Item D15
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 21, 2005
Division: Management Services
Bulk Item: Yes ~ No D
Department: Administrative Services
Staff Contact Pcrson: David P. Owens
AGENDA ITEM WORDING: Authorization for the Mayor to execute the Certificate of
Acceptance of Subgrant Award for the Monroe County Jail Incarceration Prof..'Tam, using funds
provided under the Residential Substance Abuse Treatment Grant, for the period from September
1,2005 through August 31,2006.
ITEM BACKGROUND: Seventy-five percent funding is provided by the Florida Dept. of Law
Enforcement under the Residential Substance Abuse Treatment Grant Program for inmates in
correctional institutions with six to twelve months remaining on their sentences. Services
provided by Carc Center for Mental Health, Inc.
PREVIOUS RELEVANT BOCC ACTION: Approval to apply for grant funds given at April
2005 meeting. Contract with Carc Center for Mental Health also being considered at this
meeting.
CONTRACT/AGREEMENT CHANGES: Chan~ to dates and amounts only.
STAFF RECOMMENDATION: Approval
TOTAL COST: $66,667.00
BUDGETED: Yes ~ No D
COST TO COUNTY: $16,667.00
REVENUE PRODUCING: Yes D No ~
AMOUNT PER MONTH
YEAR
APPROVED BY:COUNTY ATTY D OMB/PURCHASING D RISK MANAGEMENT D
DIVISION DIRECTOR APPROVAL:
Sheila A. Barker
DOCUMENTATION: INCLUDED: ~ NOT REQUIRED: D
DISPOSITION:
AGENDA ITEM #:
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Department of Law Effective Date: 09/01105
Enforcement
Expiration Date: 08/31/06
Contract Purpose/Description: Funds provided through FDLE Agreement for implementation of
the Residential Substance Abuse Treatment Program.
Contract Manager: David P. Owens
(Name)
4482
(Ext. )
OMB/Grants Mgt.
(Depmiment)
for BOCC meeting on 09/21/05
Agenda Deadline: 09/07/05
CONTRACT COSTS
Total Dollar Value of Contract: $66,667.00 Current Year Portion: $4,167.00
Budgeted? Yes X No Account Codes: 125-06019-530490-GG0609-XXXXXX
Grant: $50,000.00
County Match: $16,667.00
ADDITIONAL COSTS
Estimated Ongoing Costs: $2,857.00 For: Staff support-filing reports, oversight
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Division Director YesD NoD
Date Out
Reviewer
Risk Management
i/'!\
ff.r . ! '~L.}
O.M.B./Pur' hasing
YesD NoU;;j/
Y esD No~/
County Attorney
//
YesD NoC}
Comments:
OMS Form Revised 9/11/95 MCP #2
Revised 2/95
Florida Department of Law Enforcement
Tunnell, C0111mi.\'sioner
Jeb Blish. Governor
Churtie Crist. Atlorne\' Gcnerul
liJII1 Chic/I'inallcial
Charles J I. B/'OI/so/!. COlllmisSIONer
JUL 2 5 2005
The Honorable Dixie Spehar
Mayor
Monroe County Board of Commissioners
500 Whitehead Street, Suite 102
Key West, FL 33040
Re: Contract No. 2006-RSAT-MONR-1-7Q-003
Dear Mayor Spehar:
The Florida Department of Law Enforcement is pleased to award a Residential
Substance Abuse Treatment for State Prisoners grant in the amount of $ 50,000.00 to
your unit of government.
A copy of of the approved subgrant application with the referenced contract number is
enclosed for your file. All correspondence with the Department should always refer to
the project number and title.
Your attention is directed to the Standard Conditions of the subgrant. These conditions
should be reviewed carefully by those persons responsible for project administration to
avoid delays in project completion and costs reimbursements.
The enclosed Certification of Acceptance should be completed and returned to the
Department within 30 calendar days from the date of award. This certificate constitutes
official acceptance of the award and must be received by the Department prior to the
reimbursement of any project expenditures.
Committed to
Service' Jntegritv . Respect. Qualify
Office of Criminal Justice Grants
Post Office Box 1489, Tallahassee, Florida 32302-1489 . (850) 410-8700
www.fdle.stateJl.us
The Honorable Dixie Spehar
Page Two
We look forward to working with you on this project. If we can be of further assistance,
please contact Martha McWilliams at 850/410-8700.
Sincerely,
Qp{tv~JYl W .
Clay to H. Wilder
Admini trator
CHW/MKM/dh
Enclosures
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
CERTIFICATION OF ACCEPTANCE OF SUBGRANT AWARD
The subgrantee, through its authorized representative, acknowledges receipt and
acceptance of subgrant award number 2006-RSA T-MONR-1-7Q-003, in the amount of $
50,000.00, for a project entitled, MONROE COUNTY JAIL INCARCERATION
PROGRAM, for the period of 09101/2005 through 08/31/2006, in accordance with the
statement of work contained in the subgrant application, and subject to the Florida
Department of Law Enforcement's Conditions of Agreement and any special conditions
governing this subgrant.
Signature of Subgrantee's Authorized Official
Typed Name and Title of Official
Date of Acceptance
State of Florida
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
SUBGRANT AWARD CERTIFICATE
Subgrantee: Monroe County Board of Commissioners
Date of Award:
JUL 2 5 2005
Grant Period: From: 09/01/2005 TO: 08/31/2006
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Grant Number: 2006-RSAT-MONR-1-7Q-003
Federal Funds: $ 50,000.00
BGMTF Funds:
State Agency Match:
Local Agency Match: $ 16,667.00
Total Project Cost: $ 66,667.00
Program Area: 0001 : Residential Substance Abuse Treatment
Award is hereby made in the amount and for the period shown above of a grant under
Title IV of the Violent Crime Control and Law Enforcement Act of 1994, P.L 103-322, as
amended, to the above mentioned subgrantee and subject to any attached standards or
special conditions.
This award is subject to all applicable rules, regulations, and conditions as contained in
the Financial and Administrative Guide for Grants, Office of Justice Programs, Common
Rule for State and Local Governments and A-87, or OMB Circulars A-11 0 and A-21, in
their entirety. It is also subject to such further rules, regulations and policies as may be
reasonably prescribed by the State or Federal Government consistent with the purposes
and authorization of P. L. 103-322, as amended.
SUBGRANT AWARD CERTIFICATE (CONTINUED)
This grant shall become effective on the beginning date of the grant period provided that
within 30 days from the date of award, a properly executed Certification of Acceptance/
Request for Payment is returned to the department.
(/jn
~'(U./ "
Authorized fficial
Clayton H. ilder
Administrator
,..../
7-2S-J5
Date
( ) This award is subject to special conditions (attached).
