Item D16
15'1
I
1
BOARD OF COUNTY COMMISSIONERS
AGENDA iTEM SUMMARY
MEETING DATE: 9/21/05
DIViSION: COUNTY ADMiNISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITEM WORDING: Approval of Purchase Service Order with URS for Disadvantaged Business Enterprise
implementation for FY 05/06,
ITEM BACKGROUND: ! his project is funded 95%, by the Federa! Aviation Administration,
PREVIOUS RELEVANT BOCC ACTION: Approval of FAA Grant for FY 2005, August 17,2005,
CONTRACT/AGREEMENT CHANGES: New agreement
STAFF RECOMMENDATION: Approval
TOTAL COST: $200,000,00
COST TO AIRPORT: $10,000,00
COST TO PFC: None
COST TO COUNTY: None
BUDGETED: Yes
SOURCE OF
Airport Operating
REVENUE PRODUCING: No
AMOUNT PER fv10NTH !YEAR:
APPROVED BY:
Attorney X
OMS/Purchasing N/A
Risk
N/A
AIRPORT
APPROVAL
Peter J, Horton
Included X
Not
AGENDA ITEM #
D lSPOS1TION:
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract with: URS
Effective Date: Execution
Expiration Date: 450 days
Contract Purpose/Description: Disadvantaged Business Enterprise Implementation
Contract Manager: Bevette ~1/1oore
Airports - Stop # 5
(Department! Stop)
for SOCC meeting on: 9/21/05
Agenda Deadline: 9/6/05
CONTRACT COSTS
Total Dollar Value Contract
Budgeted?
Grant Yes - FAA.
County Match: Operating
Portion: - 5,000.00
Account Codes:
Estimated Ongoing Costs: n/a
included frJ dollar value
ADDITIONAL COSTS
For: .
!n
Changes
Needed
Reviewer
Out
Airports Director
O.
i
J
( ) (rJ
)
)
liS-
)
Peter on
,J// po P .II/v 0 ./J',tB ~~/--.J_
; ,for Risk Management
it! J~ ,c;JV-. 0 F\13 /~~/_,_
/i// .;for OMS fiL I ' /",~~'/'
I L~LL~tu / 1;' l~~(c >if j _~__~~.~/~___j~
c~
Risk
--..~-~j ~I ~
PURCHASE I SERVICE ORDER
FOR
MONROE COUNTY
To: URS
Purchase ServIce Order
04/05-24
Re:
Agreement, Dated ] ~ 1-02
Resolution
Project
Disadvimta2c Business Entemrise (DBE) Implimentation FY 05/()6
Description of Services:
Scope Services)
Salaries
Sum X
to
this
s; 200 .()OO J}O
for Services
1n
cntirerV' as
PSG.
Tvl]]
Date:
,,~
--'
Date:
7-;;-s- ~
Date:
Draft
Scope of Services
DBE Support Services for DEE Implementation Plan
Key West International Airport and Florida Keys 1\1arathon Airport
Ivionroe County Airports
Novem~er 1, 2005 - September 30, 2006
On:!TICV\
The West International and Florida Keys Marathon Airports'
Business Enterprise Program was established in 2000 in
requirements of U. S. Department of Transportation's guidelines
The objectives of Airports' DBE Program were and still are:
Disadvantaged
the
CPR Part 26.
1, That Disadv3.11taged Business Enterprises shaH assured, to the fullest
extent possible, the opportunity to p&1:icipate in the perfonnance of contracts
assisted whole or in part Federal funds, and
That no person, subject to the activities of County Board of
County Corru'TIissioners shall, on of color, origin, or
sex, be excluded from participation denied the benefits or otherv'lise
discriminated against cOll..l1ection ayvard and perfonnance of
contract assisted in whole or \vith Federal funds.
3. To create a level playing field on which DBEs can compete fairly for DOT-
assisted and ensure that the DBE Program is v lored in
accordance vlith CFR Part 26.
To ensure that only finns [u] meet
'5 Eligibility standards arc permi to as DBE's.
5, To help remove barriers to the participation of DEE's in DOT _
Contracts.
In 1\Jarch
1999, the Disadvantaged Business
Airport Concessions, effect and
s (US DBE Program
DBE Programs and establish a
(DBE) Regulation, 49 CFR
revamped the $ Department
imposed on to
Program (UCP).
DBEs
c
{'Jne-don_
"'-...J" ~"-<- .JL t~
rc\'lC\V to :-,
bc recipients of FAA., A .FT 1n c
State has its O\vn VCP. In support of ' requirement the State of Florida
established a Florida VCP. The UCP agreed to DBE Certification based on mandawry
reciprocity among the certifying entities in the State.
SLitc \\'j11 (: on}\, one-
Prepared by: AfomgomelY Consulting Group, Inc.
