Item M12
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 20 November 2002
Division:
Growth Management
Bulk Item: Yes l No
Department;
Marine Resources
AGENDA ITEM WORDING:
Approval of minor revisions to an agreement between Monroe County and Florida International University to
continue water quality monitoring in the Little Venice area, approved at the October 2002 meeting (Item 13).
ITEM BACKGROUND:
The Monroe County 2010 Comprehensive Plan requires that the County monitor water quality improvements
that result from the improvement of wastewater facilities. The Little Venice Wastewater Improvement area was
chosen as the principal monitoring site for at least three reasons, it is a hotspot area, it contains a large number
of cesspits, and it is the first wastewater project to move forward toward completion. Monitoring is on going,
supported by funds from U.S. Environmental Protection Agency. Continuing monitoring will be funded by the
County using grant funds provided by the Florida Department of Community Affairs. Two years of monitoring
is required prior to completion of the wastewater improvement project at Little Venice. Monitoring will
continue to test for water quality improvement after the project is completed.
PREVIOUS RELEVANT BOCC ACTION:
March 2001 - Approval of a contract revision to DCA Grant Agreement to support project
October 2002 - Approval of agreement
CONTRACT/AGREEMENT CHANGES:
Administrative revisions and clarification. No substantive changes.
STAFF RECOMMENDATIONS;
Approval
TOTAL COST:
$242.912
BUDGETED: Yes ---X- No
COST TO COUNTY: None
REVENUE PRODUCING: Yes
No ---X- AMOUNT Per Month
Year
APPROVED BY: County Atty --X-
Risk Management
DIVISION DIRECTOR APPROVAL:
o Growth Managrnent
DOCUMENTATION: Included ~ To Follow _ Not Required
DISPOSITION:
AGENDA ITEM NO.:
jl1/~
BC020910
08/27/0212:13 PM
CONTRACT FOR WATER QUALITY MONITORING
AT LITTLE VENICE, MARATHON, FLORIDA
THIS CONTRACT is entered into by MONROE COUNTY, a political subdivision
of the State of Florida, whose address is the Marathon Government Center, 2798
Overseas Highway, Marathon, Florida 33050, hereafter the County, and The
Florida International University Board of Trustees, Southeast Environmental
Research Center whose address is 11200 SW 8th Street, Miami, Florida hereafter
SERC.
Section 1. The SERC and the County, for the consideration named agree as
follows:
1. The SERC will continue a water quality monitoring program and protocol
precisely as prescribed in the SERC's current agreement with the U.S.
Environmental Protection Agency (EP A) for monitoring the Little Venice
area, entered into on 10/1/94 and bearing contract number X-994622194.
A. Said water quality monitoring quality control assurance program are
provided as Exhibit A and describes a three-year monitoring and quality
assurance program (The "Program"). The Program is entering its second
year.
B. Minor revisions to the Scope of Work for the Program, such as
sampling frequency, type of samples, and sampling locations may be
SWMP Li3
11/04/024:39 PM
made upon mutual consent of the parties as indicated by the respective
Program managers in writing. Said revisions shall not reduce the quality
of work accomplished or compromise the overall goal of the monitoring
project. Such revisions should be made in consultation with the U.S.
Environmental Protection Agency and the Florida Department of
Environmental Protection.
2. The County agrees to fund the second and third year of the water quality
monitoring program through a third party grant agreement with the Florida
Department of Community Affairs (FDCA).
Section 2. In consideration of the services described above, SERC agrees to
provide quarterly reports of all of its activities documenting the number,
location, and type of samples taken, the types of analyses completed and the
overall results. Said quarterly reports will be for 8 consecutive quarters based
on the current EPA contract with SERC. The County agrees to fund the 5th
through 12th quarters of monitoring work and the corresponding quarterly
reports for those periods.
1. Said quarterly reports will be provided to the County through its contract
manager listed below and shall be accompanied by an invoice documenting
the service provided by the SERC and the appropriate payment amount.
Contract
11/04/02 4:39 PM
z
Section 3. The County shall pay SERC a total of $242,912 as follows: Upon
receipt of an invoice for any individual quarter or sum of quarters and
corresponding quarterly report(s) the County agrees to pay an amount of
$30,000 per quarter. Payment will be based on a complete review and approval
of the quarterly report by the Director of Marine Resources. In the terminal
quarter (quarter 12) the County will pay the SERC an amount of $32,912, in
fulfillment of its contract obligations with the FDCA. The County will process
invoices from SERC within 30 days of receipt.
