Item D19
t:. '1 t.v - ,
t i
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 9/21/05
DIVISION: COUNTY ADMINISTRATOR
BULK ITEM: YES
DEPARTMENT: AIRPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA ITBA WORDING: Approval of Purchase Service Order with THe In Co for the Noise Insulation Program Ph 4
Construction Services, for the Key West International
ITEM BACKGROUND: This project will be funded 95 %) by the Federal Aviation Administration, and 5% Passenger
Facility Cha'-ge Revenue. As required a copy of an Is attached.
PREVIOUS RELEVANT BOCC ACTION: Approval to submit PFC Application '# 8 to the FAA, October 15, 2003.
CONTRACT/AGREEt,1ENT CHANGES: New PSO
STAFF RECOMMENDATION:
TOT AL COST: $382,898.00
COST TO AIRPORT: None
COST TO PFC: $19,144.90
COST TO COUNTY: None
BUDGETED: Yes
SOURCE OF FUNDS: FAA, & PFC Revenue
REVENUE PRODUCING: No
AMOUNT PER MONTH
APPROVED BY:
Attorney X
OMS/Purchasing N/A
Risk
N/A
AIRPORT
APPROVAL
DOCUMENTATiON: inciuded X
Not
AGENDA ITEM #
/bev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract
THe Inc.
Effective Date: Execution
Expiration Date: 500 days
Contract Purpose/Description:
Construction
services the Noise
IV
Contract
Bevette Moore
(name)
# 5195
(ExU
~r;:
#-v
for soce meeting on: 9/21/05
Agenda Deadline: 9/6/05
Date In
Yes No
5!i/l~_
I !
~--
0"
PROFESSIONAL I SERVICE ORDER
FOR
MONROE COUNTY
Tn>
THe. Ine, .
ProfessIonal Service
5
Re:
Agreement, Dated 10-15...03
Resolution
Project Name: Implementation of Noise Insulation Program - (Phase 4 Construction Services)
Description of
(See Scope of Services)
Multiple Direct Salaries
x
to
500
$382.898.00
for Services
be their
as per
I ~
~~.,4-- ~
\~
-~//
gr- ;?-;L .-: OS.
~G-a //
'J
Date: ?- d-;Z -05
THe, Inc.
KWIA Phase 4 eM Budget
Task Description
Project Management
Conduct Pre-construction Tasks and Conference
Period Management
3a Maintain Project Office and Previae Information to the Public
3b Conduct Contractor
Task
2
3
3c
Phase SEmnces
3d Conduct Fina!
3e Evaluate and
3
4
Post-modificcnion Noise
and
Reimbursab!e EXDenses
PSO #3 BUDGET
Final Report
$
$
Lumo-Sum Amount
$
$
87,792.00
35,455,00
$
$
$
$
$
$
$
5225.00
12,580,00
141,210,00
5,225.00
1
13.550.00
79,441.00
8/22/2005
PHASE 4 CONSTRUCTION SCOPE OF SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WeST INTERNATIONAL AIRPORT
This Scope of Services will describe tasks necessary to implement the Noise Insulation
Program Phase 4 Construction Services. The services will include preHminary
construction tasks through project close-out it is anticipated this phase wiH require
the construction management of fifty-fIve (55) homes to be insulated.
The
THe,
pertod.
Manager
Coordinator
the actual
Sound Insulation Programs is ultimate
will provide program management consultation
Consultant Team be directed on a daily
report directly Key West International
THC Insulation Programs~ It
oori~ 10 ~e
responsibility for
the 12 month,
a Project
Program
that
12 month project
is composed of
disciplines. Their billable
are
Manager, THC,
program
Noise Program
;iJ
@ The Sun Group ~ will utilize the services
architectural assistance construction
by or The Sun Group's
clarificaUon, 8s'sisting in the evaluation unforeseen site
providing clarifications, reviewing shop drawings and providing
change order review. In addition, The Sun Group will provide clarification of the
construction specification language to the Program Manager and Construction
Contractor. The Sun Group wiil utilize the servIces of the Project Architect
($130.00) and a CADD Technician ($70.00).