Prcl7l1red on.' ! () .lImp )OWi
,
J
Draft
Scope of Services
DBE Support Services for DBE Implementation Plan
Key West International Airport and Florida Keys 1\1arathon Airport
MOr'.roe Countv Airport~
Novemb~r 1, 2005 - September 30, 2006
In 2004, &.. Keys Airpons
became certifying members the Unified Certification Progr2.0'11 (UCP)
of Florida" As certifying agencies, the Airports have the responsibility of adhering to and
upholding UCP DOT rules and regulations regarding the DEE program. The
will need to abreast UCP issues modify/update O\VIl DBE
progr<h"'11s to incorporate procedures, reporting, and forms" The current Key West
International Florida Keys Marathon l<\irports DEE Plan, 2000, needs to be
updated and modified to become consistent \vith the Florida UCP guidelines which wil!
be formally initiated in fall 2005 (target date September) "
The Key VI est International Airport anticipates beginning the construction and
a new terminal building in estimated cost of this
project is around $30 partial anticipated for this project,
airport \vill to establish ref:,'lllate DBE goals for major effort, Compliance
monitoring project are to adhere to EM and DOT regulations. A ne\\'
terminal building may also mean for DEE concessionaires and a need
the of a DBE The Florida Marathon Airport 1S
. Neither btem:n
currenl I)BE.. conceSSionaires or d
nor
Due to tbe afore mentioned issues, it is imponant
Keys Airports continue the
Program and DBE SuoDort Services,
~ " .
btemational
and development of
Florida
. DBE
This of services
Group (MeG) will
Enterprise (DBE)
of
Business
tasks
to provide support ser/ices for
est
IS
s mam coordination
Business
Count\'
this eel v"i] i
(DBELO). Jerome Fain
1\<1iJ
However, lVICG
to
01 s,:r'/lccs
..,
Prepared by: Montgomery Consulting Group. IIIC,
Prcoared on. In" hmt' Jon ~
Draft
Scope of Services
DEE Support Services for DBE Implementation Plan
Key West International Airport and Florida Kevs IVIarathon Airport
Monroe County Airports
Nov€mb~r 1,2005 - September 30, 2006
Specific Elements/Tasks
Element L DBE Certification Support Services
,.,
..;;...
L Accept, maintain & applications for DBE certification CFR Parts
26, This task includes identification of request needed additional
information from applicants completion of on-site visit for applicants
are locmed Monroe County. Coordination \vill be made with applicant
appropriate agencies for applicants located outside of Monroe County~ The
UCP has currently identified finns that the Key West International and Florida
Marathon Airports have the responsibility to manage as a responsibility of
hours and out pocket expenses . to 5
additional applicants has been included in this scope, along de~velopment
dell'\/erv and of No Change Affidavits which each
~ ~
to complete on certification anniversary
require an increase in budget);
reconl,rnendations to the Airport DBELO as to
f1 rms should be for certification by the Ivoru s iTJCP and
appropriate) a draft
certification, a stating
prepared for the DBELO;
UCP meetings for the
of the current UCP and
issues to the DBELO. cha.Ylges or
UCP rules regulations
e-mail or consultation;
Ivfaintain a Directory of DBEs
'\vill documented in
fields/categories. This DEE
DBE Directory will
UCP DBE Online DBE Directory:
DBE. P~of~anl I).~r:('Q' ir~ 1h,
..!. ~J. l~. \..~IJ "","",-,d..:.~}~
DBE pro.fu,'Tam
on changes
{as
cannot
.,
5,
to 4 have to keep
to the UCP and coordinate UCP
to in accordance
DBELO via transmittal
),
the rvfonroe Coumv Airporl.s~ The
with UCP regulations
a
ac
AillJort(S);
6, Prepare a momhly report the DBELO on the status of DBE applications and
DBE acti\rities. The monthly status report \vill include status of DBE
applicants, certified DBEs a.lld the date/status of their lumual No Change
A:ffidavil, DBE Inquiries (finns \vhich have shown interest in the DBE nrO'2ram.
. .L ~ j __
staff
Prepared by: /vfonlgomery Consulting Group, Inc.
Prepared on: j 0 June' 2005
<
-'
Draft
Scope of Services
DEE Support Services for DBE Implementation Plan
Kev \<Vest International Airport and Florida Kevs l\,.1arathon Airport
Monroe County Airports
Novem~er 1, 2005 - September 30, 2006
but have nOl fOl1nallv submitted an apnlication DBE
~ . ,
Applicant Files (applicants that submitted an application, but then never submitted
all required documentation) and Denied Applicants (including comments on
reason that the firm could not certified} The report also any and all
support services performed that specific for the DEE
Element 2. DRE Outreach Support Services
1. Contact DBE in regards to
airport( s);
Identify potential DBE
DBE contractim:: opportunities at the
~. ,
opportunities at the
including DBE
3. Attend conferences to
provide a listing of the
conferences has been budgeted;
Pro\xide DEE Support Senrices Seminars
to of Bid
the goals of the DBE
fimlS~
at 3
and
DBE fim1s
Comnliancc
8:.
uDcommg
but not limited
es for DBEs, DBE
. - . . ~
12nCC,:"'n10njrOr~]1C! tt)rrn_::
0r
,
1 :1 ~
..., ',. '; rammg sessions held once a
seSSlOnS/SCn1111arS been budgeted and DBE services
to Business memoring program to assist DBE firms \\'ith
matchmaking DBE and Non-DBE
5, Update & maintain Key
DBE to information
tralDJDg
Business
?vlarathon
for the of
of DBE Directon'.
