Item D20
"-{tN'
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
MEETING DATE: 9/21/05
DJVISION: COUNTY ADMINISTRATOR
BULK iTEM: YES
DEPARTMENT: A!RPORTS
STAFF CONTACT PERSON: Peter Horton
AGENDA iTEM WORDING: Approval of Purchase Service Order with THe Inc. for the Noise Insulation Program Ph 5
Design Services, for the Key West International Airport.
ITEM BACKGROUND: This project will be funded 95 % by the Federal Aviation Administration, and 5% by Passenger
Facility Charge As required by FAA. a copy of an Independent Estimate is attached.
PREVIOUS RELEVANT soce ACTION: Approval to submit PFC AppHcation # 9 to the FAA, August is, 2004.
CONTRACT/AGREEMENT CHANGES: New PSO
STAFF RECOMMENDATION: Approval
TOTAL COST: $683,439.00
COST TO AiRPORT: None
COST TO PFe: $34,171,95
COST TO COUNTY: None
BUDGETED: Yes
SOURCE OF FUNDS: FAA & PFC Revenue
REVENUE
No
AMOUNT PER MONTH !YEAR:
APPROVED BY: Coumy
x
OMS/Purchasing Nip,
Risk
NIA
AIRPORT
Included X
Not
ITEM #
DISPOSiTION:
Ibev
APB
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
r Contract with: THe Inc,
Effective Date: Execution
Expiration Date: 500 days
!
i Contract PurposelDescription:
I
Design services for the Noise Implementation Program
V design
i Contract Manager: Bevette Moore
(name)
# 5195
(Ext)
Airports ~ Stop # 5
(DepartmentJ
i for BOCe meeting on: 9/21/05
Agenda Deadline: 9/6/05
CONTRACT COSTS
i Total Dollar Value Contract: $683,439,00
r Budgeted?
I Grant Yes ~
County PFC Revenue
05
Estimated Ongoing Costs: None
(not included in doUar value above)
ADDiTIONAL COSTS
For: ,
(eg, maintenance, utilities, janitorial, salaries, etc,)
Changes
Reviewer
Date
Risk Management _! _/_
) (
Airports
-.J~_
-..J.--J _
County
_1_1-
! t
~!~f__
Comments:
PROFESSIONAL! SERVICE ORDER
FOR
MONROE COUNTY
To:
THe Inc.
Professional Service Order No.
4
Re: PSO Ar:,7feement, Dated 10-15-03
Resolution No.
Project Name: Implementation of Noise Insulation Program - (Phase 5 DesiZI1 Services)
attached Scope of Services)
Itiple of Direct Salaries
x
Reimbursable Expense
to
500
Fee this
$683.419.00
Services shall be in their entirety as per psn
i
I /' ///
U4.Lr~
Date: g-~ d-d- - CJS
~-
,.-
~
Accepted
j /'-
~dr~
'~
-/(
Date: 'f?:.?- ~ - D 5
Date:
MqmoE COU~TY. IT, QRNEV . ,J
R9VED ~;rEt~RM: ,//1
[/-u (/1'/" {k~.....c...~
PEDROAi. MERe
AssrSTANT COtlN , ATIORNEY
Task No. Task Description
Lump~Sum Amount
Project Management
$156,664,00
2
Maintain Project Office and Provide Information to the Public
$7,208.00
3
Update Program Policies
$8,384.00
4
Contractor Outreach, Certification & Training
$21,872.00
5
Legal Document Administration
$39,664.00
6
Construction Specification Revision
$20,830.00
....,
I
Product Review
$8,344.00
8 Document Architectural, Ventilation & Electrical
9 Pre-modification Noise Audit $10,750.00
10 Develop Acoustic Design PaCr<~age $77,05100
11 Review vvith Homeowners 8.00
12 Bid Documents 98.00
13 Requests for Bids 12.00
14 Conduct Pre-Bid Conference 3,224,00
15 Open & Evaluate Bids $4,752.00
Rejmbursable Exo8nses
$92,920.00
PSG #4 BUDGET
PHASE 5 SCOPE OF SERVICES
IMPLEMENTATION OF NOISE INSULATION PROGRAM
KEY WEST INTERNATIONAL AIRPORT
Th is Phase 5 Scope of Services will describe tasks necessary to implement the Noise
Insulation Program for up to 60 eligible homes, As in the Phase 4 Design project, there
will be 60 homes included in this phase with the goal of finalizing the phase with a
minimum of 50 homes in the bid award. The services will include preliminary tasks
through bid tabulation and award. This scope differs from Phase 4 Design in three
areas:
1) liVe have added a week to the design visits, which adds preparation time, and
actual time in participating homes for numerous consultant team members,
2) Consequently, we also had add a week the design review meetings that
also take place in the participating homeowners houses, and
THe added the services of an Assistant Project Manager our Project
Manager and Director of Insulation Services associated
administrative tasks that must take place from the Atla headquarters office~
The THC Director Sound insulation Programs is of responsib!lity
THe, and provide program management cansu throughout the project
The Consultant Team will be directed on a daily basis a THC Project Manager who
will report directly to the Key International Airport's Noise Program Coordinator
and the THC Director of Insulation Programs. The THe Manager will be
ported by an Assistant Manager THC Atlanta headquarters office.
