Item O1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: September 6, 2011
SUBJECT: Monthly Activity Report for August, 2011
______________________________________________________________________________
MONTHLY ACTIVITY REPORT AUGUST, 2011
KEY WEST AIRPORT
In August, passenger figures for July were compiled. During that month, the six airlines
serving Key West International Airport carried a total of 54,339 passengers. This is a
40.09% increase over July of 2010. The year to date passenger totals are 421,606, up
21.8% over the same seven month period of 2010.
In August the Director of Airports addressed the Board of Directors of the Key West
Chamber of Commerce. The subject was Cuba and our plans to upgrade our US
Customs and Border Protection facilities here at EYW.
We have been seeing an increase in military activity here at the airport. In August we
hosted Chinook helicopter operations conducted by the Air National Guard. Also, for
the first time ever, a US Air Force F5 fighter aircraft made an emergency divert to
EYW. Over the course of the last year, the personnel from NAS Boca Chica have been
researching our capabilities to accept fighter aircraft in the rare event that they would be
unable to recover them. That scenario played out for real two weeks ago, and the F5
landed here without incident.
MARATHON AIRPORT
Customs and Border Protection Officials conducted a site visit at airport regarding
proposed establishment of a User Fee Airport facility.
Completed review of new Airport Emergency Plan document and returned to
consultant for final revisions in preparation for submission to FAA.
Coordination is on-going with FDEP and FDOT regarding greenways & trails
project, highway resurfacing project and associated and/or related projects.
Airport Improvement Program grants application has been prepared and submitted
to FAA for two (2) projects; pending FAA approval: Emergency Generator/Chiller
Switch Gear and Remove Obstruction Runway 25 (design).
Coordination is on-going with Grantair FBO d/b/a Marathon Jet Center regarding
the proposed construction of an additional hangar on its leasehold premises;
aeronautical study application submitted.
Project coordination is on-going with City of Marathon on the Little Venice Waste
Water Treatment Plant expansion project located at the Airport.
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Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Lateral is substantially complete and periodic observations for a Wildlife Hazard
Assessment are on-going.
The Environmental Assessment Project associated with the runway relocation
proposal is on-going; preliminary draft was completed and submitted in January
2011 to the FAA for review and comments; reportedly, reply will be forthcoming in
September.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter Wellness
Human Resources:
Revised 3 job descriptions
II. Turnover Numbers To Date:
August 2011 Turnover: 1.39% Turnover 2011: 9%
Resignations: 4 Terminations: 2 Retired: 1 Deceased: 0 Layoffs: 0
III.
Human Resources
Audited and updated Access employee database
Unemployment Hearing 1
IAFF Negotiation meeting
EEO Coordinator completed certification: ADA
Working on disposing of records in accordance with retention guidelines
Working on Diversity Training powerpoint presentation
Compiling documents for complaint
Cleaned up job description folder in exchange
Applicant statistics:
New applications: 65
Re-submittals: 52
In-House submittals: 2
Referral information:
Newspaper: 4
Employment Agency: 2
Friend: 9
Relative:2
Walk-in: 6
Channel 76: 0
Internet: 96
No response: 0
Risk
Consultant public ranking of proposals
Meeting with FLOC representative to discuss latest benefits available to us
Benefits (Group/Workers Comp)
2
Completed Mercer survey
Holding weekly implementation phone conferences with BCBS & Envision
Completed test enrollments with BCBS & Envision
Finalizing finance requirements with BCBS & Envision
Dental & Vision RFP distributed
Quarterly KPHA meeting
Meeting with AFLAC representative
Sr. Coordinator attended Wellness Webinar
Responded to request for information LaRocca
Assisted State Auditor with review of WC SI-5 for FY 09/10
Sr. Administrator attended Workers Comp conference in Orlando
Working on disposing of records in accordance with retention guidelines
Safety
Respirator fit test 3 new employees
Worked on safety training presentation
BUDGET & FINANCE
Budget Analysts:
Contracts Reviewed: 41
Prepared, reviewed and posted Budget transfers: 226
Prepared and Posted Resolutions 41
Resolutions prepared for Sept Meeting: 5
Reviewed and Approved Contract Summaries: 5
Processed invoices: 2
Reviewed and signed PAFs: 46
Incoming mail: 80
Outgoing mail: 67
TDC FY12 budget changes in GovMax system.