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Subgrantee Organization
Organization Name: Monroe County Board of Commissioners
County Organization is Located In: Monroe
FEID OR SAMAS:
596000749
Chief Official Position
Name: Dixie Spehar
Title:
Address:
City:
State:
Email:
Phone:
Mayor
500 Whitehead Street, Suite 102
Key West
FL Zip: 33040
boccdis1 @monroecounty-fl.gov
305-292-3440 Ext: Fax: 305-292-3466
Suncom:
Chief Financial Official Position
Name:
Title:
Address:
City:
State:
Email:
Phone:
Danny Kolhage
Clerk
500 Whitehead Street
Key West
FL Zip: 33040
dkolhage@monroe-c1erk.com
305-292-3550 Ext:
Fax: 305-295-3663
Suncom:
Application Ref # 2006-RSA T -10
Contract 2006-RSA T -MONR-1-7Q-003
Section #1 Page 1 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Implementing Agency Organization
Organization Name: Monroe County Board of Commissioners
County Organization is Located In: Monroe
FEID OR SAMAS:
596000749
Chief Official Position
Name: Dixie Spehar
Title: Mayor
Address:
City:
State:
Email:
Phone:
500 Whitehead Street, Suite 102
Key West
FL Zip: 33040
boccdis1 @monroecounty-fl.gov
305-292-3440 Ext: Fax 305-292-3466
Suncom:
Project Director Position
Name: David Owens
Title:
Address:
City:
State:
Email:
Phone:
Grants Administrator
1100 Simonton Street
Key West
FL Zip: 33040
owens-d avid@monroecounty-fl.gov
305-292-4482 Ext: Fax 305-292-4515
Suncom:
Application Ref # 2006-RSA T -10
Contract 2006-RSAT-MONR-1-7Q-003
Section #1 Page 2 of 2
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Project Information
Project Title: MONROE COUNTY JAIL INCARCERATION PROGRAM
Project Sequence No: 0
Subgrantee: Monroe County Board of Commissioners
Implementing Agency: Monroe County Board of Commissioners
Project Start Date: 9/1/2005 End Date: 8/31/2006
Problem Identification
N/A (as specified in instructions)
Application Ref #
Contract
2006-RSA T-1 0
2006-RSA T -MONR-1-7Q-003
Section #2 Page 1 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Project Summary
The Jail Incarceration Program is an in house substance abuse treatment program. It began in
1997, funded by a Byrne Grant, and has served approximately 900 inmates with an overall
recidivism rate of thirty-five per cent compared to a seventy per cent recidivism rate for the jail. It
provides the administrative and case management services as mandated by Florida
Administrative Code 10-E16.
Under the RSAT grant, the program has been expanded and enhanced. This year, the program
will serve approximately 190 inmates. The inmates (male) are housed in a separate dorm with its
own recreation area. All the inmates in the program are screened to determine special needs.
They have liaison and advocacy to help them get treatment in JIP or another appropriate
program. All participants have individualized treatment plans that plan are reviewed monthly and
adjustments are made if needed. The program includes special counseling in anger management,
domestic abuse, parenting classes, conflict resolution, grief work, life skills, and job skills. Inmates
are screened and referred for mental health counseling, educational and/or vocational training,
transitional housing, aftercare, work release, and medical assistance. This helps increase
success in the recovery process and decreases the criminal activity associated with substance
abuse.
Referrals will be made for inmates that need English as a second language, literacy skill
improvements, and GED classes. Life Skills will address how to find a place to live, how to open a
bank account, how to make a budget, and basic nutrition. Job Skills will address how to look for
work, fill out a job application, interview, and obtain a job (work release if possible). All inmates
will create a resume to take with them. Educational assistance will be given, providing basic
communication skills, computer literacy, and how to mentor. The Substance Abuse counseling
will continue in its present form. The emphasis on cognitive behavioral therapy and rational
emotive therapy (RET) is its backbone. The twelve-step approach, life skills, art/music therapy,
and group therapy provide a well-rounded approach.
Last year the program, ?Touchstones? was added. Touchstones discussion groups are aimed at
developing verbal skills, active listening, using evidence to support an opinion and the
development of careful, respectful and yet critical consideration of the opinions of others. Its
central purpose is to enable people who are products of a technological world to become
responsible, thoughtful inhabitants of that world. The texts are chosen from Western classical
thought because they are characteristically abstract and impersonal and allow the group to bring
their own experience to bear. Touchstones is selected as an adjunct to therapy to see if the
inmates could follow the arguments of the reading, present their own ideas in a logical fashion
and deal with conflict in a dialectical manner rather than using old patterns of behavior involving
unsubstantiated opinions reinforced by acting out behavior. From a therapeutic point of view, it is
an excellent way to reduce aggression and expand cognitive skills.
The Detention center continues to operate a farm and petting zoo that is maintained by inmates
in JIP. It is very therapeutic to work with the animals and to give something while getting no
tangible reward. This is a concept new to many of the inmates.
#2 Page 2 of 3
Contract 2006-RSAT-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Project Summary (Continued)
Treatment is a minimum of six months with the possibility of lasting one year. Aftercare is six
months and is provided by the Care Center for Mental Health in Key West.
Objectives
The number of inmates expected to complete the program is 100.
It is also projected that:
70% of the inmates served will complete the Aftercare Program.
97% of the inmates served in the program will remain drug free while participating.
70% of the inmates in the aftercare program will not test positive for drugs/alcohol.
75% of the inmates will not violate probation during aftercare and
70% of the inmates served will not return to jail during the first year after release.
The program will have administrative coordinator who also serves as a counselor. There will be
two additional full-time counselors and two part-time counselors. All staff will have a strong
background in substance abuse counseling with appropriate certification or work towards
certification. Staff expertise has a direct impact on the program efficiency.
Random drug testing is conducted weekly with all inmates being tested at random. The program
coordinators further evaluate the program?s effectiveness by tracking the inmates who have
completed the program through probation and checking for any new arrests in Monroe County
and nationwide. For recidivism purposes, a sample of the program?s inmates is compared to a
random sample of inmates who received no treatment.
The Program Coordinators will review all the testing and screening of the inmates and make the
final selection of appropriate inmates to participate in JIP.
The enhancement for the coming year is the DOGS to CLAS program. This is a service dog
training program in which the inmates train dogs that have been rescued from the local pound. It
teaches inmates how to change their own behavior while shaping dog behaviors. The dogs are
then given to a community member with special needs, to enhance their independence.
Aftercare priority is given by the Care Center for Mental Health, in Key West, not funded by
RSAT.
# 2006-RSA T-1 0
Contract 2006-RSA T-MONR-1-7Q-003
Page 3 of 3
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Performance Info:
Performance Reporting Frequency for this Subgrant:
Quarterly
#3 Page 1 of 13
Contract 2006-RSA T-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Federal Purpose Area: 0001 - Residential Substance Abuse Treatment
State Purpose Area: 0001 - Residential Substance Abuse Treatment
Activity Description:
Activity: Cognitive Restructuring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: 12-Step
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Aftercare Services
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
#3 Page 2 of 13
Contract 2006-RSAT-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description:
Activity: Community Service
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Drug Testing
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Educational Programs
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
#3 Page 3 of 13
Contract 2006-RSAT-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description:
Activity: Group Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Financial Management
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Impulse/Anger Control
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Section #3 Page 4 of 13
Contract 2006-RSA T -MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description:
Activity: Job Placement
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Leadership Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Individual Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Section #3 Page 5 of 13
Contract 2006-RSAT-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description:
Activity: Mental Health Counseling
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Mentoring
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Other Drug Treatment
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Section #3 Page 6 of 13
Contract 2006-RSA T -MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description:
Activity: Pharmacotherapy
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Parenting Training
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Activity Description:
Activity: Work Activities
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Section #3 Page 7 of 13
Contract 2006-RSA T-MONR-1-7Q-003
Application for Funding Assistan
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Activity Description:
Activity: Therapeutic Community
Target Group: Adult Males
Geographic Area: State of Florida
Location Type: Jail
Address(es):
Monroe County Detention Center
5525 College Road
Key West, FL 33040
Objective:
0001 - To continue to fund previously funded RSAT beds during this grant
cycle.
Measure: 0001
Specify the number of previously funded RSAT beds continued during this
grant cycle.
Goal: 0
Objective:
0003 - To enhance RSAT treatment beds previously funded through other
sources.
Measure: 0003
Specify the number of treatment beds previously funded through other
sources to be enhanced with RSAT during this grant cycle.
Goal: 0
Objective:
0004 - To maintain adequate sentencing so that a minimum of 6 months and
a maximum of 12 months of residential treatment is provided to each
participant during this grant cycle.
Measure: 0004
State the anticipated average length of stay (in days) for those who will
complete the residential program during this grant cycle.