Consultant Team is composed the following dIsciplines.
shown in parenthesis:
@ - The (THe) overs!! program
management services Airport Noise Program Coordinator as
necessary, THe will services and project uling, along
with interactjon with all property owners The Director
Insulation will overall responsibility for the
and provide document and development,
scheduling and overall management throughout the project THe will
also assign a Project Manager ($102.00) the project for the entire phase,
will travel back and forth Atlanta to Key West throughout the program,
THC also utilize the an Assistant Project Manager ($6ROO) for
administrative support from the headqyarters office,
@ Miller-Dunwiddie Architects - For architectural services, THe will utilize Milter-
Dunwiddie (MDA) for architectural project lead and management (Lead
ArchItect), as they did in the Phase 4 Design project. MDA will work with The
Sun Group, a Florida based DBE architectural firm (Local Architect) for the
majority of daiiy operations such as plan and document development. The term
billabie rates are
Key West intemationa! Airport - Noise Insulation Program
Phase 5 DeSign Scope of Services
Page 1
8/22/2005
Project Architect is used to describe all architectural services, which includes
both firms. MDA will utilize the services of a Project Manager ($190.00),
Construction Administrator ($90.00), the Principal Architect ($175.00), and a
Specifications Writer ($150.00).
Ii' The Sun Group - The local Project Architect, The Sun Group, will provide the
majority of all required architectural services for this project The SUN Group wirl
be responsible for preparing the construction specifications, preparing any
necessary architectural details, assuring compliance with all applicable codes
and ordinances, performing design visit inspections at each home, developing
draft design packages for each home, reviewing draft design packages with each
homeowner, developing final design packages for each home, preparing the bid
package, leading the pre-bid conference, attending contractor outreach
sessions and workshops where necessary, tabulating the bids for construction
services, and making the final award recommendation THe. The Sun Group--
will utilize the services of the Principal Architect ($130.00), Mechanical Engineer
100.00), Assistant Architect ($60.00) CADD Technician ($42.00) and clerical
support ($30.00).
li! Landrum & Brown - The Acoustica! Engineer, Landrum & Brown (L&B) wili
provide pre-modification noise testing 6 (10%) homes sound
insulated). L&B wil! utilize a Senior Consultant ($210 t\'I/O Consultants (both
rates are $140.00) and an Administrative Assistant ($65.00) on this project
@ First American Title - First American Title wm servrces associated
with securing avigation easements and recording said easements on the titles of
the subject properties, The consultant team will process and secure
agreements as allowed mortgage for an easement relative
to the title of the properties.
@ Center for Enerqy & Environment (CEE} - Consultant
will attend the Design Visit at each home to identify moisture concerns,
the rocatlon operation existing air , determine if
house pressure changes exist due to handler from supply
registers, record digital house assist Project
Architect in jf there are pre-existing CEE will
assess current conditions in homes a that be
created by tightening the treatments. The
ventilation assist the Project
Architect to attend the
Design Visit provide
supplements , where
necessary. ($150.00), a
Ventilation Manager 11 00000) to
provide these services.
Key West International Airport - Noise insuiation Prcgr3m
Phase 5 DeSIgn Scope or Services
Page 2
8/22/2005
Travel Summary
This section explains the travel budgeting for the THe Consultant Team. Each task has
a travel section following the task description where appropriate. If there is no travel
section foHawing a task description., then there is no travel planned for this task. The
follOWIng information explains the number of trips planned and the allotted days, nights
and budgeted costs for each member of the various companies represented on the
consultant team.
THe has budgeted twelve (12) trips for the Project Manager and four (4) trips for the
Director of Sound insulation Programs, for a total of sixteen (16) trips. \Nhere other
tasks require trips for the Project Manager, they will be absorbed into the 12 trips
budgeted so that more than one task can be addressed by the Project Manager during
the same trip, All trjps budgeted for THe are scheduled as non-stop, round trip flights'
from Atlanta, GA to Key West, FL. Round trip airfare is budgeted at $750,00 per flight.