Processed back-up and submitted to Finance, July 2011 Purchasing Card bill
statement.
Interagency Communications reimbursement for March-June 2011 revenue
collections.
Prepared/processed August 11 agenda packet to County Administrator, and
timesheets to Payroll.
Processed and submitted to Finance Dept. RSAT, CIT and Byrne/JAG Grant,
Sept10-Jun 11 reimbursement requests from MCSO, Guidance Care Center, and
TRIM Notice Calls: 47 since Aug 24th. Almost all the calls have been directed
to either the Property Appraiser or Tax Collector with questions about property
valuation, homestead exemptions, payments, address change and ownership
change. (Only one call has been noted from a disgruntled taxpayer who thinks
that he is the only one paying his fair share. Also he mentioned that employees
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just sit at their desks to collect a paycheck and he .
It sounded like he had a code compliance issue at one time with a pool.)
Trained and monitor our new Staff Assistant.
Updated Revenue, Expenditure and Fund Balances for 24 funds including the 6 ad
valorem funds.
Finished the 3rd Quarter Revenue and expenditure report.
Grants:
2012 HSAB and BOCC line items: Prepared various spreadsheets providing
detailed data and historical funding for non-profits for commissioners.
2012 State FDLE JAG grants: Processed the execution of all application materials
after approval at August meeting; sent formal hard copy application package to
FDLE, along with executed resolution and 51% letters from all the municipalities.
Due date August 19.
2012 RSAT: Submitted the grant application on line; prepared hard copy
application for approval for August meeting. Processed execution of application
after approval at August meeting and forwarded hard copy application to FDLE.
Due date August 26.
HUD Climate Change Grant: Drafted outline; coordinated with Sustainability and
Extension staff; $2.8M for variety of energy-related activities; grant due
September 9.
Criminal Justice Mental Health Substance Abuse Implementation Grant: Tracking
and monitoring grant and match expenditures; reviewed/approved invoices for
months of May and June; attended monthly council meeting; distributed contract
and MOU to sub-committee members; attended sub-committee meeting.
Legislative affairs: Coordinated response to reductions to UASI funding with
federal lobbyists. Drafted 2012 Legislative Agenda for September board meeting.
Strategic Plan: Finalized FY 2012 Strategic Plan for County Administrator
review. Drafted SP FY 2012 Departmental Action Plan for Grants Department.
TIGER III (discretionary transportation) Funding: Preliminary discussions with
Judy Clarke and Trish Smith regarding focus for grant request. Due date October.
Baker Act funding: Reviewed and processed monthly Baker Act reimbursement
requests from GCC and LKMC.
State Energy Grant Program: Continued assistance/oversight for Energy Grant
Coordinator on all aspects and reporting/compliance requirements, agenda items,
spreadsheets, procurement issues, etc. for grant.
FEMA/Ike: Reconciled cost center expenditure reports against Project
Worksheets.
FEMA/Wilma: Continued work related to the final reconciliation invoice for
Wilma. Followed up on payments for Ike and Faye PWs.
2011 HSAB and BOCC Line Items Funding Cycle: Monitor ongoing grant
activities; addressing/resolving year-end conciliations, various reimbursement
request and contract compliance issues; completing certifications for all contracts;
follow ups with funded organizations.
2011 State FDLE, RSAT grant: Prepared and submitted all quarterly expenditure
and performance reports.
Purchasing Department:
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Totals for the month of August 2011 are as follows:
Total purchase orders processed 333
Total orders placed for departments 82
Total orders entered for departments 84
Office Depot orders processed 81
Staples Orders processed 1
We opened 8 bids and processed another 9 which was average from the previous
months. Addendums entered 9, contracts reviewed 34, and bills paid 6, and voided 25
purchase orders. We also processed 943 pieces of mail which was average from
previous months.
COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 7/21/11 8/20/11):
C-1 Congregate Meals totaled 1142 units, just slightly below the monthly goal of
1175 units. C-2 Home-Delivered Meals totaled 2954 units, exceeding the monthly
goal of 2782 units. However, both programs remain within acceptable year-to-date
achievement levels.