Directory \\'i!l also
DEE
DBE Nc\vsletter
DBE
6. distribution of an .
fim1s and eurrent DBE opportunities at the
for created
to highlight DBE
;\n distribution
issued to '
nev.: contacts or i
11 nTiS. ~
Prepared by. j\fonrgomer)' Consulting Group, Inc.
Prcl)(lred Oil,' j 0 JUlie ]005
Draft
Scope of Services
DEE Support Services for DEE Implementation Plan
Key West International Airport and Florida Kevs 1\1.arathon Airport
Monroe County Airports
November 1, 2005 - September 30, 2006
, .
Element 3. DEE Program Monitoring and Compliance
1. Make recommendations regarding monitoring 3I1d reporting recommendations
related to DBE goals/good faith effort, DBE program, compliance, and language
in requests for proposal, contract documents; and develop a systematic approach
for reporting DBE Compliance information to the Airport; and summarize
DBE Program perfOlTIlfu'1Ce on a quarterly basis.
2. Be available to the DBELO for consultation on DBE issues; and
3. Conduct "Good Faith Efforts" audits 1L'1d contract compliance monitoring for each
AI? Project and Make project site visits to investigate DBE project
participation;
Coordinate
faith effort, DBE program compliance and
contract
5. Prepare DBE Goal fuid Methodology induding
accordance 'with j;mideIines for next fiscal veal' for
-. ~
Airport Florida Marathon Airport
incorporate changes the UCP;
C. Prepare a cuslOmizcd DBE Concession
ALport to
regu.lation~ comnliance and monitoring:
___- f ... _,
/0 Prepare a draft of the F }\A reporting fOffi1s for DBE
. . v
the airport and DBELQ, Including, not limited to
Commitments and annual DBE Goal
8. Provide assistance to the DBELO in idemifying
handling DBE
on DBE goals/good
in requests for proposal and
required updates in
International
DBE to
~\V os:
anal
Prepared by: lvfonrgomery Consulting Group, fne.
Prepared on. 10 JUlie 2005
,
J
[
NDEPENDENT KOST ESTlM A TES
'. O. Box 46681
:L Pde Beach
"!orida jJ741
(727) 367
2,
Ms. Bevette
Business Coordinator
Airports Business Office
3491 S, Roosev-elt Boulevard
Subject:
West im:emctionaf
Fee
Dear Ms, Moore:
Attached IS my assessment of the consultant fees fer the proposed DBE SuPPOrt
Services for OSE implementation Plan tor Key West Interm.ltiona! Airport. This
estimate covers 211 which are in the
The estimated consultant fee
proposed project is $1
lam
an
for
for my services,
Please not
to
should you have
questions reg,mjing
assessment.
me the to
please let me know.
If I can
any
Il<~ A,
Ikars ) A,
Engineer
August 2, 2005
EST INTERNA TION
CBE SUPPORT SERV
IMPLEMENT A IrON
AiRPORT
FOR
ESTIMA TE
SUM
CONSULTANT F ESTI
L
Support Services
Support Services
and Compliance
$ ,380
$ 6219
$ 36,570
S 15,440
AL
S 185,330
L
E
tion
1801:
5
80
B.a.te. .ens;
1.2 5 $ 500
41,400
47 3,7
2,720
DBE Specialist
DBE
$ 70,380
. ., ..~." _~" T <
..
- 2-
2. DEE Outreach pport Services
~ ~ ~
Project Manager 124 $ 125 $ 15,500
OBE Specialist 192 75 14AOO
CBE Coordinator ? 47 n,280
Go
DBE Outreach 320 68 21,760
Do % 12 x $1
E. copying &
4 newsletters x
F. Miscellaneous ~ 1 2 x
DIRECT
3. OSE
M
DBE Specialist
DElE Coordinator
CBE Outreach
TOTAL
4, Direct Costs
A. Airline Tickets
Orlando - West
B.
x $1
c.
and
rance
1 $ 1 2 5 S 1 5.000
2 7S 18,600
40 47 L
16 68 1 8
12;.:$400
$ 62,940
$ 36,570
$ 4,800
$ ~ q
~ , i
$ 0
$ 1,200
$ 2
:$ 6
$ 15,440
IT ~n \J./7 in! !l;1 ~ ~ fR.:.~IT rf11
J ~ W 1~ J \~ b ~\:j "W ;J
5S2Q
IKARS A. CAKARNIS
P.O, BOX 46681
ST. BEACH! FL 33141
Ms. Bevette Moore, Business Coordinator
Ail:port Business Office
3491 S. Roosevelt Boukvard
of ftcs fer tile propose
for DBE Implementatio
West IntemadoMI Airport.
No.
535ffi3Q~ 1520
I to Cnk<lm.is
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