Hote! accommodations are budgeted at $140.00 per night Auto rental is budgeted at
$40,00 per day. deim is budgeted at $40,00 per day. For THe employees traveling
to Key \Nest from Hartsfield-Jackson Atlanta International Airport, the parking fee at the
airport is per day. are no trips budgeted for the Principal, Project
Manager or Director of Administrative Services for THe,
MDA has budgeted four trips their Project Manager and one (1) trip their
Construction Administrator. trips budgeted for MDA are scheduled from
Mlnneapolis, MN to Key and budgeted at ,400.00 per Hotel
accommodations are budgeted $140.00 per night Auto rental is budgeted $40,00
per day. Per is budgeted at $40.00 per day. For MDA employees traveling to Key
West from International parking fee the airport is
$14.00 per day, There are no budgeted for the Principal Architect or
Specifications
The Sun roup back
from West Palm Beach, FL.
phase a cost
accommodations are
Since The Sun
budgeted, deim
(79) days. Personnel
Mechanical Engineer,
included for The SUN Group
project site by
10 automobBe trips
associated travel expenses. Hotel
40,00 night a total of (69) nights.
are driving to Key is no rental
at .00 for seventy-nine
the Principal the
Assistant Architect are no travel expenses
Technician or derical support
forth to
is a total
CEE has budgeted eight trips project. are comprised of 1:\\10 (2)
trips for the Ventilation Manager (6) trips for VentBation Technician. AI! trips
budgeted for CEE are scheduled from Minneapolis, N to Key West budgeted at
$1,400,00 per flight. These trips are all planned as four (4) night, five (5) day stays.
Hate! accommodations are budgeted at $140,00 per night for a total of 32 nights. Auto
rental is budgeted at $40.00 per day for a total of 40 days. Per daim [s budgeted at
Key West International Almort - Noise Insulation Program
Phase 5 Design Scope of Services
Page 3
8/22/2005
$40.00 per day for a total of 40 days. There are no trips budgeted for the Ventilation
Engineer for CEE.
The Acoustical Engineer, Landrum & Brown, has budgeted for one (1) trip for two (2)
employees (total of two (2) trips) for pre-modification noise testing in the fieid. These
two employees (Consultant 1 and Consultant 2) will spend two (2) nights and three (3)
days in Key \iVest. AfJ trips budgeted for Landrum & Brown are scheduled from Boston,
MA to Key West and budgeted at $750.00 per flight. Hotel accommodations are
budgeted at $140.00 per night Auto rental is budgeted at $70.00 per day (only one
vehicle budgeted for both Consultants) due to the L&8 employees needing a van to
accommodate the noise testing equipment. Per deim is budgeted at $40.00 per day for
each Consultant There are no trips budgeted for Sen or the
Ad ministrative Assistant
CEE
Travel Summary for the Project
! Company I Position
: THe ! Director of Sound [nsulation Proarams
I. ~
: THe I Program Manager
! MDA I MDA Project ~Jlanager
M DA I Construction Administrator
! Sun Group i Principa! Architect & staff (by
I
i automobile)
! Project Ma~ager
r V 8nt11ation Technician
! Consultant 1
! Consultant 2
No, of Trips
4
12
4
i
10
2
,CEE
6
i L&B
'L&B
1
1
iti
Also in the
testing equipment.
LD824, at
equipment at
are
for use of
expenses
IS
Also included the expense
~J1onitors each
room rental
distance telephone
C, n
,DO apIece,
sessions ),
fees and shipping
Key West international Airport - Noise insu!atlon Program
Phase 5 Design Scope of SereJlces
Page 4
8/22/2005
Project Tasks
TASK 1
PROJECT MANAGEMENT
The THe Project Manager wHl perform general project-related management and
coordination with the Airport Noise Program CoordinatoL This task includes preparation
of monthly invoices and progress reports, FAA coordination, project management plan
updates, sub-consultant coordination and agreements, and schedule updates. This
task also includes conference calls with the Consultant Team and related
documentation. The Project Architect, Title Company, Ventilation Consultant and
Acoustical Engineer wi!! perform general project-related coordination with the THe
Project nager. This includes preparation of monthly invoices and progress reports,
FAA coordination, and schedule updates. The THC Project Manager wH! travel to the
project site as necessary for coordination with the particJpating homeowners, the airport '
staff, the various members of the consultant team. The Project Manager will also
provide services off~site on a continuing basis. The Assistant Project ~if1anager will
provide services throughout the Project Management task also. Project Manager
will be available interaction as circumstances arise.