In-Home Services (Information in this section is for the period 6/21/117/20/11):
III-E In-Home Respite: 165.5 units this period, 371.5 units year-to-date, 41.84% year-to
date-achieved.
III-E Facility Respite: 298.5 units this period, 1671 units year to date, 36% year-to-date
achieved.
We have achieved 38.27%, 20% underachieved year-to-date. Our underachievement has been
reduced due to the addition of new clients to both In-Home and Facility Respite. =
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for July 2011 (beginning of the contract year):
Case Management: 2 units for the month were produced; 2 units year-to-date.
Homemaking: 103 units for the month were produced; 103 units year-to date.
Home-Delivered Meals: 75 meals for the month were provided; 75 meals year-to-
date.
Personal Care: 20 units for the monthly were produced; 20 units year-to-date.
Overall Program Achievement was 3.95%, 4.38% underachieved for the first month of
the contract year.
CCE (Community Care for the Elderly) for the period 7/1/117/20/11 (beginning of the
contract period):
Case Management: 14.75 units for the period and 14.75 units year-to-date. 4%
achieved year-to-date. There are 179 clients on the waiting list.
Intake: 7.5 units achieved and 7.5 units year-to-date. 40% achieved year-to-date.
Chore: 0 units achieved and 0 units year-to-date.
Homemaking: 335 units for the period and 335 units year-to-date. 10% achieved
year-to-date. There are 151 clients on the waiting list.
Personal Care: 232.5 units for the period and 232.5 units year-to-date. 16%
achieved year-to-date. There are 72 clients on the waiting list.
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Respite: 10 units for the period and 10 units year-to-date. 2% achieved year to
date. There are 24 clients on the waiting list.
CCE overall is at 11% achievement, not reaching of the monthly target achievement level
of 16.67% due to the short billing period of 20 days at the beginning of the contract
period.
A7/20/11 (beginning of the
contract period): 158.5 units were produced in the period and 158.5 units year to date.
7% year-to-date achieved, 1.33% underachieved for the contract year. There are three
clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 7/1/11 7/15/11 (beginning
of the contract period): 3.5 billable units this period, 3.5 billable units year-to-date.
2.64% year-to-date achieved, 14.03% underachieved due to the short 15 day billing
period.
Monroe County Transit
Department Activity for August 2011
One-way trips provided: 1783
Unduplicated clients served:208
Special Needs Clients registered: 491
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $1,816.50
Expenditures: $ 41,503.62
Percentage Spent Fiscal YTD: 8.3%
Community Support Services
Offices in: Key West, Marathon, Plantation Key
Incoming calls, provision of information and referrals 1,154
Unduplicated Welfare client households that received service 71
New Welfare cases receiving service 28
Low Income Home Energy Assistance Grant Program cases- 112 $27,350.00
Low Income Crisis Assistance cases 108 $29,853.97
Home and field visits 14
Office visits 669
Bayshore Manor (BSM)
private pay and 10 subsidized. BSM provided 221.75 hours of OA3E respite care
and 0 hours of Medicaid Waiver this month. Bayshore Manor has five OA3E
clients.
There are three clients on the wait list.
Revenue for August 2011 $25827.69
Expenditures for the same period $54650.02
Percentage of the budget spent year to date 88.96%
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LIBRARY
Library usage figures appreciation and
use of Library facilities and services:
31,730 customers used Library services onsite, with one branch reporting an
increase of 11% over the period for last year
Circulation of Library materials also was higher, with a 5% increase over last year
and one branch reporting a 19% increase
6,807 reference questions for the month were handled in person, over the phone,
and via e-mail and chat, the last two of which continue to gain in popularity with
patrons
5,677 public access computer sessions were logged for the month, while wireless
laptop access continues to draw an increasing number of patrons to use
1,051
wireless sessions were logged and the true total can be estimated at 25-33% higher.
-materials service. OverDrive
was implemented mid-month, with an initial offering of e-books and e-audio books
for patrons to download; over 250 titles are in the opening collection, with more to
be added on an ongoing basis as more best-selling materials are made available;
eventually music and video will be included in the offerings, and late this fall
Kindle compatibility will be a welcome part of the package
The participation of our Library system in the Florida Library Youth Program
resulted in commendable results for our young patrons: 47 programs were presented
across the system, with an aggregate attendance of 2,516. Still others took part in
the reading incentive programs without attending the onsite events. Using the theme
and
entertainers as Japanese Taiko drummers, the art of ancient mask-making, the Wild
the Fantasy Theatre Factory. 448 reading logs were turned in as juvenile readers
were encouraged by the programs to explore further into the world and stories they
encountered at the five branches.
