Item G30
Add On
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 11-20-02
Division: Public Works
Bulk Item: Yes X
No
Department: Engineering
AGENDA ITEM WORDING: Approval to enter into a 60 month lease agreement with Xerox for a new
Engineering Copier Machine.
ITEM BACKGROUND: Present engineering copier needs to be replaced and upgraded due to high
volume of use, repair and maintenance problems. (See Attached)
PREVIOUS RELEVANT BOCC ACTION: Approved in Fiscal Year 2003 budget adopted by the
BOCC, September 18, 2002.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATION: Approval as stated above.
TOTAL COST: $50.862.00
BUDGETED: Yes X NO
Account #102-22002-530440
Cost to County: $50.862.00
REVENUE PRODUCING: YES
NOX
AMOUNT PER MONTH
YEAR
Item Prepared by:
Risk Management
APPROVED BY: County A
David . Koppel, P.E., County Engineer . /;)
DIVISION DIRECTOR APPROVAL: ~~
Dent Pierce, Division Director
DOCUMENTATION: Included X
To Follow
Not Required
W()
DISPOSITION:
AGENDA ITEM #
MEMORANDUM
TO:
David S. Koppel
County Engineer
Judith D. Layne ~ D(J. ~
Sr. Administrative S(ssistant
FROM:
DATE:
November 14,2002
RE:
Engineering Copier Machine
ReplacementlUpgrade
The present engineering copier Xerox Model 59V -007597 was purchased in March of
1994 for $7670.00. We have been experiencing repair and maintenance problems for the
past couple of years which have resulted in poor quality blueprint copies being produced.
The maintenance/repair charges are in excess of the machine's value at this point.
Therefore, we are requesting a lease agreement for a new/upgraded Xerox engineering
copy machine/scanner with additional features as listed on the attached quote.
Xerox 8825 Digital Eng. System
60 month lease = $544.55 per month
Maintenance = $275.00 per month
Installation & Delivery = $1689.00
Oce TDS-400 Digital Multi-Function
60 month lease = $567.45
Maintenance = $382.00 per month
The Xerox 8825 has been recommended by the Technical Services Department as the
best choice for our needs and software compatibility. In addition to many upgraded
copying features, digital-scanning capabilities will also be included, and multiple sets can
be printed directly from PC's to the copy machine.
Fiscal Year Budget 2003 approved by the BOCC, September 18, 2002 provided funding
for this proposed equipment lease. Thank you for your assistance in this matter.
/jl
EngCopierUpgrade.DOC
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TO: 2954321
Budde's Office Supply
3216 Flagler Ave.
Key West, FL 33040
(305) 296-7694/296-3849 FAX
October 9,2002
Monroe County Engineering Dept.
AUn: Bany
Proposed Equipment: Xerox 8825 Digital Engineering System
Network Engincering Printer (8825), Network Syncrgix Scanner, AccXES controller,
Walk-up Engineering Copier
Reduction/Enlargement 25-400% in .1% increments
2 - Ron media with manual sheet bypass
Scan once print many (multiple copies from one scanned original)
Electronic coJlatjon
128 shades of grayscale for aerial photographs
400dpi
Scan to network
3 inches per second
Print Set collation (print pre collated sets from PC)
--- Compact Catch tray
2 inches per second scan (400 dpi)
Power PC
128 Mb Memory - can be upgraded to 512Mb
20 Gb internal hard drive
.Installation and Delivery Charge
$1,689.00
60mos FMV lease $544.55 per month
Promotional pridng includes $5000.00 trade-in value for Xerox SN#59V007597
Options:
4 ips scan upgrade (200dpi resolution)
Color Scan upgrade
$46.02 per month
$51 .08 per month
Annual Maintenance Agreement:
Band 2 $275.00 per month Includes 5,000 square feet~ 5,001 plus at .038 sq ft
Supply requirements: (purchased separately)
Toner: (6R891) yields approx. 4,100 linear feet
Developer (5R31 0) yields approx. 40,000 linear feet
$261.00
$405.00
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To: Monroe County Engineering !from: Rebecca Fernandez
Alln: Mr. Berry Rikord
fox: (305) 295-4321 Pages: 1 of 7
Re: pate: October 8. 2002
Dear Mr. Rikard.