The THC Principal will be responsible for the preparation of all sub-consultant invoices,
development sub-consultant contracts, and submit project team
invoices roe County. (This is the where time is budgeted for the THe
Principal) THC's Director AdmJnislrative Services process all sub-consultant
invoices, reports, receipts, contracts, insurance certificates, etc., th the project
As a result, minimal time for this person is included in each of the 15
only includes time
hours, approximately
approximately
32.5%
7% the Director
of hours for this task 1s as
personnel.
the
49.5% of
100% the
Insulation
hours;
and
The summary
Summary of Hours ~ THe
j Position
i Principal
I Director of Sound Insulation Pro
: Project Manager
j Assistant to Pro'ject ~,,1anaaer
i Director of AdministratIve Services
Hours
24
440
608
120
4
Hourly Rate i
$250.00 i
$182.00 !
$102,00 r
$68.00 I
$102.00 :
Travel time for under this task is budgeted at (4) , five stays for
the Project Manager, and three (3) nights, four day stays for the Director of Sound
Insulation Programs, each trip. These trips will be throughout the project and address
typical project related issues and duties related to the homeowners, sub-consultants
and Monroe County officials.
Key West International Airport - Noise Insulation Program
Phase 5 DeSign Scope of Services
Page 5
8/22/2005
Travel Summary for this Task
! Company I Position
! THe i Director of Sound Insulation Programs
! THC I Program Manager.
No. of Trips
2
6
TAS 2
PROVIDE SUPPORT TO THE OFFICE AND PROVIDE
I FORMATION THE PUBLIC AS REQUIRED
The THC Project Manager and Assistant Project Manager wI!! answer inquiries from,
and provide information to, the public, the media, and the County as appropriate. They
will support the Noise Insulation Program Coordinator in conducting daily program,
implementation. The Project Manager accompany the Noise Program Coordinator
on homeowner visits as often as possible, and at discretion of Airport Noise
Program Coordinator, as long as these visits coindde VJith the Project Manager's tfavel
schedule relative to the program budget. Likewise, the THe Project Manager will attend
the airport's Ad~Hoc Committee meetings on Noise as directed by the Airport Noise
Program Coordinator to status reports on the progress of InsulatIon
Program and other related matters durlng the term of thIs phase.
Examples of noise insulation materials, such as different and door assem
will be available in the Project Office for inspection aiong with photographs of completed
product brochures and application forms. The Project Manager and/or the
Principal Architect's Assistant Architect schedule appointments as needed to meet
with Homeowners in Project Office and discuss product displays. These
appointments coincide with other project-related trips to Key West
This
approximately 11 % of
70/n
task is as follows:
approximate
hours for this
Summary of Hours ~ THe
i Position
! Project Manager
! Assistant to Proiect Manaaer
< ~
. Director of Administrative Services
Hours
40
40
4
Hourly Rate I
~10" 00 !
w .L. i
$68.00 !
$102.00
There is no
3 PDATE PROGRAM POLICIES
The THe Project Manager will update the programs policies that describe the step-by-
step process for the Key \Nest International Airport Noise Insulation Program, All
Key West International Airport - Hoise insulation Program
Phase 5 Design Scope of Services
Page 6
8i22J2005
revisions to forms and or presently used contracts and documents wiH be included in the
update. THe will also utilize CEE to review ventilaUon policies and update them with
changes In standards and regulations accordingly"
This task includes approximately 50/0 of the Director of Sound insulation
Program's hours, approximately .5% of the Project Manager's hours,
approximately 1.5% of the Assistant Project 'Manager}s hours, and approximately
7% of the Director of Administrative Services hours. The summary of hours for this
task is as foHows:
Summary of Hours 0 THe
i Position
i Director SIP
) Project Manager
~istant to Project Manager
i Director of Administrative Services
L
Hours
28
8
8
4
Hourly Rate '
$18? 00 j
"..".. ~ i
$102.00 i
$68 DO 1
$102.00 i
For CEE, task includes approximately 180!@
approximately the Ventilation
hours for this task is as follows:
Engineer's
su of
Summary of Hours ~ CEE
i Position
~
i Ventilation Engineer
! Ventilation Manager
Hours
4
8
Hourly Rate!
$150.00 !
$1 .; 5 00 ;
~, !