As the fiscal year nears the close-out, Library spending keeps pace and we continue
to depend strongly on State Aid and donations to support our expanding collection
needs and programs.
EXTENSION SERVICES
Number of services provided: 431 phone calls, 35 office visits, 18 visits to clients,
13 group teachings with 199 participants, 9 media submissions, and 507
publications distributed. Total Budget for FY 10/11: $186,491.00; Year to Date
Expenditures and Encumbrances: $170,803.36; Remaining Balance: $15,687.64;
Percentage of budget spent and/or encumbered year to date: 91%.
The Extension Director accomplished the following activities:
Assisted in the grant-funded solar water heating pre-
Jerry Barnett, Project Management, and Rhonda Haag, Office of Sustainability, on
Big Pine Key at the Habitat for Humanity office and at the site of residences where
the installations will occur.
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Organized a workshop of the Monroe County Climate Change Advisory Committee
(CCAC) and presented the draft MC Community Climate Action Plan for group
revision.
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related activities associated with the Energy Efficiency Community Block Grant,
the Southeast Florida Climate Change Compact, and the activities of the CCAC to
the City of Key W
Participated in the following climate-related webinars: 1) Clean Energy
Technologies for Communities by 1000 Friends of Florida with presentations on
available alternative energies in Florida; 2) University of Florida Climate
Variability and Change Planning Team meeting to develop an in-service training for
Extension Agents later this year; and 3) Storm surge modeling by the National
Hurricane Center that focused on how storm surges are predicted and used in
evacuations.
At
meeting to discuss ongoing fishery issues related to the lobster and king mackerel
fisheries, preparation for the 2012 Florida Keys Seafood Festival, the current
increase in lobster theft from traps, and discussions with congressional staffers on
various bills.
The Environmental Horticulture Agent accomplished the following activities:
Held four Rugose Spiraling Whitefly workshops in Islamorada, with three people in
attendance; in Key West, with ten people in attendance; in Key West for 35 Monroe
County Public Works employees; and in Marathon, with five people in attendance.
A horticulture informational booth was set up and run by three Master Gardeners at
the National Night Out event in Key Largo. Twelve clientele visited the booth.
Set up a classroom with Skype connection for a five-week Botany Class for Master
Gardeners (MGs). The course is being taught by local botanist, Susan Sprunt.
Currently, ten MGs are attending the course and three MGs are attending via Skype.
Set up two Rugose Spiraling Whitefly treatment experiments on 15 coconut palms
(per experiment): Experiment One Preventative Treatment is using a
vermicompost extract in three methods: control (no treatment), drench (one pint per
plant), and foliar spray (one pint per plant). Experiment Two Infested Treatment
is using a vermicompost extract in three methods: control (no treatment), drench
(one pint per plant), and foliar spray (one pint per plant). Results will be revealed at
a later date.
Held four plant clinics, assisting 12 clientele with their plant and/or insect
problems.
Made 14 site visits to: Key West - Slash Pine decline due to lack of water;
Summerland Key - Insect ID; Marathon - Citrus Canker ID; Sugarloaf Key - Canary
Island Date Palm that had fusarium wilt or petiole blight; and Key West (4), Cudjoe
Key (1), and Key Largo (5) - Parasitoid wasp release for control of the Pink
Hibiscus Mealybug.
The Family & Community Development Agent accomplished the following activities:
Was elected to the Florida Extension Association of Family and Consumer Science
Board of Directors to serve as the South District Chair for the 2011-2013 term.
Participated in the Southeast Florida Regional Climate Compact Steering
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Committee meeting where the technical workgroup draft products were presented
for further development toward creating a Regional Climate Change Action Plan
that includes mitigation and adaptation strategies.
Acted as staff liaison to the activities of Monroe C
Advisory Committee (CCAC) for the August workshop, which focused on the
development of the Climate Action Plan. She compiled reports and edits for
discussion by the group and revised the document according to their direction.