Attached please find the updated quote and lease aptions as well. The prices
went down considerably as of October 1'1 and I was not aware of this. You will
see this reffected as such on the quote.
I have also attached some information for your reference regarding the Oce
drivers for AvtoCad 2002. They ore available as you can see.
If you should require any additional information. feel free to contact me directly
at (786J 367-9802.
Thank-you once again for the opportunity to be of service to you.
Sincerely,
Rebecca Fernandez
Account Executive
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Your Complete Reprographics 8. Digitar Imaging Solution -. .-. _... _.. ~
Fax
To:
Monroe County Engineering
From:
Rebecco Femandez
Atfn:
Mr. Berry Rikard
Fax:
(305) 29504321
ages: 1 of 7
Re:
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Your Complete Digital Imaging & Reprographics Center
October 8, 2002
Mr. Berry Rikard
Monroe County Engineering
1100 Siminton Street
Room 2-216
Key West, Florida 33040
Dear Mr_ Rikard,
As per your request is the following updated quotation for the ace TDS-400 Digital Multi-Function
System.
Model #
Product DescriDtion
Customer Price
Oce TDS 400
1 Roll Plotter and Scanner Multi-Function System
$21,949.20
Oce TDS 400
Scan To File Software
$ 3,048.50
Oce TDS 400
Starter Kit (toner, developer and sample media),
AD! I HDI Driver Kit, Windows Driver Kit,
256 MB RAM and Internal Ethernet network card).
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Tota'OIt.... ...... ........ ..... ........ ................. ............. ... ... .......... ............ ...... ... ....... .$24,997.70
Delivery and Installation......................................... ..........................................$
890.00
Oce Manufacturer's Warranty = 90 Days
Low Volume Maintenance Terms
~ Maintenance Agreement is $257.00 per month
);> Includes 2,000 Square Feet Per Month
>- Overage Charge is $0.038 per Square Foot
Medium Volume Maintenance Terms
>- Maintenance Agreement is $382.00 per month
>- Includes 5,200 Square Feet Per Month
);> Overage Charge is $0.029 per Square Foot
~~ 7 Locations to serve you.
, 326 Fem Street 100 NW 28th Sueel 2195 N. Andrews Avenue 444 N.E. 3,d Avenue 7451 SW 50\h Terrace 275 Universily Drive 6100 Blue Lagoon, Suile 145
' West PlIlm Beach, FL 33401 Boca Ralon, FL 33431 Pompano Beach. FL33069 Fort Laude'daJe, FL 33301 Miami. FL33155 Coral Gables. FL33134 Miami. FL33126
,.... ' (561) 802-3S99 (561}347-1005 (954) 971-911S (954)763-1710 (30S) 667-4149 (305) 461-3540 (305) 265-1933
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Hiqh Volume Maintenance Terms
~ Maintenance Agreement is $512.00 per month
)> Includes 10,400 Square Feet Per Month
)> Overage Charge is $0.025 per Square Foot
Upon the termination of the manufacturer's 90-day warranty, we strongly recommend that you initiate a
full maintenance agreement, which includes the following. As needed service calls will be provided
during Reprografia normal business hours, taking into consideration the travel time to Key West. There
is no charge for parts replaced due to normal wear and tear. All parts are covered including the drum.
Copy materials and consumables such as paper, vellum film, any other type of printing media, toner and
developer are excluded and are purchased separately.
Toner Pricing
1 Toner Kit (includes 2 bottles of toner).....................................................................$290.00
(yields 15,000 square feet based upon 5% coverage)
DeveloDer Pricing
1 Developer Carton (includes 1 bottle of developer)..................................................$4SS.00
(yields 150,000 square feet based upon 5% coverage)
I appreciate the opportunity to be of service to you and look forward to serving all your needs. Kindly
review this quotation and feel free to contact me directly at (786) 367-9802 if any questions or concerns
should arise.
Best regards,
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Rebecca Fernandez
Account Executive
b~ 7 Locations to serve you.