There is no travel associated
task,
4
&
services in an
interested general
review program processes, as we!! as review
expectations. Project wHl
perform a review of the licenses, policies bonding capacity information
the awarded genera! contractoL In the Manager conduct a
train session to review insulation installation, mechanical installation and
window/door installation expectations. The Director Programs
will the training session expertise The Project
Manager utHize the assistance Assistant Manager from the Atlanta
headquarters office to prepare outreach material and documents for attending
contractors.
The THe Project Manager wi!! travel to Key West for a four (4) night, five (5) day stay.
The Director of Sound Insulation Programs will travel to Key West for a three (3) night,
Key West International Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 7
8/22/2005
four (4) day stay, Meetings with the Monroe County officials and the Airport Noise
Program Coordinator may be scheduled and held during this trme as necessary,
The MDA Project Manager wi!! also travel to Key West for a one (1) night, two (2) day
trip for the contractor outreach and ,training. As time permits, the MDA Project Manager
may also attend any scheduled meetings with the Monroe County officials and the
Airport Noise Program Coordinator.
The CEE Ventilation Engineer will review af! ventilation specifications and tra!mng
documents to assure the most up~to-date policies and procedures for ventilation is
utilized In the program. The Ventilation Manager will travel West for one week to
provide on-site outreach and on-site training to the contractor proper ventllation
techniques and procedures.
For this task includes approximately 6@/0
ProgramSs hours~ approximately of
approximately 11 n/o of the Assistant
7% the Director Administrative Services
task is as foliows:
Director of Sound Insulation
Project ManagEH"ls hours,
and approximately
for this
Summary of Hours ~ THe
: Position
Director SIP
! Project Manager
: Assistant to Project Manager
: Director of Administrative Services !
Hours
32
40
40
4
Hourly Rate:
$182.00 i
$102.00 i
$68.00
$102.00 r
this i
approximately
this is as
Engines
summary
hours
of hours
Summary of Hours ~ CEe
i Position
I Ventilation Engineer
· Ventilation Manager
Hours
8
40
Hourly Rate
$150.00
$115,00
13
is as follows:
Summary of Hours - MDA
: Position
, Project Manager
Hours
16
Hourly Rate
$190,00
Key West Internationai Airport - Noise insuiatron Program
Phase 5 Design Scope of SerJices
Page 8
8/22/2005
Travel Summary for this Task
f Company I Position
I THe Director of Sound Insulation Pro rams
! THe I Project Manager
! MDA I Project Manager,
! CEE ) Ventilation Manager
No. of Trips
i
1 J
1
1
TASK 5
LEGAL DOCUMENT ADMINISTRATION
The THe Project Manager will utilize the services of the THC Assistant Project Manager
(APfV1) to communicate and coordinate with First American Title secure title
commitments for each of the participating properties. First American Title will provide.
an opinion of title, which would identify the vesting ownership for the property. The
opinion title wil! also identify any and all mortgages, Hens and encumbrances on the
property, which would require signature of consent to the avigation easement and a
subordination easement
The uWize extensive assistance Assistant
Project Manager (budgeted 80 hours) to coordinate the activities in obtaining
consents and subordination agreements~ entails identifying lien holder,
providing lien hOlder with the consent and subordination agreements, explaining the
program and the lien holders' rights, and responding to any questions or concerns that
the lien may have consent or subordination agreements. The THe
,D,ssistant Project Manager manage the receipt of and subordination
agreements tracking it in the database, Upon of the executed consents and
subordination THC Project Manager have them recorded at nty
records. The recording of the avigation easements should occur as soon as possible in
the program process.
hours,
approximately
of this
Summary of Jjours M THe
! Position
i Project Manager
j Assistant Project Manager
i Director of Administrative Services
Hours
8
80
4
Hourly Rate i
$102.00 !
$68.00 1
$102.00 j
100%
charges
are
There is no travel assoclated with task.
Key West Intemational Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 9
8/2212005
TASK 6
CONSTRUCTION SPECIFICA TrON REVISION
The THe Project Manager and the Principal Architect (MOA) will revise the current Key
West International Airport Residential Sound Insulation Program construction
specification document in all divisions (division zero - seventeen), especially in the
areas of Genera! Conditions, Architectural Detai.ls and Ventilation Design Requirements.
MDA utilize all staff on this task, with significant time ailocated to the Specifications
Writer (82 hours) and the Construction Administrator (40 hours). This work shaH include
revisions, as necessary. to the appendices, including:
.. Appendix A ~ Project Team Contacts
+ Appendix B - Approved Manufacturers &
· Appendix C - Sample Project Forms
+ Appendix D ~ Standard Drawings & Code Index
+ E - Statements
The
I nsuJatlon Programs will
revisions.