Met with contractor Cameron Cole to design and develop an Energy Efficiency
Strategy. They are currently working on updates to the 2005 Greenhouse Gas
Inventory and the development of an Inventory Management Plan.
Worked with Rhonda Haag, Monroe County Office of Sustainability, to produce
grant reports and track grant and match funding for eight grant projects.
Participated in the National Night Out event in Key Largo.
EMERGENCY SERVICES
Fire Rescue
Commenced the project to reduce toxic vapors and particulates emitted from the
internal combustion engines parked in the stations, by installing the first four
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engines 8, 17, 18 and 22. We are applying for a grant to finish the project next
year.
Updated additional Monroe County Fire Rescue Standard Operating Procedures
IAFF negotiations held in the Marathon Government Annex.
Fire Marshal
Completed ISO Pre-Survey reports for Stations 18 and 22
Completed Installation of 8 fire hydrants in the Upper Keys from impact fee funds
Attended Growth Management training session for new permitting system
Training
Conducted a 40-hr State Certified Fire Prevention Practices Class
Conducted a 40-hr State Certified Codes and Standards Class
Continued with the 235-hr State Certified Firefighter I Class
Conducted Firefighter Applicant Testing (Written test, Medical Practical test and
Physical Agility test)
Conducted three days of firefighter skill evaluation for probationary firefighters
Trauma Star/EMS
Trauma Star All Staff Strategic Planning Meeting
Develop EMS Quarterly Training: Hypothermia, LifePak 15, and Stroke Critical
Care Treatment
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University of Miami Stroke Study Presentation conducted in the Keys
Emergency Management
Coordinated with Region 7 and the Federal Emergency Management Agency, the
providing Emergency Management related pamphlets, brochures, emails, and
Participated in the United States Coast Guard, Sector Key West, Area Maritime
Security Transportation Exercise Plan
Assisted Miami-Dade Office of Emergency Management Radiological
Preparedness staff with the training of Miami Dade County Public School
transportation staff regarding emergency evacuation procedures
Successfully completed the Florida Division of Emergency Management, and the
Department of Homeland Security, grant audit.
PUBLIC WORKS
Pollution Control removed 39.48 tons of debris illegally dumped in County rights
of way and 7.36 tons for other departments (5,900 lbs. of brush from Marathon
Public Works; 7,000 lbs. of debris from the Key West Garage; and a cleanup for
the Land Authority that totaled 1,820 lbs.)
Started fluorescent bulb crushing program and crushed a total of 810 bulbs from
various county departments
Household Hazardous Waste program collected 17 gallons of paint; using 5
gallons to repaint the Long Key Haz Mat shed
Collected 23 car batteries, 38 S-S LA batteries, 23 power tool batteries, 3 gallons
of alkaline batteries, and approx. one half gallon of lithium-ion batteries for
recycling
Tented for termites at the KW Garage Facility (Fleet Management, Facilities
Maintenance, Road Department Offices)
Replaced carpet and painted PK Court R
Installed vinyl tile in the PK Court Room kitchen area
Installed new air handler and condensing unit at the Spottswood Building
Ellis Building exterior painting completed
Tented for termites at PK Crew Room
Replaced two a/c condensing units at the Key Largo Library
Replaced vandalized door lock at Key Largo Park concession stand
Repaired several irrigation leaks and installed new water service to bathrooms and
concession stand at Harry Harris Park
Trimmed trees at Key Largo Park
Blocked illegal access to Land Authority property for the Land Steward
Removed Ficus tree at Spottswood and AARP buildings
Replaced all damaged guard rail at Card Sound Road
Marathon, Plantation Key and Stock Island Jails passed Florida Model Jail
Standards inspections with flying colors
Repaired and reinforced floor in hall of Emergency Communications office
Completed Marathon Engineering office patching and painting
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Started new roof at Stock Island Detention Center on 8/29/11
Replacement of the diesel fuel line to Stock Island Jail generator was completed;
trenched areas of parking lot resurfaced
Started replacement of AHU-C1 by Blizzard Fan on 8/31/2011
Platform structure for vault room and transformer pad at the Stock Island Jail
complex completed
Partial fencing repair around Stock Island Jail perimeter is complete
Stock Island Jail - July work orders, 82.5% of 126 requested were completed
within 3 days
Traded an older Corrections Department cargo van that was no longer
economically repairable for a newer van/surplus vehicle in much better condition
Traded an older Growth Management Ford Taurus that was no longer
economically repairable for a newer Taurus/surplus vehicle in much better
condition
Began idle limiter test on county vehicle. (Designed to help save fuel and help
protect the environment by limiting the time an engine is permitted to remain
idling when the vehicle is parked)
Worked with Keys Energy Services to allow them to purchase fuel from the
county while their fuel facilities was out of service
Completed installation of security cameras at Marathon garage with assistance
from Marathon Public Works and Tech Services
Received quotes and obtained purchase orders for new John Deere Gators and
Bunkers for upper keys Parks/Beaches Department
Receiv
Communications Department
Prepped and activated four (4) new portable emergency power generators
ENGINEERING SERVICES
Truman Bridge Widening Project RFP sent out 8/31/11 to Metric Engineering
under the Continuing Services Contract.