Section 4. Either party may terminate this Contract because of the failure of the
other party to perform its obligations under the Contract. If the County
terminates this Contract because of the SERC's failure to perform, then the
County must pay the SERC the amount due for all work satisfactorily
completed as determined by the County up to the date of the SERC's failure to
perform plus any non -cancelable commitments entered into by SERC in
furtherance of this agreement, and minus any damages the County suffered as
a result of the SERC's failure to perform. The damage amount must be
reduced by the amount saved by the County as a result of the Contract
termination. If the amount owed the SERC by the County is not enough to
compensate the County, then the SERC is liable for any additional amount
necessary to adequately compensate the County up to the amount of the
Contract price.
Contract
11104/02 4:39 PM
3
Section 5. The SERe acknowledges and agrees that public use of any or all
reports or other printed materials, videos, audio recordings, films and
photographs produced as part of this Plan may not be restricted under the
copyright laws of the United States of America.
Section 6. Records of the SERC's direct personnel payroll and other costs and
expenses pertaining to the Program and records of the accounts between the
County and the SERC must be kept on a generally recognized accounting basis
and must be available to the County. The records also must be in form
sufficient to permit a grant specific audit to be performed in accordance with
the rules of the Auditor General. The SERC must keep the records for five
years following the completion of the Program.
Section 7. The SERC acknowledges that all records, data, and documents
created as part of the Program are public records under Chapter 119, Florida
Statutes except insofar as they are exempted from Ch. 119 Fla. Statutes
Section 240.241 (2). If subject to Ch. 119, the documents must be made
available at a reasonable place and time upon the request of a member of the
public. Failure to do so is a breach of this Contract entitling the County to
treat the Contract as terminated on the date of the violation of Chapter 119,
Florida Statutes, with the County's obligation to pay extending only to work
completed as of that date plus amounts previously retained, if any, and all
non -cancelable commitments entered into by SERC in furtherance of this
agreement.
Contract
11/04/024:39 PM
4
Section 8. In the course of carrying out the water quality monitoring program,
the SERC may not discriminate against any employee because of race, age,
creed, color, sex or national origin. The SERC will take affirmative action to
ensure that applicants are employed, and that employees are treated during
employment, without regard to their race, age, creed, color, sex, or national
origin. Such action may include, but need not be limited to, the following:
employment upgrading, demotion, or transfer; recruitment or recruitment
advertising; lay-off or termination; rates of payor other forms of
compensation; and selection for training, including apprenticeships. The
SERC must insert language similar to this Section in any of the SERC's
subcontracts, if any, funded through this Contract except for subcontracts for
standard commercial supplies and raw materials.
Section 9. In carrying out the water quality monitoring program, the SERC
must comply with the requirements of the Americans With Disabilities Act
and federal regulations issued under that Act.
Section 10. The SERC warrants that it has not employed, retained, or otherwise
had act on its behalf any former County officer or employee subject to the
prohibition of Section 2 of Ordinance No. 010-1990 or any County officer or
employee in violation of Section 3 of Ordinance No. 020-1990. For breach or
violation of this provision, the County, in its discretion, may terminate this
Contract without liability and may also, in its discretion, deduct from the
Contract
11/04/024:39 PM
5
Contract or purchase price, or otherwise recover the full amount of any fee,
commission, percentage gift, or consideration paid to the former County officer
or employee.
Section 11. A person or affiliate who has been placed on the convicted vendor list
following a conviction for public entity crime may not submit a bid on a
contract to provide any goods or services to a public entity, may not submit a
bid on a contract with a public entity for the construction or repair of a public
building or public work, may not perform work as a contractor, supplier,
subcontractor, or SERC under contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount
provided in Section 287.017 of the Florida Statutes, for the Category two for a
period of 36 months from the date of being placed on the convicted vendor list.
Section 12. The SERC agrees to maintain adequate insurance or equivalent as
provided in Exhibit B.
Section 13. All communication between the parties should be through the
following individuals or their designees:
Monroe County
George Garrett, Director
Department of Marine Resources
2798 Overseas Highway,
Suite 420
Marathon, FL 33050
SERC
Dr. Ronald Jones
Florida International University
Southeast Environmental Research Cntr.
11200 SW 8th Street
Miami, Florida 33199
Contract
11/04/02 4:39 PM
6
Section 14. The effective date of this Contract is January 1,2002, and this contract
shall terminate on
THE REMAINDER OF THE PAGE LEFT INTENTIONALL Y BLANK
Contract
11/04/02 4:39 PM
7
NOV-05-02 14,33 FRUM.MUNRO~ COUN1~ M"~ Urrl~~ lUJ~~L~LJ~lb
r'~\"..t:.