For this
ProgramJs
summary
Summarj of Hours ~ THe
Position
Director SIP
Project Manager
Director of Administrative Services
Hours
8
8
4
Hourly Rate J
$182,00 I
$102.6Qj
$102.00 !
Summary of Hours ~ MOA
I Position
i Principal Architect
I Project Manager
: Construction Administrator
I Specifications Writer
Hours
2
10
40
82
Hourly Rate
$175,00
$190.00
$90.00
$150.00
There is no travel
Key West International Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 10
8122/2005
TASK 1
PRODUCT REVIEW
The THe Project Manager and Project Architect (MDA) will conduct a thorough review
of all acoustic window and door products to include:
+ New product research and approval
+ Shop drawing review and approval
+ STC criteria establishment
+ Revision of approved product lists
This task will require a hNO (2) night three (3) day trip for the M Project Manager and
a three (3) night, four (4) day trip for the MDA Construction Administrator. There are no
trips budgeted for THe personnel under this task.
For this task includes approximately .5% of the
and approximately 1% of the Director of Administrative
summary of hours this task is as follows:
Manager}s hours,
The
Summary of Hours ~ THe
i Position
i Project Manager
: Director of AdmInistrative Services
Hours
8
4
Hourly Rate
$102.00
$102.00
For this task includes approximately 13.5% the
approximately 6% of the Specifications Writer's and
of the Construction Administrator's The summary of hours for
follows:
Summary of Hours w MDA
i Position
i Project ~v1ana er
i Construction Administrator
I Specifications \1Vriter
Hours
24
32
8
,
i.
I
Hourly Rate
$190.00
$90.00
$150.00
Travel Summary for this Task
i Company I Position
r MDA j Project Manager
i ~,{1DA ! Construction Administrator
No. of Trios
,
1
1
Key West International Airport - Noise !nsuiation Program
Phase 5 Design Scope af Services
Page 11
8/2212005
TASK 8
DOCUMENT ARCHITECTURAL, MECHANICAL,
VENTILATION AND ELECTRICAL SITE CONDITIONS
(Design Visits)
The THe Project Manager, The 8un Group Assistant Architect Mechanical Engineer,
and the CEE Ventilation Technician will inspect each property in a six (6) week period in
an effort to define pre-existing deficiencies that are not eligible for program funding
and/or that could complicate the proposed acoustic scope of work. These deficiencies
would include pre-existing code issues, structural issues, environmental issues,
moisture issues, insect infestation and safety issues. The Assistant Architect will
document all pre-existing deficiencies in the field, analyze them with SUN Group
Principal Architect in the West Palm Beach office, and information to the
TH Project Manager for review~
During these Design Visits, the Assistant Architect, Mechanical Engineer and Ventilation
T echn w1il also coHect sufficient architecturaL mechan ventflation and electrical
data on each home to document the existing condttions for proposed treatment
recommendation. At this time, general building metrics, building conditions, and
relevant code conditions wHl be documented as a basis future treatment
recommendations and construction detailing. The Assistant Architect photograph
and, in conjunction with Mechanical Engineer and Ventilation Technician, will
prepare written documentation of the existing conditions at each residence. Detailed
floor plans wi!! be developed showing the number and location of all windows. doors,
perimeter penetrations, and potential treatment areas (e ceBing, attic, soffit,
skirting, exposed framing, etc.). Door and window schedules elaborate types, sizes,
and styles of these elements. The mechanical and electrical information indicate the
existing HVAC systems configuration and capacity. The Technician wil! also
document existing ventilation and method of status and
determine any required ventilation modifications.
The SUN Group schedule
each eligible participant for conduct
these design visits to on each of over the course week
period. As stated earlier, The SUN p Mechanical and CEE Ventilation
Technician in these design visits over (6) The
THe Assistant Project provide various relative
this task office.
homeowners nng visits, the THe
Consultant steps to participation, the requisite
paper-Nark the fill in order to secure
title and mortgage information, collect architectural data on and answer
specific Homeowner questions. The Consultant Team also treatment
options, technical issues and other noise insulation measures with the Homeovmers at
during these design visits.
