� Ohba �r tr+r wn r� st trevi 09/01/2009 19 RESOLUTION NO. 10-09-67 A RESOLUTION OF THE 'VILLAGE COUNCIL OF ISLAMORADA, VILLAGE OF ISLANDS, FLORIDA, APPROVING THE FIRST AMENDMENT TO THE CONTRACT FOR LOCAL POLICE SERVICES BETWEEN THE MONROE COUNTY SHERIFF'S OFFICE, MONROE COUNTY AND ISLAMORADA, VILLAGE OF ISLANDS FOR FISCAL YEAR 2010-2011; AUTHORIZING VILLAGE OFFICIALS TO IMPLEMENT THE TERMS AND CONDITIONS OF THE FIRST AMENDMENT; AUTHORIZING THE VILLAGE MANAGER TO EXPEND BUDGETED FUNDS; AUTHORIZING THE MAYOR TO EXECUTE THE FIRST AMENDMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the Village Council approved a contract (the "Contract") between Islamorada, Village of Islands, Florida (the "Village"), the Monroe County Sheriff's Office, and Monroe County for local police services under Resolution 09-09-85; and WHEREAS, the Contract requires that the Village and the Monroe County Sheriffs Office negotiate payment for the second year of the term of the Contract and amend the Contract to reflect the new Contract price. NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF ISLAMORADA, VILLAGE OF ISLANDS, AS FOLLOWS: Section 1. Recite s. The above recitals are true and correct and are incorporated herein by this reference. Section 2. First Amendment to Contract. The First Amendment to the Contract for Local Police Services between the Monroe County Sheriffs Office, Monroe County and the Village for Fiscal Years 2009-2014 (the "Contract"), a copy of which is attached as Exhibit 1, together with such non -material changes as may be acceptable to the Village Manager and approved as to form and legality by the Village Attorney, is approveSERTIFIED copy OF Section 3. Authorization of Village M W—& The Village Manager and/or his designee and the Village Attorney are authorized to take all actions necessary to implement the terms and conditions of the First Amendment. Section 4. Authorization of F d Ex enditure. Notwithstanding the limitations imposed upon the Village Manager pursuant to the Village's Purchasing Procedures Ordinance, the Village Manager is authorized to expend budgeted funds to implement the terms and conditions of the First Amendment. Sec 'on 5. Execution of Agreement. The Mayor is authorized to execute the. First Amendment on behalf of the Village, and to execute any required agreements and/or documents to implement the terms and conditions of the First Amendment, subject to the approval as to form and legality by the Village Attorney. Section6. Effective Date. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED this 23rd day of September, 2010. M CHAEL RtCMERDT, MAYOR ATTEST: �- BEVERLY4ADDATZ, VIL AGE CLERK APPROVED AS TO FORM AND LEGALITY FOR THE USE AND BENEFIT OF ISLAMORADA, VILLAGE OF ISLANDS: VILLAGE ATTORNEY Weiss, Serota, Helfinan, Pastoriza, Cole & Boniske, P.L. 2 Motion to adopt by Vice Mayor Achenberg; seconded by Councilman Philipson. FINAL VOTE AT ADOPTION Mayor Michael Reckwerdt YES Vice Mayor Don Achenberg YES Councilman Bob Johnson NO Councilman Ken Philipson YES Councilman Dave Purdo YES 3