Item D03
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9/21/05
Division: County Administrator
Bulk Item: Yes 1L- No
Department: Technical Services
Staff Contact Person: Lisa Druckemiller
AGENDA ITEM WORDING: Approval to waive purchasing policy and approval to purchase
data storage equipment from Dell.
ITEM BACKGROUND: Purchasing this equipment prior to the end of the fiscal year qualifies
the County for a significant purchase discount, in this case a discount in the amount of $10,000.
PREVIOUS RELEVANT BOCC ACTION: None
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOT AL COST: $53~999.99
BUDGETED: Yes x No
COST TO COUNTY: $53.999.99
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMBIPurchasing _ Risk Management _
/l /
~~-~ / J.~
DIVISION DIRECTOR APPROVAL: / '~~ V
(Thomas Wi)
DOCUMENTATION:
Included x
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
MONROE COUNTY ADMINISTRATIVE SERVICES DEPARTMENT
PURCHASING OFFICE
PH: 305~292-446S
FAX: 305-292-4515
To: Purchasing
Date 8-25-2005
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REQUEST TO PURCHASE
From (Dept.): Tech Services
Purchasing Approval
Name: Maria Guerra
By:
Phone/Ext: 5110
Account #: 06002-560640
Ship to Location #: 628
Grant/Project #:
Qty Unit Prod.# Description Unit Total Cost Acct. #
Cost
1 DellI EMC CX 300 DAS Disk $50,275.06
Processor Enclosure Array
PowerEdge 4210 Frame Doors Side $ 3,724.93
Panel Ground 42U,PS
See Attached Quote
Tech Services will do the PO and
orderin2: Thank you.
TOTAL $ 53,999.99
Items needed by:
Vendor Name: Dell Computer
Vendor #: 005382
Remarks/Recommendations:
Administrative Instructions:
Reviewed ( ) By:
Date:
Purchasing Office use onlv:
Date:
Reviewed ( ) By:
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DELL
QUOTA TIC
Date: 8124105 3:07:07 PM
QUOTE #: 240146635
Customer #: 5446617
Contract #: 90231
CustomerAgreement #: 250-000-03-1
Quote Date: 8/24/05
Customer Name: MONROE COUI\.
Product Subtotal:
Tax:
Shipping & Handling:
Shipping Method:
$50,275.06
$0.00
$0.00
Ground
Total Number of System ·
Base Unit
Delli EMC CX300 DAS Disk Processor Enclosure Array (221-4417)
Five 36GB 15K Fibre Channel-2 Hard Drive for CXJDAE2 Enclosures fF"""
Five 146GB 10K Fibre Channel-2Hard Drive for CXJDAE2 Enclosures fa
Quantity 2
Navisphere Mgr Suite, CX300 Workgroup (0~2 Hosts). with Mgr/Agentl.oli
Premium Enterprise Support - Gold - Premium Services (960-7169)
Type 13 Contract - Same Day B-H/JUr 7x24 Parts and Labor On-Slte R."
1530)
Type 13 Contract - Same Day 8-Hour 7x24 Parts and Labor On...$lte R.",
(966-1532)
Premium Enterpt'lse Support - Gold - Advanced Software Support 196C
Hardware Installation Includedln SANIDAS Implementation Installatior'
CX300 DAS IMPLEMENTATION I INSTALLATION 1 TO 2 HOSTS (981-*"
Optional Secondal)' Supplemental Power Supply (SPSfor CX300 from
Software Installation Includedln SAN/DAS Implementation Installation
Base Unit:
Qlooic 2340 2GB Optical HBA with WindOWS 2000 Drivers attached (2Aa
1M MUL T1-MODE FC CABLE lC-lC Tyco (310-5599)
Type 13 Contract - Same Day 8-Hour 7x24 Parts and labor On...$lte Re:::!!
6790)
Type 13 Contract - Same Day 8-Hour 7x24 Parts and Labor On...$ite Re.,
(950-6792)
Hardware Installation Includedln SANIOAS Implementation Installatior-
Software Installation Included In SANIDAS Implementation Installation
r
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Base Unit: 2.8GHzJ1MB Cache, Xeon 8o.o.MHz Front Side Bus for PowerEdge 1850 (221-5193)
2.8GHzJ1MB, Xeon, 8Oo.MHz FrontSide Bus 2nd processor for PowerEdge 1850 (311.-3579.