Key West International Airport - Residential Sound insuiation Program
Phase 4 Construction Scope of Services
8/22/2005
Page 1
@ Landrum & Brown - The Acoustical Engineer, Landrum & Brown (L&B) will
provide "post" modification noise testing in homes previousfy "pre" tested during
the design phase (approximate!y eight (8) homes). L&B utilize a Senior
Consultant ($210,OO), two Consultants (both rates are $140.00) and an
Administrative Assistant ($65.00) on this project.
Travel
This section explains the travel budgeting for the THe Consultant Team, Each task has
a following the task description where appropriate. If there is no travel
section a task description, then there is no travel this task. The
following information explains the number trips planned and the allotted days, nights
and costs each various represented on the'
cansu team.
has
Director
four
day stays
requ trips
budgeted so
the same trip.
from to Round
Hotel accommodations are budgeted
$40.00 per day. daim is budgeted
be
addressed
are scheduled as
airfare is
$140.00 per
$40.00
trips for the
These trips include
nights, ree
other tasks
into the four (4)
Project Manager
round trip flights
$750.00 per flight
rental is budgeted at
Manager on~site for
(1
construction
drive his
during
A mileage
reimbursable
,. (4'
, \ )
(1 ) the
where
for a t'vvo
includes a
on-site
ten
Manager are scheduled 10 month
the Principal Architect
for !ViDA
Key yVes! international Aimort - Residential Sound Insulation Program
Phase J Construction Scope of Services
8/2212005
Page 2
The four (4) trips scheduled for the Construction Services Director are budgeted for two
(2) nights, three (3) day stays per trip, All trips budgeted for MDA are scheduled from
M!nneapolis, MN to Key West and budgeted at $1 AOO,OO per flight Hotel
accommodations are budgeted at $140,00 per night Auto rental IS budgeted at $40,00
per day, Per deim is budgeted at $40,00 per day,
The Sun Group will serve as a sub-consuitantto MDA on this project MDA has also
budgeted for three (3) trips for The Sun Group. These are forecast be (2) night,
three day trips. All trips budgeted for The Sun Group are scheduled from \Vest Palm
Beach, to Key West and budgeted at $705.00 per flight Hotel accommodations are
budgeted at $140000 per night Auto rental [s budgeted at $40"00 per day. Per deim Js
budgeted at per day. All related The Group will be
performed by the Project Architect, for CADD related wiil be
provided by a Group CADD Technician.
The Acoustical Engineer, Landrum & Brown, budgeted one (1) trip
employees (total of trips) post modification noise testing in
two employees (Consultant 1 and Consultant 2) will spend
days in Key \Nest. All & are
MA per accommodations are
budgeted at $140. per is budgeted per day (on one
vehlcle budgeted for both to the L&B employees ing a van
accommodate noise testing equipment Per deim is budgeted at .00 day
each Consultant
Also included in the expense budget
testing equipment These
LD824, at $200.00, the shipping
equipment at $280.00.
afe expenses associated
use
expenses associated
Travel Summary for the Project
Company l Position
i THe -1 Director of Sound Insulation Programs
: THe I Program ~J1anager
i MDA. I Construction Services Director
j- MDA I Construction Manager
, Sun Group I Project Architect
: L&B i Consultant 1
j L&8 I Consultant 2
!
J
~
No. of Trips ]
2
4
4
11
3
1
1
J
~
. j
The expense budget also includes an amount of per month for various
office expenses during the 10 month construction period. The MDA expense budget
arso includes a housing expense of $3,200.00 per month for the Construction Manager
Key West intemational Airport - Residential Sound Insulation Program
Phase 4 Construction Scope of ServIces
8/2212005
Page 3
during the 10 month construction period. There are no per deim charges or rental car
charges budgeted for the Construction Manager during the 10 month construction
periodo
Project Tasks
There are four (4) tasks associated with the Phase 4 Constructron Management project
are 5 sub-tasks of Task 3. are:
1 )
3)
Project management
uet Pre-construction tasks and
Construction period
a. Maintain Project Office
Conduct
c. Provide Construction Phase Services
d. Conduct Final
6. Evaluate and Close-out Project
test and
to
TASK 1
PROJECT MANAGEMENT
genera! project-related management
Noise Coordinator. ThIS task includes preparation
progress reports, FAA coordination as necessary, project
and schedule
with the Airport
of monthly invoices
plan updates,
The Project
participating
. The
Project
nagar
Management encompasses
are in as
Summary of Hours m THe
i Position
i Director SIP
i Project ~v1anager
. Assistant to Proiect Manaoer
<' '='
Hours
96
384
144
Houri Rate i
$182,00 !