1 / I
Section I. IN WITNESS WHEREOF each party hereto has caused this
Agreement to be executed by its duly authorized representative.
(SEAL)
Attest: DANNY L. KOLHAGE. CLERK
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By
By
Deputy Clerk
Mayor/Chainnan
(SEAL)
FLORIDA lNTERNA TIONAL UNIV.,
BOARD OF TRUSTEES
S01J11IEAST ENVIRONMENTAL
RESEARCH CENTER
Attest:
By
Title
By
Title
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
ATTORNEY'S OFFICE
ConUKt
11/04/02 4:S0 PM
8
EXHIBIT A
Water Quality Sampling Program for the Little Venice
Sewage Collection and Treatment Project in
Marathon, Florida
Appendix A
11/04/024:39 PM
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/.....
~L'~."~ /7
~ /T
WATER QUALITY SAMPLING PROGRAM FOR THE LITTLE VENICE SEWAGE
COLLECTION AND TREATMENT PROJECT IN MARATHON, FLORIDA
Ronnld D. Jones and Joseph K Boycr
Southeast Environmental Research Center
Florida JnlemaLional University
Miami, FL 33099
305-348-3095, innc~rd(cj)tiLl.cdu, boyerj@:fiu.edu
BACKGROUND
The ocean side area ofVaca key from Vaca Cut (cast) to 94th Street (west), Marathon,
Florida has a large pcrccntagc o[hous~$ and trailers that are currently serviced by
inadequate septic ~tank systems or cesspit disposal. This are has been collectively called
. the "Little Venice" Service Area, whereas in fact, Little Venice Subdivision is located on
the westeml110st portion of the service area. The Little Venice Service Area includes
approximately 540 rcsidences (Figurc 1).
The Little Venice Service Area was selected as the first phase ofwastewater
improvements for the Marathon Service Area because of the large nwnber of homes on
cesspits, the small average size of lots, the density of homes, and known water quality
problems in the canals thal occur in the area. Water qualiLy orthe 89th - 91'1 Street canals
was thorough ly studied in 1984-1985 as part of the Florida Department of Environmental
Regulation'li Monitoring Study (FDER, 1987). That study demonstrated significant
nutrient enrichment of the canals, high chlorophyll a content, and high coprostanol
concentrations in sediments. Coprostanol is a break-down product of cholesterol and is
an indicator of fecal contamination.
The Little Venice Service Area will receive a 10\v-pressure, vacuum wastewater
collection system that will transmit wastewater to a central treatment plant. The
treatment plant will produce effluent that meets or exceeds the current advanced
wastewater treatment (A WT) standards of 5:5:3:1 (BODS. TSS, TN, TP) ,md will uSt: a
Class V injeclion well for disposal of lr<;:aLed wastewater. Central collection and
treatment of wastewater will remove a substantial portion of nuu'ient loading into the
canals by removing the sources of wastewater (poorly functioning septic ta:1ks and
cesspits) .
SAMPLING PROGRAM
The purpose 0[thi5 water quality sampling program is to document ,...rater quality
improvements in the canals of the Little Venice Service Area, The sampling program
consists of two phases. Phase 1 wllJ be conducted for two years prior to the initiation of
operation of the ctmtral sewage treatment system. Phase 1 will establish existing
conditions in the canals within the service area. Phase 2 will be conducted for two years
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\
after initiation oCthe central sewage treatment system and will document changes in
water quality and sediment chemistry of the canals.
Four canals within the Little Venice Service Area will be selected for sounpling (Figure
l). Canal 1 and 2 are 3. connected "V-shaped" canal system located at 11 ih Street.
These canals may receive better ti&l flushing than other ccmals within the Service Area
because ofthcir flow-through design and their relatively short length. Canals 1 and 2 are
lined with single-family residences that were constructed prior to 1970 and a high
percentage of those residences a.re thought to have no sewage treatment systems
(cesspits). C::uul 3 is located adjacent to looth Street and Canal 4 is located adjacent to
97111 Street. Both Canal 3 and 4 are dead-end canals that are lined with single-family
houses and mobile homes. Many of these residences are thought to have poorly
functional septic systems or cesspits. The 91'l Street canal has been selected as a
ref~rence canal and is located outside the Little Venice Service Area. Historic water
quality and sediment data exist for this canal (FDER 1987).
