Item G25
Revised 2/95
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11/20/02
Bulk Item: Yes [8J No 0
Division: Administrative Services
Department: Grants Administration
AGENDA ITEM WORDING: Authorization for the Mayor to execute the fiscal year 2003
Byrne Memorial State and Local Law Enforcement Assistance Formula Grant contracts
with the Florida Department of Law Enforcement for the proqrams shown on the
attached list.
ITEM BACKGROUND: Funds are provided throuqh the Florida Dept of Law
Enforcement to implement the proqrams listed on the attached sheet.
PREVIOUS RELEVANT BOCC ACTION: Approval of certificate of acceptance at April
2002 meetinq; approval of Substance Abuse Policy Advisory Board (SAPAB)
recommendations and approval to apply at May 2002 meetinq; approval of contracts
with provider aqencies also qoinq to this meetinq.
CONTRACT/AGREEMENT CHANGES: Chanqes to dates and amounts.
STAFF RECOMMENDATION: Approval
TOTAL COST: 212,688.00
COST TO COUNTY: 53.167.00
REVENUE PRODUCING: Yes 0 No [8J
BUDGETED: Yes [8J No 0
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY 0 OMB/PURCHASING 0 RISK MANAGEMENT 0
\n ~() .
DIVISION DIRECTOR APPROVAL: l tr ----/- 'X '- ~
~ames L. Roberts. County Administrator
DOCUMENTATION: INCLUDED: [8J TO FOLLOW: 0 NOT REQUIRED: 0
DISPOSITION: AGENDA ITEM #: (;;;),5
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MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10/01/02
Expiration Date: 9/30/03
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Sunrise House Transitional Housing for Recovering Homeless Men III as part of Monroe County's FY03
Edward Byrne Memorial Law Enforcement Grant Program
Contract Manager: David P. Owens
(Name)
OMB/Grants Mgt.
, . (Department)
/../ t.~ /1..; :::.....
Aqenda Deadline: 4fr.f301OT
4482
(Ext.)
20
for BOCC meetinq on 11 /'Y3/02
CONTRACT COSTS
Total Dollar Value of Contract: $13,945.00 Current Year Portion: $13,945.00
Budgeted? Yes X No Account Codes: 125-06017 -530490-GG0308-XXXXXX
Grant: $10,459.00 -
County Match: $3,486.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e,g. Maintenance, utilities, ianitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes
Date In Needed .
/1 -" - -=-- YesD N~ ~
Date Out
. . ......-
Risk Management {I-1o~cj- YesD NoEJ
O.M.B./Purchasing i I \:5)02..- YesD No~
County Attorney / / /s J 0 2- YesD No~
Comments:
1/-11-0--
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OMB Form Revised 9/11/95 MCP #2
FDLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 28, 2002
The Honorable Charles McCoy
Mayor, Monroe County Board of
County Commissioners
500 Whitehead Street
Key West, Florida 33040
Re: 03-CJ-5A-11-54-01-111 / Transitional Housing for the Homeless
Substance Abuse Prevention Program
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $1 0,459 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 15D -
Drug Testing.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the sub grant, "Acceptance and Agreement" .
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award, This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Charles McCoy
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
CJ2lLli4 ~. ~
Clayton' H. Wilder
Community Program Administrator
CHW /BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
03-CJ-SA-11-54-01-111
in the amount of $10,459,
for a project entitled:
Transitional Housing for the Homeless
Substance Abuse Prevention Program
for the period of 10/01/2002 through 09/30/2003, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
DME
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October. 28) 2002
Grant Period: From: 10/01/2002 To: 09/30/2003
Project Title: Transitional Housing for the Homeless
Substance Abuse Prevention Program
Grant Number: 03-CJ-5A-11-54-01-111
Federal Funds: $10,459.00
State Agency Match:
Local Agency Match: $3,487.00
Total Project Cost: $13,946.00
Program Area: 15D
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-8?, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
03-CJ-SA-ll-S4-01-111
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
(LQ~~. ~
Authori d Offlclal
Clayton H. Wilder
Community Program Administrator
,-
la- 2.~ -02-'
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Program
I. _~
I
Please read instructions before completing this application.
,
The term "Department", unless otherwise stated. refers to the Department of Law EnforcemenJ.
I' '\'
'J -J , ,
- 4 Y~IZ
'--~
The term "OCJG" refers to the Office of Criminal Justice Grants.
.---.-........,-..- --
The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city. county, state agency, or Indian Tribe. or an agency
under the direction of an elected official (for example. Sheriff or Clerk of the Court).
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgrant? 0 Yes X No Project 10 # I Program) tea #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant .AO <:0-\\1-- 1.0
SFY 2002 CJ Contract # SFY 2003 CJ Contract #
2002 - CJ - - - - - - 2003 - CJ -.$ -lL -.$"+_ 0; -.JJ.l
- - - -
8, Applicant Information
1, Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County County
Commissioners
Monroe
Name of Chief Elected Official! State Agency Head: Charles L. "Sonny" McCoy
Title: Mayor
Address: 500 Whitehead Street Area Code! Phone #
305-292-3430
City, County, State, Zip Code: Key West, Monroe County, FL 33040 I SUNCOM #
E-mail Address: boccdis3@mail.stateJl.us Area Code I Fax #
305-292-3577
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
I County
Name of Chief Financial Officer: Danny Kolhage Monroe
Title: Clerk of the Court, Monroe County
Address: 500 Whitehead Street Area Code I Phone #
305-292-3550
City, County, State, Zip Code: Key West, Monroe County, FL 33040 I SUNCOM #
E-mail Address: I Area Code I Fax #
I 305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
Name of Chief Executive Official! State Agency Head! Subgrantee representative County
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator Monroe
Address: 1100 Simonton Street I Area Code / Phone #
I 305-292-4441
I
I SUNCOM #
City, County, State, Zip Code: Key West, Monroe County, FL 33040 I
E-mail Address: jlrobert@mail.stateJl.us I Area Code I Fax #
305-292-4544
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section 11- Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director
Name of Project Director: David P. Owens
(Implementing Agency Employee) County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe County, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.state.fl.us Area Code I Fax #
305-292-4515
5. Contact Person
Name of Contact Person:
(if other than Project Director) County
Title: Monroe
Address: f Area Code / Phone #
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code / Fax #
6, Person Responsible For Financial Reportina (if known)
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, Monroe County, FL 33040 SUNCOM # \
E-mail Address: mcgrnts@mail.state.fl.us Area Code / Fax #
305-292-4515
7. Person Responsible For Programmatic Performance Reporting (if known)
Name: David p, Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.state.tl.us Area Code / Fax #
305-292,4515
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Program
C. Administrative Data
1. Project Title:
Florida Keys Outreach Coalition, Inc. Sunrise House Transitional Housing for Recovering Homeless Men
2. Identify the year of the project (I, II, III, etc.) III
3. Project period I Start: 10/01/02 I End: 9/20/03
D, Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
-. SUNCOM #
City, County, State, Zip Code: Key West, FL 33040
E-mail Address: mcgrnts@mail.state.ft.us Area Code / Fax #
305-292-4515
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XX
4. Vendor~ 596000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes - No -L
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Pro"ect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed with
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions. Continue narrative on a
second a e if necessa . Do not exceed two a es.
Drug abuse and alcoholism are among the chief causes of homelessness.
According to the Department of Children and Families Annual Report on Homelessness
released on June 30, 2001, the number of homeless in the State of Florida has increased 14%
to 67,587 on any given night. A point-in-time census of the homeless in Monroe County was
conducted on April 10, 2002 and reports that 78% of those homeless in Monroe County are
adult males as compared to 45% of the statewide homeless population being male. The census
further revealed that there are at least 110 homeless families in the Florida Keys, most in the
lower Keys and Key West. 268 homeless children were identified, not including 46 teenagers
tallied. -
The causes of homelessness in the Florida Keys remain rooted in poverty and the lack of
affordable housing. Complicating the situation for many individuals and families are related
problems of mental health issues, domestic violence and widespread substance abuse.
The resulting despair from anyone or combination of the above factors frequently leads to anti-
social behavior and/or criminal activity. This is evidenced locally by the high number of
homeless incarcerated at the Monroe County Detention Center.
The Florida Keys Outreach Coalition for the Homeless, now in its tenth year of service to
Monroe County, offers a residential program to support homeless addicts and former offenders
in the transition from despair and hopelessness to sobriety, stability and self-sufficiency,
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant ApplicaClon
Section 11- Page 4
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part
1, Pages 1-3 for a description of eligible project areas). You should include project goals,
administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the
application instructions
This section should address the basic points of who, what, when, where, and how,
Continue on additional a es if necessa ; do not exceed three a es.
Sunrise House provides 90-day transitional housing, case management and life skills training
for homeless offenders who are in recovery from alcohol/substance abuse. Drug and alcohol
tests are conducted on all clients. Intensive case management includes referrals to appropriate
services offered in the community. Outpatient substance abuse treatment, daily ANNA
meetings, steady employment, house responsibilities, life skills training, and community service
activities are a requirement of residency at Sunrise House. The offender is monitored closely for
program compliance and adherence to their lAP (Individualized Action Plan). The clients
contribute to the cost of their room and board. After successful completion of the Sunrise
House program (phase 1), the client may transfer to phase 2 of FKOC's program for an
additional 9-months of supportive, transitional housing in a drug free stable environment with
professional and peer support,
Direct referral for admission to Sunrise House come from the Pretrial Release Program, the 16th
Judicial Drug Court Diversion Program, the Florida Department of Corrections, the Salvation
Army Correction Department, the Forensic Worker at the Monroe County Detention Center, and
the Judges, All offenders are required to provide FKOC with a copy of their arrest record to
prevent admitting someone with an outstanding warrant. The offenders progress is shared
upon request by the referring agency and the court. All women and children are referred to
FKOC through Samuels' House and/or the Domestic Abuse Shelter.
Sunrise House is staffed 24/7, 365 days per year. Staff include FKOC's Executive Director, a
full-time case manager, two program assistants, a house aide and house monitors.
The cost of housing and case management for each client at Sunrise House is $13.95 per day
as compared to a cost of $58,60 a day for incarceration at the Monroe County Detention Center,
FOLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A fication
Section If. Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
3. Proqram Objectives and Performance Measures: Up to three types of objectives may I'
be included in this section of your subgrant application, i.e., Uniform Objectives, Project-
Specific Objectives and Self-Generated Objectives. If you are proposing a project in one
of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of
Criminal Justice Grants, at (850) 410-8700 for further guidance, Continue on a second
a e if necessa ,
a. List the number and title of the Program Area to be addressed. Refer to Appendix II,
Part II, for a listing of authorized program areas.
#20A
Corrections Alternatives- Halfway House
(Title)
(#)
b. List Uniform Objectives first, followed by any other appropriate objectives you may wish to address.
Uniform Obiectives (Mandatory, copy as worded for the program area addressed).
20A.01
Provide 35 offenders with transitional housing.
Part 1 - During this reporting period, how many offenders were NEW ADMISSIONS and/or
READMISSIONS to transitional housing?
20A.02
Provide 35 offenders with case management services and daily structured activities,
Part 1 - During this reporting period, were most offenders provided with case management services?
Part 2 - During this reporting period, were most offenders provided with daily structured activities?
20A.03
Provide 35 offenders with short-term individual and group supportive life skills counseling.
Part 1 - During this reporting period, were most offenders provided life counseling?
PS0001, Provide 300 drug tests.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An 'X' has been inserted for reports with mandatory due dates
for all projects. Place an additional 'X' to indicate times applicable to your project, as illustrated for quarterly
program reports. Make a detailed listing of key activities under the heading "Programmatic Activities." Your
Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period
October 1. 2002 throuah September 30. 2003
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aua Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Alcohol & Drug Testing x x x x x x x x x x x X
Pre-screening for admission x x x x x x x x x x x X
Criminal background checks x x x x x x x x x x x X
Admissions x x x x x x x x x x x X
Case Management x x x x x x x x x x x I X
Life Skills Training x I x x x I x x I x x x x x X
Transportation to NIVAA Meetings x x x I x x I x x x x I x x X
House Meetings x I x x I x I x I x I x x x I x I x X
Community SeNice Activities x x x I x I x x I x x x I x x X
I
Aftercare Planning x x x x I x x x x x I x x X
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 1/ . Page 7
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1, Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local
Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank, Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category
Federal
Match
Total
Salaries And Benefits
.Contractual Services
Expenses
10,459,00
3,487,00
13,946.00
Operating Capital Outlay
Indirect Costs
Totals
10,459,00
3,487,00
13,946,00
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 8
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Proqram
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs should
be included.
b. You must describe the line items for each applicable budget category for which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. Reimbursements will only
be made for items clearly identified in the budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional oaqes if necessary)
Please respond to the following five items before providing the Budget Narrative.
1. Identify your Specific sources of matching funds. (Source of match must be cash and represent no less
than twenty-five (25) percent of the project's cost.]
Monroe Cqunty General Revenue = 53,487.00
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing agency, is
there a net personnel increase, or a continued net personnel increase from the initial year? N/A
No:
Yes:
If no, please explain.
If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. 5750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of salaries
and benefits), and provide documentation of the appropriate approval of this plan. N/A
Local Match provided by the Monroe County general revenue funds. Purchasing methods to be used will conform to
existing Federal, State, and Locallaw-s and regulations.
Budget Narrative:
A bed day is defined as shelter and case management for one 24 hour period and includes access to food, shower, a
washer/dryer, local transportation, telephone, personal care items, daily drug testing, employment referral, counseling,
compliance monitoring, and follow-up activities.
Salaries and benefits
Utilities
Telephone
Drug Testing
Maintenance/Supplies
General Operations
Total annual budget of Sunrise House program
73,469.00
16,455.00
2,500.00
9,00000
5,00000
1575000
122,174.00
.(\I.il; .d.>...: C C':' b<lSi-: ~v 1.,111.1 C:,:":J
~
Divided by 24 beds = annual cost per bed 5,091.00
Divided by 365 = daily cost per bed 13.95 \~ GU'-- I ~ L..,S T
Total Byrne funds and local match will provide 999.71 bed days ~
Byrne Funds (75%) =
Local Cash Match of from Monroe County
General Revenue Funds =
Total Budget
S 1 0,459.00
S 3487.00
$13,946.00
FDLE B me Formula Grant A lication Packa e
Grant A /lcation
'1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G, Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1, All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S, Department of Justice, Office of Justice Programs (OJP) Financial Guide.
2, Reports
a, Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Performance
Reports shall be submitted,
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
b, Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted, A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final",
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested,
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
3. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent
on this project shall be disbursed according to provisions of the project budget as approved by OCJG.
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b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule fer State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-8?, and A-11G, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4, Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature,
5, Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
6, Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments, Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7, Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
8, Travel and Training
a, All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112,061. Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112,061, Florida
Statutes.
9, Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State And Local Govemments and federal OMB Circular A-8?, "Cost Principles
for State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments. or OMB Circular
A-11G and Florida law to be eligible for reimbursement.
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award, Program income shall be handled according to the OJP Financial Guide
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and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206
_ Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund),
11, Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shaH
be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12, Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition,
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-t1O.
This obligati9n continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13, Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMB Circular A-11 O.
14, Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year, The audit shall be performed in accordance with the
federal OMB Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b, A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of
the audit report in instances of noncompliance with federal laws and regulations.
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e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or
its designee, upon request for a periOd of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year, In this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 following the end of the
fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
16, Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction, The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction,
17. Commencement of Project
a, If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request
a revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18, Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
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either its sovereign or contractual capacity, fires. floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b, If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes. These include, but are not
limited to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b, Budget deviations that do not meet the following criterion, That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21, Disputes and Appeals
a, The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time. a representative of the
Department, of the U,S, Department of Justice. or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
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23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U,S, Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the subgrant recipient, implementing agency and contractors
for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department
of Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24, Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25, Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for him/her, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority, The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority,
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment. unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply,
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
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(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29, Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b, To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available
to U.S. DOJ and FDLE upon request.
30, Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a, The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,
42 U.S.C. 3701, et seq" as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) ofthe Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance, Submission of this certification is a prerequisite to entering into this
agreement.
c, This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient
is responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33, Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
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Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, implemented and maintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject
to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.s.C. 3783 (a) and 28 CFR Section 42.207 Compliance
Information).
c. Any state agency, county or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for $1,000,000 or more during any 18 month period in federal funds, must have approval of
its EEO Plan by the U,S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U.S. DOJ, OCR has approved an agency's
EEO Plan during the two previous years, it is not necessarj to submit another EEO Plan. Instead, the
subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval
is more than two years old, an updated Plan must be submitted.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title 11), public accommodations (Title 111), and telecommunications (Title IV),
35, Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36, National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
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applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain:
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85,510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized
by the Department.
38, Federal Restrictions on Lobbying
a, Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $1 00,000 or more; or federal loan of $150,000 or more.
b, This certification is a material representation of fact upon which reliance was placed when this agreement
was made, Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement. the undersigned shall
complete and submit the standard form, Disclosure of Lobbvinq Activities, according to its
instructions.
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(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly.
39, State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40, "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds' may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality.
It does not include juvenile detention centers, "Pay-to-stay" programs as referenced in this condition, means
a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories ..
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply
with this condition, which provides for individual site environmental assessmenUimpact statements as required
under the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
inVOlved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure
or closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A !ication
Section 1/. Page 19
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State E;lnvironmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9, Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 1/ - Page 20
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) ,
(Select one of the following):
XX Meets Act Criteria'
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions, I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to" employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan
_Does Not Have a Current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federal assistance is approved or face loss of fe4ral funds.
" ---/~_ )(L~
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Da~: May 31, 2002
FDLE B me Formula Grant A fication Packa e
Revised 03/25/2002
EEO Certification
Appendix IV - Page 1 0; 2
).?-
Kt:SOLUTION NO, 221
- 2002
OMS/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 02/03 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LA'!-/ ENFORCEMENT ASSISTANCE
FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the FY
02/03 funding cycle of the Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program; and
WHEREAS, on April 17,2002, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$188,163.00 with a $62,721.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with' activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the FY02/03 grant funds to the Florida Department of
Law Enforcement Anti-Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
......,
::;:: =
'. 00;':3
PASSED AND ADOPTED by the Board of County Commissioners of Monn~, @un~
Florida, at a regular meeting of said Board held on the 15th day of May, A.r;;,;;W02:-<
(J'.. w
g~'
Mayor Charles L, McCoy yes ::;;::=~ --0
Mayor ProTem Dixie Spehar yes ~~; :J:
Commissioner Neugent :'''' C' r- c; -
/~f~fF;~S:l:. g~~~::::~~:~ ~~:[~Z~s :::ent > '" ~
'f'<".:dc;:~e') ..~ny L;, 't~age '" Monroe County B?1r,d of Commissioners
~;~~~~ D.C By \U~!ayor
~~~._-=:~.;..'~:"'
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JIMMY WEEKLEY
Mayor
.. -.- ..., ~---~....-
THE CITY OF KEY WEST
P. o. BOX 1409
KEY WEST, FLORIDA 33041.1409
v.ww.keywestcity.com
May 29,2002
iYfr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Business Support Programs Office
Department of Law Enforcement
233 1 Phillips Road
Tallahassee, Florida 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 9B-61.003(4)(d), F.A.C., the City of Key \Vest
approves the distribution of $188,163.00 of Federal Fiscal Year 2002 Byrne Formula
Grant Program funds for the following projects within Monroe County:
Subgrantee
(Citv or County)
Title of Pro;ect
Dollar Amount
(Federal Funds)
Monroe
Monroe
Monroe
Monroe
Monroe
Monroe
Bovs and Girls Club Youth Program
Florida Keys Outreach Coalition Sunrise House
Transitional Housing
Guidance Clinicofthe Middle Keys
Residential Detoxification Program
Guidance Clinic of the Middle Keys
Safeport Residential Treatment Pro!?J"am
Monroe Youth Challenge
Samuel's House Shelter for Women and Children
Peacock Apartments Dual-Diagnosed Housing
Helpline Parents \\!ho Care
19.175,00
Monroe
10.459.00
Monroe
27,020.00
52,295.00
26.148,00
3 1,377.00
12.202,00
9.487,00
Total 188,163.00
~ Very truly yours,
/ J
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Qo~~ 1..\. ~..J
Typed Name and Title: Cia on H. Wilder Communi Pro ram Administrator
Date:
lo-2.~-o~
Subgrant "Recipi.ent 'd~ .