Task order approved by BOCC 8/17; Engineering
issued Notice to Proceed to EAC Consulting on 8/29. EAC is currently working on
design deliverables.
Duck Key Security System
together an Agreement.
Eaton Street Paving New Asphalt complete and accepted, waiting for permanent
striping (thermoplastic) installation by the end of September.
Engineering provided comments to ADA
Engineering Inc. on 90% design documents. Environmental Resources Permit
Application submitted to DEP/US Army Corps of Engineers.
No Name Key Bridge RFQ for design services due date is September 8, 2011.
PROJECT MANAGEMENT
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Marathon Courthouse Trailers delivered set up and secured on site. Interior work
of trailers to start early September. All electrical and plumbing roughed in to
trailer.
ADA Seeking BOCC approval in September to RFP on all priority one (1) work.
Conch Key Fire Station Contract with Pedro Falcon Construction prepared for
BOCC approval in September. Anticipate construction staring late October early
November.
Stock Island Fire Station Anticipate closing on four (4) adjacent parcels of land on
September 16, 2011. Road abandonment package for a section of MacDonald
Avenue is in preparation for a public hearing advertisement.
TDC Projects
East Martello Interior/Exterior Doors Low bidder was Gary the Carpenter.
West Martello brick and mortar Phase II Seeking BOCC approval in September
for continuation of the agreement by Contracting Specialists, Inc. SE (CSI).
East Martello brick and mortar Phase II Seeking BOCC approval in September for
continuation of the agreement by Contracting Specialists, Inc. SE (CSI).
Nelson Building Auditorium Dressing rooms Requesting BOCC approval of
contract with CSA to do design work.
Wastewater
Community Plus data base complete. Wastewater capacity fee collection is now
part of the permitting process for Big Coppitt and Duck Key.
TECHNICAL SERVICES
We completed 262 work orders, ordered 50 new computers with 70 monitors, continued
installing new computers, continued to work on the content of our new website, ordered
new equipment for the relocation to Miami, negotiated with AT&T to purchase iPads
directly from them and included them in our wireless plan, deployed new SharePoint Test
server, investigated new methods for scanning data into Alchemy for Growth
Management, completed the inventory of our equipment, updated the computers in the
library, disposed of old computers and printers, and pushed out new Microsoft security
updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1283
Office visits: 417
New clients: 71
Field visits: 11
Benefits Delivery at Discharge: 12
Transportation program:
Transportation calls: 534
Veterans transported: 181
Financial data:
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The financial data for the month of August totals $143,276.00 and indicates the amount
of new revenue brought into Monroe County derived from claims filed by the entire
department.