Field Samplin~ Regime
Nine sampling stations were chosen for this project: two per canal with an extra in the U-
shaped 11th Street canal (Fig. 1). Stations were located at the mouth ofthe canal and at
the dead-end with the exception ofthe 11 ih Slreet canal where there is only one station
in the U end and two at each mouth. Each of the 9 stations will be visited weekly via
small boat. Surface and bottom mea.surel11ents of temperature, salinity, and dissolved
oxygen (DO) will be performed at each station. Duplicate water samples will be
collected in mid-channel at 1 meter below surface. Water samples will also be collected
just below the surfac~ for bacteriological analysis. To ensure that we capture the greatest
potential terrestrial inputs, sampling will be perfolmed on the low, low tide whenever
possible. Localiz:oo data [Tom a ongoing study by FlU of the Florida Keys National
Marine Sanctuary will be used as the background ambient water quality in the nearshore
waters for comparative purposes.
Nutrient Analvsis
Water samples will be analyzed for total nitrogen (TN), total phosphorus (TP). and
chlorophyll a (Chla) by the SERe laboratory using standard methodology outlined in the
Quality Assurance Project Plan (QAPP). Once a month the samples will be analyzed for
the [ull suite of nutrients including ammoniwn (N~ +). nitrate + nitrite (NOx), nitrite
(N02'), silicate (Si(OH)4), soluble reactive phosphate (SRP), and total organic carbon
(TOC). Some parameters will not be measured directly, but calculated by difference.
Nitrate (NO)') will be calculated as NO~' - NO)'. Dissolved inorganic nitrogen (DIN)
will be calculated as NOx' + N'"H/. Total organic nitrogen (TON) will be defined as TN -
DIN.
Diurnal Samoling
In addition to the weekly sampling program, each month we will deploy 2 ISCO
autosan1plers at rotating sites which will be programmed to collect 12 samples per day
ovcr a 2 day period. Water samples will be analy~ed [or TN and TP. Hydrolab
datasondes will accompany the autosamplcrs and will measure and log temperature.
Sep 29 02 07:09p
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salinity, DO, and pH on an hourly basis. This will result in diurnal profiles of physical
and chemical variables associated with tidal cycles and precipitation events.
Bacteriol02ieal Analvsis
Water samples will be collected as above and transported to Davis Labs?? for
enumerd.tion of enterococci.
Sediment Samol;ng
Sediment samples at each site plus a duplicate site will be collected annually (10 per yr)
using a PVC corc device. Thc top 5 cm of the corcs will be analyzed for a suite of heavy
metals, coprostanol. and pesticides by the SERe labs.
PARTNERS
FDEP and EPA personnel at Marathon (Gus Rios and Bill Kruczyinski) are very
interested in the initiation of this project. FDEP will supply a boat and office space for a
technician for this project. Thc Naturc Conservancy has also expressed interest in
supplying volunteers for sample collection.
REPORTING
Reporting will include production of a geo-referenced station map, quarterly data reports,
and an annual interpretive report. The principal investigator will be responsible for
ensuring the results are compiled and the complete data set is submitted in a timely
fashion to the contractor.
Upon completion of the analysis of samples from each quarterly period, the principal
investigator will produce a statistical summary of the data in a logical format based on .
the station design. The statistical summary will include calculated averages, sample
variances, ranges, and number of samples. When appropriate. the principal investigator
will provide the summaries in a graphical fom1at. The principal investigator will submit
a data and narrative report documenting the results of each quarterly survey. The data
report will include the raw data in STOREY format and statistical sununaries in hard
copy and on disk. The investigator will evaluate the data in accordance with the data
quality objectives developed in the QAPP.
After completion of analysis of san1plcs from thc fourth quarterly survey, the principal
investigator will produce statistical summaries of the data collected at each station to be
incorporated into an annual report. All data will be evaluated in relation to the data
quality objectives developed in the QAPP. The data will be analyzed using appropriate
statistical tests of significance to meet the $pecific objectives o[thc monitoring program.
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COSTS
Costs for the Little Venice Water Quality Sampling Program are estimated to be
$363,000 for four years of sampling (phase 1 and 2) or $90,750 per year (Table 2). Total
cost is based on the following costs for analyses: salinity, temperature, and dissolved
oxygen - $1.50 per sample; total phosphorus and tot:ll nitrogen - $10.00 per samplc~
chlorophyll a - $5.00 pcr sample: suitc of nutrients - $15.00 per sample~ fecal coliforms-
$20 per sample; and enterococci - $25.00 per sample. This included analysis of 10
sediment samples each year for heavy melals, pesticides, and coprostanol at no charge to
the project.