326 Fem SUael 100 NW 28111 SI,eel 2195 N. AncfrewsAvenue 444 N.E. 3rdAvenue 7451 SW 50th Tenace
.. Wesl Palm Beach, FLJ3401 Boca Aalan. FL 33431 Pompano Beach. FL 33069 Fort Lauderdale. FL 3330' Miami, Fl33155
..".' . (561)802-3599 (561) 347-1005 (954) 971-9115 (954) 763-1710 (305) 667-4149
275 University Drive 6100 Blue Lagoon, Suite 145
Coral Gables, FL331J4 Miami.FL33126
(3051461-3540 (305) 265.1933
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Your Complete Digital Imaging & Reprographics Center
October 8, 2002
Mr. Berry Rikard
Monroe County Engineering
1100 Siminton Street
Room 2-216
Key West, Florida 33040
Dear Mr. Rikard,
The following are the lease options for the Oce TDS-400 Digital Multi-Function System.
Oce TDS 400
1 Roll Plotter and Scanner Multi-Function System
Scan To File Software
$21,949.20
$ 3,048.50
Total................................................................. ............ ................... ........... $24,997 . 70
100/0 Buy-out Option I Fair Market Value (serves as an Operatina Lease)
With this lease, you pay 10% of the original purchase price at end of lease term and equipment is yours.
Approximate Lease Payment
Lease Term
$847.42**
$682,44**
$567.45**
36 months
48 months
60 months
$1.00 Buy-Out Option
With this lease, you pay $1.00 at end of lease term and equipment is yours.
Approximate Lease Payment
Lease Term
$862.42**
$694.94**
$582.45**
36 months
48 months
60 months
**These payment amounts do not include tax.
Kindly review this quotation and feel free to contact me directly at (786) 367-9802 if any questions or
concerns should arise.
Very ,best re~~rds,
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Account Executive
~'i! ~ 7 Locations to serve you.
325 Fe", Slreel l00NW 26lh St,eel 2195 N. Anclrewl'Avenue 444 N.E. 3rdAvenue 7451 SW 501h Terrace
. West Paten Beach. Fl33.101 Boca Aalon. FL 33431 Pompano Beach. Fl33069 Fort Laudeedale. FL 33301 Miami, FL 33155
.' ..' (561) 802.3599 (561) 347.100S (954) 971.9115 (954) 763.1710 (305) 667.4149
275 Uni.ersny Onye
Coral Gables. FL 33134
(305) 461-3540
6100 Blue Lagoon. Suile 145
Miami. FL 33126
(305) 265-1933
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Home> SupPOrt and Downloads> Software Support> Driver Downloads
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Driver Downloads
Please select from one of the menus below:
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AutoCAD Drivers
AutoCAD Drivers (ADIIHDI) for Dce Printers/Plotters
For use with your ace-USA printer/plotter (includes 9000 and TDS Series)
For printing from AutoCAD to Oce Repro Desk <:;H<:;I<..f:lgr.~
Unless otherwise specified, Oce AutoCAD drivers are not operating system dependent.
AutoCAD
Version
AutoCAD 2002
AutoCAD 2000i
AutoCAD 2000
and L T versions
Driver and Documentation
Oce HDI Drh/er Update
Please download and review all of
the AutoCAD driver documentation
before installing. If you are using a
TOS 400/600/800 plotter, be sure to
refererence the TDS Series Setup
Addendum.
1.7.2/2.4.2/3.12 (EXE, 3.3MB)
Drive, Update Notes. (PDF, 13KB)
NOTE: driver update notes available
below also apply to this release.
Please refer to them for additional
information.
Oce HDI Driver Release
i:'~;:i7.~j~v.iQ;i(EXE. 3.2MB}
prl~~n!Q.q.il.tli!.~.Q~~.? (POF, 288KB)
HDl Drfver Inforrl1.3tion {DOC,
361 KB)
Gettino Start€d witt! HDf Driver
Guick~ (POF, 47KB) .. .
TOS Series Setup .Addendum (DOC,
488KB)
AutoCAD 14 ~Q!..tl,';U9 (AOI_ACAD14_2101.exe, 16MB)
(Windows 95/98 and ~,.lQ..IQgP.lJ.il!!.I;mLIig.!g."!~.~.N!:l~!;~ (PDF, 167KB)
NT 4.0)
Updating the AutoCAD
ADI requires remov<)l of
previously installed Dce
printers. First time
AutoCAO 14 users must
first install the origina I
drivor off of the CD-ROM
first, before LJPdating to
the new driver.