. !
$102,00 I
$68.00 1
This related
perform general project-related
coordination the THe ManagsL includes preparation of monthly
invoices and progress reports, FAA coordination as necessary, and schedule updates.
Key West International Airport - Residential Sound fnsulation Program
Phase 4 Construction ScoGe of Services
6/2212005
Page 4
Miiler-Dunwiddie (MDA) employees wi!! assist THe in the program management due to
their key role in the construction management task. The MDA Principal Architect will
have corporate responsibiHty for MDA on this project He will utilize the services of the
MDA Constructron Services Director to oversee MDA performance on this project. The
MDA Construction Manager wi!! provide daily construction inspections and a continuous
analysis of contractor performance and report, directly the Construction Services
Director, and the THC Project ManagsL This task includes 100% of the MDA
Principal Architect's hours, and approximateiy 52% of the Construction
Services Director's hours, summary for this task is as
Summary of Hours & MDA
i Position
! Principal Architect
i Construction Services Director
Hours
16
104
Hourly Rate !
$165.00 I
$180.00 i
The ~v1anager and direct
performance and direct all change orders and/or changes
change
Sun as task also
well as weekly conference cails with the
The Manager general
THe Project Manager. This includes preparation monthly
reports, and schedule updates, There are no hours
Manager this
coordination the as
Team and related documentation.
the
There are no
L&B or
Travel Summary for this Task
Company Position
THC Director of Sound Insulation Programs
THC Program Manager
MDA Construction Services Director
No, of Trips
-i
2
4 1
2
~
alone Sun
v
tasks Conference. This
the Group will
maKe all necessary revisions to the including
technIcal specifications, architectural and This will also
require some time from a Technician from The CADD
Technician's time wi!! be provided the offices of The Sun Group in West Palm
Beach, FL, and therefore will not require travel to the project site. The Sun Group and
Key West international Airport ~ Residential Sound Insulation Program
Phase 4 Construct!Of1 Scope of ServIces
8/22/2005
Page 5
M DA wi![ review all administrative procedures and performance requirements with the
contractors. The Project Architect and the Construction Manager will acquaint
contractor personnel with the detailed requirements of noise insulatIon design.
Approximately 1% of the Construction Services Director1s hours are included in
th is task. Approximately 5,5% of the Construction Manager's hours are eluded
in this task. The summary of hours for MDA is ~s follows:
Summary of Hours = MDA
i Position
i Construction Services Director
:
! Construction Manager
Hours
24
80
Hourly Rate J
$180.00 I
$95.00 i
100% The Sun Group CADD Technician hours are
Approximately 57% The Sun Group Principal
this The summary of The Sun is as follows:
Summary of Hours - SUN GROUP
Position
Project Architect
CADD T echnicjan
Hours
170
20.5
Hourly Rate I
$130,00 !
$70.00 I
The Construction Services Director, the Manager and the Project
will all attend the Pre-Construction Conference. The Project Manager the
of Sound Insulation Programs attend if necessary' (all expenses are proVIded
for personnel under Task The cover
following materiaL
1ll Purpose the project;
1ll Goals to be achieved;
@
@
OIl
@
@
@
'$
*
'l'
Travel Summary for this Task
i Company i Position
i MDA I Construction Services Director
, MDA i Constmction Manaaer
lJ?un Group i Project Architect ~
~.Jo. of Trips
"
!
1
1 !
Key West international AirpOrt - Residential Sound Insulation Program
Phase 4 Construction Scope of SelVlOOS
8/22/2005
Page 6
TASK 3
CONSTRUCTION PERIOD MANAGEMENT
There are several tasks that take place during the same general period of time and/or
simultaneously during the Construction Period. The balance of the hours for the
Construction Services Director (MDA)r Construction Manager (MDA) and Project
Architect (Sun Group) are budgeted for Task 3. These hours are spread out
among the sub~tasks this section, The foHowing sub-tasks all under Task 3
Construction Period Management
3A.