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Table 1. Sarrplirg Schedule for Little Venice Water Quality Samplirg~rog~rT)
.Pha~ed~ .(2 years)
_~ .......... '. '''_'__.__''._ ..... ....e' _.-. ...
Hour1yParameters (rotating)
salinity
temperature
.. '" _~~~~9.~~~ q.~~n
Pt1
- .... -
.[)i':J~I_p'~@~~rs.(r:c?~~fJJJ. _.'
total nitrogen
.. .~o.~IJ?~~et.!?~~.,
.. ~ _n .
W,eekly Parameters
surface sali nity
bottom salinity
.s.~ace..~~r.!.Iper~ture
~C!tt~'!l t~~era~u~. .
s~~ce ~i_~~0(~9 .o.~~!!.
bottom ~i.ssolved oxygen
...~~1:?I. nj~~.~n
total phosph:m.JS
chlorophyil a
fecal coliform
enterococci
Number of. Samples
Canal 1 , Canal 2 Canal3 Canal4 Total
288
288
288
288
144
,- ,.-.- -. ,- .
144
208
208
208
208
208
208
208
208
208
208
." .. '... -. . ...
208
288
288
288
288
144
144
208
208
208
208
208
208
208
208
208
208
208
288 288
288 288
... '. .. .... ~ '... ,-, -.- ..-. .
288 288
288 288
1152
1152
-". _. ..- '..- ...-.---.. ". ......-
1152 .
~. _.' _,_,_,,,_ """__ .-...-.--1
1152
..._.._ ._.. "0..' ,~_.. ._... .... .-. ._.. ......-...--.-......-.
144 144 576
... --, ...... .-..'. _.- -...
144 144 576
208
208
208
208
208
208
208
208
208
.-..- ,-.- _.....
208
208 .
.'...- ..._-- -....... ...,.. ... -.--. ---- -.....~...... .__._-
I
- ---- - ._-~ ..
312 936
312 936
~. ~.. .. ..' ,. ... .-..". .-.
312 936
312 936
312 936
312 936
312 936
312 936
a_.__ .._..__.a.._ ,a......__._.....~....._ --.-...-.-. .,.
.?.!2. ._ . _.. ~~?__ ___.__. j
312 936
312 936
.. . _.. _._-.._--_......-._.~. ..--....-., j
I
- .............- '. ~. '.-" ........... '.. ~.. ........,.....-.. .....---..-.-.--. .,.-....
rv10nthly Parameters
nutrients (N02, N03, NH4, 48" 48 ......-...48..--.-.- 72----2'1.6"--...---[
.. . ....$ RP,-TqC:.~."((q~...: ..~. .. .=~. '.~=-'~ ,-' :~-.~~~ '_~_'=~~=~ --==:'~~..--... --., --...--..... ~ ~'~~~~:. ~~-.:::
,
,
,
. _.... __.... .._ _...._............._.__.. . - ... __.._.. .. __on. ......_....._..... .~. . .__._ h'" .
Annual Parameters
..-.,..... .... ..-.... ..... ..-. ......
?Jp~~tarol (sediment)
~ayY metals (sediment)
~~~ti,c:id~s ~?ediment)
2
2
2
2
2
2
2
2
2
3
3
3
9
......-\......--..........
9
9
Phase 2 (2 years) samplirYJ vvil! follow the same proto.col9.~.P.~.~.~.1.U'!J.~~.~__~:_=~~~~-=;
unforseen adjustments to the samplirg program are warrented. I
- . .. _.. ...,_..' -... -..... ............ .. ...... .. ..... ......----...--!
'Sep 29 02 07: lOp
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Figure 1
Little Venice Service Area Sampling Stations
Flcrlda 118y
.,. .;
~...
\I'''.Cl.l~, ,.....'
..:... . .......41
11211\ $/:T':"
N
w--f-'
.~
~7~~ 51.",-
I rr
..~.~ ,.,
r .... ~-,~......, '"-
::l
g1a-Q2nd St.
'r
. .
1M}
ie~~
: .e..oIl '
0'
:l
-10-
Atl..~1C OC&8n
D.S
I
D.S
1 Miles
EXHIBIT B
Insurance Requirements
SERe, a State of Florida agency, will provide proof of general liability
insurance coverage under the State of Florida Casualty Insurance Risk Management
Trust Fund, established pursuant to sectin 284.30, Florida Statutes, and administered
by the State of Florida, Department of Insurance, and will provide worker's
compensatin insurance as required by statute.
Appendix E
9/26/2002 I :24 PM