AutoCAD 13
(VIIindows 3.x,
95/98, NT 4.0 and
VIS-DOS)
~utoCAD 12
MS-DOS version
mJy)
\utoCAD 11
BRLBJ.L9.. (ADI29_autoCAD14.exe, 1.57MB)
?-,-9..IIJ.~.~ilJ-'~rjQD.L~li!!~~?li!_Note!; (PDF, 30SKB)
+ jf~)prc.\rh'f If'!~~.air'3br.in ~:~r: ..:;r;3::-;"1 YQ:..rt :=,ysctcrn. .Pi..::-.;}:::;.:::, fc-j~o'l..' the ,~~,;t!.::GAC m~.tilHi:lt10r;.
nC[i:!'~
A.RLR~,g..? (ad_263 Zip)
g~lg~.~~.NQ.t~~ (263reLdoc, 32KB)
~QLB?~~,3.g~Q..~ (Adid_263.EXE, 1059KB)
Rg[~i;l!;!'!J~Q!g~ (263rel.dcc, 32KB)
No longer supported
): /Itss. oceusa. corn/Driversl autocad. htm
@!::r;~Contact Support Center
iit;ittSupport Information
,!i,!i[!;;JKnowledge Center Access
i!;B,iif3rd Party Support
10/8/02
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Technology and Software Support
Driver Notes
.....,
Subject: The following is an addendum bulletin of updates for the HDI1.7.2/2.4.2/
3.1.2 for AutoCAD 2000 / 2000i / 2002
The levels 1.7.2/2.4.2 13.1.2 ofthe HOI drivers for AutoCAO 2000 I 20001 /2002 have been
developed to fix the following issues:
1- "Media overrulina method" for Oce 9700 & 9800 :
This feature, already handled for the Oce TOS printers, has been also implemented for the Oce
9700/9800 printers, as follows:
Roll overruling method depends on the Media source setting "ROLL" so that when Roll is
selected, roll overruling method becomes visible and "Exact fit", "Next larger" and "Next smaller"
can be set.
If Manual feed is selected, Roll overruling method disappears from the User Interface.
'l-- Plots with uneven patterns or inconsistent "hatchina" usina the same Den parameters:
The following problem is solved with the HDI 1.7.2 I 2.4.2 13.1.2 :
Even when using the same pen, uneven patterns may appear on plots.
Problem has been reported when printing from Acad2000i to an Oce 9300 printer or Acad2000 to
an Oce 9400 printer.
Description: The levels 1.7.1 f 2.4.1 I 3.1. 1/whlch are iilco,porated into the Cllfrent dd\lef'
tlpdste) of the HDI drivers for AutoCAO 2000 I 2000i /2002 have been developed to fix the 2
following issues:
1- B&W TIFF file : "'ncorrect Color Outout" : Solved
PR 01-001 from PT : In Vector Graphics\ 256 color mode, a B&W TIFF file is printed out Sepia by
a 5150.
2- "No Bindlna Edae without Pun chino" : Solved
These HDI Driver versions offer the new behavior that consists in having Punching dependent on
Binding Edge, meaning that it is only when Binding Edge is selected that Punching is made
available and the user can activate it or not.
This behavior does not concern the 9600 & TDS600 printers since Punching is not supported.
However, on these printers, Punching remains visible on the UI even though it is always set to
'Off. Therefore. Binding Edge can be used without generating unwanted punching instructions.
These new HOI levels were supposed to solve the "ghost" issues but tests show that it is not
completely solved. For this reason, the following "scheduled" PR's are not considered as
solved:
Ghost text repeated when printina several viewports: Not Solved
When a Layout is made of several viewports, zooming different parts of the model with a different
scaling factor, then the output print shows hidden text printed all over the paper.
Workaround is to disable the Banding from the Custom Properties of the Dee printer addressed.
P~t"&as€- re-fer to the HDl DrEver ~nst.;)HT3ticn t~ot0s far further intorrnation elf}, ~nstaHat~on -or
kr~t:~'V~n ntn~tations~
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