:,Auth-orizing 'Official of Go~e-mmenfaIUnit
(Commission Chairman, Mayor, or Designated Representative) .
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
-::7~,-<~_JL 4-
Signature:
Typed Name and Title: James L. Roberts, County Administrator
Da~: May 31, 2002
Implementing Agency _
Official, Administrator or Designated Re~resentative
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
---J_-~ ,
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Da~: May 31, 2002
FDLE B me Formula Grant A
Revised 03/25/2002
Grant A lication
Section II - Page 21
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H, Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
QQ ikJ.l..
w~
Typed Name and Title: Clayton H. Wilder. Community Prooram Administrator
Date: Ie - ,~- Cl '-
_. " Subgrant Recipient ,':: ';
Authorizing Official of Governmental Unit
(Commission Chairman,~ayor, or Designated RepresEmtCltive)
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
~~~~
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date:
May 31, 2002
Implementing Agency . .
Official, Administrator or Designated Representative
Board of Coun Commissioners
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Da~: May 31, 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /1 - Page 21
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10/01/02
Expiration Date: 9/30103
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Residential Detoxification Services for Monroe County Homeless Men and Women Program IV as part of
Monroe County's FY03 Edward Byrne Memorial Law Enforcement Grant Program
Contract Manager: David P. Owens
(Name)
U
for BOCC meetino on 11 11zf02
OMB/Grants Mgt.
(Department)
11/ ill..: 2..-
Aoenda Deadline: 10/30/02
4482
(Ext.)
CONTRACT COSTS
Total Dollar Value of Contract: $36,027.00 Current Year Portion: $36,027.00
Budgeted? Yes X No Account Codes: 125-06015-530490-GG0306-XXXXXX
Grant: $27,020.00 -
County Match: $9,007.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.g, Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Division Director
Changes ~ Date Out
Date In Neede~1= .-/r=:ReVI we . - _
11-., -~ YesD NOCJ ~~ ~_ ., ~ II '1_"
\(- Co.Od- YesD NoQ- ~. < }j-0-0d--.
(~~~I::: :::~~:~ ~~ i~~;~~
Risk Management
O.M.B./Purchasing
County Attorney
Comments:
OMB Form Revised 9/11/95 MCP #2
FltLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice G1"ants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 28, 2002
The Honorable Charles McCoy
Mayor, Monroe County Board of
County Commis~~oners
530 Whitehead Street
Key West, Florida 33040
Re: 03-CJ-5A-11-54-01-108 / Residential Detoxification Services
for Monroe County Men and Women IV
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $27,020 to your unit of government,
These funds shall be utilized to implement a Byrne Program under Purpose Area 13B -
Offender Community Treatment - Local.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file, All correspondence with the Department should
always refer to the grant number and project title,
Your attention is directed to Section G of the sub grant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements, Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award,
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Charles McCoy
Page Two
We look forward to working with you on this project. Ifwe can be offurther assistance,
please contact Beth Hamilton at (850)410-8700,
Sincerely,
QoClyk~. ~
ClaytonlH. Wilder
Community Program Administ'rator
CHW IBH/mg
Enclosures
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUB GRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
03-CJ-SA-11-S4-01-108 in the amount of $27,020,
for a project entitled: Residential Detoxification Services
for Monroe county Men and Women IV
for the period of 10/01/2002 through 09/30/2003, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe county
(Name of subgrantee)
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 28, 2002
Grant Period: From: 10/01/2002 To: 09/30/2003
Project Title: Residential Detoxification Services
for Monroe County Men and Women IV
Grant Number: 03-CJ-SA-11-S4-01-108
Federal Funds: $27,020.00
state Agency Match:
Local Agency Match: $9,007.00
Total Project Cost: $36,027.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.10, Office of Justice Programs,
Common Rule for State and Local Governments and A-a7, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
03-CJ-SA-ll-S4-01-108
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed certificate of Acceptance of Subgrant Award
is returned to the Department.
QQ+ t.\.~
Authori ed Official
Clayton H. wilder
Community Pr~gram Administrator
Jo-2.t-o,-,
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and local Law Enforcement Assistance Formula Grant Program
Please read instructions before completing this application.Y_;;1 - 4 2=J2
I
The term "Department", unless otherwise stated, refers to the Department of Law Enforcement. _ ' _
~-""'-l""" -.-
The term "OCJG" refers to the Office of Criminal Justice Grants.
The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency
under the direction of an elected official (for example, Sheriff or Clerk of the Court),
A. Subgrant Data
1. This section to be completed by Subgrantee 2, This section to be completed by OCJG
Continuation of Previous Subgrar'!t? 0 Yes 0 No I :q~e_cb'gr I Program Area #: I CFDA #: 16,579
If Yes, enter CJ Contract # of Previous Subgrant 13B
SFY 2002 CJ Contract # SFY 2003 CJ Contract #
2002 - CJ - 2H - 11 - 54 - Q1 - 129 2003 - CJ -SA -lL -~ - QL _ IO~
B, Applicant Information
1. Subgrant Recipient (Subgrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County County
Commissioners
Monroe
Name of Chief Elected Official/State Agency Head: Charles L. "Sonny" McCoy
Title: Mayor
Address: 500 Whitehead Street Area Code / Phone #
305-292-3430
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: boccdis3@mail.state.f1.us Area Code / Fax #
305-292-3577
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny Kolhage County
Monroe
Title: Clerk of the Court, Monroe County
Address: 500 Whitehead Street Area Code / Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUN COM #
E-mail Address: Area Code / Fax #-
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
Name of Chief Executive Official/State Agency Head / Subgrantee representative County
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator
Address: 1100 Simonton Street Area Code I Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: jlrobert@mail.stateJl.us Area Code / Fax #-
305-292-4544
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section 11- Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
4. Project Director I
Name of Project Director: David p, Owens County
(Implementing Agency Employee)
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code I Phone # I
305-292-4482 I
City, County, State, Zip Code: Key West, Fl 33040 SUN COM # I
E-mail Address: mcg rn ts@mail.state.fl.us Area Code I Fax # I
305-292-4515
I
5. Contact Person
Name of Contact Person: County
(if other than Project Director)
Title: Monroe
Address: - Area Code I Phone # I
-- "
.. .
City, County, State, Zip Code: - SUNCOM # I
E-mail Address: Area Code I Fax #
I
6. Person Responsible For Financial Reportinq (if known)
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
Cit/. County, State, Zip Code: Key West, Fl 33040 SUNCOM # I
E-mail Address: mcgrnts@mail.state.fl.us Area Code I Fax # i
305-292-4515 I
1
7, Person Responsible For Programmatic Performance Reportinq (if known) I
Name: David P. Owens County I
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code I Phone # I
305-292-4432
City, County, State, Zip Code: Key 'Nest, Fl 33040 \ SUNCOM # I
I
E-mail Address: mcgrn:s@mail.s:ate.fl.us \ Area Code I Fax # \
305,292-4515
FDLE B' me Formula Grant A
Revised 03/25/2002
e
Granr A lication
Section /I - Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: GCMK Residential Detoxification Services for Monroe County Criminally-Involved Adults
2. Identify the year of the project (I, II, Ill, etc.) IV
3. Project period I Start: 10101/02 I End: 09/30/03
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County,.State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.state,f1.us Area Code I Fax #
305-292-4515
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3, Frequency of Fiscal Reporting: Monthly_ Quarterly XX
4, Vendor #: 596000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes - NoL
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section If - Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Pro'ect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed with
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions, Continue narrative on a
second a e if necessa . Do not exceed two a es.
The Guidance Clinic of the Middle Keys, Inc. (GCMK), has for the past 30 months
under this grant been providing residential medical detoxification services for adults
referred through the criminal justice system. Many persons who come in contact with
the criminal justice system have substance use disorders that, if treated, could reduce
of eliminate their continued involvement in criminal activity, A comprehensive review of
inmate demographics in the Monroe County Detention Center revealed the following
regarding the incarcerated population: 80-85 percent of the population were repeat
offenders; and over 95 percent of this group either sold or used a controlled substance,
committed a crime to support an addiction, came from a family where drugs and/or
alcohol played a major role, were homeless and/or unemployed, or saw no way out of
the "revolving door."
As of February 28, 2002, the project used 73 of the bed days (45 percent) funded for a
12-month period. Clearly, the benefits of the services are known in the criminal justice
community and referrals have been steady. Securing appropriate treatment is often a
diversion from criminal prosecution and is sometimes included in the terms and
conditions of an individual's probation. It is estimated that our objectives for the year
will be met or exceeded, Most of the persons referred and served thus far are
misdemeanants who voluntarily remain in treatment until detoxification is completed
and some are motivated to go on to long-term substance abuse treatment. Many of
those referred are homeless offenders. In the same 5-month period (10/01-02/02),
GCMK has provided a total of 1,097 days of service for the homeless in our adult
inpatient unit: 463 substance abuse detoxification, 520 crisis stabilization, and 114
residential psychiatric. These statistics alone highlight a need for psychiatric and
detoxification services that far exceeds funding availability for indigent persons with
mental health and/or substance use disorders.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 4
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part
1, Pages 1-3 for a description of eligible project areas). You should include project goals,
administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the
application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
GCMK, incorporated in 1973 as a 501 (c)(3), nonprofit organization is dedicated to
serving the mental health and substance abuse needs of the residents of Monroe
County, GCMK offers a comprehensive continuum of mental health and substance
abuse services, The Clinic's medical director is a board-certified psychiatrist and the
Chief Executive Officer is a licensed psychologist.
Under this funding mechanism in fiscal year 2003, GCMK will provide 176 bed days of
residential detoxification for men and women. These 176 days provide 48 percent
availability of an eighth detoxification bed that would otherwise be unfunded. It is
expected that 28 (unduplicated) clients will be served based on an average length of
stay of 6 days for clients. The residential detoxification unit is licensed by the Florida
State Department of Children and Families.
Clients eligible for services under this grant are referred to GCMK through the criminal
justice system; thus, these clients are themselves criminally involved, GCMK staff
works with Department of Corrections, 16th Judicial Circuit, and other arms of the
criminal justice system to secure referrals for detoxification services. Detoxification is
provided on an inpatient unit for persons in acute withdrawal from alcohol and/or other
drugs by a multidisciplinary team of psychiatrists, nurses, counselors, mental health
techs, and a discharge planner. These services are co-located on the crisis
stabilization unit. Pharmacotherapy and milieu-based approaches are used to achieve
rapid medical stabilization and emotional equilibrium,
Intensive discharge planning is expected to increase expected treatment
outcome/success. Discharge planning begins at the time of admission, The
discharge planner works with the client and the entire treatment team to design a
behavioral plan that provides the best opportunity for continuing recovery. The plan
could include participation in long-term, residential substance abuse treatment or
intensive outpatient treatment in combination with support group attendance, It may
include supportive housing assistance and any number of referrals to community
services,
When a client enters the unit, the following interventions are immediately initiated by
staff: greeting by a mental health tech who obtains a consent for treatment, takes vital
signs, collects identifying information, orients client to the unit; nursing assessment
FDLE B me Formula Grant A fication Packa e
Revised 03/25/2002
Grant A fication
Section 11- Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
conducted by a RN; history and physical examination conducted by physician within 24
hours of admission; medication and vitamins per physician order administered by a
nurse based on withdrawal signs and symptoms and types of drugs used. An initial
treatment plan is established during the first 24 hours that is developed with the
participation of each client. The RN, discharge planner, and physician develop with
client reasonable actions to be initiated upon discharge from the unit. The discharge
plan may include continuing residential or outpatient substance abuse treatment.
A typical day on the detoxification unit begins at 6:00 a,m. when clients are awakened
and vital signs are taken. The rest of the day is as follows: beverage ~ breakfast at
7:30 a.m. ~ outside break ~ personal hygiene ~ goal setting group ~ outside break
~ snack/beverage ~ physical well-being group ~ vital signs ~ lunch at noon -
outside break - activities group or HIV group or AA meeting - snack/beverage ~
outside break - substance abuse group ~ vital signs - dinner at 5:00 p,m. -
outside break - yyrap-up group - personal hygiene - outside break ~ AA or NA
group - snack/beverage ~ relaxation - lights-out at 11 :00 p.m.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 6
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Fonnula Grant Proqram
Guidance Clinic Detox
1. ProQram Objectives and Performance Measures: Up to three types of objectives may
be included in this section of your subgrant application, Le" Uniform Objectives, Project-
Specific Objectives and Self-Generated Objectives, If you are proposing a project in one
of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of
Criminal Justice Grants, at (850) 410-8700 for further guidance, Continue on a second
a e ifnecessa
a. List the number and title of the Program Area to be addressed. Refer to Appendix II,
. Part II, for a listing of authorized program areas.
013
(#)
Offender Community Treatment - Local
(Title)
b, List Uniform Objectives first, followed by any other appropriate objectives you may wish
to address. If additional objectives are included, please identify whether they are
Project Specific or Self-Generated Objectives, Uniform and Project Specific Objectives
form the basis for collection of data and quarterly performance reporting,
Uniform Obiectives (Mandatory, copy as worded for the program area addressed
and include all appropriate questions).
Provide treatment services through various treatment modalities to tvlenty-eight (28) individuals.
013.01
Part 1 - During this reporting period, how many clients were provided DETOXIFICATION services? rrhis number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 2 - During this reporting period, how many clients were provided INTERVENTION services? rrhis number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 3 - During this reporting period, how many clients were provided OUTPATIENT services? [This number should only include
those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 4 - During this reporting period, how many clients were provided Level 1 RESIDENTIAL services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
, Part 5 - During this reporting period, hOw many clients were provided Level 2 RESIDENTIAL services? rrhis number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 6 - During this reporting period, how many clients were provided level 3 RESIDENTIAL ser.tices? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 7 - During this reporting period, how many clients were provided AFTERCARE services? [This number should only include
those clients who were NEW ADMISSIONS and/or READMISSIONS durina this reoortina oeriodl.
Provide an array of treatment services.
013.02
Part 1 - Were most clients provided psychosocial assessments?
Part 2 - Were some clients provided diagnostic services?
Part 3 - Were most clients provided urinalysis?
Part 4 - Were most clients provided case management services?
Part 5 - Were most clients provided counseling services?
Part 6 - Were some clients provided rehabilitation services?
Part 7 - Were some clients provided with court liaison services?
Part 8 - Were a significant number of clients referred to outpatient or residential treatment or other community services?
Part 9 - Were most clients provided relapse prevention training services?
Part 10 - Were most clients orovided vocational train in a and emolovment services?
Assist tvlenty-eight (28) clients to successfully complete their treatment plan.
Part 1 - During this reporting period, how many DETOXIFICATION clients successfully COMPLETED their treatment?
013.03 Part 2- During this reporting period, how many INTERVENTION clients successfully COMPLETED their treatment?
Part 3- During this reporting period, how many OUTPATIENT clients successfully COMPLETED their treatment?
Part 4- During this reporting period, how many RESIDENTIAL clients successfully COMPLETED their treatment?
_..'___!"!''!_~ D.:!!~n~. t~i~ rep()~~_g perio~, how many AFTERCARE clients successfully COMPLETED their treatment?_.__.__
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 7
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4, Activitv Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress, This chart benchmarks planned
activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due
dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic I
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period I
October 1. 2002 throuqh September 30. 2003
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr Mav Jun Jul Auq Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Provide Substance Use Detoxification X X X X X X X X X X X X
Services
I I I I I
I \
\ I I I I
, I I \ I
I \ I I
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 8
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities, Enter dollar amounts only in applicable categories based on totals from the Budget
. Narrative and leave others blank, Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents,
(Example $4,505,25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
.. ,
Budget Category Federal Match Total
Salaries And Benefits
Contractual Services 27,020 9,007 36,027
Expenses
Operating Capital Outlay
Indirect Costs
Totals 27,020 9,007 36,027
FDLE B me Formula Grant A Iication Packa e
Revised 03/25/2002
Grant A lication
Section 11- Page 9
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro~ram
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs
should be included.
b. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities.
Reimbursements will only be made for items clearly identified in the budget narrative.
c, Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional paqes if necessary.)
Please respond to the following five items before providing the Budget Narrative.
1, Identify your Specific sources of matching funds. [Source of match must be cash and represeritl10
less than twenty-five (25) percent of the project's cost.] Monroe County Grants Matching Funds
2, If Salaries ~lnd Benefits are included in the budget as Actual Costs for staff in the implementing
agency, is-there a net personnel increase, or a continued net personnel increase from the initial year?
No: X If no, please explain.
Yes: If yes, please list number and title of position and type of benefits.
3, Indicate the OCO threshold established by the subgrantee. $ 750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e,g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this plan.
1, Local Match provided by the Monroe County Grants Matching Funds, Purchasing methods to be used will
conform to existing Federal, State, and Local laws and regulations.
2. Budget is based on unit cost. A unit is a bed day. All bed days charged to the grant will be for clients involved
with the criminal justice system.
Cost per Bed Day is calculated using the overall operating costs of the 8 detoxification beds in the facility divided by
the number of calendar days as follows:
Total Operating Costs
Cost Per Bed Day
$598,424.80
$ 204.94 ($598,424.80 -;- 8 beds -;- 365 days)
Grant Request (Byrne Funds)
Local Match (County Funds)
Total Grant Program Costs
$ 27,020.00
S 9.007.00
$ 36,027.00
Grant Funds provide 176 bed days calculated at $204.94 per day.
($36,027.00 -;- 1 bed @ $204.94 per day = 175.79 bed days)
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /1- Page 10
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G, Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1, All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S, Department of Justice, Office of Justice Programs (OJP) Financial Guide.
2. Reports
a, Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Performance
Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions,-as specified in item 16 of Section G, performance of Agreement Provisions.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG, Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period, Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period, Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs, Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
3, Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent
on this project shall be disbursed according to provisions of the project budget as approved by OCJG.
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section If - Page 11
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-8?, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4, Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
5, Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
6. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments, Advance funding shall be provided to a subgrant
recipient uponCl written request to the Department justifying the need for such funds, This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7, Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
8. Travel and Training
a, All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c, All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
9. Allowable Costs
a, Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State And Local Govemments and federal OMB Circular A-8?, "Cost Principles
for State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular
A-110 and Florida law to be eligible for reimbursement.
10, Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award, Program income shall be handled according to the OJP Financial Guide
FOLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 12
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206
- Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall
be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12, Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition,
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U,S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 0,
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13, Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a, The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15, Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other applicable federal law, The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings, both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c, The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of
the audit report in instances of noncompliance with federal laws and regulations.
FDLE B me Formula Grant A fication Packa e
Revised 03/25/2002
Grant A lication
Section If - Page 13
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or
its designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 following the end of the
fiscal year.
g. If this agreement is closed out without an audit, the Department resel\les the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part, In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those sel\lices
satisfactorily performed prior to the effective date of such sanction,
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request
a revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18, Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 14
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19, Extension of a ,Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor,
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes, These include, but are not
limited to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b, Budget deviations that do not meet the following criterion, That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (1-0) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le" increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award,
21, Disputes and Appeals
a, The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22, Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U,S, Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section II - Page 15
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
23. Access To Records
a, The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S, Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the subgrant recipient, implementing agency and contractors
for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department
of Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
80th the Subgr~mt Recipient Authorizing Official or Designated Representative and the Implementing
Agency OfficiaCAdministrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for him/her, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority, The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a, All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F,S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies,
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 16
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29, Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available
to U.S. DOJ and FDLE upon request.
30, Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31, Criminal Intelligence System
a, The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,
42 U,S.C, 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance, Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance, Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient
is responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
FDLE B me Formula Grant A Iication Packa e
Revised 03/25/2002
Grant A Iication
Section 1/. Page 17
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
Education Amendments of 1972: The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, implemented and ~aintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject
to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance
Information),
c. Any state agency, county or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for S 1,000,000 or more during any 18 month period in federal funds, must have approval of
its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U.S. DOJ, OCR has approved an agency's
EEO Plan during the two previous years, it is not necessary to submit another EEO Plan, Instead, the
subgrantee'need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval
is more than two years old, an updated Plan must be submitted,
34, Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36, National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds, That is, it
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /I - Page 1 a
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in oreer to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or educational environments.
b, For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity,
37, Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized
by the Department.
38, Federal Restrictions on Lobbying
a, Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code, Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file,
c, The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress. or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbvina Activities, according to its
instructions.
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section 11- Page 19
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly,
39, State Restrictions on lobbying
In addition to the provisions contained in Item 38 of Sectior: G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality.
It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means
a program by which extraordinary services, amenities and/or accommodations, not otherNise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41, Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply
with this condition, which provides for individual site environmental assessment/impact statements as required
under the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other govemmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laborator/s operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary. beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1, Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure
or closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 20
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4, Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, ec;uipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7, Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8, Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9, Inclucfed among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care,
FDLE B me Formufa Grant A fication Packa e
Revised 03/25/2002
Grant A fication
Section 1/ - Page 21
;:r~~(,/
, .
RESOLUTION NO. 221
- 2002
OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
.
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 02/03 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the FY
02/03 funding cycle of the Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program; and
WHEREAS, on April 17,2002, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$188,163.00 with a $62,721.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain -
programs receive funding to provide the community with' activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the FY02/03 grant funds to the Florida Department of
Law Enforcement Anti-Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk.
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PASSED AND ADOPTED by the Board of County Commissioners of Monr~ @un~
Florida, at a regular meeting of said Board held on the 15th day of May, A.ffi;;Z-002:-<
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant PrOQram
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) .
(Select one of the following):
XX Meets Act Criteria'
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions, I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to' employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan
_Does Not Have a Current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federal assistance is approved or face loss of f!1:funds.
~ / Q-. '
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: May 31. 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
EEO Certification
Appendix IV - Page 1 of 2
~.:x.~ f.\ t: ) J-
/
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
H, Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc, are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
~'.-:
Signature:
C22+ kI.
.
l..l.lJ. OA1~
Typed Name and Title: Clavton H. Wilder, Community Proqram Administrator
Date: 10 - 2.& . 0 "2--
.....;.:;\~-.:.-:. :.
AuthoriZingS~~~;~~~~~c~~~er~~ental Unit -, . . . '.:-"1/;:>:';~
- (Commission Chairman, Mayor, or Designated ReprEise~tativ~j''':. ;':'~';:.~~ '"
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
-----/~
Signature:
Typed Name and Title: James L. Roberts, County Administrator
Date: May 31, 2002
Implementing Agency _
Official, Administrator or Designated Representative
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
---/~"< ~
Signature:
Typed Name and Title: James L. Roberts, County Administrator
Date: May 31, 2002
FDLE 8 me Formula Grant A {ication Packa e
Revised 03/25/2002
Grant A lication
Section f1- Page ~:5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below,
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement. .
Office of Criminal Justice Grants .
"1.
Signature:
Clo~. ~Jlv..;
Typed Name and Title: Clavton H. Wilder. Community Proaram Administrator
Date: Ie -2.8-" 2-
.' i'Subgrant_Re,?ipient~:,. .-{:})~\;:~~. . ':
Authorizing Official of Governmental Unit:~'-:. :,
(Commission Chairman, Mayor, Or[)esfgna:je.dRep:r~~!ritati~ij),
Typed Name of Subgrant Recipient:
Signature:
--J~
Typed Name and Title: James L. Roberts, County Administrator
Date: May 31, 2002
.lmplementin'gAgency:' ,..,',. .,
Official, Administrator or Designated ~epreseiitative
Typed Name of Implementing Agency:
Signature:
--/~~
Typed Name and Title: James L. Roberts, County Administrator
Date: May 31, 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Applicatio~
Section /1- Page ~S
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 1 % 1 /02
Enforcement
Expiration Date: 9/30/03
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Dual Diagnosed Offender Program I as part of Monroe County's FY03 Anti-Drug Abuse
Program
Contract Manager: David p, Owens
(Name)
Z-C
4482 OMB/Grants Mgt.
(Ext.) / //~ Ic~D~artment)
Aqenda Deadline: 10/31/02
for BOCC meetinq on 11 /t3I02
- CONTRACT COSTS
Total Dollar Value of Contract: $16,269.00 Current Year Portion: $16,269.00
Budgeted? Yes X No Account Codes: 125-06006-530490.--G-C03~-XXXXXX
Grant: $12,202,00 qqOBJ(j
County Match: $4,067.00 Zi2-
ADDITIONAL COSTS
Estimated Ongoing Costs: $2857,00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (eq, Maintenance, utilities, janitorial, salaries, etc,)
CONTRACT REVIEW
ChangeS~ Date Out
Date In Needed ~. jR' r
Division Director /1_ U-fI\",. YesD NoW --- ~c..-; II-;.t~
Risk Management! 1-(o....{Jc1.YesD NoQ--- Yf).~ I (-b-c)d-
:~:~~::~~::::ingi ; )~::::~ ::~~~ i ~x~~
Comments:
OMB Form Revised 9/11/95 MCP #2
F~,/ LE
~
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 28, 2002
The Honorable Charles McCoy
Mayor, Monroe County Board of
County Commis~ioners
500 Whitehead Street
Key West, Florida 33040
Re: 03-CJ-5A-11-54-01-109 / Peacock Apartments Dual
Diagnosed Offender Program
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $12,202 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 13B -
Offender Community Treatment - Local.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate, This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures,
Committed to
Service . Integrity . Respect . Quality
The Honorable Charles McCoy
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at (850)410-8700,
Sincerely,
QQ b 'J.\. ~
Clayt~, Wilder ,
Community Program Administrator
CHW IBH/mg
Enclosures
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUB GRANT AWARD
The subgrantee, through its authorized representative,
acknowledge~ receipt and acceptance of subgrant award number
03-CJ-SA-11-S4-01-109 in the amount of $12,202,
for a project entitled: Peacock Apartments Dual
Diagnosed Offender Program
for the period of 10/01/2002 through 09/30/2003, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
.and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
Mre
state of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of commissioners
Date of Award: October 28, 2002
Grant Period: From: 10/01/2002 To: 09/30/2003
Project Title: Peacock Apartments Dual
Diagnosed Offender Program
Grant Number: 03-CJ-SA-11-S4-01-109
Federal Funds: $12,202.00
state Agency Match:
Local Agency Match: $4,068.00
Total Project Cost: $16,270.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Cornmon Rule for State and Local Governments and A-8?, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
03-CJ-SA-ll-S4-01-109
SUB GRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed certificate of Acceptance of Subgrant Award
is retu~ned to the Department.
Q.Q~~ ~.~
Authorizea Official
Clayton H. Wilder
Community prqgram Administrator
lO-'2.~.OL.
Date
Application for Funding Assistance
Florida Department of Law Enforcement _ _ '_
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
1
Please read instructions before completing this applicatio'n.
I J! 1',\ - 4 Yj 7
, . ........14 l...'- "-
The term "Department", unless otheNlise stated, refers to the Department of Law Enforcement;
-, ,-. " .. -.....-.."" - .~--
The term "OCJG" refers to the Office of Criminal Justice Grants.
The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency'. is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency
under the direction of an elected official (for example, Sheriff or Clerk of the Court).
A. SubQrant Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgrar)t? 0 Ves 0 No Project ID # I Program Area #: I CFDA #: 16.579
If Ves, enter CJ Contract # of Previous Subgrant ;;;!cO"Z- Ie (; 1313
SFY 2002 CJ Contract # SFY 2003 CJ Contract #
2002 - CJ - - - - - 2003 - CJ -.~ -1L -SI.-& - ill
- - - - -
B, Applicant Information
1. SubQrant Recipient (SubQrantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County County
Commissioners
Monroe
Name of Chief Elected Official I State Agency Head: Charles L. "Sonny" McCoy
Title: Mayor
Address: 500 Whitehead Street Area Code I Phone #
305-292-3430
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: boccdis3@mail.stateJl.us Area Code I Fax #
305-292-3577
2. Chief Financial Officer of Subgrant Recipient (SubQrantee)
Name of Chief Financial Officer: Danny Kolhage County
Monroe
Title: Clerk of the Court, Monroe County
Address: 500 Whitehead Street Area Code! Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code! Fax #
305-295-3663
3, ImplementinQ Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
Name of Chief Executive Official! State Agency Head! Subgrantee representative County
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator Monroe
Address: 1100 Simonton Street Area Code! Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: jlrobert@mail.stateJl.us Area Code! Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4, Proiect Director
Name of Project Director: David P. Owens County
(Implementing Agency Employee)
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County,. State, Zip Code: Key West, FL 33040 SUNCOM # I
E-mail Address: mcgrn ts@mail.state.fl.us Area Code I Fax # I
305-292-4515
5. Contact Person
Name of Contact Person: County
(if other than Project Director)
Title: Monroe
Address: - Area Code / Phone #
..
City, County, State, Zip Code: SUN COM #
E-mail Address: Area Code / Fax #
6. Person Responsible For Financial Reporting (if known)
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM # I
E-mail Address: mcgrnts@mail.state.f1.us Area Code / Fax # I
305-292-4515
I
7, Person Responsible For Programmatic Performance Reporting (if known) I
Name: David p, Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM # I
E-mail Address: mcgrnts@mail.state.f1.us I Area Code / Fax #
305-292,4515
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /1- Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
C. Administrative Data
1, Project Title: Peacock Apartments Dual Diagnosed Offender Program
2. Identify the year of the project (I, II, III, etc.) I
3, Project period I Start: 10101/02 I End: 09/30/03
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.stateJl.us Area Code I Fax #
305-292-4515
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer oroQram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3, Frequency of Fiscal Reporting: Monthly_ Quarterly XX
4. Vendor #: 596000749
5, State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes - NoX -
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
FDLE B me Formula Grant A lieation Packa e
Revised 03/25/2002
Grant A lication
Section 1/ - Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Pro'ect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed with
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions, Continue narrative on a
second a e if necessa , Do not exceed two a es.
PROBLEM DESCRIPTION:
Mentally ill drug-dependent and alcohol dependent offenders who are injail for misdemeanor
and Felony charges, waiting trial or pending release on parole or probation would be better
served in a Residential Program for Dual Diagnosed Offenders, Diverting offenders into
community based treatment, with case management, referral to treatment, assessment, and
monitoring through drug and alcohol testing, relieves the jail from the expense of the cost of
care of these special needs offenders, Coordinating mental health treatment, to include
counseling and medication management for their mental health conditions, will be instrumental
in reducing their risK of alcohol and illegal drug use while living in the community,
PROBLEM SIGNIFICANCE:
Mentally ill offenders often do not understand the charges against them and are unable to
contribute to their own defense, Some are incompetent to stand trial, while others are charged
with felony substance abuse charges, felony grand theft, and other serious crimes which are not
due to violence or aggression. These offenders need ongoing mental health treatment and
supervision, to prevent suicide attempts while injail, and to prevent victimization by the other
prisoners. By releasing them into our community based offender program, they will be given the
opportunity to break the cycle of "self-medication" (through substance abuse) of their mental
illness, and develop a treatment program that enables them to remain clean and sober, and
become a productive member of our community.
NEEDS ASSESSMENT:
The National Alliance for the Mentally Ill, Florida Branch Director Fay Barnette, states: "For
every one person in a state mental hospital with a severe mental illness, there are 1 0 people \vith
severe mental illness in county jails, With the reduction of beds and the closure ofa state
hospital in 2002, this is a problem that will reach crisis proportions." By providing alternatives
to prevent detention, jail and prison for persons who pose no danger to the community, we can
reduce our mentally ill jail population,
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11 - Page 4
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part
1, Pages 1-3 for a description of eligible project areas). You should include project goals,
administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the
application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
Peacock Apartments Dual Diagnosed Offender Program will provide 4 residential beds in Key West to mentally ill adults
who are addicted to alcohol or illegal drugs and have been charged with or convicted of misdemeanor or felony crimes,
which are not dangerous to the community. Currently, Peacock Apartments does not have an Offender program. This
will be an expansion by adding four beds/units to our current census at Peacock Apartments. Existing occupied
beds/units are 24. If funded, this program will expand the beds/units to 28.
The goals of the Program will be:
1. To identify the potential client population, through contact with the case managers at the County Jail facilities,
the case managers at The Care Center for Mental Health, The Guidance Clinic, Pre-Trial Services and the
Court System, including the Public Defender's office. All potential clients will be interviewed by the Peacock
Apartments staff, during which assessments, referrals and treatment plans will be formulated. To qualify for a
residential bed at Peacock Apartments Offender Program, the candidate must be disabled due to having a
chronic, serious mental illness; have a dual diagnosis of substance abuse or addiction; and be either charged
or convicted of misdemeanor or felony crimes. They can not be a danger to the community, or have a history
of violent criminal or sexual aggression.
2. To provide four offenders with residential services, including a bed/unit, utilities, furniture, transportation,
supervision, monitoring, referral to mental health treatment, referral to substance abuse treatment, drug testing,
case management, and medication management.
3. To provide referrals to other appropriate programs for offenders that do not meet our criteria for our program.
4. To provide case management to applicants on our waiting list to our programs, including visits at jail, assistance
with court appearances, assistance with coordination of defense of their case, and other assistance as needed.
5. To provide case management to clients who successfully complete their treatment plan in our Program, and
move out into the community at large, for six months after release from our program. The followup care will
include home visits, inclusion in social events at Peacock Apartments, assistance with money management,
and monitoring of medication compliance and mental health treatment compliance.
Staff employed by U.S. Fellowship of Florida, Inc. at Peacock Apartments include Program Director, Jerri Valverde, RN;
Lori Robb, Case Manager, and four Residential Mental Health Counselors. Staff will perform intake appointments,
assessments, referrals, treatment planning, case management, transportation, supervision of medication compliance,
supervision of mental health treatment compliance, assistance with money management, drug testing, alcohol testing,
and assistance with activities of daily living. U.S. Fellowship of Florida also operates Heron House in Marathon.
The residents of the Program will share one four bedroom apartment, located at Poinciana Plaza, Key West, Florida, as
part of Peacock Apartments Residential Mental Health Program. This apartment was formerly used as staff housing. It
will be converted to the Offender Program if funding is approved.
Each resident's treatment plan will determine the length of stay in the program, as per their criminal case requirements.
The minimum stay will be ninety days, and the maximum stay will not be limited. The treatment plan will address the
frequency of drug/alcohol testing, the consequences if test is positive, the requirements for appropriate behavior and
compliance with medications during the duration of the participation in the program. Coordination with pre-trial services,
probation, parole, and other law enforcement agencies will be included in the treatment plan.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
3. Proqram Obiectives and Performance Measures: Up to three types of objectives may
be included in this section of your subgrant application, Le" Uniform Objectives, Project-
Specific Objectives and Self-Generated Objectives. If you are proposing a project in one
of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of
Criminal Justice Grants, at (850) 410-8700 for further guidance, Continue on a second
a e if necessa
013.01
013.02
013.03
PSO 0001
a. List the number and title of the Program Area to be addressed. Refer to Appendix II,
Part II, for a listing of authorized program areas,
13
Offender Community Treatment
(#)
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you may wish
to address, If additional objectives are included, please identify whether they are
Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives
form the basis for collection of data and quarterly performance reporting.
Uniform Obiectives (Mandatory, copy as worded for the program area addressed
and include all appropriate questions).
Provide treatment services through various treatment modalities to four (4) individuals.
Part 1 - During this reporting period, how many clients were provided DETOXIFICATION services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 2 - During this reporting period, how many clients were provided INTERVENTION services? [This number should only include
those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 3 - During this reporting period, how many clients were provided OUTPATIENT services? [This number should only include
those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 4 - During this reporting period, how many clients were provided Levell RESIDENTIAL services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 5 - During this reporting period, how many clients were provided Level 2 RESIDENTIAL services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 6 - During this reporting period, how many clients were provided Level 3 RESIDENTIAL services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 7 - During this reporting period, how many clients were provided AFTERCARE services? [This number should only include
those clients who were NEW ADMISSIONS and/or READMISSIONS durin this re ortin eriod.
Provide an array of treatment services.
Part 1 - Were most clients provided psychosocial assessments?
Part 2 - Were some clients provided diagnostic services?
Part 3 - Were most clients provided urinalysis?
Part 4 - Were most clients provided case management services?
Part 5 - Were most clients provided counseling services?
Part 6 - Were some clients provided rehabilitation services?
Part 7 - Were some clients provided with court liaison services?
Part 8 - Were a significant number of clients referred to outpatient or residential treatment or other community services?
Part 9 - Were most clients provided relapse prevention training services?
Part 10 - Were most clients rovided vocational trainin and em 10 ment services?
Assist four (4) clients to successfully complete their treatment plan.
Part 1 - During this reporting period, how many DETOXIFICATION clients successfully COMPLETED their treatment?
Part 2- During this reporting period, how many INTERVENTION clients successfully COMPLETED their treatment?
Part 3- During this reporting period, how many OUTPATIENT clients successfully COMPLETED their treatment?
Part 4- During this reporting period, how many RESIDENTIAL clients successfully COMPLETED their treatment?
Part 5- Durin this re ortin eriod, how man AFTERCARE clients successfull COMPLETED their treatment?