Goal: 182
Section #3 Page 8 of 13
Contract 2006-RSAT-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Objective:
0005. To provide a minimum of six months and a maximum of 12 months
of residential treatment services to each participant during this grant
period.
Measure: 0005
Specify the number of days residential treatment services are to be provided
during the grant period.
Goal: 260
Objective:
0006 . To make aftercare treatment available to offenders completing the
RSA T program.
Measure: 0006
Specify the anticipated number of days aftercare will be provided to offenders
completing the RSAT program.
Goal: 120
Objective:
0007. To enroll adult male offenders into the RSAT program during the
grant cycle.
Measure: 0007
Specify the anticipated number of adult male offenders who will enter the
RSA T program during the grant cycle.
Goal: 150
Objective:
0011 . To enroll adult male RSA T completions into an aftercare program
during this grant cycle.
Measure: 0011
Specify the anticipated number of adult male RSAT completions to enter an
aftercare program during the grant cycle.
Goal: 95
Objective:
0015 - To successfully treat RSAT paticipants enrolled in the residential
program during the grant cycle.
Measure: 0015
Specify the anticipated number of successful RSAT completions during the
grant cycle.
Application Ref #
Contract
2006-RSA T-1 0
2006-RSA T-MONR-1-7Q-003
Section #3 Page 9 of 13
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Goal: 100
Objective:
0016 - To maintain records of offenders that dropped out of the residential
program during the grant cycle.
Measure: 0016
Specify the anticipated number of offenders who will drop out of the
residential program during the grant cycle.
Goal: 0
Objective:
0017 - To maintain records of offenders that were terminated from the
residential program during the grant cycle.
Measure: 0017
Specify the anticipated number of offenders who will be terminated from the
residential program during the grant cycle.
Goal: 0
Objective:
0018 - For RSAT completions to successfully complete the aftercare
program.
Measure: 0018
Specify the anticipated number of RSAT completions who will successfully
complete the aftercare program during the grant cycle.
Goal: 47
Objective:
0020 - To maintain a reasonable and consistent average cost per day for the
RSAT program during the grant cycle.
Measure: 0020
State the anticipated average cost per day for the RSA T prgram during the
grant cycle.
Goal: 366.30
Objective:
0022 - For RSAT completions to remain drug-free during the residential
program.
Measure: 0022
Application Ref #
Contract
2006-RSA T-1 0
2006-RSA T-MONR-1-7Q-003
Section #3 Page 10 of 13
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Of the number of RSAT completions, specify the anticipated number who will
remain drug-free during the residential program.
Goal: 190
Objective:
0025 - To fund RSA T beds during the grant cycle.
Measure: 0025
Specify the number of RSAT beds to be funded during this grant cycle.
Goal: 50
Objective:
0026 - To keep RSAT participants separate and apart from the general
population of the facility.
Measure: 0026
Specify the manner in which the RSAT participants are to be kept separate
and apart from the general population of the facility during the grant cycle.
Goal: This will reported on a quarterly basis by the subgrantee.
Objective:
0027 - To provide adequate treatment activities to be carried out during the
grant period.
Measure: 0027
List the treatment activities to be carried out during the grant cycle.
Goal: The subgrantee will report ongoing activities on a quarterly basis.
Objective:
0028 - To make aftercare treatment available to RSAT completions during
the grant cycle.
Measure: 0028
Specify the aftercare provider and services to be rendered during the grant
cycle. If no aftercare is provided, state the reason.
Goal: Please refer to the Project Summary. The subgrantee will report this data
on a quarterly basis.
Objective:
0029. To develop criteria to be used to assign offenders to the RSAT
program.
Section #3 Page 11 of 13
Contract 2006-RSA T -MON R-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Measure: 0029
Specify the criteria to be used to assign offenders to the RSAT program
during the grant cycle.
Goal: The subgrantee will report (quarterly)on its current criteria for admitting
RSA T participants into its program.
Objective:
0030 - To be in accordance with federal and state licensure laws.
Measure: 0030
Specify the entity issuing licensure for RSA T services rendered during the
grant cycle.
Goal: Any monitoring/auditing performed on the RSA T program for the
subgrantee will be reported on a quarterly basis.
Objective:
0031 - To maintain notable progress throughout the life of the grant.
Measure: 0031
Specify the progress anticipated to occur in the RSA T program during the
grant cycle.
Goal: Progress made throughout the grant period will be reported on a quarterly
basis.
Objective:
0032 - To employ an adequate number of sufficiently trained and licensed
staff to render RSA T services during the grant cycle.
Measure: 0032
Specify the title(s) and anticipated date of hire for each grant funded position
to be filled during the grant cycle.
Goal: All staffing will be reported on a quarterly basis. Any changes in staffing
will also be reported.
Objective:
0033 - To perform drug testing of all RSAT participants during the grant
cycle.
o
Contract 2006-RSAT-MONR-1-7Q-003
Section #3 Page 12 of 13
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section #3 Page 13 of 13
Contract 2006-RSA T-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
General Financial Info:
Note: All financial remittances will be sent to the Chief Financial Officer of the Subgrantee
Organization.
Financial Reporting Frequency for this Subgrant: Quarterly
Is the subgrantee a state agency?: No
SAMAS I Vendor Number: 596000749
Budget:
Budget Category Federal Match Total
Salaries and Benefits $50,000.00 $16,667.00 $66,667.00
Contractual Services $0.00 $0.00 $0.00
Expenses $0.00 $0.00 $0.00
Operating Capital $0.00 $0.00 $0.00
Outlay
Indirect Costs $0.00 $0.00 $0.00
-- Totals -- $50,000.00 $16,667.00 $66,667.00
Percentage 74.99 25.0 100.0
Project Generated Income:
Will the project earn project generated income (PGI) ? : No
Section #4 Page 1 of 3
Contract 2006-RSAT-MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Budget Narrative:
Salaries and Benefits:
Substance Abuse Counselor 1.85 FTE 59,152.00
FICA @ .0765 4,525.00
Health Insurance @ 249.24/month 2,990.00
Total $66,667.00
Match will be provided from the Monroe County Board of County Commissioners Fine and
Forfeiture Fund
Section #4 Page 2 of 3
Contract 2006-RSA T -MONR-1-7Q-003
Application for Funding Assistance
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Section Questions:
Identify specific sources of matching funds.
Ans: Monroe County Board of County Commissioners Fine and Forfeiture Fund
Indicate the Operating Capital Outlay (OCO) dollar threshold established by the subgrantee.
Ans: 750
Are indirect costs included in the budget? If so, has a copy of the subgrantee's Indirect Cost Plan
approved by the cognizant federal agency, been submitted to the OCJG?
Ans: No
If a contract for contractual services will be executed by the subgrantee, has a copy been received by
the OCJG?
Ans: Copies have been provided in prior years, and a copy will be sent with our application.
If salaries and benefits are included in the budget, is there a net increase in personnel?
Ans: No
Will the project earn Program Generated Income?
Ans: No
Will the applicant be requesting an advance of federal funds?
Ans: No
Application Ref Section #4 Page 3 of 3
Contract 2006-RSAT-MONR-1-7Q-003
Standard Conditions
itions of agreement requiring compliance by units of local government (subgrant
, implementing agencies and state agencies upon signed acceptance of the
rant award appear in this section and will become binding upon approval of this
subgrant. Failure to comply with provisions of this agreement will result in required
corrective action up to and including project costs being disallowed.
All persons involved in or having administrative responsibility for the subgrant must read
these conditions. This Section must be returned as part of the completed application.
Definitions:
"Department", unless otherwise stated, refers to the Florida Department of Law
Enforcement.
"Recipient" refers to the governing body of a county that performs criminal justice functions
as determined by the U.S. Secretary of the Interior, and includes an "Implementing Agency"
which is a subordinate agency of a county or an agency under the direction of an elected
official (for example, Sheriff).