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
July 2011
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14
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BUILDING DEPARTMENT
PERMITS INSPECTIONS PLAN REVIEW
499 964 1,058
Upper Keys
163 632 841
Middle Keys
57 - 59
Lower Keys
719 1,596 1,958
TOTAL
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Inspectors
Average-20 days
July, 2011Total #
Acker, Scott Upper Keys-Building31315.65
Albarran, Mike-Lower/Middle Keys-Electrical1728.60
Bowden, Mike-Lower/Middle Keys-Building994.95
Kasprzak, Adam-Upper-Elec/Plumb/Mech/Bldg20710.35
Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner190.95
Phinney, Tucker-Lower/Middle Keys-Building21310.65
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech1296.45
Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech38219.10
Tugwell, Paul-Upper Keys-Plumbing/Mechanical623.10
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PLAN REVIEW
May, 10'May, 11'June, 10'June, 11'July, 10'July, 11'FY-July, 10'FY-July, 11'
2,8262,2502,8682,1542,4471,95830,67121,389
MARINE RESOURCES
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Month Channel Marker/Buoy Replacement Costs
August 2010
$15,794.00
September
$0.00
October
$1,950.00
November
$4,695.00
December
$0.00
January 2011
$700.00
February
$0.00
March
$0.00
April
$848.00
May
$22,186.75
June
$15,121.70
July
$0.00
Total
$61,295.45
Month Derelict Vessel Removal Costs
Aug 2010
$23,504.00
September
$43,627.00
October
$11,138.00
November
$24,077.75
December
$10,015.00
January 2011
$15,437.00
February
$9,175.98
March
$11,781.00
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April
$3,000.00
May
$67,303.00
June
$500.00
July
$45,728.00
Total
$265,286.73
Month Pumpouts Clean Vessel Act Reimbursement
Aug 2010 $280 $4,968
Sept $110
Oct $250
Nov $360 $2,251
Dec $60
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Jan 2011 $430
Feb $270
March $360 $4,255
April $355
May $300
June $400
July $225
$11,474
Total: $3,400
CODE COMPLIANCE
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TOTALS
GIS OFFICE
GIS Projects
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GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
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BOCC Redistricting Project
GIS Data/Map Requests/Technical/Programming
ó
Hydrant database work for Key Largo Fire
ó
Troubleshooting internal Property Appraiser (for Susan) link to our web map
viewer (due to the network setup, use the IP address)
ó
Aided users in general:
-within ArcMap, how to adjust selection tolerance
-d, not an image problem as posed by
Laura (Admin Assistant, Building and Planning, Key Largo)
-
25
-assisted Phil Frank in data request; also, finding gen GIS published info
-software install and general data orientation for new planner, Brian
Bavosi
-provided general instructions for property search
-IE9 browser help for Janis no search box anymore; not missing, but a
combined with address bar
-fixed faulty mxd for Janis, trouble connecting to data source
-print for Jane Tallman
-printer driver install for Rich Jones
ó
Coordinating with Tech Services on setup of new test server
ó
SQL Server 2005 Express install
ó
Big Coppitt/Duck Key Wastewater mapping Liz Wood
ó
Coordinating with ESRI on ArcGIS Server install error in post-install process,
problem solved with more powerful test server
ó
Requesting more info from ESRI on compatible versions of ArcSDE and SQL
Server
ó
Direct connect work with SDE, in order to improve performance and prep to
remove the app server tier
ó
Census maps
ó
GIS Addressing
-
16 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission in Progress............................................................ 2
Appeal to DOAH in Progress .................................................................................. 3
Alcoholic Beverage Applied ..................................................................................... 1
Alcoholic Beverage Completed ................................................................................ 1
Alcoholic Beverage in Progress ................................................................................ 3
Conditional Use, Major Permit in Progress .............................................................. 1
Conditional Use, Minor Permit Applied ................................................................... 1
Conditional Use, Minor Permit in Progress .............................................................. 4
Conditional Use Minor Deviation Applied ............................................................... 3
Conditional Use Minor Deviation in Progress .......................................................... 4
Conditional Use, Time Extension Applied ............................................................... 1
Conditional Use, Time Extension in Progress .......................................................... 1
Conditional Use, TDR in Progress............................................................................ 2
Development Agreement Applied ............................................................................ 1
Development Agreement in Progress ....................................................................... 2
Public Assembly Permits Applied ............................................................................ 1
Public Assembly Permits issued ............................................................................... 1
Public Assembly Permits in Progress ....................................................................... 2
26
Road Abandonment Completed ................................................................................ 1
Road Abandonment in Progress................................................................................ 3
Variance Administrative, Completed........................................................................ 1
Variance Administrative in Progress ........................................................................ 2
Variance, Planning Commission in Progress ............................................................ 1
Permits Reviewed & Processed ................................................................................ 149
Vacation Rental Applied ........................................................................................... 2
Vacation Rental Mgr. License Applied .................................................................... 1
Vacation Rental Mgr. License Issued ....................................................................... 1
ROGO related applications
ROGO Exemptions Applied ..................................................................................... 5
ROGO Exemptions/Denials Issued........................................................................... 1
Mixed Use Category
MCC Text Amendment Initiated .............................................................................. 1
MCC Text Amendment, In progress ......................................................................... 16
Customer Service
Request for Research Applications ........................................................................... 1
Administrative Meetings
Development Review Committee 0 meetings, 0 items
Planning Commission - 2 meetings, 8 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
July Projects 2011
COMPREHENSIVE PLAN AMENDMENTS
Map Amendments
Seacamp LCP Tier Amendment ..........................................................................1
COMPREHENSIVE PLAN UPDATE
Meeting Management
Setup .......................................................................................................................5
Attended ..................................................................................................................5
Document Tracking
Technical Document ...............................................................................................1
Evaluation and Appraisal Document ......................................................................