Pro'ect S ecific Objectives
Provide 4 client~. monthly drug tests during the grant period, for a total of 48 drug tests.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4, Activity Implementation Schedule, Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress, This chart benchmarks planned
activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due
dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period
October 1 , 2002 throuqh September 30, 2003
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar ADr Mav Jun Jul Aua SeD
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary,)
8e sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Interview, assess, background screen X X X X X X X X X X X X
And evaluate for our program
Referral of client into our project, or to X X X X X X X X X X X X
alternate project
Provide case management, monitoring, X X X X X X X X X X X X
drug test, and treatment planning
Discharge planning and coordination X X X X X X X X X
Follow up care and case management X X X I X X X X X X I
I
i
I I I I I I
I
I I I I I I I
I
I I I I I I
I
I I i
I I
i
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section 11- Page 7
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local
Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
_.
Budget Category
Federal
Match
Total
Salaries And Benefits
Contractual Services
12,202,00
4,068.00
16,270.00
Expenses
Operating Capital Outlay
Indirect Costs
Totals
12,202,00
4,068.00
16,270.00
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Appffcatlon
Section If - Page 8
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
2, Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs should
be included.
b. You must describe the line items for each applicable budget category for which you are requesting subgrant
funding. Provide sufficient detail to show cost relationships to project activities. Reimbursements will only
be made for items clearly identified in the budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional Daaes if necessarY. \
Please respond to the following five items before providing the Budget Narrative.
1, Identify your Specific sources of matching funds. (Source of match must be cash and represent no less
than twenty-five (25) percent of the project's cost.] Local Match provided from the Monroe
County General Revenue Fund,
2. If Salaries' and Benefits are included in the budget as Actual Costs for staff in the implementing agency, is
there a net personnel increase, or a continued net personnel increase from the initial year?
No: If no, please explain.
Yes: XX If yes, please list number and title of position and type of benefits.
3. Indicate the oeo threshold established by the subgrantee. $750.00_
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of salaries
and benefits), and provide documentation of the appropriate approval of this plan.
Annual budget of Peacock Apartments, if 28 beds
Less HUD funding for salaries
Subtotal
cost per bed per year (divide by 28)
cost per bed per month (divide by 12)
rent paid by each client per month
net cost per bed per month
net cost per bed per day (divide by 30.42 - avg. days in a month)
Total Cost of Project (1,460.00 bed days)
264,800.00
16.500.00
248,300.00
8,697.86
738.99
400.00
338.99
11.14
16,270.00
Byrne Grant funds
County Match
Total Amount Requested
12,202.00
4,06800
16,270.00
~ I ) t ~,. I
L c'T" G ",1'< k,- Q Ol '::> LA.r",~. Co;'::' SJA-__l "'.'
./ (.,L-__ ~ . )
1'> I ( . I '-\ pc..- ct:. c) r " 6.~.7"-
Total costs of Peacock Apartments Program:
Salaries, benefits, stipends:
Insurance
Utilities & phone
Supplies
Transportation Costs
Drug Tests
TOTAL
197,400
21,300
30,900
8,600
3,600
3,000
5264,800
Purchasing methods to be used will conform to existing Federal, State, and Local laws and regulations.
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Revised 03125/2002
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G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide,
2. Reports
a. Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Performance
Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete. accurate and timely may result in
sanctions,.as specified in item 16 of Section G, performance of Agreement Provisions,
b, Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final",
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs, Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9,
Program Income,)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
3. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent
on this project shall be disbursed according to provisions of the project budget as approved by OCJG.
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b, All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-8?, and A-11G, in their entirety.
c, All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature,
5. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
6, Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (16)(b). Florida Statutes, the OJP Financial Guide. and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds, This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
8. Travel and Training
a, All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b, The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112,061, Florida Statutes,
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes,
9. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide. U.S, Department
of Justice Common Rule for State And Local Govemments and federal OMB Circular A-8?, "Cost Principles
for State. Local and Indian Tribal Governments", or OMB Circular A-21, .Cost Principles for Educational
Institution s ".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment. shall be
according to U.S. Department of Justice Common Rule for State and Local Governments. or OMB Circular
A-11G and Florida law to be eligible for reimbursement.
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
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and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206
- Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11, Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day, Approval shall
be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State and Local Governments, and in applicable state statutes, The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition,
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department 'or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMS Circular A-11 O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13, Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a, Subgrant recipients that expend $300.000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings. both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of
the audit report in instances of noncompliance with federal laws and regulations.
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e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or
its designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 following the end of the
fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h, The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
16, Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction, The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request
a revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised prOject starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants. the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
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either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b, If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or ser/ices to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recif:ient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a ,Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes, These include, but are not
limited to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category,)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
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23, Access To Records
a, The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the subgrant recipient, implementing agency and contractors
for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department
of Justice Common Rule for State and Local Governments.
b. The Department reseNes the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 11 g, Florida Statutes, and made or received by the
slJbgrant recipient or its contractor in conjunction with this agreement.
24, Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
80th the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for him/her, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority, The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority.
27, Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a, All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
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(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing, The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29, Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation, The data collected must be available
to U.S. DOJ and FDLE upon request.
30, Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers, the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,
42 U,S.C, 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient
is responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant,funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are in'lol'led with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed. color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
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Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, 0, E, F, G and H,
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, implemented and maintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject
to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act. 42 U.S.C. 3783 (a) and 28 CFR Section 42,207 Compliance
Information).
c, Any state agency, county' or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for S 1,000,000 or more during any 18 month period in federal funds, must have approval of
its EEO Plan by the U.S, DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U.S, DOJ, OCR has approved an agency's
EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the
subgrantee 'need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval
is more than two years old, an updated Plan must be submitted.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title 11), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality .A.ct ("INA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36, National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
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applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, househol?, recreational, or educational environments.
b, For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized
by the Department.
38. Federal Restrictions on Lobbying
a, Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of S 150,000 or more,
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made, Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbyina Activities, according to its
instructions.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /I - Page 18
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly.
39, State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a ;'pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality.
It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means
a program by which extraordinary seNices, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories _
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply
with this condition, which provides for individual site environmental assessment'impact statements as required
under the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b, Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Theref()re, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified seNices of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2, Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure
or closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
FDLE B me Formula Grant A
Revised 03/25/2002
Grant A lication
Section" - Page 1 9
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7, Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State e.nvironmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /I - Page 20
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant PrOQram
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and' Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) .
(Select one of the following):
XX Meets Act Criteria'
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions, I understand
that if the Subgrant R.ecipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan
Does Not Have a Current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federal assistance is approved or face loss of fedS
- ~
-J~( ::-.... -
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: May 31, 2002
FDLE B me Formula Grant A fication Packa e
Revised 03/25/2002
EEO Certification
Appendix IV - Page 1 of 2
DCl.(,c..).1
-"
- - ~:...'
RESOLUTION NO. 221
- 2002
orv1B/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 02/03 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the FY
02/03 funding cycle of the Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program; and
WHEREAS, on April 17,2002, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$188,163.00 with a $62,721.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the,County's current drug control efforts, has recommended certain
programs receive funding to provide the community with' activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the FY02/03 grant funds to the Florida Department of
Law Enforcement Anti-Drug Abuse Grant Program; and that
3, This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk. .
"'"
3: ~
'. 0 0 ~
PASSED AND ADOPTED by the Board of County Commissioners of Monr~ @un~
Florida, at a regular meeting of said Board held on the 15th day of May, A.ffi~-D02.-<
\). r- W
a".
c;-
Mayor Charles L. McCoy yes ::::;::;:2 --a
Mayor ProTem Dixie Spehar yes ;2~: =x:
6~z:r;;~~~;\ g~~~:;;:~~:~~~~~~~~ :~~ent; ~ ~
o!:1~~:~i:~t&, aimy L;, 'll~age / Monroe County Bri.l~ of Commissioners
<'~f1~;A.tte~~ D.C.. By: \.f./~
"';':~,:;;?~~;:.:.' Clerk of Court I ~ayor
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc, are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature: QQ.) ~ 4J . ~
Typed Name and Title: Clayton H. Wilder. Community Proqram Administrator
Date: , . 10 - ,8' a 2-
. -,
_ Subgrant Recipient
Authorizing Official of Governmental Unit
(Commission Chairman, Mayor, or Designated ~epresentative)
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
Signature: r---J~~
Typed Name and Title: James L. Roberts. County Administrator
Date: May 31, 2002
Implementing Agency ,
Official, Administrator or Designated Representative
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
Signature: - ~~..Q,,~\
Typed Name and Title: James L. Roberts. County Administrator
Date: Nay 31, 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /1- Page 2..'-+
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc, are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
&~k iJ. ~
Typed Name and Title: Clavton H. Wilder, Community Proqram Administrator
Date: Ie - 2 ~ . () '2.
Subgrant Recipient " ,., , .
Authorizing Official of Governmental Unit,~ ce.
(Commission Chairman, Mayor, or Designated Represei'itative)
..-':;....
-< . ..
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
- ~-~~
Signature:
Typed Name and Title: James L. Roberts, County Administrator
May31, 2002
Date:
.'
~ ", '-'-!;~ : '.,;'"
Implementing Agency .. ..'
Official, Administrator or Designated Reprf:!senta~ive
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
--J~~l:
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date: May 31, 2002
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section 11 - Page '24-
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10/01/02
Expiration Date: 9/30/03
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Monroe Youth Challenge II as part of Monroe County's FY03 Edward Byrne Memorial Law Enforcement
Grant Program
Contract Manager: David P. Owens
(Name)
v
for BOCC meeting on 11/}8i02
4482
(Ext.)
OMB/Grants Mgt.
(Department)
/ //,.(<~ '"
/1 ~ ---. '--
Agenda Deadline: '1-0/30102
CONTRACT COSTS
Total Dollar Value of Contract: $34,864.00 Current Year Portion: $34,864.00
Budgeted? Yes X No Account Codes: 125-06021-530490-GG0312-XXXXXX
Grant: $26,148.00 '
County Match: $8,716.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.g. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes ~
Date In Neede~~- 7~.~i r
Division Director /1_ /,1---- YesD NaI:::::J ~ ~_
Risk Management i' -tv-Od-YesD NoW ).' I ,
O.M.B.lPurchasing \ \ j;:il 02-YesD NO~~~'
County Attorney / I /S- /0 2- YesD NoW ~
Comments:
Date Out
/1-(,( -c
1/-0-0;;)
\ \\tc\[fL
1//~2-
OMB Form Revised 9/11/95 MCP #2
FrtLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 28, 2002
The Honorable Charles McCoy
Mayor, Monroe County Board of
County Commissioners
500 Whitehead Street
Key West, Florida 33040
Re: 03-CJ-5A-11-54-0 1-1 06 I Monroe Youth Challenge Program II
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $26,148 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 04A-
Community Crime Prevention.
A copy of the approved subgrant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the sub grant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Charles McCoy
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
QJl h ~. UL&~
Clayt~. Wilder
Community Program Administrator
CHW/BH/mg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTANCE OF SUBGRfu~T AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
03-CJ-SA-11--S4-01-106 in the amount of $26,148,
for a project entitled: Monroe Youth Challenge Program II
for the period of 10/01/2002 through 09/30/2003, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
(Name of Subgrantee)
Monroe County
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWk~D CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award: October 28, 2002
Grant Period: From: 10/01/2002 To: 09/30/2003
proj ect Title': Monroe Youth Challenge Program II
Grant Number: 03 -CJ-SA-11-S4-01-106
Federal Funds: $26,148.00
State Agency Match:
Local Agency Match: $8,716.00
Total Project Cost: $34,864.00
Program Area: 04A
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-a7, or OMB
Circulars A-110 and A-21, in their entirety_ It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
03-CJ-SA-ll-S4-01-106
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
QQ~~ \.\. ~
Authori ed Offlclal
Clayton H. Wilder
Community Program Administrator
10 - 'l~- CJ~
Date
Application for Funding Assistance
Florida Department of Law Enforcement
Edward B me Memorial State and Local Law Enforcement Assistance Formula Grant Pro ram
Please read instructions before completing this application~
JJ>-l - 4 2=~Z
The term "Department", unless otherwise stated, refers to the Department of Law Enforcement.
The term "OCJG" refers to the Office of Criminal Justice Grants.
-.. ----.----,.--~----.. ~ ,
The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency
under the direction of an elected official (for examDle, Sheriff or Clerk of the Court).
A. Suborant Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgrant? XX Yes C No d.~roject 10 # I Program Area #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant 00' I - , 3 I Ir-llfp...
SFY 2002 CJ Contract # SFY 2003 CJ Contract #
2002 - CJ - 2H - 11 - 54 - Q1 - ill 2003 - CJ -5fi -LL - ~- M -.J..Q.(P
B. Aoolicant Information
1. SubQrant RecioientlSuborantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County County
Commissioners
Monroe
Name of Chief Elected Official! State Agency Head: Charles L. "Sonny" McCoy
Title: Mayor
Address: 500 Whitehead Street Area Code! Phone #
305-292-3430
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: boccdis3@mail.state.f1.us Area Code! Fax #
305-292-3577
2. Chief Financial Officer of Suborant Recipient (Suborantee)
Name of Chief Financial Officer: Danny Kolhage County
Monroe
Title: Clerk of the Court, Monroe County
Address: 500 Whitehead Street Area Code! Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code! Fax #
305-295-3663
3. Implementino Aoencv
Name of Implementing Agency: Monroe County Board of County Commissioners
Name of Chief Executive Official! State Agency Head! Subgrantee representative County
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator Monroe
Address: 1100 Simonton Street Area Code! Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: jlrobert@mail.stateJl.us Area Code! Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
4. Proiect Director
Name of Project Director: David P. Owens
(Implementing Agency Employee) County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@maiLstate.n.us Area Code I Fax #
305-292-4515
5. Contact Person I
Name of Contact Person:
(if other than Project Director) County
Title:
Monroe
Address: - Area Code I Phone #
. .
City, County, State, Zip Code: SUNCOM #
E-mail Address: Area Code I Fax #
6. Person Responsible For Financial Reporting (if known)
Name: David P. Owens County
Title: Grants Administrator
Monroe
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@maiLstate.n.us I Area Code I Fax # I
305-292-4515
7. Person Responsible For Programmatic Performance Reportinq (if known)
Name: David P. Owens County
Title: Grants Administrator
Monroe
Address: 1100 Simonton Street Area Code I Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@maiLstate.n.us Area Code I Fax #
305-292-4515
FOLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11 - Par;e 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: Monroe Youth Challenge Program
2. Identify the year of the project (I, II, III, etc.) Year II
3. Project period I I
I Start: 10/1/02 End: 9/30/03
i
,
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.state.fl.us Area Code I Fax #
305-292-4515
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proqram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XX
4. Vendor~ 596000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes - No l;
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
FOLE Byrne Formula Grant Application Package
Revised 03/25i2002
Grant Application
Section II- Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Pro'eet Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed with
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions. Continue narrative on a
second a e if necessa . Do not exceed two a es.
Coalition partners of the Monroe Youth Challenge Program (MYCP) began to unite in spring, 2000, in
response to community recognition of increases in teen fighting and harassment, drug and alcohol-related
violence, suspension rate, and the incidence of teen suicide.
Need has been documented in the Florida Keys Healthy Start Coalition 1999 Youth Risk Behavior
Survey, which noted that Monroe County Monroe County schools ranked 8th in the state for violence, 4th
in the state for vandalism arrests and 3rd for drug misdemeanor arrests. (Collected from Monroe County's
three high schools. 1330 students surveyed.) Additional data showed that:
17% of students seriously considered suicide during 12 months preceding survey
14% of students actually attempted suicide during 12 months preceding survey
17% of students carried weapons during the 30 days preceding survey
31 % of students had been in a physical fight during 12 months preceding survey
15% had been physically hurt by their boyfriend or girlfriend
12% had been forced to have sexual intercourse
According to Monroe County's 1999 District's Needs Assessment, the #1 risk factor we need to address is
Alienation and Rebelliousness of students. Need continues to be demonstrated in the latest 2000 Florida
Youth Substance Abuse Survey, conducted by the Department of Children and Families which shows that
Florida youth have elevated risk in all domains. Risk factors which place our students notably above the
national norm include academic failure, friends' delinquent behavior, oor family discipline and personal
transitions/mobility.
MYCP offers programming that builds respects, tolerance and compassion among students most at risk
of violence and involvement in crime and gangs. MYCP deals with currently unaddressed issues of anger
management, isolation, civic responsibility, violence, racism, teasing, stereotypes, tobacco, drugs, alcohol
and more. MYCP also adds a "preventive" discipline component to the traditional time constrained
discipline structure of our schools, allows the transformation of student anger, separation and peer
pressure into tolerance, peer support and acceptance of self and others. This is the key to reducing
violence in our schools.
MYCP encourages a student driven effort to create a unified, safer school environment, discover
personal strengths, build leadership skills and celebrate everyone's diversity. It avoids duplication and
enhances the delivery of existing services by utilizing existing government and private services and
employees.
MYCP has addressed the above mentioned risk factors and supports substance abuse prevention
education through: 1) motivational workshops which build positive, empathetic relationships with peers
and adults; 2) youth leadership development which promotes community service projects and supports
student mentor/mentee relationships; 3) adult role models which provide ongoing, follow-up support to
students in need; and 4) grassroots coordination with existing law enforcement, juvenile justice and
substance abuse resource organizations in order to integrate and reinforce the impact of existing crime
prevention and substance abuse education efforts.
FDLE Byrne Formuta Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 4
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part i
1, Pages 1-3 for a description of eligible project areas). You should include project goals, .
administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the.
application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
The Monroe Youth Chal/enge Program (MYCP) is a grassroots crime prevention, safety, substance abuse
education and overall health initiative designed to reduce violence, juvenile crime, truancy, addictive risk
behaviors, alienation and intolerance in all domains: individual/peer, family, school, community. The MYC
partnership includes schools, law enforcement, health providers and more than 200 community volunteers
from the Upper and Middle Keys
In year 1, MYCP has consisted of three main program elements: 1) "Challenae Day" (CD), an 8 hour
anti- violence workshop; 2) a follow-up after school club; and 3) a Peer Mentor Proaram with ongoing life
skills training for Mentors, Mentees and Adult Sponsors who support the Student Mentor for the duration
of the school year.
MYCP was piloted in three schools in the Upper and Middle Keys from April 2000 to April 2001.
The MYCP is in its second year of operation. To date, it has hosted 11 Challenge Days, trainings over
1100 students (6Ih_1ih graders) and 250 adults in anger management, substance abuse education and
conflict resolution. MYCP has also trained a core of 50 student mentors that are matched with 125
mentees. 9 follow-up Mentor Trainings in the Middle and Upper Keys have also been provided. While
Challenge Day has not been hosted in Key West as of yet, teacher and community residents from Key
West and the Lower Keys have participated in the workshops.
The first component, "Challenge Day", is a powerful, one day, award-winning, violence reduction
workshop conducted by California- based Challenge Associates who led community healing and youth
empowerment training in the wake of the Columbine High School massacre. Participating High Schools
offer the Challenge Day training at the beginning of the school year to new freshman, student mentors,
volunteer Adult Sponsors and school representatives to breaks down cliques and stop violence, gender
stereotypes and oppression of all kinds. Anger management, cultural and gender sensitivity, conflict
resolution and healthy emotional expression are among some of the skills taught.