1. Reports
A. Project Progress Reports:
Regardless of whether project activities occur or not, the recipient must submit
Quarterly Project Progress Reports to the Office of Criminal Justice Grants
(OCJG) by February 1, May 1, August 1, and November 1 covering subgrant
activities occurring during the previous calendar quarter. In addition, if the
subgrant award period is extended beyond the "original" project period,
additional Quarterly Project Progress Reports shall be submitted.
B. Financial Reports:
(1) The recipient shall have the choice of submitting either Monthly or
Quarterly Reimbursement Requests to the OCJG. All Reimbursement
Requests are due thirty-one (31) days after the end of the reporting
period. A final Reimbursement Request and a Criminal Justice Contract
(Financial) Closeout Package shall be submitted to the OCJG within forty-
five (45) days of the subgrant end date. Such Reimbursement Requests
shall be distinctly identified as "final".
(2) Regardless of whether costs are incurred or not, all claims for
reimbursement of recipient costs shall be submitted on the
Reimbursement Request forms prescribed and provided by the OCJG. A
recipient shall submit either monthly or quarterly reimbursement requests
in order to report current project costs. Reports are to be submitted even
when no reimbursement is being requested.
(3) Before the "final" Reimbursement Request will be processed, the recipient
must submit to the OCJG all outstanding project performance reports and
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must have satisfied all special conditions. Failure to comply with the
above provisions shall result in forfeiture of reimbursement.
(4) The recipient shall submit Quarterly Project Generated Income Reports to
the OCJG by February 1, May 1, August 1, and November 1, covering
subgrant project generated income and expenditures occurring during the
previous quarter.
C. Other Reports:
The recipient shall submit other reports as may be reasonably required by the
OCJG.
2. Fiscal Control and Fund Accounting Procedures
A. The recipient shall establish fiscal control and fund accounting procedures that
assure proper disbursement and accounting of subgrant funds and required non-
federal expenditures. All funds spent on this project shall be disbursed according
to provisions of the project budget as approved by the OCJG.
B. All expenditures and cost accounting of funds shall conform to the requirements
of the Office of Justice Programs' Financial Guide, U.S. Department of Justice
Common Rule for State and Local Governments, and those specified in the
federal Office of Management and Budget (OMB) Circulars A-21, A-87, A-110 or
A-102, as applicable, in their entirety.
C. All funds not spent according to this agreement shall be subject to repayment by
the recipient.
3. Compliance with "Consultant's Competitive Negotiation Act"
The recipient, when applicable, agrees to satisfy all requirements provided in Section
287.055, F.S., known as the "Consultant's Competitive Negotiation Act".
4. Approval of Consultant Contracts
The OCJG shall review and approve in writing all consultant contracts prior to
employment of a consultant. Approval shall be based upon the contract's
compliance with requirements found in the Office of Justice Programs' Financial
Guide and in applicable state statutes. The OCJG's approval of the recipient
agreement does not constitute approval of consultant contracts.
5. Allowable Costs
Allowance for costs incurred under the subgrant shall be determined according to
"General Principles of A/lowability and Standards for Selected Cost Items" set forth in
the Office of Justice Program's Financial Guide and federal OMS's Circular No. A-87,
"Cost Principles for State and Local Governments", or OMS's Circular No. A-21,
"Cost Principles for Educational Institutions".
All procedures employed in the use of federal funds to procure services, supplies or
equipment, shall be according to U.S. OMS's Common Rule for State and Local
Section Page 2 of ] 5
Governments, or OMS Circular NO.A-11 0 or A-1 02 as applicable and Florida Law to
be eligible for reimbursement
6. egation of Signature Authority
\J\Jhen a chief officer or elected official of a subgrant recipient designates some other
staff person signature authority for him/her, the chief officer or elected official must
submit to the OCJG a letter or resolution indicating the staff person given signature
authority. The letter indicating delegation of signature authority must be signed by
the chief officer or elected official and the person receiving signature authority.
7. Personnel Changes
Upon implementation of the project, in the event there is a change in Chief Executive
Officers for the Subgrantee or Implementing Agency, Project Director, or Contact
Person, the OCJG must be notified in writing with documentation to include
appropriate signatures.
8. Travel and Training
A. All travel reimbursement for out-of-state or out-of-grant-specified work area
shall be based upon written approval of the OCJG prior to commencement of
actual travel. Recipients shall obtain written approval from the OCJG for
reimbursement of training costs and related travel prior to commencement of
training, if the specific training was not listed in the approved budget.
B. The cost of all travel shall be reimbursed according to local regulations, but not
in excess of provisions in Section 112.061, F.S.
C. All bills for any travel expenses shall be submitted according to provisions in
Section 112.061, F.S.
9. Written Approval of Changes in this Approved Agreement
Recipients must request in writing any significant changes to the agreement and
receive approval from OCJG. These include, but are not limited to:
Changes in project activities, designs or research plans set forth in the approved
ag reement;
A. Budget deviations that do not meet the following criterion. That is, a recipient
may transfer funds between budget categories as long as the total amount of
transfer does not exceed ten (10) percent of the total approved budget and the
transfer is made to an approved budget line item; or,
B. Transfers of funds above the ten (10) percent cap shall be made only if the
Department approves a revised budget.
C. Under no circumstances can transfers of funds increase the total budgeted
award. Transfers do not allow for increasing the quantitative number of items
documented in any approved budget line item. (For example, equipment items in
Section
IS
Operating Capital Outlay or Expense categories or staff positions in the Salaries
and Benefits category.)
10. Reimbursement Subject to A vaila
Funds
The obligation of the State of Florida to reimburse recipients for incurred costs is
subject to the availability of federal funds authorized under the Residential
Substance Abuse Treatment for State Prisoners Formula Grant Program.
11. Procedures for Reimbursement Request
All requests for reimbursement of recipient costs shall be submitted on the form
prescribed and provided by the Department. A recipient shall submit reimbursement
requests on a monthly or quarterly basis, as specified in Section G, Item 1 b of this
agreement, in order to report project costs incurred during the specified reporting
period.
All requests for reimbursement shall be submitted in sufficient detail for proper pre-
audit and post-audit.
12.Advance Funding
Advance funding is authorized up to twenty-five (25) percent of the federal award for
each project according to Section 216.181(15)(b), F.S. and the Office of Justice
Programs' Financial Guide. Advance funding shall be provided to a recipient upon a
written request to the Department justifying the need for such funds. This request,
including the justification, shall be enclosed with the subgrant application.
13. Commencement of Project
If a project has not begun within sixty (60) days after acceptance of the subgrant
award, the recipient shall send a letter to the OCJG requesting approval of a new
project starting date. The letter must outline steps to initiate the project, explain
reasons for delay, and specify an anticipated project starting date.
If a project has not begun within ninety (90) days after acceptance of the subgrant
award, the recipient shall send another letter to the OCJG, again explaining reasons
for delay and requesting approval of a revised project starting date.
Upon receipt of the ninety (90) day letter, the OCJG shall determine if the reason for
delay is justified or shall, at its discretion, unilaterally terminate this agreement and
re-obligate subgrant funds to other projects approved by the Department. If
warranted by extenuating circumstances, the Department may extend the starting
date of the project beyond the ninety (90) day period, but only by execution of a
formal written amendment to this agreement.
14.
ion of a Contract for Co
ices
Extension of a contract for contractual services between the recipient and a
Section Page 4 of 15
contractor (which includes_all project budget categories) shall be in writing for a
period not to exceed six (6) months and is subject to the same terms and conditions
set forth in the initial contract. Only one extension of the contract shall be
acceptable, unless failure to complete the contract is due to events beyond the
control of the contractor.