Kev West International Airoort - Noise Insulation Proaram
Phase 5 DeSign Scope of Services ~
Page 12
8(22/2005
For THe, this task includes approximately 24.50/0 of the Project Manager;s hours,
approximately 11 % of the Assistant Project Manager's hours, and approximately
7% of the Director of Administrative Services hours, The summary of hours for this
task is as follows:
Summary of Hours ~ THe
I Position
I Pro'ect Mana sr
! Assistant to the Project Manager
i Director of Administrative Services
Hours
300
40
4
J
. I
,
Hourly Rate i
$102.00 r
$68,00 r
$102.00 i
For SUN this task includes
Architecfs hours, and approximately 45% of
The summary of hours this task is as follows:
the Assistant
Engineerts hours"
Summary of Hours - SUN GROUP
i Position
I Assistant Architect
: Mechanical Engineer
Hours
300
300
Hourly Rate !
$60.00 ;
$100.00 i
For CEE, this task approximately 94%
hours. The summary of hours for this task is as
Ventilation
'8
Summary of Hours - CEE ~
; Position
[ Ventilation Technician
Hours
300
Hourly Rate!
$100 < 00 !
The Project Manager will stay
weekend betvJeen
the Project amounts
(1 stays for a
home
vvith this
thirteen (13)
The roup Engineer and Assistant Architect wHl together by
automobile each week during the design Thus this amount
to 6 by automobile six (6) four (4) nights, for
a total nights 60 days
Ventilation Technician
visit period. This will
five a total
home each weekend
six
and 30
six (6)
fOUf (4)
Key West international Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 13
8/22/2005
Travel Summary for this Task
i Company ! Position
, THe I Project Manager
i SUN Group i Assistant Architect (automobile)
! SUN Group I Mechanical Engineer (automobile)
· CEE I Ventilation Technician
No. of Trips
3
6
6
6
9 PERFORM PRE~ MODIFICATION NOISE AUDIT
Immediately following the architectural survey developed from design visits, the
Engineer (L&B) will conduct a pre-modification noise audit of selected
homes. Measurements will be used to verify the necessity for modifications identified,
during the design process. Pre-modification data wlH be campa with post-
modification measurements to document achieved increase noise reduction, and
as a on quality control. Pre-modification measurements be used to consuit
with the Consultant Team on treatment protocols.
number of homes to measu be approximately 10% of total num
homes being Insulated in Phase sample wHl be selected represent the range
of types expected. Usually, each home that is measured construction
i be measured afterwards as well.
The noise level reduction (NLR) measurements essentially consist of placing a
loudspeaker inside each of the rooms that be measured. The electrical signal of a
pink noise source is fed through the amplification/loudspeaker system and is filtered to
simulate aircraft noise. The technidan measure average interior sound level
within the room and the sound level directly outside exterior (Le., doors,
and walls). overall wHl be mathematically based on the
measu test data the conditions each room.
L&B, this task
920/0
and of the
task is as follows:
hours~
Summary of Hours ~ L&B
i Position
, Senior Consultant
· Consultant 1
i Consultant 2
Administrative Assistant
Hours
4
44
26
2
Hourly Rate
$205.00
$140.00
$140.00
$65.00
Key West International AirpOit - No!se insulatlon P;ogi3m
Phase 5 Design Scope of SeiVices
Page 14
8/22/2005
Travel Summary for this Task
r Company I Position
I L&B I Consultant 1
i L&B I Consultant 2
No" of Trips
1
-1
I
TASK 10 DEVELOP ACOUSTIC DESIGN PACKAGE
This task involves the interaction of all consultant team members except First American
Title.
The Acoustic Design Package documents existing conditions, plans and
miscellaneous items that are to be incorporated into the design documents. It also,
contains the recommended acoustical treatments to the windows, doors, ceilings, and
wails. The acoustical designs will be aimed at achieving the FAA Handbook minimum
reduction goal of 5 decibels goal andlor an interior nOIse level no 45 dB
DNL
The Project (SUN Group) develop noise insulation designs to
60 homes) in full compliance with the policies, standards, and by
the for AlP projects with oversight from MDA.
include the foHowing information:
@II General Requirements,
@II Elevation Photographs,
@\ Spedal Requirements,
~ Structural Description,
@ Contractor Genera!
;& Homeowner Requirements,
@ Schematic Architectural Plans,
@ Schematic Mechanical
<l! Schematic Electrical Plans,
'" Selection
@ Window Schedules.
The SUN Group will utilize all
oversee the development or 22%
of their overall allotted time. This task from the
Technician (approximately 69% nician,
or 415 It will also require 281 Assistant
Architect. The Mechanical Engineer also use hours (10%) of allotted time
during task. The SUN Group Principal Architect wil[ develop distribute the
Design Packages to the Consultant for internal and discussion,
Key West international Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 15
8/2212005
MDA will also review the design packages and provide inp.:t from the Principal Architect
(3 hours), Project Manager (30 hours), Construction Administrator (56 hours) and
Specifications Writer (12 hours).