PROJECT OFFICE AND PROVIDE INFORMATiON
THE
The Project Manager (THe), Project
Construction r\1anager will answer inquiries from and
public, the media, and the as appropriate. They
Program Coordinator in conducting daily program implementation,
Services Director (MDA) also provide assistance to
d
As d by the
(MDA) or Project
meetings on noise to status reports on the progress the Noise I nsulat10n
Program other related matters during the term of The Project Manager
will if town project related tasks~ They status reports on the
progress of Insulation Program matters. The ction
Manager also attend management meetings as rn Key
coordinate with THC and the Coordinator regarding
of
task. The
are
th
Summary of Hours = MDA
! Position
r Construction Manaqer
---- y
Hours
55
HourJv Rate
'"
$95.00
The
these
It Product Measurements - contractor
present, wm measure the and
manUfacturing the designated products.
Key West International Airport - Residential SOUnd insulation Program
Phase 4 Construction Scope of Services
8/22/2005
Page 7
III Review of Installation Detatls - The contractor must review the existing
condition of the window and door openings"
* Verification of Homeowner Pre-Work Completion - The Construction Manager
wiil, along with the Airport Noise Program Coordinator, inspect items listed in
the contract documents as Homeowner pre-work for satisfactory resolution,
vVhere necessary, the Construction ~Aanager, along with the Airport Noise
Program Coordinator, will address these issues with the Homeowner.
* Verification Finishes, Colors and Styles - The Construction Manager, along
with the Airport Noise Program Coordinator, the Homeowner
the product selection styles, colors and finishes, the window griHe
configuration (if applicable), and the the air condensing unit
applicable ).
(j) Construction Form - The Construction Manager, along
Program Coordinator, compiete
15% Construction
this task, Approximately 2g5t1fo the Construction Managerls
in task. of for is as
are
are
in
Summary of Hours w MDA
: Position
! Construction Services Director
i Construction rv1anaaer
~
Hours
30
40
Hourly Rate!
$180,00 !
$95,00 [
Approximately 8.5% of The Sun
task.
are
in
Summary of Hours - SUN GROUP
! Position
i Project Architect
Hours
26
Hourly Rate [
$130,00r
Travel Summary for this Task
[ Company i Position
i MDA [ Construction Services Director
! Sun Group ! Project Architect
No, of Trios
,
1
1
daily help ensure quality
Construction Services Director guidance and assistance throughout this phase. If
change orders are necessary, the Construction Manager wil! secure the approval of the
airport and the F M prior to approving any major changes to the contract. The
Constructron Manager will utilize The Sun Group Project Architect to assist in the
Key West International Airport ~ Resrdential Souncllnsu!ation Proaram
Phase 4 Construction Scope of Services ~
8/22/2005
Page 8
administration and completion of all necessary change orders, review and approval of
shop drawings, and review and approval of materials and products. The Project
Architect will travel to the project site for these tasks as needed. The tasks involved in
construction administration include the following:
@ Review and process all submittals anq shop drawings
Specifications.
@ Review materials before they are installed to ensure
approved submitta!s~
;i; Review work covered by shop drawings
Contract Documents.
& Conduct daily inspections at site
$ Coordinate with the Contractors
been
@ Obsente work progress
the Contract Documents.