15. Excusable Delays
Except with respect to defaults of consultants, the recipient shall not be in default by
reason of any failure in performance of this agreement according to its terms
(including any failure by the recipient to make progress in the execution of work
hereunder which endangers such performance) if such failure arises out of causes
beyond the control and without the fault or negligence of the recipient. Such causes
include but are not limited to acts of God or of the public enemy, acts of the
government in either its sovereign or contractual capacity, fires, floods, epidemics,
quarantine restrictions, strikes, freight embargoes, and unusually severe weather,
but in every case the failure to perform shall be beyond the control and without the
fault or negligence of the recipient.
If failure to perform is caused by failure of a consultant to perform or make progress,
and if such failure arises out of causes beyond the control of recipient and
consultant, and without fault or negligence of either of them, the recipient shall not be
deemed in default, unless:
A. Supplies or services to be furnished by the consultant were obtainable from other
sources,
B. The Department ordered the recipient in writing to procure such supplies or
services from other sources, and
c. The recipient failed to reasonably comply with such order.
Upon request of the recipient, the OCJG shall ascertain the facts and the extent of
such failure, and if the OCJG determines that any failure to perform was occasioned
by one or more said causes, the delivery schedule shall be revised accordingly.
16.0bligation of Recipient Funds
Recipient funds shall not under any circumstances be obligated prior to the effective
date or subsequent to the termination date of the grant period. Only project costs
incurred on or after the effective date and on or prior to the termination date of
the recipient's project are eligible for reimbursement. A cost is incurred when
the recipient's employee or consultant performs required services, or when the
recipient receives goods, notwithstanding the date of order.
17.Program Income (also known as Project Generated Income)
The term "program income" or "project generated income" means the gross income
earned by the recipient during the subgrant period, as a direct result of the subgrant
award. Program income shall be handled according to the Office of Justice
Section
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Programs' Financial Guide and the U.S. Department of Justice's Common Rule for
State and Local Governments.
The recipient shall submit Project Generated Income Reports in accordance with
Section G, Paragraph i.b.
18. Performance of Agreement Provisions
In the event of default, non-compliance or violation of any provision of this agreement
by the recipient, the recipient's consultants and suppliers, or both, the Department
shall impose sanctions it deems appropriate including withholding payments and
cancellation, termination or suspension of the agreement in whole or in part. In such
event, the Department shall notify the recipient of its decision thirty (30) days in
advance of the effective date of such sanction. The recipient shall be paid only for
those services satisfactorily performed prior to the effective date of such sanction.
19. Retention of Records
The recipient shall maintain all records and documents for a minimum of five (5)
years from the date of the project completion as provided by the Florida Department
of State, General Schedule for Local Government GSi-L, and be available for audit
and public disclosure upon request of duly authorized persons.
20.Access To Records
The Florida Department of Law Enforcement, Auditor General of the State of Florida,
the U.S. Department of Justice, the U.S. Comptroller General or any of their duly
authorized representatives, shall have access to books, documents, papers and
records of the recipient, Implementing Agency and contractors for the purpose of
audit and examination according to the Office of Justice Program's Financial Guide.
The Department reserves the right to unilaterally terminate this agreement if the
recipient, Implementing Agency or contractor refuses to allow public access to all
documents, papers, letters, or other materials subject to provisions of Chapter 119,
F.S., and made or received by the recipient or its contractor in conjunction with this
ag reement.
21.Audit
A. Subgrant recipients that expend $500,000 or more in a year in Federal awards shall
have a single or program-specific audit conducted for that year. The audit shall be
performed in accordance with the federal OMB's Circular A-133 and other applicable
federal law. The contract for this agreement shall be identified with the subject audit
in The Schedule of Federal Financial Assistance. The contract shall be identified as
federal funds passed-through the Florida Department of Law Enforcement and
include the contract number, CFDA number, award amount, contract period, funds
received and disbursed. When applicable, the subgrant recipient shall submit an
annual financial audit which meets the requirements of Chapters 11.45 and 215. 97,
Florida Statutes; and, Chapters 10.550 and 10.600, Rules of the Florida Auditor
General.
Section Page 6 of IS
A complete audit report which covers any portion of the effective dates of this
agreement must be submitted within 30 days after its completion, but no later than
nine (9) months after the audit period. In order to be complete, the submitted report
shall include any management letters issued separately and management's written
response to all findings, both audit report and management letter findings.
Incomplete audit reports will not be accepted by the Department and will be returned
to the subgrant recipient.
c. The subgrant recipient shall have all audits completed by an independent public
accountant (lPA). The IPA shall be either a Certified Public Accountant or a
Licensed Public Accountant. The subgrant recipient shall take appropriate
corrective action within six (6) months of the issue date of the audit report in
instances of noncompliance with federal laws and regulations.
D. The subgrant recipient shall ensure that audit working papers are made available to
the Department, or its designee, upon request for a period of three (3) years from
the date the audit report is issued, unless extended in writing by the Department.
E. Subgrant recipients that expend less than $500,000 in Federal awards during a
fiscal year are exempt from the audit requirements of OMB Circular A-133 for that
fiscal year. In this case, written notification shall be provided to the Department by
the Chief Financial Officer, or designee, that the subgrant recipient is exempt. This
notice shall be provided to OCJG no later than March 1 following the end of the
fiscal year.
F. If this agreement is closed out without an audit, the Department reserves the rightto
recover any disallowed costs identified in an audit completed after such closeout.
G. The completed audit reports should be sent to the following address:
Florida Department of Law Enforcement
Office of Criminal Justice Grants
2331 Phillips Road
Tallahassee, Florida 32308
22. Ownership of Data and Creative Material
Ownership of material, discoveries, inventions, and results developed, produced, or
discovered subordinate to this agreement is governed by the terms of the Office of
Justice Program's Financial Guide and the federal OM B Circular A-110 or A-1 02, as
applicable.
23. Property Accountability
The recipient agrees to use all non-expendable property for criminal justice
purposes during its useful life or request Department disposition.
The recipient shall establish and administer a system to protect, preserve, use,
maintain and dispose of any property furnished to it by the Department or purchased
Section Page 7 of 15
pursuant to this ?greement according to federal property management standards set
forth in the Office of Justice Programs' Financial Guide and the federal OMS
Circular A-i1 0 or A-i 02, as applicable. Th is obligation continues as long as the
recipient retains the property, notwithstanding expiration of this agreement.
24. Disputes and Appeals
The Department shall make its decision in writing when responding to any disputes,
disagreements or questions of fact arising under this agreement and shall distribute
its response to all concerned parties. The recipient shall proceed diligently with the
performance of this agreement according to the Department's decision.
If the recipient appeals the Department's decision, it also shall be made in writing
within twenty-one (21) calendar days to the Department's agency clerk. The
recipient's right to appeal the Department's decision is contained in Chapter 120,
F.S., and in procedures set forth in Chapters 28-5 and 9-5, F.A.C. Failure to appeal
within this time frame constitutes a waiver of proceedings under Chapter 120, F.S.
25. Conferences and Inspection of Work
Conferences may be held at the request of any party to this agreement. At any
time, a representative of the Bureau, of the U.S. Department of Justice's Bureau of
Justice Assistance or both have the privilege of visiting the project site to monitor,
inspect and assess work performed under this agreement.
26. Publication or Printing of Reports
The recipient shall submit one copy of all reports and proposed publications
resulting from the agreement twenty (20) days prior to public release. Any
publications (written, visual, or sound), whether published at the recipient's or
government's expense, shall contain the following statement: (NOTE: This excludes
press releases, newsletters, and issue analysis.)
"This project was supported by Grant No. 2001-RT-BX-0044 awarded by the Bureau
of Justice Assistance, Office of Justice Programs, U.S. Department of Justice.
