Item G31
Louis LaTorre, Senior Director
Social Services/tabt
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 11/20-21/2002
DIVISION: COMMUNITY SERVICES
BULK ITEM:
YES X
NO
DEP ARTMENT: SOCIAL SERVICES
AGENDA ITEM WORDING: Approval of Amendment #003 to OAA Contract #AA-229 (1/1/02-12/31/02)
between the Alliance for Aging, Inc. (Area Agency On Aging for Miami-Dade and Monroe Counties) and the
Monroe County Board of County Commissioners/Monroe County Social Services (Monroe County In Home
Service Program).
ITEM BACKGROUND: The purpose of this Amendment is to decrease the amount of the 2002 OAA
Contract #AA-229 by $10,000.00, from $581,570.00 to $571,570.00. This is for the reduction of IIIB In-Home
Services Homemaking from $118,068.00 to $108,068.00.
PREVIOUS RELEVANT BOCC ACTION: Approval ofOAA Contract #AA-229, Amendment 001 and
002, effective June 19, 2002 and approval of OAA Contract #AA-229 between the Alliance for Aging and
Monroe County Board of County Commissioners/Monroe County Social Services, effective January 1, 2002
CONTRACT/AGREEMENT CHANGES: The grant award decreases the total funding allocation for OA3B
Homemaking in 2002 OAA Contract #AA-229 from $118, 068.00 to $108,068.00.
STA}'}' RECOMMENDATION: Approval
TOTAL COST: $571,570.00 BUDGETED:YES-L NO
COST TO COUNTY: $12,008.00
REVENUE PRODUCING: YES
NO-.lL AMT.PER MONTH
YEAR
APPROVED BY: COUNTY ATTY.l OMB/Purchasing l RISK MANAGEMENT --X
DIVISION DIRECTOR APPROVAL:' ~~Qa.~.
JAMES MALLOCH
TO FOLLOW NOT REQUIRED
AGENDA ITEM#: G-31
DOCUMENT A TION:
INCLUDED X
DISPOSITION:
Revised 02/2710 II
da
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance for Aging, Inc.
AA129
01/01/02
Contract Manager: Deloris Simpson
(Name)
4589
(Ext.)
Social Services/ Sto 1
(Department/Stop #)
for BOCC meetin on
11/20-21/02
A enda Deadline: 11/06/02
CONTRACT COSTS
Total Dollar Value of Contract: $ 571,570.00
Budgeted? Yes X No Account Codes:
Grant: $ 571,570.00
County Match: $ 12,008.00
Current Year Portion: $ 571,570.00
- - -
----
125-61530-530-490-GSO 1 00 OA3-B
- - -
----
- - -
----
Estimated Ongoing Costs: $ NAlyr
(Not included in dollar value above)
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Djte In Needed
Division Director i \ I~( c L- YesD No . \
Risk Management; \ IlJ;,lW-- YesD NaB ~ '
O.M.B./Purchasing \\\ ~YesD NO~
County Attorney tIll '-l {() z... YesD No[t((
Date Out
I \
Comments:
OMB Form Revised 2/27/01 MCP #2
Amendment 003
CONTRACT AA-229
PAGE 1
THIS AMENDMENT, entered into between the Alliance for Aging, Inc. hereinafter referred to as the
"Alliance", and the Monroe County Board of Commissioners, amends contract AA-229.
The purpose of this amendment is to decrease the total amount under contract by $10,000.00 to avoid a
surplus under Title III-B and to reflect title transfers and corresponding service awards.
l. Section II, Contract Amount, is hereby amended to read:
To pay for contracted services according to the conditions of Attachment I in an amount not to exceed
$571,570.00 subject to the availability of funds. The Alliance's performance and obligation to pay under
this contract is contingent upon an anrrual appropriation by the Legislature. The costs of services paid
under any other contract or from any other source are not eligible for reimbursement under this contract.