@ Attend,
the contractors
@ Notify
conform approved submittals, shop drawings, or
$ Consider evaluate the suggestions
Contract Documents,
<II ~\'~aintain files and records of all pertinent documents
shop drawings, addenda, minutes of meetings and
@ Review applications for payment to ensure that
actually done and materials actually received,
@ Prepare punch lists at appropriate time
are required by the
they comply with
ensure
it complies
IS
insure
buHding permits,
that it meets the
and intent of
weekly construction progress meetings with
subcontractors,
modificattons
the
including submittals,
agree with the work
complete, and
t'
lone
of 10 houses per
is as
Summary of Hours u MDA
Position
, Construction Services Director
, Construction Manager
Hours '
42
1270
Hourly Rate J
$180.00 I
$95.00 I
Approximately 33.5% The Group Principal Architect1s
in this task. The summary of hours for The Sun Group is as foHows:
are induded
Key West International Airport - Residential Sound insulation Program
Phase 4 Construction Scope of Services
8/2212005
Page 8
Summary of Hours - SUN GROUP
i Position
! Project Architect
Hours
100
Hourly Rate
$130.00
Travel Summary for this Task
I Company j Position j'
i MDA i Construction Manaaer I
i Sun Group i Project Architect ~ I
No. of Trips
10
1
3D. CONDUCT FINAL INSPECTIONS
Once outstanding
Construction Manager
Manager verify that
aU work has been performed
that the meets project
list items a particular house
a final inspection
identified on punch list
with the contract plans
for and
are completed, the'
The Construction
addressed, that
specifications,
The Construction Manager
fInal
Project
will
and
e
Approximately 3,50/0
tasks The summary
are
th
MDA is as
~ummary ,of Hours ~ MDA
i Position
~ Construction Manager
Hours
55
Hourly Rate
$95.00
3E.
a
111
iIIf
@
versus
@
@
Request
The
wHl assist
Manager
of
project
Key West International Airoort - Residential Sound Insulation Program
Phase 4 Construction Sccpe of Services
8/2212005
Page 10
Approximately 1,5% of the Construction Manager's hours are included in this
task. The summary of hours for MDA is as follows:
Summary of Hours ~ MDA
Position
Construction Manager
Hours
20
Hourly ~ate .
$95.00 ..
Approximately 1% of The Sun Group Principal Architect's hours are
this task, The summary of for The Sun Group is as
uded in
Summary of Hours - SUN GROUP
: Position
i Project Architect
Hours
4
Hourly Rate .
$130,00 .
4
CT POST m
PREPARE
D
The Acoustical Engineer will conduct post-modification noise
were pre-tested du design phase (approximately
modification data be compared with post-modlf1cation measurements to document
the achieved increase noise reduction, and as a check on quality controL L&B will
utilize the two consultants to perform The Senior
Consultant L&B will the information and document results in a final
report. He utilize the services of an Administrative Assistant complete
All L&8 are in includes the
Consultant, 1,
Summary of Hours - L&B
! Position
J Senior Consultant
! Consultant 1
i Consultant 2
,
! Administrative Assistant
Hours
4
58
32
2
Hourly Rate i
$205.00 !
$140.001
$140.00 1
$65.00 :
Key West Intemational Airport - ReSIdential Sound Insulation Program
Phase 4 Construction Scope of Services
8/22i2005
Page 11
Travel Summary for this Task
i Company Position
L&8 Consultant 1
i L&B Consultant 2
No. of Trips
1
1
Key West international Airport ~ Residential Sound insulation Program
Phase <1 Construction Scope of Services
8/2212005
Page 12
rK' ]E;"
1 : \\ ][:,
INDEPENDENT KOST ESTIMATES
:>, O. Box 46681
,t. Pete Beach
;'lorida 33741
(727) 367 ~ 291 {
Airport
Assessment
Dear
is assessment
4 Construction Servicesr Implementation
West This covers
fee
the
!s
lam
an
!f I can
July 3, 2005
KEY WEST INTERNATIONAL AI
)
P SE 4 CONSTRUCTJO
ENT AT' F NOI
p
"
s
FEE
L
$ 93~430
$ 35, 0
3.
Maintain
to the Public
Con
n
&
$ 5,700
$ 12,6
$ 146s690
$ 5~230
$ 2~800
$ 13, 0
$ 79, 0
. 5.'
$ 394~360
L
t
Project
Assistant
180
165
$
OiL
PrincipaJ Architect
TOTAL
S 93,430
~ 2~
~3 =
3 Ee Evaluate and Clos8*Out Project
Hours ~ .~
Const. Manager (MDA)
Project Architect
24 $, '95 $ 2.280
4 1
4 $ $
1 1 320
4 65
4.
Test &:
al
5, 01
A
1) Airline
S 2,800
J.
,
$ 13.400
-4-
$ 79, 0