1GB DDR2400MHz (2X512MB. Single Ranked DIMMs (311-3586)
No Keyboard Option (31o.-5017)
No Monitor Option (320.-0058)
Riser,ROMB,PCI-X,PE1850 (320.-38661
36GB,U320,SCSI,1IN 15K;PE18SO (341..os55)
Embedded RAID - PERC4 Embeddedlntegrated (341-0841)
1.44MB Floppy Drive (341-0840)
W2K3 Server Standard Edition, 5 Client Access Licenses, English for PowerEdge (420.-4042)
Mouse Option None (310-0024)
Dual On.aoard NICS ONLY (43o.-8991)
24X IDE CD-ROM (313-2424)
Bezel for PE1850 (313-2421)
Electronic Documentation and OpenManage CD Kit, PE1850 (31o.-5218)
36GB,U320,SCSI,1IN 15K;PE18SO (341.0861)
MR1, Drives attached to PERC4el (341'()865)
Rack Chassis w/Rapld Ralls forOell, HPQ or other Square HOIeRacks, PE1850 (310-5668.
Premier Enterprise Support. Complex Resolutions w/AdvancedSoftware Support - 3 Pack - Exp.
3 Years (950-G117)
Premier Enterprise Support Service Gold Welcome letter (310..-3785)
Type 13 Contract-Same Day 8-Hour 7x24 Pam and Labor On-5ite Response Initial Year (902-
4460)
Type 13 Contract-Same Day 8-Hour 7x24 Parts and Labor On-5ite Response Two Years (902-
3072)
Premier Enterprise Support - Gold - Premium Services, 3 Years (902-7352)
On-5lte Installation Declined (900-9997)
Redundant Power Supply With Dual Cords,No Y-Cord,PE1850 (310-5213)
Base Unit:
Qloglc 2340 2GB Optical HBA with WindOWS 2000 Drivers attached (221-1287)
1M MUlTI-MODE FC CABLE lC....C Tyeo (310.-5599)
Type 13 Contract - Same Day 8-Hour 7.x24 Pam and Labor On-5ite Response, Initial Year (950-
6790.
Type 13 Contract - Same Day a.Hour 7x24 Pam and Labor On-5ite Response, 2YR Extended
(950-6792)
Hardware Installation Includedln SAN1DAS Implementation Installation (981-9069)
Software Installation Includedln SANIDAS Implementation Installation (981-9059.
Base Unit:
Powervauit 132T, 4U, 1 drive, lTO-2, 2001400GB, Rem Mgmt Card, SCSI Controller, RaCk (221-
50011
Third Party Rails for Non-DellRack, PV132T, 4U (310-2783.
Premier Enterprise Support - Gold - Premium Services, Initial Year (950'()148)
Premier Enterprise Support - Gold - Premium Services, 2YR Extended (950.()119)
Premier Enterprise Support - Complex Resolutions w/AdvancedSoftware Support - 3 Pack. Exp.
file://C :\Documents%2 Oand%20Settings\druckemiller-lisa. DOMAIN - A \Local%20Settings... 8/25/2005
Page 3 of3
3 Years (950.01171
Premier Enterprise Support Service Gold Welcome Letter (310-3785)
Type 13 Contract. Same Day a-Hour 7x24 Parts and Labor On..site Response, Initial Year (902-
63101
Type 13 Contract - Same Day a-Hour 7x24 Parts and Labor On-Slte Response, 2YR Extended
(902-5112)
On-Slte Installation Declined (900-9997)
Tape Media for LTO-2, 200/400GB, 10 Pack (340-8694)
Product
HBA Utility CD,WIN Attach Customer Install (420-4903)
Power Path ENT Windows Workgroup Customer Kit (420-4963)
HBA Utility CD,WIN Attach Customer Install (420..0903)
Quant"
2
2
2
Unit Price
$22.96
$792.15
$22.96
Total
$45.92
$1,584.30
$45.92
SALES REP: Kevin Kelton PHONE: 512-724-9958
Emall Address: kevin kelton@dell.com Phone Ext: 7249958
For your conveniencej your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-844-0532, You may also
place your order online at
This quote is subject to the tenns of the agreement signed by you and Dell, or absent such agreement.
is subject to the applicable Detl terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are SUbject to change.
-Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.
eJ~iJs8;il1d!ca~YJ?J!LtaxaJ;HllfYstatu!jtQ!1.y-our PQ, If exempt, please fax exemption certificate to
Dell Tax Department at 888-863-8778, referencing your customer number.