MYCP's second component is an after school program offering continued trainings in interpersonal skills
taught in Challenge Day. Serving as alternative drug free events designed to reduce violence and
substance abuse, students continue relationships, activities and service projects that build unity,
tolerance and awareness about causes of violence and oppression via after school clubs which Marathon
High School (MHS) students named STARS - Suooortina Tolerance Acceotance & Respect in Students
and Coral Shores High School (CSHS) students named SMILE - Student Mentors Improvinq Life
Evervday. In the first two quarters, there have been 13 mentor trainings providing a total of 25 hours of
instruction at the two high schools. Total attendance was 249 students_ Training subjects included conflict
resolution, communication skills, empathy building and anti-teasing activities. Student commissioners are
selected to run the club. Activities include maintaining a school bulletin board, a school and community
newsletter, anti bullying and anti substance abuse presentations to the elementary school in collaboration
with the Domestic Abuse Shelter and the Florida National Guard. The clubs also participates in Challenge
Associate's National Youth Leadership Network (NYLN) as well as Florida's State Prevention
Conference.
MYCP's third major component has been a Peer Mentor Program which keeps peer acceptance and
FDLE B me Formula Grant A {ication Packa e
Revised 03/25/2002
Grant A /ication
Section 1/ - Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
non-violent norms alive on campus initial motivational workshop. Mentoring and role modeling are key
components of the MYCP since they are recognized as key motivators to crime and substance abuse
prevention. MHS ended school year 2002 with 25 high school students mentoring 25 middle school
mentees. CSHS had 25 students mentoring 100 mentees. So 175 unduplicated students have
participated in weekly mentor/mentee contacts that occur during school hours. Interested upperclassmen
with appropriate recommendations receive an intensive minimum 6 hour training to become a Peer
Mentor. Peer Mentors contact their mentees weekly during school with a planned activity. Peer Mentors
continue to receive on going training at weekly Mentor Support Lunches or at monthly Mentor trainings.
Trainings are intergenerational to help youth and adults alike build more respectful relationships with
themselves and each other. Training includes conflict resolution and communication skills, suicide and
drug prevention, etc. The MYCP shall continue supporting peer mentors with onqoinq life skills and
leadershio traininq in scheduled leadership classes or after school clubs_
The MYCP program coordinator continues to network with local agencies, community leaders and
organizations to identify needs, discuss successful strategies, and to coordinate efforts to reduce
duplication and increase effectiveness of our prevention and youth empowerment services. They include
Monroe County School District Superintendent and Safe School Administrator, Executive Directors of the
three mental health facilities in Monroe County, the Domestic Abuse Shelter, Monroe County Sheriff's
Office and DARE Officer, Monroe County Health Department's SWAT Coordinator (Students Working
Against Tobacco) and Presidents of Zonta and Rotary Service Organizations.
The MCYP actively partners with the following agencies and entities providing prevention services to
youth to eliminate duplication of services and increase effectiveness of anti-violence and youth
empowerment efforts: Monroe County Sheriff's Department; The Monroe County Education Foundation;
The School District's Safe School Administrator; Zonta Club of Marathon; Monroe County Tobacco Free
Community Partnership; Area Health Education Center (AHEC); the Domestic Abuse Shelter;
Department of Children and Families; Department of Juvenile Justice; The Children's Shelter, Teen Help
Line and more. Business partners include Home Depot, Marine Bank, Office Depot, many small
business owners, and service organizations such as Marathon Zonta and Key Largo Rotary.
FOLE Byrne Formuta Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 6
1. Proqram Objectives and Performance Measures: Up to three types of objectives may
be included in this section of your subgrant application, i.e., Uniform Objectives, Project-
Specific Objectives and Self-Generated Objectives. If you are proposing a project in one
of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of
Criminal Justice Grants, at (850) 410-8700 for further guidance. Continue on a second
a e if necessa
04A.01
04A.02
04A.03
04A.04
04A.05
04A.09
a. list the number and title of the Program Area to be addressed. Refer to Appendix II, Part II, for a listing of
authorized program areas.
04A
Community Crime Prevention
b.
(#) (Title)
list Uniform Objectives first. foilowed by any other appropriate objectives you may wish to address. If
additional objectives are included, please identify whether they are Project Specific or Self-Generated
Objectives. Uniform and Project Specific Objectives form the basis for collection of data and quarterly
performance reporting.
Uniform Obiectives (Mandator;, copy as worded for the program area addressed and include all
aoproDriate ues~ons.
Provide forty (40) alternative drug-free events. [Alternative drug-free events would include such things as sporting
events, games, field trips, parties, etc., i.e., any participatory event designed to strengthen the anti-drug message and
bond those participating in the event.]
Part 1 - During this reporJng period, how many alternative drug free events were conducted? [Identify in the
narrative portion of this repor'~ the names of these events and describe how the anti-drug message was incorporated
in each event.
Present fifteen (15) crime and substance abuse prevention education classes.
Part 1 - During this reporting period, how many crime prevention and substance abuse education classes were
resented? Brien discuss these classes in the narrative.
Conduct fifteen (15) life skill development education classes. I
Part 1 - During this reporting period, how many life skill development education classes were presented? [Brieny
discuss these classes in the narrative.
Create, expand, or enhance community, neighborhood, or school-based recreation programs.
Part 1 - During this reporting period did the subgrant create or expand one or more community of neighborhood
recreation programs? [Identify the new programs or describe the expansion of an existing program]
Part 2 - No longer applicable.
Part 3 - No longer applicable.
Part 4 - No longer applicable.
Part 5 - Did the activities include academic tutoring?
Part 6 - No longer applicable.
Part 7 - Did the activities include drug awareness and prevention education?
Part 8 - No Ion er a licable_
.Conduct twelve (12) meetings with community leaders for the purpose of identifying neighborhood problems and
developing proposed solutions and support groups. [Activities under this objective should be reported separately from
those that are undertaken in conjunction with Neighborhood 'Natch and Business Watch Programs.]
Part 1 - During this reporting period, how many meetings with community leaders for the purpose of identifying
nei hborhood roblems and de'telo in rooosed solutions were conducted?
Conduct ten(10) community seNice projects which may include neighborhood clean-up campaigns. ,
Part 1 - During this reporting period, how many community seNice projects which may include neighborhood Clean-I
u cam ai ns were conducted? ,
Comprehensive implementation of the Monroe Youth Challenge Program, is intended to reinforce a system of Deer
acceptance and non-violent. non-druo usino norms. The adoiescent's family and community domain would be affected
by training approximately 100 parents, business and civic volunteers in violence reduction, drug use prevention and
social mentoring. Trainings are inter-generational and seNe to motivate adult sponsors and student mentors to continue
working as a small-group support network with targeted students The second objective is to maintain an onqoino Deer
mentor proqram. The third level of impact will occur through coordinated resource linkaoe of public and private
resources to plan extracurricular and empowerment activities for youth throughout the county. Follow-up activities
include ongoing trainings and after school or community based leadership programs.
FDLE Byrne Formul:J Grant Application Pa:kage
Revised 03/25:2002
Grant Application
Section II - Pa']"! 7
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Activitv Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due
dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period
October 1 , 2002 throuGh September 30, 2003
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar I Apr Ma'l Jun Jul Auq Sep
Submit Financial Reimbursement X X X X I
Requests
Submit Financial Closeout Package X I
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports I
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
CSHS Challenge Day glh Grade I X
CSHS Peer Mentor Trainings X X X I X X X X
MHS Peer Mentor Trainings X X X X X X X
MHS Peer Mentor Initiative X X X X X X I X X X X
CSHS Peer Mentor Initiative X X X I X I X X I X X I X I X
i
Key West Natural Helpers Peer I I I I X I
Training I I
IT" X I X X I X I 1
I Parent IMentor ralnlngs
I I I
Monroe Youth Regional Prevention X I
ILeadership Conference I
I I I I I
MHS/CSHS Natural Helpers Training X X X I X X X X X X X
i I I
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II. Page 8
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
Outreach Community Service Projects X X X X X X X X I X X
After school Program Ix X X X X X I X I X I X
I I I
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11 - Page 9
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
SeNices, Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total Local
Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Categ,,?ry
Federal
Match
Total
Salaries And Benefits
Contractual SeNices
26,148.00
8,716.00
34,864.00
Expenses
Operating Capital Outlay
Indirect Costs
Totals
26,148.00
8,716.00
34,864.00
FDLE B me Formula Grant A fication Packa e
Revised 03/25/2002
Grant A lication
Section" - Page 10
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs
should be included.
b. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities.
Reimbursements will only be made for items clearly identified in the budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional paQes if necessary.)
Please respond to the following four items before providing the Budget Narrative.
1. Identify your Specific sources of matching funds. [Source of match must be cash and represent no
less than twenty-five (25) percent of the project's cost.] Local match will be provided by the
Monroe County General Revenue Funds.
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing
agency, is there a net personnel increase, or a continued net personnel increase from the initial year?
x
If no, please explain.
If yes, please list number and title of position and type of benefits.
No:
Yes:
3. Indicate the OCO threshold established by the subgrantee. $ 750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this plan. ~/A
. .
MY Challenge, under the auspices of Monroe County Sheriff's Department, requests that
$34,649 in Edward Byrne Memorial State and Local Assistance Program funds be allocated
to support program implementation and development. The requested funds will be used to
support a coordinator position. The MYC Coordinator will have Keys-wide impact. Job
responsibilities of the MYCP Program Coordinators will include directly supporting school
teams; educating students, parents and community volunteers. Scheduling training's; supporting
school system protocols; communicating regularly with law enforcement and youth counseling
resource agencies; strengthening existing school and community-based prevention programming;
maintaining liaison with area Guidance Clinics, the Sheriffs Office, DARE, Department of Juvenile
Justice, youth tobacco education programs, Domestic Abuse Shelter youth advocates, Department
of Children and Families, and others; developing new private and public funding sources for MYC
and providing substance abuse prevention, education and intervention for students. Job
responsibilities of the Prevention Site Coordinators may differ per school, but will include site
coordination of peer helpers, coordination of life skills and drug prevention training's with leadership
classes and student groups, interviews with truant students, coordination of quarterly parent
training's.
Purchasing methods to be used will conform to existing federal, state, and local laws and
regulations.
Monroe County will contract with the Monroe County Sheriff's Department for this project.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II - Page 11
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
BUDGET
Gross Salary/Benefits for:
MYCP Program Coordinators:
Approx 1132 hours @ S20lhour
$22,649
Upper Keys Prevention Coordination: $ 6,000
2002-3 School Year (2 Terms) :MYCP Leadership Class
Approx 300 hours @ $20lhour
Middle Keys Prevention Coordination:
Approx 349 hours @ $17.17 hour
$ 6.000
$34,649
TOTAL REQUEST:
534,649
Byme Grant funds: 25,986.00
Monroe County match: 8.663.00
Total: 34.649.00
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 11(a)
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide.
2. Reports
a. Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Performance
Reports shall be submitted.
Failure to ~l,Jbmit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions, as specified in item 16 of Section G, performance of Agreement Provisions.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
3. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent
on this project shall be disbursed according to provisions of the project budget as approved by OCJG.
FOLE B me Formula Grant A lication Packa e
Re'/ised 03125/2002
Grant A lication
Section 11- Page 12
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-8?, and A-11 0, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
5. Obligation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
6. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181 (16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon awritten request to the Department justifying the need for such funds. This request, including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
8. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
9. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State And Local Governments and federal OMS Circular A-8?, "Cost Principles
for State. Local and Indian Tribal Governments", or OMS Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMS Circular
A-11O and Florida law to be eligible for reimbursement.
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /1- Page 13
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206
- Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall
be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State and Local Governments. and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-11 O.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings. both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of
the audit report in instances of noncompliance with federal laws and regulations.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11- Page 1-'
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
e. The subgrant recipient shall ensure that audit working papers are made available to the Department. or
its designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than S30Q,COO in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. Ir. this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 following the end of the
fiscal year.
g. If this agreement is closed out without an audit, the Departmer.t reserves the right to recover any
disallowed costs identified in an audit completed after such closeo:..;t.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
16. Performance of Agreement Provisions
In the event of default. non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request
a revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement ac:ording to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
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Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a,Contract for Contractual Services
Extension of a contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes. These include, but are not
limited to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, i.e., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120. Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U.S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
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23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the subgrant recipient, implementing agency and contractors
for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department
of Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient,
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for him/her, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs. Drug Courts Program Office.
program guidelines "Defining Drug Courts: The Key Components". Januarj 1997. This document can be
obtained from FDLE. Office of Criminal Justice Grants. at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available
to U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers. the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,
42 U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c) of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria. they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient
is responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands.
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964: Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
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Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42. Subparts C, 0, E, F, G and H.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, implemented and maintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject
to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance
Information).
c. Any state agency, county or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for $1,000,000 or more during any 18 month period in federal funds, must have approval of
its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U.S. DOJ, OCR has approved an agency's
EEO Plan during the two previous years, it is not necessary to submit another EEO Plan. Instead, the
subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval
is more than two years old, an updated Plan must be submitted.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336. which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act (UINAU). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
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Section /I - Paga 19
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Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 1 DO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, household, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized
by the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbvina Activities, according to its
instructions.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
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Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement. the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality,
It does not include juvenile detention centers. "Pay-to-stay" programs as referenced in this condition, means
a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories --
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply
with this condition, which provides for individual site environmental assessment/impact statements as required
under the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
involved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further agrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure
or closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
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Section 11- Page 21
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance:
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State e'nvironmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lieation
Section II - Page 22
APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant PrOQram
SUBGRANTEE CERTIFICATION
I, the under.signed authorized official, certify that according to Section 501 of the Omnibus Crime
Control and Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient) .
(Select one of the following):
XX Meets Act Criteria
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant R-ecipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan
Does Not Have a Current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federal assistance is ap;=.roved or ~. ~ fund~
~ <c- /
~
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: May 31 J 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
EEO Certification
Appendix IV - Page 1 of 2
.r~ '\ '(, .;) 3
./
i -
. . (
K~SOLUTION NO. 221
- 2002
OMS/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 02/03 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the FY
02/03 funding cycle of the Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program; and
WHEREAS, on April 17,2002, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$188,163.00 with a $62,721.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with' activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs '.vith the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the FY02/03 grant funds to the Florida Department of
Law Enforcement Anti-Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk. .
r-..:J
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PASSED AND ADOPTED by the Board of County Commissioners of Monr~ @un~
Florida, at a regular meeting of said Board held on the 15th day of May, A.S;,~-002.-<
(""). r W
CJ .:; .
c;-
Mayor Charles L. McCoy \res :::::-2 -v
Mayor ProTem Dixie Spehar yes ~~; ::x:
~~r~;Cc:~l> g~~~i~~i~~:~ S~~~~~ :~:ent ~ ~ ~
i~.<.f.':.':d9~fN. .... ...~nY L;, 'f:1,h,ge # Monroe County Board of Commissioners
<~l~;~' D.<:. By: (tv
~~t~~ Clerk of Court I KJ)ayor
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JIMMY WEEKLEY
Mayor
THE CIT)' OF KEY WEST
P. O. BOX 1409
KEY WEST, FLORIDA 33041-1409
www.keywestcity.com
May 29, 2002
Nfr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Business Support Programs Office
Department of Law Enforcement
233 1 Phillips Road
Tallahassee, Flori~a 32308
Dear Mr. Wilder:
In compliance with State of Florida Rule 9B-61.003(4)(d), F.A.C., the City of Key West
approves the distribution of $188,163.00 of Federal Fiscal Year 2002 Byrne Formula
Grant Program funds for the following projects within Monroe County:
Subgrantee
rCiN or Countv)
Title of Pro;ect
Dollar Amount
(Federal Funds)
Monroe
Monroe
Monroe
Monroe
Boys and Girls Club Youth Program
Florida Keys Outreach Coalition Sunrise House
Transitional Housin~
Guidance Clinic of the Middle Keys
Residential Detoxification Program
Guidance Clinic of the M.iddle Keys
Safeport Residential Treatment Pro!p"am
Monroe Youth Challenge
Samuel's House Shelter for \Vomen and Children
Peacock Aoartments Dual-Diagnosed Housinlf
Helpline Parents \Vho Care
19.175.00
Monroe
Monroe
10,459.00
Monroe
27.020.00
Monroe
52.295.00
26.148.00
31.377.00
12.202.00
9.487.00
Total 188,163.00
Key to the Caribbean - Average yearly temperature 770 F.
yG S C J ~
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Q.Q'J~~' ~
Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator
Date:
If:) - 'l.~~O2..
Subgrant Recipient
Authorizing Official of Governmental Unit .'
(Commission Chairman, Mayor, or Designated Representative)
Typed Name of Subgrant Recipient:
Signature:
~
Typed Name and Title: James L. Roberts. County Administrator
Date:
May 31, 2002
Implementing Agency
Official, Administrator or Designated Representative
Board of Coun Commissioners
Signature:
Typed Name and Title: James L. Roberts, County Administrator
Date:
May 31, 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application_
Section /I - Page ~ (.,,;
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law
Enforcement
Effective Date: 10101/02
Expiration Date: 9/30/03
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of the
Safeport Residential Drug and Alcohol Treatment Center II as part of Monroe County's FY03 Edward
Byrne Memorial Law Enforcement Grant Program
Contract Manager: David P. Owens
(Name)
Z.c.>
for BOCC meetinq on 11 /1;5f02
OMB/Grants Mgt.
',/ (Department)
I/!L~ tJ 'L-
Aqenda Deadline: 10/30/02
4482
(Ext.)
CONTRACT COSTS
Total Dollar Value of Contract: $69,727.00 Current Year Portion: $69,727.00
Budgeted? Yes X No Account Codes: 125-06020-530490-GG0311-XXXXXX
Grant: $52,295.00
County Match: $17,432.00
Estimated Ongoing Costs: $2857.00
(Not included in dollar value above)
ADDITIONAL COSTS
For: Staff support-filing reports, oversight
(e.q. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Risk Management
Changes ~
Date In Neede~~ - ~c ~evle r
1/-&(~sDNoLJ - ~~
1 {-~- Cd.. YesD Noel' (s1 \ . .,')f)L~'(Alb
\1\:5\D2...- YesDNoO---- '-io~ J~~
iJ/~/02- YeSDNoQ/' ~
Date Out
Division Director
11-'/1ro-
O.M.B./Purchasing
I )-(o~c'i.?,
I i ~Lcl ~?-
11010
County Attorney
Comments:
OMB Form Revised 9/11/95 MCP #2
FBLE
Florida Department of
Law Enforcement
Office of Criminal Justice Grants
Mailing Address:
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
(850) 410-8700
James T. "Tim" Moore
Commissioner
October 28, 2002
The Honorable Charles McCoy
Mayor, Monroe County Board of
County Commiss!oners
500 Whitehead Street
Key West, Florida 33040
Re: 03-CJ-5A-11-54-01-105 I Safeport Residential Drug and Alcohol
Treatment Center II
Dear Mayor McCoy:
The Florida Department of Law Enforcement is pleased to award a Byrne State and Local
Law Enforcement Formula Grant in the amount of $52,295 to your unit of government.
These funds shall be utilized to implement a Byrne Program under Purpose Area 13B -
Offender Community Treatment - Local.