Points of view in this document are those of the author and do not necessarily
represent the official position of policies of the U.S. Department of Justice."
27. Equal Employment Opportunity (EEO)
All recipients are required to comply with statutes that govern programs or activities
funded by the Office of Justice Programs (OJP) (Section 809(c) , Omnibus Crime
Control and Safe Streets Act of 1968, as amended, 42 U. S. C. 3789d, which prohibit
such discrimination, as follows:
No person in any State shall on the grounds of race, color, religion, national origin,
sex [or disabilityr be excluded from participation in, be denied the benefits of, be
subjected to discrimination under, or denied employment in connection with any
program or activity funded in whole or in part with funds made available under this
title.
Section Page 2 of 15
*Section 504 of the Rehabilitation Act of 1973 prohibits identical discrimination on
the basis of disability.
The recipient acknowledges, by completing and signing the attached EEO
Certification Letter (Appendices I), that failure to submit an acceptable Equal
Employment Opportunity Plan approved by the Office for Civil Rights (if recipient is
required to submit one pursuant to 28 CFR 42.302), is a violation of its certified
assurances and may result in suspension of funding obligation authority.
Submission of this certification letter is a prerequisite to entering into this
agreement. This certification is a material representation of fact upon which
reliance was placed when this agreement was made. If the recipient or
implementing agency meet Act criteria but have not formulated, implemented and
maintained such a current written EEO Program, they have 120 days after the date
of this agreement to comply with the Act or face loss of federal funds subject to the
sanctions in the Justice System Improvement Act of 1979, Pub. L. 96-157, 42
US. C. 3701, et seq. (Reference Section 803 (a) ofthe Act, 42 US. C. 3783 (a) and
CFR Section 42.207 Compliance Information; Title VI of the Civil Rights Act of 1964,
as amended; and Department of Justice regulation 28 CFR Part 42, Subparts C, D,
E; Reference Title /I of the Americans with Disabilities Act and Department of
Justice regulation 28 CFR Part 42, Part 35; and Title IX of Education Amendments
of 1972 and Department of Justice Regulation 28 CFR Part 54.)
If any court or administrative agency makes a finding of discrimination on the
grounds of race, color, religion, national origin, gender, disability or age against a
recipient of funds, the recipient must agree to forward a copy of the findings to the
OJP Office for Civil Rights.
The subgrantee will comply and assure the compliance of all contractors, with the
non-discrimination requirements of the Victims of Crime Act (as appropriate); Title
VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act
of 1973, as amended; Subtitle A, Title /I of the Americans With Disabilities Act
(ADA) (1990) ; Title IX of the Education Amendments of 1972; the Age
Discrimination Act of 1975; Department of Justice Non-Discrimination Regulation,
28 CFR Part 42, Subparts C,D,E and G; and Department of Justice regulation on
disability discrimination, 28 CFR Parts 35 and 39.
28. Payment Contingent on Appropriation
The State of Florida's performance and obligation to pay under this agreement is
contingent upon an annual appropriation by the Florida Legislature.
29. Certifications Regarding Lobbying; Debarment, Suspension and other
Responsibility Matters; and Drug-Free Workplace Requirements
Applicants should refer to the regulations cited below to determine the certification to
which they are required to attest. Applicants should also review the instructions for
certification included in the regulations before completing this form. Signature of this
form provides for compliance with certification requirements under 28 CFR Part 69,
"New Restrictions on Lobbying" and 28 CFR Part 67, "Government-wide Debarment
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Section Page 9 of 15
and Suspension (Nonpro-curement) and Government-wide Requirements for Drug-
Free VVorkplace (Grants)." The certifications shall be treated as a material
representation of fact upon which reliance will be placed when the Department of
Justice determines to award the covered transaction, grant, or cooperative agreement.
1. LOBBYING As required by Section 1352, Title 31 of the U.S. Code, and
implemented at 28 CFR Part 69, for persons entering into a grant or cooperative
agreement over $100,000, as defined at 28 CFR Part 69, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid, by or on behalf of
the undersigned, to any person for in-f1uencing or attempting to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in con-nection with the making
of any Federal grant, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal grant
or cooperative agreement;
(b) If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Federal grant or
cooperative agreement, the undersigned shall complete and submit Standard Form
- LLL, "Disclosure of Lobbying Activities," in accordance with its instructions;
(c) The undersigned shall require that the language of this cer-tification be included
in the award documents for all subawards at all tiers (including subgrants, contracts
under grants and cooperative agreements, and subcontracts) and that all sub-
recipients shall certify and disclose accordingly.
2. DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS
(DIRECT RECIPIENT)
As required by Executive Order 12549, Debarment and Suspension, and
implemented at 28 CFR Part 67, for prospective participants in prrmary covered
transactions, as defined at 28 CFR Part 67, Section 67.510
A. The applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or
voluntarily excluded from covered transactions by any Federal department or
agency;
(b) Have not within a three-year period preceding this application been convicted of
or had a civil judgment rendered against them for commission of fraud or a criminal
offense in connection with obtaining, attempting to obtain, or performing a public
(Federal, State, or local) transaction or contract under a public transaction; violation
of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving
stolen property;
(c) Are not presently indicted for or othervvise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph (1 )(b) of this certification; and (d) Have not
Section
.. - -~-
I 0 () f' 15
within a three-year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. \/Vhere the applicant is unable to certify to any of the statements in this
certification, he or she shall attach an explanation to this application.
3. DRUG-FREE \;VORKPlACE (GRANTEES OTHER THAN INDIVIDUALS)
As required by the Drug-Free Workplace Act of 1988, and implemented at 28 CFR
Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67 Sections 67.615 and
67.620
A. The applicant certifies that it will or will continue to provide a drug-free workplace
by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited
in the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on-going drug-free awareness program to inform employees
about
(1) The dangers of drug abuse in the workplace;
(2) The grantee's policy of maintaining a drug-free workplace;
(3) Any available drug counseling, rehabilitation, and employee assistance
programs; and
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance
of the grant be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will
(1) Abide by the terms of the statement; and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statute occurring in the workplace no later than five calendar days after such
conviction;
(e) Notifying the agency, in writing, within 10 calendar days after receiving notice
under subparagraph (d)(2) from an employee or otherwise receiving actual notice of
such convic-tion. Employers of convicted employees must provide notice, including
position title, to: Department of Justice, Office of Justice Programs, A TTN: Control
Desk, 633 Indiana Avenue, N.W., Washington, D.C. 20531. Notice shall include the
identification number(s) of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice
under subparagraph (d)(2), with respect to any employee who is so convicted
Section Page 11 of 15
(J) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act of
1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance
or rehabilitation program approved for such purposes by a Federal, State, or local
health, law enforcement, or other appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
As the duly authorized representative of the applicant, I hereby certify that the
applicant will comply with the above certifications.
If a state agency, the recipient agrees to comply with Section 319 of Public Law
101-121 setforth in "New Restrictions on Lobbying; Interim Final Rule," published in
the February 26, 1990, Federal Register. Each person shall file the most current
edition of this Certification And Disclosure Form, if applicable, with each submission
that initiates agency consideration of such person for award of federal contract,
grant, or cooperative agreement of$100,000 or more; or federal loan of$150,000 or
more. This certification is a material representation offact upon which reliance was
placed when this agreement was made. Submission of this certification is a
prerequisite to entering into this agreement subject to conditions and penalties
imposed by Section 1352, Title 31, U.S.C. Any person who fails to file the required
certification is subject to a civil penalty of not less than $10,000 and not more than
$100,000 for each failure to file.