Elements ..................................................................................................................1
Element and Policy Review
Budget .....................................................................................................................1
Invoice Review .......................................................................................................0
Contract Review......................................................................................................1
27
PROJECT REVIEW, RESEARCH AND ASSISTANCE
Review
2011 URS Arterial Travel Time and Delay Study, Reviewed ................................1
Research
GIS Redistricting Project -Created list of condos associations/contact info for
Stock Island
and Key Haven .......................................................................................................1
Assistance
Recruited Kim M to assist with redistricting project ..............................................1
NOTEBOOK UPDATES
CBRS .....................................................................................................................
AICUZ ...................................................................................................................
REPORTS
Annual
Public Facilities Capacity Assessment Report 2011 ...............................................
Capital Improvement Element ................................................................................
Other
Biologist
TRAINING
Staff
Excel .......................................................................................................................2
Personal
Excel .......................................................................................................................3
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey .........................................................7/11
Development Review Committee Meeting .............................................................1
Planning Commission Meeting ...............................................................................1
Comp Plan Update teleconference with Keith & Schnars to review progress.......2
Review of Keith & Schnars Invoices .....................................................................4
Comp Plan Team Meetings .....................................................................................3
Reviewed K&S Contract and EAR deadlines .........................................................1
Reviewed proposed LDR text changes ..................................................................2
Prepared staff report for PC: Wisteria Island FLUM..............................................1
Presented Wisteria Island staff report at PC ...........................................................1
Prepared AIS and Memo to BOCC regarding Military Compatibility ...................1
Responded to E-mails and phone calls ..................................................................25
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY:
28
Administrative Relief/Beneficial Use Apps............................................................2
Code Enforcement Referral ...................................................................................9
Land Authority Referral ..........................................................................................2
Permit Application Site Visit (est) ..........................................................................53
Wetland Delineation ...............................................................................................1
Pre App Conference ................................................................................................1
OTHER: Misc Bio
.................................................................................................
KEYWEP Training .................................................................................................6
WRITTEN CORRESPONDENCE/BIOLOGICAL ASSESSMENTS
Administrative Relief/Beneficial Use .....................................................................3
Vegetation Mitigation Letter ...................................................................................1
Code Enforcement Assessment Memo ...................................................................5
GIS Map Assorted...................................................................................................30
Interagency Coordination DEP, ACOE, FKEC, FL Park Serv, FWC, DCA,
FWS, FEMA ...........................................................................................................2
Long Dock Variance Memo/Approval ...................................................................1
Letter of Understanding ..........................................................................................1
OTHER
Permit Application Review/Assessment/Plan Reviews Logged out of Bio ...........58
MEETINGS:
Contractors Summitt ...............................................................................................1
Plan Review Process ...............................................................................................2
Climate Compact ....................................................................................................1
ROMA Interagency meetings .................................................................................2
DRC ........................................................................................................................2
Planning Commission ............................................................................................2
Pre-Application-Assorted .......................................................................................1
Phone Calls [Estimated] ..........................................................................................400
Front Counter Walk Ins [Estimated] .......................................................................200
Electronic Logging of Files (ELF) Digital Map Conversions ................................10
29