A copy of the approved sub grant application with the above referenced grant number
and project title is enclosed for your file. All correspondence with the Department should
always refer to the grant number and project title.
Your attention is directed to Section G of the subgrant, "Acceptance and Agreement".
These conditions should be reviewed carefully by those persons responsible for project
administration to avoid delays in project completion and cost reimbursements. Also, you
should review the enclosed Subgrant Award Certificate. This certificate contains important
information that applies to this award.
The enclosed Certificate of Acceptance should be completed and returned to the Department
within 30 calendar days from the date of award. This certificate constitutes official acceptance
of the award and must be received by the Department prior to the reimbursement of any
project expenditures.
Committed to
Service . Integrity . Respect . Quality
The Honorable Charles McCoy
Page Two
We look forward to working with you on this project. Ifwe can be of further assistance,
please contact Beth Hamilton at (850)410-8700.
Sincerely,
(1o/Ju4l4.~
C~d H. Wilder
Community Program Administrator
CHW/BHlmg
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
CERTIFICATE OF ACCEPTfu~CE OF SUBGRANT AWARD
The subgrantee, through its authorized representative,
acknowledges receipt and acceptance of subgrant award number
03-CJ-SA-11-S4-01-10S in the amount of $52,295,
for a project entitled: Safeport Residential Drug and Alcohol
Treatment Center II
for the period of 10/01/2002 through 09/30/2003, to be implemented
in accordance with the approved subgrant application, and subject to
the Florida Department of Law Enforcement's conditions of acceptance
and agreement and special conditions governing this subgrant.
(Signature of Authorized Official)
(Date of Acceptance)
(Typed Name of Official)
(Typed Title of Official)
Monroe County
(Name of Subgrantee)
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
Byrne Formula Grant Program
SUBGRANT AWARD CERTIFICATE
subgrantee: Monroe County Board of Commissioners
Date of Award: October 28, 2002
Grant Period: From: 10/01/2002 To: 09/30/2003
Project Title: Safeport Residential Drug and Alcohol
Treatment Center II
Grant Number: 03-CJ-5A-11-S4-01-10S
Federal Funds: $52,295.00
State Agency Match:
Local Agency Match: $17,432.00
Total Project Cost: $69,727.00
Program Area: 13B
Award is hereby made in the amount and for the period shown above
of a subgrant under Title I of the Omnibus Crime Control and Safe
Streets Act of 1968, P.L. 90-351, as amended, and the Anti-Drug
Abuse Act of 1988, P.L. 100-690, to the above mentioned subgrantee
and subject to any attached or special conditions.
This award is subject to all applicable rules, regulations, and
conditions as contained in the Financial and Administrative Guide
for Grants, Guideline Manual 7100.1D, Office of Justice Programs,
Common Rule for State and Local Governments and A-87, or OMB
Circulars A-110 and A-21, in their entirety. It is also subject
to such further rules, regulations and policies as may be reasonably
prescribed by the State or Federal Government consistent with the
purposes and authorization of P.L. 90-351, as amended, and
P.L. 100-690.
03-CJ-SA-ll-S4-01-10S
SUBGRANT AWARD CERTIFICATE (CONTINUED):
This grant shall become effective on the beginning date of the
grant period provided that within 30 days from the date of award,
a properly executed Certificate of Acceptance of Subgrant Award
is returned to the Department.
&~JvniJ. ~
Authori ed Official
Clayton H. Wilder
Community Program Administrator
ItJ-~8.~2.-
Date
Application for Funding Assistance
Florida Department of Law Enforcement __ ,.
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
,
Please read instructions before completing this application. " 4 2~"'7
; .J J ,\1 - -J J...
The term "Department'., unless otherwise stated, refers to the Department of Law Enforcement.
. - - ~ - - -, . . " ., ....-. /"'1- ......., . -
The term "OCJG" refers to the Office of Criminal Justice Grants.
The term "subgrant recipient" or "subgrantee" refers to the governing body of a city, county, state agency, or an Indian
Tribe that performs criminal justice functions as determined by the U.S. Secretary of the Interior.
The term "implementing agency" is a subordinate agency of a city, county, state agency, or Indian Tribe, or an agency
under the direction of an elected official (for example. Sheriff or Clerk of the Court).
A. Subgrant Data
1. This section to be completed by Subgrantee 2. This section to be completed by OCJG
Continuation of Previous Subgra~t? 0 Yes 0 No Project 10 # I Program Area #: I CFDA #: 16.579
If Yes, enter CJ Contract # of Previous Subgrant _";:00 i-I 3 D 13B
SFY 2002 CJ Contract # SFY 2003 CJ Contract #
2002 - CJ - 2H - 11- 54 - Q1- 130 2003 - CJ -_9'.} -lL -~-QL -loE)
B. Applicant Information
1. Subgrant Recipient (Subarantee)
Name of Subgrant Recipient (Unit of Government): Monroe County Board of County County
Commissioners
Monroe
Name of Chief Elected Official! State Agency Head: Charles L. "Sonny'" McCoy
Title: Mayor
Address: 500 Whitehead Street Area Code! Phone #
305-292-3430
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: boccdis3@mail.stateJl.us Area Code! Fax #
305-292-3577
2. Chief Financial Officer of Subgrant Recipient (Subgrantee)
Name of Chief Financial Officer: Danny Kolhage County
Monroe
Title: Clerk of the Court, Monroe County
Address: 500 Whitehead Street Area Code! Phone #
305-292-3550
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: Area Code! Fax #
305-295-3663
3. Implementing Agency
Name of Implementing Agency: Monroe County Board of County Commissioners
Name of Chief Executive Official! State Agency Head! Subgrantee representative County
(if a subordinate agency of the subgrant recipient): James L. Roberts
Title: County Administrator Monroe
Address: 1100 Simonton Street Area Code! Phone #
305-292-4441
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: jlrobert@mail.stateJl.us Area Code! Fax #
305-292-4544
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section 11 - Page 1
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Project Director I
Name of Project Director: David P. Owens County
(Implementing Agency Employee)
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code I Phone # I
305-292-4'482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM # I
E-mail Address: mcgrn ts@mail.state.n.us Area Code I Fax # I
305-292-4515
5. Contact Person I
Name of Contact Person: County
(if other than Project Director)
Title: Monroe
Address: Area Code I Phone #
- ..... ..
City, County, State, Zip Code: - SUN COM #
E-mail Address: Area Code I Fax # I
I
6. Person Responsible For Financial ReportinCl (if known)
Name: David P. Owens County I
Title: Grants Administrator Monroe
Area Code I Phone #
Address: 1100 Simonton Street 305-292-4482
City. County, State, Zip Code: Key West, FL 33040 SUNCOM # I
I
E-mail Addr.ess: mcgrnts@mail.state.ft.us Area Code I Fax # I
305-292-4515
I
7. Person Responsible For Programmatic Performance Reportinq (if known) I
Name: David P. Owens County
Title: Grants Administrator Monroe
Area Code I Phone # I
Address: 1100 Simonton Street 305.292-4432
City, County, State, Zip Code: Key West, FL 33040 SUNCO,\\ # I
Area Code I Fax # I
E-mail Address: mcgrnts@mail.state.f1.us 305-292-4515
FDLE Byrne Formula Granr Application Packaqe
Revised 03i25i2002
Grant Applicalion
Section II- Page 2
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
C. Administrative Data
1. Project Title: GCMK at Safeport Long-Term Substance Abuse Treatment
2. Identify the year of the project (I, II, III, etc.) II
3. Project period I Start: 10/01/02 I End: 09/30/03
D. Fiscal Data
1. (If other than the Chief Financial Officer) Remit Warrant to:
Name: David P. Owens County
Title: Grants Administrator Monroe
Address: 1100 Simonton Street Area Code / Phone #
305-292-4482
City, County, State, Zip Code: Key West, FL 33040 SUNCOM #
E-mail Address: mcgrnts@mail.state.f1.us Area Code / Fax #
305-292-4515
2. Is the subgrantee participating in the State of Florida Comptroller's Office electronic transfer proQram?
(Reimbursement cannot be remitted to any entity other than the subgrantee.)
Yes XX No
3. Frequency of Fiscal Reporting: Monthly_ Quarterly XX
4. Vendor #: 596000749
5. State Agency SAMAS #:
6. Project Generated Income (PGI):
Will the project earn PGI? (See Section G, Item 9.) Yes - No-L
7. Cash Advance: Will you request an advance?
Yes - Amount No XX
If yes, a letter of request must be submitted with the application or prior to submission of the first claim for
reimbursement.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section" - Page 3
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
E. Pro'ect Narrative
1. Problem Identification: Briefly describe a specific problem to be addressed with
subgrant funds in terms of Problem Description, Problem Significance and Needs
Assessment, as described in the application instructions. Continue narrative on a
second a e if necessa . Do not exceed two a es.
Demand for long-term substance abuse treatment far exceeds capacity in Monroe
County. Currently, there are only 39 long-term treatment slots available in Monroe
County; all of these are operated by the Guidance Clinic of the Middle Keys, Inc.
(GCMK): 12 slots in Marathon at Keys to Recovery, a 6-month program for criminally
involved men; and 27 slots at GCMK at Safeport in Key West. There are only eight
publicly funded detoxification beds in the county, which are located in Marathon at
GCMK headquarters. In the period 10/2000-09/2001, 306 unduplicated clients received
substance use detoxification and 163 unduplicated clients received detoxification at
GCMK 10/2001-03/2002. Approximately 50 percent of these (~235 adults) were
encouraged to seek long-term substance abuse treatment.
GCMK took control of the 9-12-month clinical program at Safeport on December 17,
2001. The program receives 75 percent of its funding from Center for Substance
Abuse Treatment (CSA T) to serve homeless adults. Homeless is defined as follows:
actually without a home, at risk of losing a home, and without a home in the past 12
months. The remaining 25 percent of the funding for these 27 slots is secured from
Byrne Grant, Monroe County, Florida Department of Children and Families, and
donations. By October 2002, GCMK will also be able to bill Medicaid, Medicare, and
private insurances for eligible services to ensure program viability.
GCMK at Safeport now has 14 active clients. Of these, six (43 percent) are involved
with the criminal justice system. There are eight clients now pending admission to
Safeport. Of these, seven (88 percent) are criminally involved. If all eight clients now
pending are admitted, Safeport will soon serve 22 clients with 13 of these (59 percent)
involved with the criminal justice system. Many offenders who are court ordered to
enter substance abuse treatment in lieu of jail time must either wait in detention for a
local slot to open or be referred to a program on the mainland. Of the 22 clients
discussed above, four (18 percent) will have come directly from the Monroe County
Detention Center.
Research indicates that offenders generally need more intensive substance abuse
treatment for a longer period of time. Keys to Recovery treats male offenders for 6
months, and DOC outcome statistics reflect that the KTR program has a success rate
of 75 percent, which is among the best in the State. Success is measured by the
continued personal recovery from substance dependence/abuse and the lack of
involvement in criminal activity 1-year post discharge. When looking at all KTR
graduates, 72 percent remain outside of the criminal justice system post discharge.
KTR resident completion rate is 80 percent; comparing favorably with all similar
treatment centers. We expect that GCMK at Safeport will compare favorably with KTR
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section II. Page 4
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant ProQram
relative to these outcomes with the completion rate a little lower and the success rate a
little higher.
Approximately 80 percent of the jail inmates have substance use disorders, while
substance abuse and addiction prompt 60 percent of inmates' criminal activity. Many
experts agree that the common denominator in prison is drug and alcohol abuse.
However, untreated addicts are being turned out from jail. It is estimated that 75
percent of the untreated addicts return to jail within a short period of time because of
activity related to the continuation of their abuse.
FDLE Byrne Formula Grant Application Package
Revised 03/2512002
Grant Apptication
Section 1/ - Page 5
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro~ram
2. Project Description: Briefly describe proposed project activities. Refer to Appendix II, Part
1, Pages 1-3 for a description of eligible project areas). You should include project goals,
administration, enhancement/expansion, staff, service providers, clients or other
participants, equipment, location, and expected project results, as described in the
application instructions
This section should address the basic points of who, what, when, where, and how.
Continue on additional a es if necessa ; do not exceed three a es.
GCMK, incorporated in 1973 as a 501 (c)(3), nonprofit organization is dedicated to
serving the mental health and substance abuse needs of the residents of Monroe
County. GCMK offers a comprehensive continuum of mental health and substance
abuse services. The Clinic's medical director is a board-certified psychiatrist. She also
serves as medical director for GCMK at Safeport and the Chief Executive Officer is a
licensed psychologist.
GCMK at Safeport is a partnership between GCMK and the Key West Housing
Authority (KWHA); GCMK provides the clinical program for eligible residents living
within Safeport, a gated public housing community. KWHA offers preference points to
clients who have been assessed by GCMK as appropriate for long-term substance
abuse treatment to enable the housing eligibility process to direct treatment candidates
into the Safeport community.
Due to the placement in public housing, the treatment program is less traditional than
most residential programs. The clients live in their own apartments within the
compound and receive treatment services in a building that has been taken off-line for
housing by KWHA to accommodate treatment space. Therefore, GCMK at Safeport is
somewhat of a hybrid residential program treating eligible homeless individuals in 3
phases. Implementation of the ASAM placement criteria and progress in meeting the
objectives of the individualized treatment plan direct movement between phases:
· Phase 1, residential treatment. The client is immersed in
individuallgroup/family/social and vocational rehabilitation treatment (40 hours
per week, including support group attendance), monitored carefully, and gains
freedom beyond the treatment community gates through behavior change and
steady progress. (2-3 months in duration)
· Phase 2, day/night treatment. Treatment intensity for the client is reduced to 20
hours per week with part-time employment or employment readiness training an
objective included in treatment planning. (3-4 months in duration) [NOTE: For
purposes of reporting for this grant, day/night treatment will be considered as outpatient treatment.]
· Phase 3, outpatient treatment: Treatment intensity further diminishes to 6-10
hours per week) as the client becomes more stable with full-time employment
and housing permanency objectives included in treatment planning. (3-5 months
in duration)
Under the Byrne Grant in fiscal year 2003, GCMK at Safeport will provide 714 days of
FDLE Byrne Formula Grant Application Package Grant Application
Revised 03/25/2002 Section /I - Page 6
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Pro~ram
substance abuse treatment for men and women. Clients will be homeless, at-risk of
homelessness, or homeless in the past 12 months. These 714 days provide 7.2
percent of the total available treatment capacity and supports 29 percent of the
unfunded capacity of GCMK at Safeport. It is expected that three (unduplicated)
clients will be served based on an average length of stay of 9-12 months for clients. It
is expected that two of the three clients will successfully complete the goals of their
treatment plans. GCMK at Safeport is licensed by the Florida State Department of
Children and Families to provide the services requested herein.
Clients eligible for services under this grant are referred to GCMK at Safeport through
the criminal justice system; thus, these clients are themselves criminally involved.
GCMK staff works with Mon'roe County Sheriffs Office, Department of Corrections, 16th
Judicial Circuit, and other arms of the criminal justice system to secure referrals to
GCMK at Safeport.
FDLE Byrne Formuta Grant Apptication Package
Revised 03/25/2002
Grant Application
Section 11- Page 7
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
Safe art
1. Proqram Objectives and Performance Measures: Up to three types of objectives may
be included in this section of your subgrant application, Le., Uniform Objectives, Project-
Specific Objectives and Self-Generated Objectives. If you are proposing a project in one
of the Authorized Program Areas with no Uniform Objectives, contact FDLE, Office of
Criminal Justice Grants, at (850) 410-8700 for further guidance. Continue on a second
a e if necessa
a. List the number and title of the Program Area to be addressed. Refer to Appendix II,
Part II, for a listing of authorized program areas.
013
(#)
Offender Community Treatment - Local
(Title)
b. List Uniform Objectives first, followed by any other appropriate objectives you may wish
to add(~ss. If additional objectives are included, please identify whether they are
Project Specific or Self-Generated Objectives. Uniform and Project Specific Objectives
form the basis for collection of data and quarterly performance reporting.
Uniform Objectives (Mandatory, copy as worded for the program area addressed
and include all appropriate questions).
Provide treatment services through various treatment modalities to three (3) individuals.
Part 1 - During this reporting period, how many clients were provided DETOXIFICATION services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period).
Part 2 - During this reporting period, how many clients were provided INTERVENTION services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 3 - During this reporting period, how many clients were provided OUTPATIENT services? [This number should only include
013.01 those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 4 - During this reporting period, how many clients were provided Level 1 RESIDENTIAL services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 5 - During this reporting period. how many clients were provided Level 2 RESIDENTIAL services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period].
Part 6 - During this reporting period, how many clients were provided Level 3 RESIDENTIAL services? [This number should only
include those clients who were NEW ADMISSIONS and/or READMISSIONS during this reporting period).
Part 7 - During this reporting period, how many clients were provided AFTERCARE services? [This number should only include
those clients who were NEW ADMISSIONS and/or READMISSIONS durina this reoortina oeriod!.
Provide an array of treatment services.
Part 1 - Were most clients provided psychosocial assessments?
Part 2 - Were some clients provided diagnostic services?
Part 3 - Were most clients provided urinalysis?
013.02 Part 4 - Were most clients provided case management services?
Part 5 - Were most clients provided counseling services?
Part 6 - Were some clients provided rehabilitation services?
Part 7 - Were some clients provided with court liaison services?
Part 8 - Were a significant number of clients referred to outpatient or residential treatment or other community services?
Part 9 - Were most clients provided relapse prevention training services?
Part 10 - Were most clients provided vocational trainina and emolovment services?
Assist two (2) clients to successfully complete their treatment plan.
Part 1 - During this reporting period. how many DETOXIFICATION clients successfully COMPLETED their treatment?
013.03 Part 2- During this reporting period. how many INTERVENTION clients successfully COMPLETED their treatment?
Part 3- During this reporting period, how many OUTPATIENT clients successfully COMPLETED their treatment?
Part 4- During this reporting period, how many RESIDENTIAL clients successfully COMPLETED their treatment?
Part S- Durina this reoortina oeriod, how manv AFTERCARE clients successfullv COMPLETED their treatment?
FDLE Byrne Formuta Grant Application Package
Revised 03/25/2002
Grant Application
Section It. Page 8
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
4. Activity Implementation Schedule. Complete the Activity Implementation Schedule showing when activities
in the Program Description will commence and how the project will progress. This chart benchmarks planned
activities, both administrative and programmatic. An "X" has been inserted for reports with mandatory due
dates for all projects. Place an additional "X" to indicate times applicable to your project, as illustrated for
quarterly program reports. Make a detailed listing of key activities under the heading "Programmatic
Activities." Your Quarterly Performance Reports will be reviewed against this schedule.
Subgrant Period
October 1. 2002 throuQh September 30. 2003
(Beginning Date - Ending Date)
Administrative Activities
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul AUQ Sep
Submit Financial Reimbursement X X X X
Requests
Submit Financial Closeout Package X
Submit Quarterly Program Reports X X X X
(03) (03) (03) (03)
Submit Quarterly PGI Reports
(If applicable)
Programmatic Activities
(Continue on a second page if necessary.)
