Item P4BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9/21/11 - MAR Division: County Attorney
Bulk Item: Yes _ No xxx Staff Contact: Suzanne Hutton 292-3470
AGENDA ITEM WORDING:
Discussion and direction to staff to determine if the BOCC wants to change the time frame currently used for
holding closed sessions held during regularly scheduled BOCC meetings.
ITEM BACKGROUND:
The timeframe for holding closed sessions during regularly scheduled BOCC meetings was switched to the
timeframe immediately after wastewater, which was regularly held at 1:00 p.m., to accommodate a previous
commissioner. Prior to that, closed sessions were traditionally held at 8:00 or 8:30 A.M., before the start of the
regular meeting, unless it was necessary to schedule differently in order to get outside counsel there. When
wastewater quit being a constant issue, the after -lunch time spot was used for closed sessions.
The number of closed sessions held by the BOCC have increased considerably since 2006 (see attached stats)
and a concern was raised recently regarding the timeframes currently used for holding closed sessions during
regularly scheduled BOCC meetings. Union negotiations for each of the two unions used to be held only once
every three years. Due to the huge cuts in personnel, particularly from Public Works, and the lack of across-
the-board raises for the past four years, we have been regularly negotiating each union contract every year.
These increased activities require more closed sessions. Staff is seeking direction from the BOCC regarding the
timeframes to be used for scheduling closed sessions.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATIONS:
N/A
TOTAL COST: N/A INDIRECT COST: N/A BUDGETED: Yes
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes_ No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included xx Not Required
DISPOSITION: AGENDA ITEM #
No
Revised 1/09
Workload — K. Peters/CAY
Legal Notices Published (Countywide)
2005* 2006 2007 2008 2009 2010 2011* Total*
Bid Notices
28
54
50
65
53
78
54
382
Public Hearings
15
27
30
17
30
28
2
149
Notices — Other Than
45
47
53
27
26
14
9
221
Totals:
88
128
133
109
109
120
65*
752*
Resolutions/Ordinances Processed (Countywide)
2005*
2006
2007
2008
2009
2010
2011*
Total*
Resolutions 498
647
581
521
466
469
215
3,397
Ordinances 35
39
48
31
38
37
9
237
Totals 533
686
629
552
504
506
224*
3,424*
Agenda Items: County Attorney Only
2005* 2006 2007 2008 2009 2010 2011* Total*
CAY Agenda Items
143
164
206
132
169
98
51
963
Closed Sessions
5
13
15
13
17
16
13
92
Public Hearings
15
27
16
14
28
25
1
126
Totals:
163
204
237
159
214
139
65*
1,181*
Agenda Items: Other Depts/Countywide
2005 2006 2007 2008 2009
2010
2011*
Total*
Other Dept Agenda Items - - - - 918
818
518
2,254
Public Hearings - - - - 65
66
24
155
983
884
542*
2,409*
Closed Sessions
2005 2006 2007 2008 2009 2010 2011* Total*
Closed Sessions Held 5 13 15 13 17 16 13* 92*
Of the Total
Union — IAA 0 0 0 2 1 2 1 6*
Union- Teamster 0 0 0 0 2 0 0 2*
COPCN
COPCN Applications Brought to BOCC to Consider Issuance: (2005 — Present)
2005 2006 2007 2008 2009 2010 2011 Total
(2) (5) (3) (6) (5) (3) (1) (25)
(24) Issued: (21) ALS Transport Ambulance Services
(3) Inter-facility/pre-hospital air ambulance
(1) Not Issued: (1) ALS Transport Ambulance Services — American Ambulance Service 3/18/2009