If you have any questions regarding tax please call 866-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Delt Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_DeILARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products. a State Environmental Fee Of Up to $10 per item may be
applied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or
refer to URl www.dell.com/environmentalfee
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Page 1 of 1
DELL
MUL TIPLE QUOTE SUMMARY
Date: 8/24/05 3:07:07 PM
Customer Name: MONROE COUNTY BOCC - IS
Customer Number: 5446617
1
240146635
90231
1184513
Delli EMC CX300 DAS Disk
Processor Enclosure Array
PowerEdge 421 O,Frame, Doors, Side
Panel,Ground,42U,PS
$50,275.06
2
240144892
90231
1184496
$3,724.93
*TOTAl
PURCHASE
PRICE:
*Totals include tax and shipping charges if applicable
$53,999.99
SALES REP: Kevin Kelton PHONE: 512-724-9958
Email Address: kevin kelton@dell.com Phone Ext: 7249958
For your convenience, your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-844-0532. You may also
place your order online at
This quote is subject to the terms of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell terms and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
-Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.
e~I;f.$f!il1dici;i!t(J._YQurJ~Xl;f.bmfi'-s'@JY~LollY-QUreo, If exempt, please fax exemption certificate to
Dell Tax Department at 888-863-8778, referencing your customer number.
If you have any questions regarding tax please call 866-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
LCD panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_Oell_ARS_Requests@deU.com. Minimum quantities may apply.
Shipments to California: For certain products. a State Environmental Fee Of Up to $10 per item may be
applied to your invoice as early as Jan 1,2005. Prices in your cart do not reflect this fee. More Info: or
refer to URl www.dell.com/environmentalfee
file://C:\Documents%20and%20Settings\druckemiHer-lisa.DOMAIN-A \Local%20Settings... 8/25/2005
Page 1 of2
DELL
QUOTATION
Date: 81241053:07:09 PM
QUOTE #: 240144892
Customer #: 5446617
Contract #: 90231
CustomerAgreement #: 250-000..03-1
Quote Date: 8124105
Customer Name: MONROE COUNTY BOCC - IS
Product Subtotal:
Tax:
Shipping & Handling:
Shipping Method:
$3,724.93
$0.00
$0.00
Ground
Total Number of System Groups:
2
Base Unit
PowerEdge 4210,Frame,Doors, Side Panel,Ground,4ZU,PS (220-4494)
Type 3 Contract - Next Business Day Parts and Labor On-5lte Response, Initial Year (902-3710)
Type 3 Contract - Next Business Day Parts and Labor On-5lte Re5ponse, ZYR Extended (902-
3712)
On-5lte Installation Declined (900-9997)
Inside Delivery Service for Dell PowerEdge Rack System (460-0566)
12 Amp, NEMA, Standard Power Strip, 120V (310-1815) - Quantity 2
15FP,1U Rack Console with RapidRajls, 15" TFT lCD, 83 key mini-kybd, U.S. (310-4226)
Unlnterruptable Power Supply, 3000VA, 120 Volts,2U RackmountG3 (310-4352~
Base Unit:
16 Port KeyboardNkleolMouse Analog Switch, 2160AS PowerEdge (221.7994)
16 x PS2 Server Interface Pod Includes CA T5 cable (310-2836)
Type 3 Contract - Next Business Day Parts and Labor On-5lte Response, Initial Year (960-4860)
Type 3 Contract - Next Business Day Parts and labor On-5ite Response, 2YR Extended (960-
0332)
DECLINED CRITICAL BUSINESS CRITICAL SERVER OR STORAGE SUPPORT PACKAGE-CALL
YOUR DElLSAlES REP IF UPGRADE NEED (960-13051
SALES REP: Kevin Kelton PHONE: 512-724-9958
Email Address: kevin kelton@dell.com Phone Ext: 7249958
For your convenience. your sales representative, quote number and customer number have been
included to provide you with faster service when you are ready to place your order. Orders may be
faxed to the attention of your sales representative to 1-866-844-0532. You may also
place your order online at
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Page 2 of2
This quote is subject to the tenns of the agreement signed by you and Dell, or absent such agreement,
is subject to the applicable Dell tenns and conditions agreement.
Prices and tax rates are valid in the U.S. only and are subject to change.
**Sales/use tax is a destination charge, i.e. based on the "ship to" address on your purchase order.
PI(U~1i.~in.dica.tfU'QlJr t~XJtb1lltY-Jitatus QrJ-y'QJ.lr P'Q. If exempt, please fax exemption certificate to
Dell Tax Department at 888-863-8778, referencing your customer number.
If you have any questions regarding tax please call 866-433-9019. **
All product and pricing information is based on latest information available. Subject to change without
notice or obligation.
lCO panels in Dell products contain mercury, please dispose properly.
Please contact Dell Financial Services' Asset Recovery Services group for EPA compliant disposal
options at US_DeICARS_Requests@dell.com. Minimum quantities may apply.
Shipments to California: For certain products, a State Environmental Fee Of Up to $10 per item may be
applied to your invoice as early as Jan 1, 2005. Prices in your cart do not reflect this fee. More Info: or
refer to URL www.dell.com/environmentalfee
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