Be sure to include activities mentioned in the Project Description
ACTIVITY Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
Provide substance abuse treatment for X X X X X X X X X X
criminally involved adults. X X
I
I I
I I
FDLE Byrne Formuta Grant Application Package
Revised 03/25/2002
Grant Application
Section If - Page 9
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proqram
F. Project Budget
1. Budget Schedule
a. The Project Budget Schedule includes five Budget Categories (Salaries and Benefits, Contractual
Services. Expenses, Operating Capital Outlay, and Indirect Costs) and Total Project Costs. Total
Local Match must be a minimum of 25% of the Total Budget.
b. Enter the amount of federal, matching, and total funds by budget category that you will use to support
project activities. Enter dollar amounts only in applicable categories based on totals from the Budget
. Narrative and leave others blank. Total Local Match must be a minimum of 25 percent of the Total
Budget.
c. Show all figures rounded to the next highest dollar; do not include cents.
(Example $4,505.25 as $4,506).
Type or Print Dollar Amounts Only in Applicable Categories and Leave Others Blank.
Budget Category Federal Match Total
Salaries And Benefits
Contractual Services 52,295 17,432 69,727
Expenses
Operating Capital Outlay
Indirect Costs
Totals 52,295 17,432 69,727
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /I - Page 10
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Proaram
2. Budget Narrative
a. The Project Budget Narrative may reflect costs in any of the five budget categories (Salaries and Benefits,
Contractual Services, Expenses, Operating Capital Outlay, Indirect Costs). The Total Project Costs
should be included.
b. You must describe the line items for each applicable budget category for which you are requesting
subgrant funding. Provide sufficient detail to show cost relationships to project activities.
Reimbursements will only be made for items clearly identified in the budget narrative.
c. Costs must not be allocated or included as a cost to any other federally financed program.
(Continue on additional paoes if necessarv.)
Please respond to the following five it~ms before providing the Budget Narrative.
1. Identify your Specific sources of matching funds. [Source of match must be cash and represent no
less than twenty-five (25) percent of the project's cost.]
2. If Salaries and Benefits are included in the budget as Actual Costs for staff in the implementing
agency, Is there a net personnel increase, or a continued net personnel increase from the initial year?
No: X If no, please explain.
Yes: If yes, please list number and title of position and type of benefits.
3. Indicate the OCO threshold established by the subgrantee. $ 750.00
4. If Indirect Cost is included in your budget please indicate the basis for the plan (e.g. percent of
salaries and benefits), and provide documentation of the appropriate approval of this plan.
1. Local Match provided by the Monroe County Grants Matching Funds. Purchasing methods to be used will
conform to existing Federal, State, and Local laws and regulations.
2. Budget is based on unit cost. A unit is a treatment slot. A treatment slot is defined as residential, day/night
treatment, or outpatient for one 24-hour period. It includes the treatment services as outlined in the program
narrative.
Cost per Bed Day is calculated using the overall operating costs of the 27 treatment slots in the facility, divided by
the number of calendar days, assuming 80 percent occupancy as follows:
Total Operating Costs $769,983
Cost Per Treatment Day $ 97.66 [$769,983 -;- (27 slots x .8) -;- 365 days]
Grant Request (Byrne Funds)
Local Match (County Funds)
Total Grant Program Costs
$ 52,295
$ 17.432
$ 69,727
Grant Funds provide 714 treatment days calculated at $97.66 per day.
($69,797 -;- 1 treatment slot @ $97.66 per day = 714 treatment days)
All goods and services will be done in accordance with Monroe County Purchasing Policies and Procedures.
All treatment days charged to the grant will be for clients involved with the criminal justice system.
Matching funds come from Monroe County general revenue fund.
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G. Conditions of Acceptance and Agreement
Conditions of agreement requiring compliance by units of local government (subgrant recipients), implementing
agencies and state agencies upon signed acceptance of the subgrant award appear in this section. Upon approval
of this subgrant, the approved application and the following terms of conditions will become binding. Failure to
comply with provisions of this agreement will result in required corrective action up to and including project costs
being disallowed and termination of the project, as specified in item 16 of this section.
1. All Subgrant Recipients must comply with the financial and administrative requirements set forth in the
current edition of the U.S. Department of Justice, Office of Justice Programs (OJP) Financial Guide.
2. Repo'rts
a. Project Performance Reports
The subgrant recipient shall submit Quarterly Project Performance Reports to OCJG by February 1, May
1, August 1, and within forty-five (45) days after the subgrant termination date. In addition, if the subgrant
award period is extended beyond the "original" project period, additional Quarterly Project Performance
Reports shall be submitted.
Failure to submit Quarterly Performance Reports that are complete, accurate and timely may result in
sanctions,as specified in item 16 of Section G, performance of Agreement Provisions.
b. Financial Reports
(1) The subgrant recipient shall have a choice of submitting either a Monthly or a Quarterly Financial
Claim Report to the OCJG. Monthly Financial Claim Reports (1-11) are due thirty-one (31) days after
the end of the reporting period. Quarterly Financial Claim Reports (1-3) are due thirty-one (31) days
after the end of the reporting period. In addition, if the subgrant award period is extended, additional
Financial Claim Reports shall be submitted. A final Financial Claim Report and a Criminal Justice
Contract (Financial) Closeout Package shall be submitted to OCJG within forty-five (45) days of the
subgrant termination period. Such claim shall be distinctly identified as "final".
(2) All claims for reimbursement of subgrant recipient costs shall be submitted on the Financial Claim
Report Forms prescribed and provided by the Office of Criminal Justice Grants. A subgrant recipient
shall submit either monthly or quarterly claims in order to report current project costs. Reports are to
be submitted even when no reimbursement is being requested.
(3) All claims for reimbursement shall be submitted in sufficient detail for proper pre-audit and post-audit.
(4) Before the "final" claim will be processed, the subgrant recipient must submit to the Department all
outstanding project reports and must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(5) The subgrant recipient shall submit Quarterly Project Generated Income Reports to OCJG by February
1, May 1, August 1, and within forty-five (45) days after the subgrant termination date covering
subgrant project generated income and expenditures during the previous quarter. (See Item 9,
Program Income.)
c. Other Reports
The subgrant recipient shall submit other reports as may be reasonably required by OCJG.
3. Fiscal Control and Fund Accounting Procedures
a. The subgrant recipient shall establish fiscal control and fund accounting procedures that assure proper
disbursement and accounting of subgrant funds and required non-federal expenditures. All funds spent
on this project shall be disbursed according to provisions of the project budget as approved byOCJG.
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b. All contractual expenditures and cost accounting of funds shall conform to OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments, and federal Office of Management
and Budget's (OMB) Circulars A-21, A-87, and A-110, in their entirety.
c. All funds not spent according to this agreement shall be subject to repayment by the subgrant recipient.
4. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is contingent upon an annual
appropriation by the Florida Legislature.
5. Oblig.ation of Subgrant Recipient Funds
Subgrant funds shall not under any circumstances be obligated prior to the effective date or subsequent to the
termination date of the subgrant period. Only project costs incurred on or after the effective date and on or prior
to the termination date of the subgrant recipient's project are eligible for reimbursement.
6. Advance Funding
Advance funding may be authorized for up to twenty-five (25) percent of the federal award for each project
according to Section 216.181(16)(b), Florida Statutes, the OJP Financial Guide, and the U.S. Department of
Justice Common Rule for State and Local Governments. Advance funding shall be provided to a subgrant
recipient upon a written request to the Department justifying the need for such funds. This request. including
the justification, shall be either enclosed with the subgrant application or submitted to the Department prior to
the first request for reimbursement.
7. Reimbursement Subject to Available Funds
The obligation of the State of Florida to reimburse subgrant recipients for incurred costs is subject to available
federal Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program funds.
8. Travel and Training
a. All travel reimbursement for out-of-state or out-of-grant-specified work area shall be based upon written
approval of the Department prior to commencement of actual travel. Subgrant recipients shall obtain written
approval from the Department for reimbursement of training costs and related travel prior to
commencement of training, if the specific training was not listed in the approved budget.
b. The cost of all travel shall be reimbursed according to local regulations, but not in excess of provisions in
Section 112.061, Florida Statutes.
c. All bills for any travel expenses shall be submitted according to provisions in Section 112.061, Florida
Statutes.
9. Allowable Costs
a. Allowance for costs incurred under the subgrant shall be determined according to the general principles
of allowability and standards for selected cost items set forth in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State And Local Govemments and federal OMB Circular A-87, "Cost Principles
for State. Local and Indian Tribal Governments", or OMB Circular A-21, "Cost Principles for Educational
Institutions".
b. All procedures employed in the use of federal funds to procure services, supplies or equipment, shall be
according to U.S. Department of Justice Common Rule for State and Local Governments, or OMB Circular
A-110 and Florida law to be eligible for reimbursement.
10. Program Income (also known as Project Generated Income)
Program income means the gross income earned by the subgrant recipient during the subgrant period, as a
direct result of the subgrant award. Program income shall be handled according to the OJP Financial Guide
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and U.S. Department of Justice Common Rule for State and Local Governments (reference 31 CFR Part 206
- Management of Federal Agency Receipts, Disbursements, and Operation of The Cash Management
Improvement Fund).
11. Approval of Consultant Contracts
The Department shall review and approve in writing all consultant contracts prior to employment of a consultant
when their rate exceeds $450 (excluding travel and subsistence costs) for an eight-hour day. Approval shall
be based upon the contract's compliance with requirements found in the OJP Financial Guide, U.S. Department
of Justice Common Rule for State and Local Governments, and in applicable state statutes. The Department's
approval of the subgrant recipient agreement does not constitute approval of consultant contracts.
12. Property Accountability
a. The subgrant recipient agrees to use all non-expendable property for criminal justice purposes during its
useful life or request Department disposition.
b. The subgrant recipient shall establish and administer a system to protect, preserve, use, maintain and
dispose of any property furnished to it by the Department or purchased pursuant to this agreement
according to federal property management standards set forth in the OJP Financial Guide, U.S.
Department of Justice Common Rule for State and Local Governments or the federal OMB Circular A-110.
This obligation continues as long as the subgrant recipient retains the property, notwithstanding expiration
of this agreement.
13. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or discovered subordinate
to this agreement is governed by the terms of the OJP Financial Guide, and the U.S. Department of Justice
Common Rule for State and Local Governments, or the federal OMS Circular A-11 O.
14. Copyright
The awarding agency reserves a royalty-free non-exclusive, and irrevocable license to reproduce, publish, or
otherwise use, and authorize others to use, for Federal government purposes:
a. The copyright in any work developed under an award or subaward, and
b. Any rights of copyright to which a subgrant recipient or subrecipient purchases ownership with support
funded under this grant agreement.
15. Audit
a. Subgrant recipients that expend $300,000 or more in a year in Federal awards shall have a single or
program-specific audit conducted for that year. The audit shall be performed in accordance with the
federal OMS Circular A-133 and other applicable federal law. The contract for this agreement shall be
identified in The Schedule of Federal Financial Assistance in the subject audit. The contract shall be
identified as federal funds passed through the Florida Department of Law Enforcement and include the
contract number, CFDA number, award amount, contract period, funds received and disbursed. When
applicable, the subgrant recipient shall submit an annual financial audit that meets the requirements of
Sections 11.45 and 215.97, Florida Statutes, and Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
b. A complete audit report that covers any portion of the effective dates of this agreement must be submitted
within 30 days after its completion, but no later than nine (9) months after the audit period. In order to be
complete, the submitted report shall include any management letters issued separately and management's
written response to all findings. both audit report and management letter findings. Incomplete audit reports
will not be accepted by the Department and will be returned to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an Independent Public Accountant (IPA). The
IPA shall be either a Certified Public Accountant or a Licensed Public Accountant.
d. The subgrant recipient shall take appropriate corrective action within six (6) months of the issue date of
the audit report in instances of noncompliance with federal laws and regulations.
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e. The subgrant recipient shall ensure that audit working papers are made available to the Department, or
its designee, upon request for a period of three (3) years from the date the audit report is issued, unless
extended in writing by the Department.
f. Subgrant recipients that expend less than $300,000 in Federal awards during a fiscal year are exempt from
the audit requirements of OBM Circular A-133 for that fiscal year. In this case, written notification shall be
provided to the Department by the Chief Financial Officer, or designee, that the subgrant recipient is
exempt. This notice shall be provided to the Department no later than March 1 following the end of the
fiscal year.
g. If this agreement is closed out without an audit, the Department reserves the right to recover any
disallowed costs identified in an audit completed after such closeout.
h. The completed audit report or notification of non-applicability should be sent to the following address:
Florida Department of Law Enforcement
Office of Inspector General
Post Office Box 1489
Tallahassee, Florida 32302-1489
16. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement by the subgrant recipient,
the subgrant recipient's consultants and suppliers, or both, the Department shall impose sanctions it deems
appropriate including withholding payments and cancellation, termination, or suspension of the agreement in
whole or in part. In such event, the Department shall notify the subgrant recipient of its decision thirty (30) days
in advance of the effective date of such sanction. The subgrant recipient shall be paid only for those services
satisfactorily performed prior to the effective date of such sanction.
17. Commencement of Project
a. If a project has not begun within sixty (60) days after acceptance of the subgrant award, the subgrant
recipient shall send a letter to OCJG indicating steps to initiate the project, reason for delay and request
a revised project starting date.
b. If a project has not begun within ninety (90) days after acceptance of the subgrant award, the subgrant
recipient shall send another letter to OCJG, again explaining the reason for delay and request another
revised project starting date.
c. Upon receipt of the ninety (90) day letter, the Department shall determine if the reason for delay is justified
or shall, at its discretion, unilaterally terminate this agreement and re-obligate subgrant funds to other
Department approved projects. The Department, where warranted by extenuating circumstances, may
extend the starting date of the project past the ninety (90) day period, but only by formal written amendment
to this agreement.
18. Excusable Delays
a. Except with respect to defaults of consultants, the subgrant recipient shall not be in default by reason of
any failure in performance of this agreement according to its terms (including any failure by the subgrant
recipient to make progress in the execution of work hereunder which endangers such performance) if such
failure arises out of causes beyond the control and without the fault or negligence of the subgrant recipient.
Such causes include, but are not limited to, acts of God or of the public enemy, acts of the government in
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either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, freight
embargoes, and unusually severe weather, but in every case, the failure to perform shall be beyond the
control and without the fault or negligence of the subgrant recipient.
b. If failure to perform is caused by failure of a consultant to perform or make progress, and if such failure
arises out of causes beyond the control of subgrant recipient and consultant, and without fault or
negligence of either of them, the subgrant recipient shall not be deemed in default, unless:
(1) Supplies or services to be furnished by the consultant were obtainable from other sources,
(2) The Department ordered the subgrant recipient in writing to procure such supplies or services from
other sources, and
(3) The subgrant recipient failed to reasonably comply with such order.
c. Upon request of the subgrant recipient, the Department shall ascertain the facts and the extent of such
failure, and if the Department determines that any failure to perform was occasioned by one or more said
causes, the delivery schedule shall be revised accordingly.
19. Extension of a.Contract for Contractual Services
Extension of a Contract for contractual services between the subgrant recipient and a contractor (which includes
all project budget categories) shall be in writing for a period not to exceed six (6) months and is subject to the
same terms and conditions set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the control of the contractor.
20. Written Approval of Changes in this Approved Agreement
Subgrant recipients shall obtain approval from the Department for major changes. These include, but are not
limited to:
a. Changes in project activities, target populations, implementation schedules, designs or research plans set
forth in the approved agreement;
b. Budget deviations that do not meet the following criterion. That is, a subgrant recipient may transfer funds
between budget categories as long as the total amount of transfer does not exceed ten (10) percent of the
total approved budget and the transfer is made to an approved budget item; or,
c. Transfers of funds above the ten (10) percent cap shall be made only if a revised budget is approved by
the Department. Transfers do not allow for increasing the quantitative number of items documented in any
approved budget item, Le., increasing the quantity of equipment items in Operating Capital Outlay or
Expense categories, or staff positions in the Salaries and Benefits category.)
d. Under no circumstances can transfers of funds increase the total budgeted award.
21. Disputes and Appeals
a. The Department shall make its decision in writing when responding to any disputes, disagreements or
questions of fact arising under this agreement and shall distribute its response to all concerned parties.
The subgrant recipient shall proceed diligently with the performance of this agreement according to the
Department's decision.
b. If the subgrant recipient appeals the Department's decision, the appeal also shall be made in writing within
twenty-one (21) calendar days to the Department's clerk (agency clerk). The subgrant recipient's right to
appeal the Department's decision is contained in Chapter 120, Florida Statutes, and in procedures set forth
in Rule 28-106.104, Florida Administrative Code. Failure to appeal within this time frame constitutes a
waiver of proceedings under Chapter 120, Florida Statutes.
22. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any time, a representative of the
Department, of the U_S. Department of Justice, or the Auditor General of the State of Florida, have the privilege
of visiting the project site to monitor, inspect and assess work performed under this agreement.
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23. Access To Records
a. The Department of Law Enforcement, the Auditor General of the State of Florida, the U.S. Department of
Justice, the U.S. Comptroller General or any of their duly authorized representatives, shall have access
to books, documents, papers and records of the subgrant recipient, implementing agency and contractors
for the purpose of audit and examination according to the OJP Financial Guide, and the U.S. Department
of Justice Common Rule for State and Local Governments.
b. The Department reserves the right to unilaterally terminate this agreement if the subgrant recipient.
implementing agency, or contractor refuses to allow public access to all documents, papers, letters, or
other materials subject to provisions of Chapter 119, Florida Statutes, and made or received by the
subgrant recipient or its contractor in conjunction with this agreement.
24. Retention of Records
The subgrant recipient shall maintain all records and documents for a minimum of three (3) years from the date
of the final financial statement and be available for audit and public disclosure upon request of duly authorized
persons.
25. Signature Authority
Both the Subgrant Recipient Authorizing Official or Designated Representative and the Implementing
Agency Official, Administrator or Designated Representative who sign Section I. Signature Page, have the
authority to request changes to the approved agreement. The Project Director has authority to submit
Financial and Performance Reports, with the exception of the Closeout Package, which also requires the
signature by the Chief Financial Officer of the Subgrant Recipient or authorized designee.
26. Delegation of Signature Authority
When the authorized official of a subgrant recipient or the implementing agency designates some other staff
person signature authority for him/her, the chief officer or elected official must submit to the department a letter
or resolution indicating the staff person given signature authority. The letter indicating delegation of signature
authority must be signed by the chief officer or elected official and the person receiving signature authority.
27. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive Officers for the
Subgrantee or Implementing Agency, Project Director, or Contact Person, the OCJG must be notified in writing
with documentation to include appropriate signatures.
28. Background Check
Whenever a background screening for employment or a background security check is required by law for
employment, unless otherwise provided by law, the provisions of Chapter 435, Florida Statutes shall apply.
a. All positions in programs providing care to children, the developmentally disabled, or vulnerable adults for
15 hours or more per week; all permanent and temporary employee positions of the central abuse hotline;
and all persons working under contract who have access to abuse records are deemed to be persons and
positions of special trust or responsibility and require employment screening pursuant to Chapter 435, F.S.,
using the level 2 standards set forth in that chapter.
b. All employees in positions designated by law as positions of trust or responsibility shall be required to
undergo security background investigations as a condition of employment and continued employment. For
the purposes of the subsection, security background investigations shall include, but not be limited to,
employment history checks, fingerprinting for all purposes and checks in this subsection, statewide criminal
and juvenile records checks through the Florida Department of Law Enforcement, and federal criminal
records checks through the Federal Bureau of Investigation, and may include local criminal records checks
through local law enforcement agencies.