The undersigned certifies, to the best of his or her knowledge and belief, that:
A. No federally appropriated funds have been paid or shall be paid to any person
for influencing or attempting to influence an officer or employee of any federal
agency, a member of congress, an officer or employee of congress, or an
employee of a member of congress in connection with the awarding of any
federal loan, the entering into of any renewal, amendment, or modification of
any federal contract, grant, loan or cooperative agreement.
B. If any non-federal funds have been paid or shall be paid to any person for
influencing or attempting to influence an officer or employee of congress, or an
employee of a member of congress in connection with this federal contract,
grant loan, or cooperative agreement, the undersigned shall complete and
submit the standard form, Disclosure of Lobbying Activities, according to its
instructions.
C. The undersigned shall require that the language of this certification be included
in award documents for all subgrant awards at all tiers and that all recipients
shall certify and disclose accordingly.
30. State Restrictions on Lobbying
In addition to the provisions contained herein, the expenditure of funds for the
purpose of lobbying the legislature or a state agency is prohibited under this
contract.
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31. Project Closeout
Project funds which have been properly obligated by the end ofthe subgrant funding
period will have forty-five 45) days in which to be liquidated (expended). Any funds
not liquidated at the end of the 45-day period will lapse and revert to the
Department. A subgrant-funded project will not be closed out until the recipient has
satisfied all closeout requirements in one final subgrant closeout package.
All refunds or repayments to be made to the Department under this Agreement are
to be made payable to the order of "Florida Department of Law Enforcement", and
mailed directly to the Department at the following address:
Florida Department of Law
Enforcement
Office of Criminal Justice
Grants
2331 Phillips Road
Tallahassee, FL 32308
32. Background Check
It is strongly recommended that all programs targeting juveniles, implemented by
other than a sworn law enforcement officer or program licensed by the Department
of Children and Family Services, conduct background checks on all personnel
providing direct services.
33. Purchase of American-Made Equipment and Products
To the greatest extent practicable, all equipment and products purchased with
program funds should be American-made.
34. Eligibility for Employment in the United States
The State of Florida will not intentionally award publicly-funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a
violation of the employment provisions contained in 8 U.S.C. Section 1324A(e)
[Section 274A(e) of the Immigration and Nationality Act ("INA")]. The Department
shall consider the employment by any contractor of unauthorized aliens a violation
of Section 274A(e) of the INA. Such violation by the recipient of the employment
provisions contained in Section 274A(e) of the INA shall be grounds for unilateral
cancellation of this Agreement by the Department.
35. National Environmental Policy Act (NEPA)
The subgrantee agrees to assist FDLE in complying with the NEPA and other
Section Page 13 of" 15
related federal environmental impact analyses requirements in the use of
subgrant funds by the subgrantee. Th is applies to the following new activities
whether or not they are being specifically funded with these subgrant funds. That
is, it applies as long as the activity is being conducted by the subgrantee or any
third party and the activity needs to be undertaken in order to use these subgrant
funds,
(1) New construction;
(2) Minor renovation or remodeling of a property either (a) lis,ted on or eligible
for listing on the National Register of Historic Places or (b) located within a
1 OO-year flood plain;
(3) A renovation, lease, or any other proposed use of a building or facility that
will either (a) result in a change in its basic prior use or (b) significantly
change its size; and,
(4) Implementation of a new program involving the use of chemicals other than
chemicals that are (a) purchased as an incidental component of a funded
activity and (b) traditionally used, for example, in office, household,
recreational, or educational environments.
B. For any of a subgrantee's existing programs or activities that will be funded by
these subgrant, the subgrantee, upon specific request from the Department and
the Bureau of Justice Assistance (BJA), agrees to cooperate with BJA in any
preparation by BJA of a national or program environmental assessment of that
funded program or activity.
36 Assurance of Political Activities Limitations
The subgrantee assures that it will comply with provisions of Federal law which limit
certain political activities of State or local government employees whose principal
employment is in connection with an activity financed in whole or part by Federal
grants (5USe 1501, et seq.)
37. Environmental Protection Agency's (EPA) list of Violating Facilities
The subgrantee assures that the facilities under its ownership, lease or supervision
which shall be utilized in the accomplishment of the Program Purpose are not listed
on the EPA's list of Violating Facilities and that it will notify the FDLE of the receipt of
any communication from the Director of the EPA Office of Federal Activities
indicating that a facility to be used in the project is under consideration for listing by
the EPA.
38. Flood Disaster Protection Act
The subgrantee will comply with Section 1 02( a) of the Flood Disaster Protection Act
of 1973, Public Law 93-234, 87 Stat. 975, requiring that the purchase of flood
insurance in communities where such insurance is available as a condition of the
receipt of any federal financial assistance for construction or acquisition purposes for
use in any area that has been identified as an area having special flood hazards.
39. National
rvation Act
The subgrantee will assist the FO in its compliance with Section 106 of the
National Historic Preservation Act of 1966 as amended (16 use 470), Executive
Section 5 Page 14 of 15
Order 11593, and the Archeological and Historical Preservation Act of 1966 (16 USC
569a-1 et seq.) by (a) consulting with the State Historic Preservation Officer as
necessary, to identify properties listed in or eligible for inclusion in the National
Register of Historic Places that are subject to adverse effects (see 36 CFR Part
800.8) by the activity, and notifying the FDLE of the existence of any such properties
and by (b) complying with all requirements established by the Federal grantor agency
to avoid or mitigate adverse effects upon such properties.
40. The Coastal Barrier Resources Act
The subgrantee will comply and assure the compliance of all contractors with the
provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19, 1982
(16 USC 3501 et seq.) which prohibit the expenditure of most new Federal funds within
the units of the Coastal Barrier Resources System.
41. "Pay to Stay"
The subrecipient agrees that funds provided under this award may not be used to
operate a "pay-to-stay" program in any local jail. The subrecipient further agrees not
to subaward funds to local jails which operate "pay-to-stay" programs.
42. If a Governmental Entity:
it will comply with the requirements of the Uniform Relocation Assistance and Real
property Acquisitions Act of 1 970 (42 U.S.C. S 4601 et seq.), which govern the
treatment of persons displaced as a result of federal and federally-assisted
programs; and it will comply with requirements of 5 U.S.C. SS 1501-08 and SS 7324-
28, which limit certain political activities of State or local government employees
whose principal employment is in connection with an activity financed in whole or in
part by federal assistance.
Section
] 5 of 15
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
Insert Certifications and Authorizations here.
Application Ref # 2006-RSA T-1 0
Section #7 Page 1 of 1
Residential Substance Abuse Treatment
Florida Department of Law Enforcement
OGRAM C RTIFICATION LETTERS
CERTlF/CA nON OF COMPLIANCE
WITH EQUAL EMPLOYMENT OPPORTUNITY (EEO)
PROGRAM REQUIREMENTS
Each unit of government (subgrant recipient)
and each criminal justice agency that is the
implementing agency of the subgrant, whether
or not it is required to have a written Equal
Employment Opportunity (EEO) Program
according to provisions of the Federal Omnibus
Crime Control and Safe Streets Act of 1968 as
amended, must enclose signed EEO
Certification Letters with subgrant applications.
A copy of the 28 Code of Federal Regulations
(CFR) Part 42, Subparts C, 0, E, F, G and H
can be accessed at the following internet site:
http://www.access.gpo.gov/nara/cfr/cfr-table-search.htm I
If you have additional questions, please contact
the program staff of the Office of Criminal
Justice Grants at 850/410-8700 or SUNCOM
270-8700.
I Substance Abuse Treatment
Florida Department Enforcement
rtification
rant Red
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Re: Compliance with Equal Employment Opportunity (EEO) Program
Requirements -- Subgrant Recipient
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, I have read the Act
criteria set forth in the Subgrant Application Packaqe and Instructions. I understand that
if the subgrant recipient meets these criterion, it must formulate, implement and maintain
a written EEO Program relating to employment practices affecting minority persons and
women. I also affirm that the subgrant recipient (Initial one of the following):
xx Does meet Act Criteria and does have a current EEO Program Plan.
