Item G05
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: November 20. 2002
Division: Public Works
Bulk Item: Yes -X- No _
Department: Card Sound Toll Authority
AGENDA ITEM WORDING: Approval of an amendment to the Memorandum of Understanding with the
Monroe County Sheriff's Office concerning bank deposits for the Card Sound Toll Authority.
ITEM BACKGROUND: The County previously had a contract with Brink's, Inc. for the pickup and delivery
of bank deposits for the Card Sound Toll Authority at a cost of over $20,000 per year and rising. The Sheriff's
Office agreed to provide this service at an estimated cost of $6,600 per year.
PREVIOUS REVELANT BOCC ACTION: On August 15,2001, the Board approved a Memorandum of
Understanding with the Sheriff's Office concerning pick up and delivery of bank deposits for the Card Sound
Toll Authority.
CONTRACT/AGREEMENT CHANGES: Amend Section 2 to increase reimbursement to not exceed $8,500
per annum in order to update and sufficiently fund the cost of overtime pay and associated FICA and retirement
percentages, which is reimbursed to the Sheriff's Office upon presentation of invoices and timesheets, and
amend section 3 to update the term of the agreeement.
STAFF RECOMMENDATIONS: Approval as state above.
TOTAL COST: $8.500 per year
COST TO COUNTY: same
BUDGETED: Yes -X- No
401-22502-530340
REVENUE PRODUCING: Yes
No -X-
AMOUNT PER MONTH
Year
APPROVED BY: County Atty.
OMB/Purchasing _ Risk Management_
~bR- -
t DENT PIERCE
If Ir I tI '..---
DIVISION DIRECTOR APPROVAL:
DOCUMENTATION: Included x
To Follow_
Not Required
DISPOSITION:
AGENDA ITEM # ~r
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Effective Date: 10/01/02
Expiration Date: 09/30/03
Contract with: Monroe County Sheriffs Office
Contract Manager:
Beth Leto
(Name)
4560
(Ext. )
Public Works - #1
(Department/Stop #)
for BOCC meetin on November 20, 2002
A enda Deadline: November 6 2002
CONTRACT COSTS
Total Dollar Value of Contract: $8,500 per year Current Year Portion: same
Budgeted? Yes[gl No D Account Codes: 401-22502-530340
Grant: $
County Match: $
ADDITIONAL COSTS
Estimated Ongoing Costs: $ n/a tyro For:
(Not included in dollar value above) (e.g., maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed
~ YesD NoD
Risk Management ih . <;.(-Dd-YesD Nog
O.M.B.lPurchasing ~'2.>resD No
County Attorney 10/;5/02- YesD N~
Comments:
OMS Form Revised 2/27/01 MCP #2
Amendment to Memorandum of Understanding
(pickup and delivery of bank deposits for Card Sound Toll Authority)
This amendment is made and entered into this _ day of
, 2002,
between the COUNTY OF MONROE, a political subdivision of the State of Florida (County)
and the MONROE COUNTY SHERIFF'S OFFICE (Sheriff), in order to amend that certain
Memorandum of Understanding dated August 15, 2001, as follows:
1. Section 2 is hereby amended to read as follows:
"The County shall reimburse the Sheriff the costs of overtime pay, including income tax
withholding, social security contribution, and Medicare tax, for the deputies who
perform the services described above, The Sheriff must present detailed invoices and
back up documentation showing date of service, hours worked, deputy's name and rate
of pay. Total reimbursement shall not to exceed $8,500 per annum:'
2. Section 3 is hereby amended to read as follows:
"The term of this agreement is from October I, 2002, until September 30, 2003, and shall
continue from year to year unless specifically cancelled by either party by providing at
least 60 days prior written notice to the other party of their intent to canceL subject to
paragraph 4 of this agreement. "
3. In all other respects, the original agreement between the parties dated August 15, 2001,
remains in full force and effect.
IN WITNESS WHEREOF, the parties have hereunto set their hands and seal, the day
and year first written above,
(Seal)
Attest: DANNY L. KOLHAGE, CLERK
By
Deputy Oerk
BOARD OF COUNlY COMMISSIONERS
OF MONROE COUNlY, FLORIDA
By
Mayor/Chairman
MO~UNTY SHERIFF'S OFFICE
By: - aA..(. d &.
Sheriff Richard D. Roth
APPROVED AS TO FORM
AND LEGAL SUFFICiENC~
BY~/~~' ,
SHERca:-PSATTORNEY /'O-.2/.c:J ~
: ~'i. rJ,f;T:HVEP SEP 0 5 ZOOI
MEMORANDUM OF. UNDERSTANDING
This Memorandum of Understanding is made and entered into this.l.S!h.. day of A~ltS~'
2001 , between the COUNTY OF MONROE, a political subdivision of the State of Florida (Co ty) and the
MONROE COUNTY SHf:R)FPS OFFICE (Sheriff). as follows:
In exchan~ for the mutual promises and consideration set forth below, the parties agree as follows:
1. The Sheriff shall pick up bank deposits from the Card Sound To/l Authority and deliver them for
deposit at the County's authorized ba~k faciliti~s (currently First State Bank) three days per
week.
2. The County shall reimburse the Sheriff the coati of overtime pay, including income tax
withholding, sOCial iecurity contribution, and Medicare tax. for the deputies who perform the
services de8crlbed above. The Sheriff must present detailed invoices and back up
documentation showing date of service. hours worked, deputy" name and rate of pay. Total
reimbursement shall not to exceed $6,600 per annum.
3. The term of this agreement is from December 15, 2000 until December 14. 2001, and shall
continue from year to year unless specifically cancelled by either party by providing at least 80
days prior wriUen notice to the other party of their intent to cancel, subject to paragraph 4 of this
agreement.
4. Monroe County's obligatiOn to pay under this agreement Is contingent upon an annual funding
appropriation by the Board of County Commissioners.
This written agreement represents the entire Agreement between the parties and supersedes
W~ y prior written documents or memoranda or oral communications.
~
.. NESS WHEREOF, the parties have hereunto set their hands and ~al, the day and year
bove.. .
~NY~
V~ Clerk
~BOARD OF COUNTY COMMISSIONERS
. OF MONROE COUNTY, FLORIDA .
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~ Mayor/Chairman ~ .
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Sheriff Richard D. Roth
By
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APPHOVEi) (,$ TO fOBM
AND LEG~~JilJfFIC'E.NCV
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