(1) Any person who is required to undergo such a security background investigation and who refuses
to cooperate in such investigation or refuses to submit fingerprints shall be disqualified for
employment in such position or, if employed, shall be dismissed.
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(2) Such background investigations shall be conducted at the expense of the employing agency. When
fingerprinting is required, the fingerprints of the employee or applicant for employment shall be
taken by the employing agency or by an authorized law enforcement officer and submitted to the
Department of Law Enforcement for processing and forwarding, when requested by the employing
agency, to the United States Department of Justice for processing. The employing agency shall
reimburse the Department of Law Enforcement for any costs incurred by it in the processing of the
fingerprints.
29. Drug Court Projects
a. A Drug Court Project funded by the Byrne Formula Grant Program must contain the 10 key elements
outlined in the U.S. Department of Justice, Office of Justice Programs, Drug Courts Program Office,
program guidelines "Defining Drug Courts: The Key Components", January 1997. This document can be
obtained from FDLE, Office of Criminal Justice Grants, at (850) 410-8700.
b. To ensure more effective management and evaluation of drug court programs, the subgrant recipient
agrees that drug court programs funded with this award shall collect and maintain follow-up data on
criminal recidivism and drug use relapse of program participation. The data collected must be available
to U.S. DOJ and FDLE upon request.
30. Overtime for Law Enforcement Personnel
Prior to obligating funds from this award to support overtime by law enforcement officers. the U.S. Department
of Justice encourages consultation with all allied components of the criminal justice system in the affected
jurisdiction. The purpose of this consultation is to anticipate and plan for systemic impacts such as increased
court dockets and the need for detention space.
31. Criminal Intelligence System
a. The purpose of the federal regulation published in 28 CFR Part 23 - Criminal Intelligence Systems
Operating Policies is to assure that subgrant recipients of federal funds for the principal purpose of
operating a criminal intelligence system under the Omnibus Crime Control and Safe Streets Act of 1968,
42 U.S.C. 3701, et seq., as amended, use those funds in conformance with the privacy and constitutional
rights of individuals.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they operate a criminal intelligence system in accordance with Sections 802(a) and 818(c} of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended and comply with criteria as set forth in 28 CFR
Part 23 - Criminal Intelligence Systems Operating Policies and in the Bureau of Justice Assistance's
Formula Grant Program Guidance. Submission of this certification is a prerequisite to entering into this
agreement.
c. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. If the subgrant recipient or criminal justice agency operates a criminal intelligence system and
does not meet Act and federal regulation criteria, they must indicate when they plan to come into
compliance. Federal law requires a subgrant-funded criminal intelligence system project to be in
compliance with the Act and federal regulation prior to the award of federal funds. The subgrant recipient
is responsible for the continued adherence to the regulation governing the operation of the system or faces
the loss of federal funds. The Department's approval of the subgrant recipient agreement does not
constitute approval of the subgrant-funded development or operation of a criminal intelligence system.
32. Confidential Funds
A signed certification that the project director or the head of the Implementing Agency has read, understands,
and agrees to abide by all of the conditions for confidential funds as set forth in the effective edition of OJP's
Financial Guide is required from all projects that are involved with confidential funds from either Federal or
matching funds. The signed certification must be submitted at the time of grant application.
33. Equal Employment Opportunity (EEO)
a. No person, on the grounds of race, creed, color or national origin shall be excluded from participation in,
be refused benefits of, or otherwise subjected to discrimination under grants awarded pursuant to Title VI
of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973, as amended; Title IX of the
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Education Amendments of 1972; The Age Discrimination Act of 1975; and, Department of Justice Non-
Discrimination Regulations 28 CFR Part 42, Subparts C, D, E, F, G and H.
b. The subgrant recipient and a criminal justice agency that is the implementing agency agree to certify that
they either do or do not meet EEO program criteria as set forth in Section 501 of The Federal Omnibus
Crime Control and Safe Streets Act of 1968, as amended and that they have or have not formulated,
implemented and maintained a current EEO Program. Submission of this certification is a prerequisite to
entering into this agreement. This certification is a material representation of fact upon which reliance was
placed when this agreement was made. If the subgrant recipient or implementing agency meet Act criteria
but have not formulated, implemented and maintained such a current written EEO Program, they have 120
days after the date this agreement was made to comply with the Act or face loss of federal funds subject
to the sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157,42 U.S.C. 3701, et seq.
(Reference Section 803 (a) of the Act, 42 U.S.C. 3783 (a) and 28 CFR Section 42.207 Compliance
Information).
c. Any state agency, county or city receiving a single grant award for $500,000 or more OR an aggregate of
grant awards for $1,000,000 or more during any 18 month period in federal funds, must have approval of
its EEO Plan by the U.S. DOJ, Office for Civil Rights (OCR). The subgrantee shall submit its EEO Plan to
FDLE, for submittal to the U.S. DOJ, OCR for approval. If the U.S. DOJ, OCR has approved an agency's
EEO Plan (juring the two previous years, it is not necessary to submit another EEO Plan. Instead, the
subgrantee need only send a copy of its approval letter from the OCR. However, if the EEO Plan approval
is more than two years old, an updated Plan must be submitted.
34. Americans with Disabilities Act
Subgrantees must comply with the requirements of the Americans with Disabilities Act (ADA), Public Law 101-
336, which prohibits discrimination by public and private entities on the basis of disability and requires certain
accommodations be made with regard to employment (Title I), state and local government services and
transportation (Title II), public accommodations (Title III), and telecommunications (Title IV).
35. Immigration and Nationality Act
No public funds will intentionally be awarded to any contractor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e), Section
274A(e) of the Immigration and Nationality Act (UlNA"). The Department shall consider the employment by any
contractor of unauthorized aliens a violation of Section 274A(e) of the INA. Such violation by the subgrant
recipient of the employment provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this contract by the Department.
36. National Environmental Policy Act (NEPA)
a. The subgrantee agrees to assist FDLE in complying with the NEPA and other related federal environmental
impact analyses requirements in the use of subgrant funds by the subgrantee. This applies to the following
new activities whether or not they are being specifically funded with these subgrant funds. That is, it
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applies as long as the activity is being conducted by the subgrantee or any third party and the activity
needs to be undertaken in order to use these subgrant funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) listed on or eligible for listing on the National
Register of Historic Places or (b) located within a 100-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that will either (a) result in a
change in its basic prior use or (b) significantly change its size; and
(4) Implementation of a new program involving the use of chemicals other than chemicals that are (a)
purchased as an incidental component of a funded activity and (b) traditionally used, for example,
in office, househo~d, recreational, or educational environments.
b. For any of a subgrantee's existing programs or activities that will be funded by these subgrants, the
subgrantee, upon specific request from the Department and the U.S. Department of Justice, agrees to
cooperate with DOJ in any preparation by DOJ of a national or program environmental assessment of that
funded program or activity.
37. Non-Procurement, Debarment and Suspension
The subgrant recipient agrees to comply with Executive Order 12549, Debarment and Suspension (34 CFR,
Part 85, Section 85.510, Participant's Responsibilities). These procedures require the subgrant recipient to
certify it shall not enter into any lower tiered covered transaction with a person who is debarred, suspended,
declared ineligible or is voluntarily excluded from participating in this covered transaction, unless authorized
by the Department.
38. Federal Restrictions on Lobbying
a. Each subgrant recipient agrees to comply with 28 CFR Part 69, "New Restrictions on Lobbying" and shall
file the most current edition of the Certification And Disclosure Form, if applicable, with each submission
that initiates consideration of such subgrant recipient for award of federal contract, grant, or cooperative
agreement of $100,000 or more; or federal loan of $150,000 or more.
b. This certification is a material representation of fact upon which reliance was placed when this agreement
was made. Submission of this certification is a prerequisite to entering into this agreement subject to
conditions and penalties imposed by Section 1352, Title 31, United States Code. Any person who fails to
file the required certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
c. The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federally appropriated funds have been paid or shall be paid to any person for influencing or
attempting to influence an officer or employee of any federal agency, a member of congress, an
officer or employee of congress, or an employee of a member of congress in connection with the
awarding of any federal loan, the entering into of any renewal, amendment, or modification of any
federal contract, grant, loan or cooperative agreement.
(2) If any non-federal funds have been paid or shall be paid to any person for influencing or attempting
to influence an officer or employee of congress, or an employee of a member of congress in
connection with this federal contract, grant loan, or cooperative agreement, the undersigned shall
complete and submit the standard form, Disclosure of Lobbvinq Activities, according to its
instructions.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /I - Page 20
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
(3) The undersigned shall require that the language of this certification be included in award documents
for all subgrant awards at all tiers and that all subgrant recipients shall certify and disclose
accordingly.
39. State Restrictions on Lobbying
In addition to the provisions contained in Item 38 of Section G, Conditions of Acceptance and Agreement, the
expenditure of funds for the purpose of lobbying the legislature or a state agency is prohibited under this
contract.
40. "Pay -to-Stay"
Funds from this award may not be used to operate a "pay-to-stay" program in any local jail. Furthermore, no
funds may be given to local jails that operate "pay-to-stay" programs. "Local jail", as referenced in this
condition, means an adult facility or detention center owned and/or operated by city, county, or municipality.
It does not include juvenile detention centers. "pay-to-stay" programs as referenced in this condition, means
a program by which extraordinary services, amenities and/or accommodations, not otherwise available to the
general inmate population, may be provided, based upon as offender's apparent ability to pay, such that
disparate conditions of confinement are created for the same or similar offenders within a jurisdiction.
41. Mitigation of Health, Safety and Environmental risks dealing with Clandestine Methamphetamine
Laboratories
If an award is made to support methamphetamine laboratory operations the subgrant recipient must comply
with this condition, which provides for individual site environmental assessmenUimpact statements as required
under the National Environmental Policy Act.
a. General Requirement: The subgrantee agrees to comply with Federal, State, and local environmental,
health and safety laws and regulations applicable to the investigation and closure of clandestine
methamphetamine laboratories and the removal and disposal of the chemicals, equipment, and wastes
used in or resulting from the operation of these laboratories.
b. Specific Requirements: The subgrantee understands and agrees that any program or initiative involving
the identification, seizure, or closure of clandestine methamphetamine laboratories can result in adverse
health, safety and environmental impacts to (1) the law enforcement and other governmental personnel
inVOlved; (2) any residents, occupants, users, and neighbors of the site of a seized clandestine laboratory;
(3) the seized laboratory site's immediate and surrounding environment of the site(s) where any remaining
chemicals, equipment, and waste form a seized laboratory's operations are placed or come to rest.
Therefore, the subgrantee further '!Igrees that in order to avoid or mitigate the possible adverse health, safety
and environmental impacts from any of clandestine methamphetamine operations funded under this award, it
will (1) include the nine, below listed protective measures or components; (2) provide for their adequate funding
to include funding, as necessary, beyond that provided by this award; and (3) implement these protective
measures directly throughout the life of the subgrant. In so doing, the subgrantee understands that it may
implement these protective measures directly through the use of its own resources and staff or may secure the
qualified services of other agencies, contractor or other qualified third party.
1. Provide medical screening of personnel assigned or to be assigned by the subgrantee to the seizure
or closure if of clandestine methamphetamine laboratories;
2. Provide Occupational Safety and Health Administration (OSHA) required initial and refresher training
for law enforcement officials and other personnel assigned by the subgrantee to either the seizure
or closure of clandestine methamphetamine laboratories;
3. As determined by their specific duties, equip personnel assigned to the project with OSHA required
protective wear and other required safety equipment;
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section 1/ - Page 21
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
4. Assign properly trained personnel to prepare a comprehensive contamination report on each closed
laboratory;
5. Employ qualified disposal contractors to remove all chemicals and associated glassware, equipment,
and contaminated materials and wastes from the site(s) of each seized clandestine laboratory;
6. Dispose of the chemicals, equipment, and contaminated materials and wastes removed from the
sites of seized laboratories at properly licensed disposal facilities or, when allowable, properly
licensed recycling facilities;
7. Monitor the transport, disposal, and recycling components of subparagraphs 5. and 6. immediately
above in order to ensure proper compliance;
8. Have in place and implement an inter-agency agreement or other form of commitment with a
responsible State environmental agency that provides for that agency's (i) timely evaluation of the
environmental conditions at and around the site of a closed clandestine laboratory and (ii)
coordination with the responsible party, property owner, or others to ensure that ant residual
contamination is remediated, if necessary, and in accordance with existing State and Federal
requirements; and
9. Included among the personnel involved in seizing of clandestine methamphetamine laboratories, or
have immediate access to, qualified personnel who can respond to the potential health needs of any
offender(s)' children or other children present or living at the seized laboratory site. Response
actions should include, at a minimum and as necessary, taking children into protective custody,
immediately testing them for methamphetamine toxicity, and arranging for any necessary follow-up
medical tests, examinations or health care.
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section /I - Page 22
~ ~.
RESOLUTION NO. 221
- 2002
OMB/Grants
A RESOLUTION OF THE BOARD OF COMMISSIONERS OF MONROE COUNTY,
FLORIDA AUTHORIZING THE SUBMISSION OF A GRANT APPLICATION TO THE
FLORIDA DEPARTMENT OF LAW ENFORCEMENT FOR THE FY 02/03 EDWARD
BYRNE MEMORIAL STATE AND LOCAL LAW ENFORCEMENT ASSISTANCE
FORMULA GRANT PROGRAM
WHEREAS, the Florida Department of Law Enforcement has announced the FY
02/03 funding cycle of the Edward Byrne Memorial State and Local Law Enforcement
Assistance Formula Grant Program; and
WHEREAS, on April 17,2002, the Monroe County Board of Commissioners
agreed to serve as the coordinating unit of government in the preparation of the grant
proposals and in the distribution of funds allocated to Monroe County in the amount of
$188,163.00 with a $62,721.00 cash match requirement; and
WHEREAS, the Monroe County Substance Abuse Policy Advisory Board, with
concern given to the County's current drug control efforts, has recommended certain
programs receive funding to provide the community with' activities focused on drug and
alcohol education, prevention, rehabilitation, and treatment; now therefore,
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA, that:
1. The Board of County Commissioners concurs with the Monroe County
Substance Abuse Policy Advisory Board's recommendations; and that
2. The County Administrator is hereby authorized to sign and submit the
application packet for the FY02103 grant funds to the Florida Department of
Law Enforcement Anti-Drug Abuse Grant Program; and that
3. This resolution shall become effective immediately upon adoption by the
Board of County Commissioners and execution by the Presiding Officer and
Clerk. .
~
3: =
'. 00:::3
PASSED AND ADOPTED by the Board of County Commissioners of Monr~ @un~
Florida, at a regular meeting of said Board held on the 15th day of May, A.ffi~--D02:-<
n' r- W
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Mayor ProTem Dixie Spehar
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/:rY-~~:;:'~>>L' Commissioner Nelson
/ ". ~:"""'>-4:~ ('...".:--> -,' Commissioner Williams
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APPENDIX IV - CERTIFICATION OF COMPLIANCE WITH
EQUAL EMPLOYMENT OPPORTUNITY (EEO) PROGRAM REQUIREMENTS
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
SUBGRANTEE CERTIFICATION
I, the undersigned authorized official, certify that according to Section 501 of the Omnibus Crime
Control and. Safe Streets Act of 1968 as amended, that the Subgrantee (Subgrant Recipient)
(Select one of the following):
XX Meets Act Criteria'
Does not meet Act Criteria
I affirm that I have read the Act criteria set forth in the Subgrant Application Instructions. I understand
that if the Subgrant Recipient meets these criteria, it must formulate, implement and maintain a written
EEO Plan relating to employment practices affecting minority persons and women. I also affirm that
the Subgrant Recipient. . . (Select one of the following):
XX Has a Current EEO Plan
_Does Not Have a Current EEO Plan
I further affirm that if the Subgrant Recipient meets the Act criteria and does not have a current written
EEO Plan, federal law requires it to formulate, implement, and maintain such a Plan within 120 days
after a subgrant application for federai assistance is appr~ved or face~.
.......~ -
Signature of Subgrantee Authorized Official
Type Name: James L. Roberts
Title County Administrator
Subgrant Recipient: Monroe County Board of County Commissioners
Date: May 31. 2002
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
EEO Certification
Appendix IV - Page 1 of 2
fo.~c 23
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Byrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the date, month and year set out below.
Corrections on this page, including
Strikeovers. whiteout, etc. are not acceptable.
State of Florida
Department of Law Enforcement
Office of Criminal Justice Grants
Signature:
Qj) + i-l. u..u.o..llv-
Typed Name and Title: Clavton H. Wilder. Community Proqram Administrator
Date:
I (') - ~~- c) '2.-
Subgrant Recipient'. ,
. Authorizing Official of Governme.ntal Unit '_ '
(Commission Chairman, Mayor, or Designated Representative)
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
Signature: I ~--- ---<:~
Typed Name and Title: James L. Roberts. County Administrator
Date: May 31, 2002
Implementing Agency .
Official, Administrator or Designated Representative
Typed Name of Implementing Agency: Monroe County Board of County Commissioners
J~CL_J
Signature:
Typed Name and Title: James L. Roberts. County Administrator
Date:
May 31, 2002
FDLE Byrne Formula Grant Application Package
Revised 03/25/2002
Grant Application
Section tt - Page 1-l.t
Application for Funding Assistance
Florida Department of Law Enforcement
Edward Bvrne Memorial State and Local Law Enforcement Assistance Formula Grant Program
H. Signature Page
In witness whereof, the parties affirm they each have read and agree to the conditions set forth in this
agreement, have read and understand the agreement in its entirety and have executed this agreement
by their duly authorized officers on the dale, month and year set out below.
Corrections on this page, including
Strikeovers, whiteout, etc. are not acceptable.
, State of Flori~a ..
,Department of Law Enfo.rcement '
Office of Criminal Justice Grants.
Signature:
QQa;1-.m I.J. kLt..1 ~
Typed Name and Title: Clavton H. Wilder. Community ProQram Administrator
Date:
10-2..8-,)1-
-- . "-':"-, -::> ~ Subgra'nt ReClj)'ieht ':~'-"'-..::-_r'?:::-", ... ",
- '"-'-" - .. "',' -'. <>. - :~,_'r:...'. -:... ." -. ~,~"",~..-.,. __:' .....~..._..
-.:~~.;Authorizing Official of Governmental Unit,~, _.....>;-~~.~.i.
(Com'niis~ioj, Chai:rman, ~"ayor;'or 'Designated Re'pr~s~Q.ta~ive) ";~_:";;}
Typed Name of SUb2::~ c~nty Boa'" of County Commission...
Signature: ~
Typed Name and Title: James L. Roberts. County Administrator
May 31, 2002
Date:
, , lmplerrien~ing Agency , , _
Official, Administrator ,or Designated Represer:ttative '
'"
Typed Name of Implementing Agency:
Signature:
~~~~
Typed Name and Title: James L. Roberts. County Administrator
May 31, 2002
Date:
FDLE B me Formula Grant A lication Packa e
Revised 03/25/2002
Grant A lication
Section 11- Page Z I..,:-