- Does meet Act Criteria and does not have a current EEO Program Plan.
Does not meet Act Criteria.
I further affirm that if the recipient meets the Act criteria and does not have a
current written EEO Program, federal law requires it to formulate, implement, and
maintain such a program within 120 days after a subgrant application for federal
assistance is approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title: Dixie M. Spehar, Mayor
Date: -.5--:- / I
Name of Subgrantee Organization: Monroe County Board of
Commissioners
Treatment ram
Enforcement
Mr. Clayton H. Wilder
Community Program Administrator
Office of Criminal Justice Grants
Florida Department of Law Enforcement
2331 Phillips Road
Tallahassee, Florida 32308
Re: Compliance with Equal Employment Opportunity (EEO)
Program Requirements -- Implementing Agency
Dear Mr. Wilder:
I, the undersigned authorized official, certify that according to Section 501 of the
Omnibus Crime Control and Safe Streets Act of 1968 as amended, I have read the ACT
criteria set forth in the Subqrant Application Packa(:je and Instructions. I understand that
if the Implementing Agency meets these criterion, it must participate in the subgrant
recipient's EEO Program or formulate, implement and maintain its own written EEO
Program relating to employment practices affecting minority persons and women. I also
affirm that the Implementing Agency (Initial one of the following):
~ Does meet Act Criteria and does have a current EEO Program Plan.
_ Does meet Act Criteria and does not have a current EEO Program Plan.
Does not meet Act Criteria.
I further affirm that if the implementing agency meets the Act criteria and does not
participate in the subgrant recipient's EEO Program or does not have its own written
EEO Program, federal law requires it to participate in such a program or formulate,
implement, and maintain its own program within 120 days after a subgrant application is
approved or face loss of federal funds.
Requires signature of authorized official:
Type Name and Title:
Dixie M. Spehar, Mayor
Date: j-:-
Name of Implementing Agency: Monroe County Board of County Commissioners
Residential Substance
Florida Department
Treatment ram
Enforcement
S
sou
E JUSTIFICATION
RSE
C
AND EQUIPM
Authorized Official for Subgrant Recipient
Dixie M. Spehar
Mayor
292 3440
Note: Justification for sole source procurement of $100,000 or more must be
submitted to the Florida Department of Law Enforcement for approval. Provide a
brief response addressing each of the following issues. Address each issue in a
separate paragraph using the corresponding numerical indicator. Start on the
next page and continue using a maximum of one additional page if required. Sign
this Signature Page and attach to the completed response.
1. Briefly describe the proposed contractual services and/or equipment and how it
relates to your program.
2. Explain your reasons for proposing to contract with, or purchase from, a non-
competitive sole source. Address the expertise of the contractor, management,
responsiveness, program knowledge and experience of contract personnel.
3. Indicate the contract period and explain the potential impact on contract
deliverables if due dates are not met. Estimate the time and cost to hire a
competent replacement should the current contractor default.
4. Describe what is unique about the project and the proposed sole source contractor
that would warrant a contract.
5. Explain any other points you believe should be covered to support your request for
a sole source contract.
L_6'_~~~~~a~t1~~/;i~~~t;n~h!b~ t~~pf~~~~~ti~~~~~~~~:ng i~~~the.~~~t int~~esr~:~h_:j
Sole Source Justification for Services and Equipment Narrative
1. Presently, the Jail Incarceration Program (JlP) operates an in-house substance
abuse treatment program. This program began in 1997 with a Byrne Grant that ended in
October 2001. That program served approximately eight-hundred inmates and ended
with a thirty percent recidivism rate as compared to a seventy per cent recidivism rate
for inmates in general.
Under the RSAT grant the program was expanded and enhanced. The inmates (male)
are housed in a separate dorm. Those who volunteer for the program have liaison and
advocacy if needed to help them get treatment either in this program or another
treatment program deemed appropriate. All inmates in the program are screened to
ascertain any special needs and an individualized treatment plan is written for them.
The treatment is reviewed every thirty days and updated as needed. The program
outlined for them will include any special counseling in the areas of anger management,
domestic abuse, parenting classes, life skills, and mental health counseling. They will
also be screened and referred for educational and/or vocational training, transitional
housing, aftercare, work release, and medical assistance. This helps increase the
likelihood of success in recovery and decrease the criminal activity associated with
substance abuse.
The emphasis on cognitive behavioral therapy and rational emotive therapy is the
backbone of the program. The twelve-step approach, life skills, and art/music therapy
provide a well-rounded approach to the treatment of addiction. An outline of the format
is included as well as a schedule for the daily activities.
2. The Care Center for Mental Health has operated a similar program, funded by a
Byme Grant and matching funds from Monroe County, at the Detention Center for four
years. They have the expertise, personnel, equipment, and procedures in place to
continue this type of program. The only other potential providers are the Guidance
Clinic of the Middle Keys and the Guidance Clinic of the Upper Keys, approximately fifty
and seventy-five miles away, respectively. The funding of the program under the Byme
Grant was overseen and recommended by the Substance Abuse Policy Advisory Board,
which reviewed program proposals and made funding recommendations to the Monroe
County Board of County Commissioners. No other proposals for this type of program at
the Detention Center were received by the Substance Abuse Policy Advisory Board in
recent years. At the beginning of the first year of RSAT funding, February 2001, the
Care Center was the only provider ready to "hit the ground running" with this program.
3. The contract period is from July 1, 2005 through June 30, 2006. We believe that
several months would be required to find a suitable replacement contractor to provide
this service, two or three months for that contractor to hire staff, and there is a good
chance that none would be available.
4. The present staff and program coordinator have developed a program designed to
treat each client based on their individual needs. As a result of Substance Abuse, most
of the clients have lost their ability to function in society. This program addresses the
clients' addiction to drugs and alcohol through the Relapse Prevention and Steps. It also
addresses the psychological problems of behavior, personality problems, lack of
socialization, and criminal attitude through the Moral Reconation Therapy, Anger
Management, Parenting Classes, Domestic Abuse Information, and Rational Emotive
Therapy.
Art and Music Therapy help alleviate stress and develop self-esteem. The Life Skills,
Work Relapse, and Farm Detail offer the clients a chance to re-integrate and transition
back into the mainstream of the community. The Aftercare helps the clients overcome
problems as they occur, without returning to their usual coping means of using drugs
and alcohol. This provider has a proven track record of reducing recidivism. The staff is
already trained and in place, as is the program.
The Touchstones program will be added in this coming grant year, and is described in
the application narrative.
5. All relevant points in support of this sole source award have been covered above.
6. Monroe County believes that the award of these grant and matching funds to The
Care Center for Mental Health to provide this program is in the best interest of the
subgrant recipient and the implementing agency.
Florida Department of Law Enforcement
Residential Substance Abuse Treatment
In witness whereof, the parties affirm they each have read and agree to the conditions set
forth in this agreement, have read and understand the agreement in its entirety and have
executed this agreement by their duty authorized officers on the date, month and year set
out below.
Corrections on this page, including Strikeovers,
whiteout, etc. are not acceptable.
Signature:
Qp j-lv-- Id U4Jd4r
Typed Name and Title:
Date:
7- J. S ~ 0 "5
Typed Name of Subgrant Recipient: Monroe County Board of County Commissioners
Signature: #<<. m ~rf<t-U
Typed Name and Title:
Dixie M. Spehar, Mayor
Date:
Typed Name
Typed Name and Title:
Date:
Commissioners
Signature:
Dixie M.
Application Ref # 2006-RSA T -10
Spdinn tiFi P::1m> 1 nf 1