The schedule of funds awarded to the provider pursuant to this contract is in state grants and aids
appropriations and consists of the following:
Program Title Year Funding Source CFDA# Fund
Amounts
Title III-B Support 2002 U.S. Department of Health 93.044 $108,068.00
Services and Human Services
Title III C-l
Congregate Meals 2002 " 93.045 $136,970.00
Title III C-l
Congregate Meals 2001 " 93.045 $1,424.00
Title III C-2
Homebound Meals 2002 " 93.045 $226,459.00
Title III E Services 2002 " 93.052 $47,706.00
Title III E Services 2001 " 93.052 $50,943.00
TOT AL FUNDS CONTAINED IN THIS $57l,570.00
CONTRACT:
2. Attachment I, Section III, Paragraph D, Method of Payment, is hereby amended to read:
The Alliance shall make payment to the provider for provision of services up to a maximum number of
units of service and at the rate(s) stated below:
Service to be Unit of Unit Maximum Maximum
Provided Service Rate Units Dollars
Homemaker 1 hour 30.047204 3,596.75 $108,068
Congregate Meals 1 meal 6.839863 19,950 $136,454
Nutrition Education (C-1) Episode 194.00 10 $1,940
Home Delivered Meals 1 meal 5.8674707 38,402 $225,324
Nutrition Education (C-2) Episode 567.75 2 $1 , 135
In-Home Respite (3E) 1 hour 24.499494 2,965 $72,641
Amendment 003 CONTRACT AA-229 PAGE 2
Service to be Unit of Unit Maximum Maximum
Provided Service Rate Units Dollars
Facility Respite (3E) 1 client hour $10.103333 1,200 $12,124
Consumable Med. Supplies Episode TBA TBA $13,884
3. Attachment III, Budget Summary, is hereby amended and attached hereto.
4. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 3 page amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER: MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AGING, INC.
SIGNED BY:
SIGNED BY:
NAME:
NAME: STEVEN WEISBERG. M.S.
TITLE:
TITLE: PRESIDENT/CEO
DATE:
DATE:
FEDERAL ID NUMBER:
59-6000749
PROVIDER FISCAL YEAR ENDING DATE:
09/30
Amendment 3
ATTACHMENT III
BUDGET SUMMARY
2002 OAA BUDGET SUMMARY
Recipient: Monroe County Board of Commissioners
Contract No. AA-229
Distribution of Award by Title
Title III-B
Federal Share
$108,068.00
Title III C-1
$138,394.00
Title III C-2
$226,459.00
Title 111-0
$0.00
Title III-E
$98,649.00
TOTAL FEDERAL AMOUNT
$571,570.00
Amendment 003
CONTRACT AA-229
PAGE 2
3. Attachment III, Budget Summary, is hereby amended and attached hereto.
4. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 3 page amendment to be executed by
their undersigned officials as duly authorized. .
PROVIDER: MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AGING, INC.
SIGNED BY:
SIGNED BY:
NAME:
TITLE:
DATE:
FEDERAL 10 NUMBER:
PROVIDER FISCAL YEAR ENDING DATE:
59-6000749
09/30
Amendment 3
ATTACHMENT III
BUDGET SUMMARY
2002 OAA BUDGET SUMMARY
Recipient: Monroe County Board of Commissioners
Contract No. AA-229
Distribution of Award by Title
Title III-B
Federal Share
$108,068.00
Title III C-1
$138,394.00
Title III C-2
$226,459.00
Title 111-0
$0.00
Title III-E
$98,649.00
TOTAL FEDERAL AMOUNT
$571,570.00
Amendment 003
CONTRACT AA-229
PAGE 2
3. Attachment III, Budget Summary, is hereby amended and attached hereto.
4. This amendment shall begin on the date it has been signed by both parties.
All provisions in the contract and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this 3 page amendment to be executed by
their undersigned officials as duly authorized. .
PROVIDER: MONROE COUNTY BOARD
OF COMMISSIONERS
ALLIANCE FOR AGING, INC.
SIGNED BY:
SIGNED BY:
NAME:
TITLE:
DATE:
FEDERAL 10 NUMBER:
PROVIDER FISCAL YEAR ENDING DATE:
59-6000749
09/30