C EE will expend the balance of their hours from each employee on this task.
Likewise, L&B wil! also expend the balance oftheir hours On this task. They wHl utiHze
the Senior Consultant, the Consultant 1 and provide clerical work from the
Administrative Assistant relative to the noise reduction qualities of the acoustic
recommendations. Since we have an ongoing knowledge of the typical acoustical
improvements required for the Key \Nest homes, this is a [mal requirement of l&B,
a therefore only needs a few for review and (the balance of their allotted
hours ).
Following internal review and from all consultant team members, the THC
Project Manager wil! meet with the Airport Manager and/or Airport Noise Program
to review the Acoustic Design Packages and discuss any outstanding
issues as necessary, The MDA Project Manager and CEE Ventilation Technician
attend the meetings as requ for expla of need
clarification. Any necessary revisions the Acoustic Design Packages will be
completed the THC Consultant Team prior to formal presentations (design revievv
meetings) to the Homeowners,
For THe, this task includes approximately the Project hours
approximately of the Director of Administrative Services hours, The summarv
of hours for this task is as follows:
Summary of Hours ~ THe
Position
Project Manager
Director of Administrative Services
Hours
24
4
Hourly Rate I
$102.00 ]
$102.00 I
-!
hours,
approximately 10%
of
this
approximately
Mechanical
The
Summary of H,ours ~ SUN GROUP
I Position
I
I Principal Architect
! Assistant Architect j ,
i CADD Technician
I Mechanical Engineer
Hours
88
281
415
h'"'
~L
Hourly Rate
$130.00
$60,00
$42.00
$100.00
Key West international Airport - Noise insulation Program
Phase 5 Design Scope of SeiVices
Page 16
8/22J2005
For CEE, this task includes approximately 460/0 of the Ventilation Engineer's
hours, approximately 45.5010 of the Ventilation Manager's hours, and
approximately 60/0 of the Ventilation Technician's hours. The summary of hours for
this task is as follows:
Summary of Hours - CEE
I Position
I Ventilation Engineer
J Ventilation Manager
I Ventilation Technician
,
Hours
10
40
20
Hourly Rate !
$150.00 I
$115.00 I
$100.0Q]
For L&BJ this task includes the remaining 33%
the remaining 8% of the Consultant 1 and
Administrative Assistant's hours. The summary of
hau
remamma of the
~ .
is as follows:
Summary of Hours - L&B
I Position
! Senior Consultant
,
I Consultant 1
!
i Administrative Assistant
,
Hours
2
4
2
Hourly Rate j
$205.00 i
$140.00 i
$65~OO i
For MDA, this task includes
approximately 25% of the Project
Specifications Writer's
Administrator1s hours, The summary
of Principal
Manager's hours, approximately
approximately 32@!o the
hours for this task is as follows:
Summary of Hours ~ MDA
I Position
I PrinCipal Architect
I Project Mana er
iConstruction Administrator
i Specifications Writer
Hours
3
Hourly Rate
$175.00
$190.00
$90~OO
$150.00
The
for a three (3)
Ventilation
will each
West
Travel Summary f~r this Task
I Company ! Position
I MDA ! Project Manager
I CEE ! Ventilation Manager
No.. of Trips
1
1
,
Key West Internationa! Airport - Noise Insu!ation Program
Phase 5 Design Scope of Services
Page 17
8/22/2005
TASK 11 DESIGN REVIEW WITH HOMEOWNERS
Over a three (3) week period, The THe Project Manager and SUN Group Principal
Architect will review the Acoustic Design Package with each Homeowner (up to 60
homes) on site at the participating homes. They wii! explain all treatment
recommendations and product selections su.ch as color, style. and material. Any
changes proposed by the Homeowner will be reviewed by the Consultant Team prior to
approval. Issues arising from Homeowners' refusal of proposed treatments will be
addressed according to program policies. During this visit, the THe Project Manager wiB
also review the legal documents with the Homeowner. This task also require much
preparation from the THe Project Manager and the SUN Group Principal Architect in
advance of the actual deSIgn review meetings. The THe Project Manager will utilize the
services of the Assistant Project Manager from the Atlanta headquarters office during
this preparatjon period.
The THC Project Manager and SUN Group Principal itect schedule
appointments with the Homeowners present the Acoustical Design Packages. In the
event of required revisions, the Principal Architect will make all changes and develop
the Design Package uWizing his Assistant ArchiteCT and CADD The
SUN Group Principal Architect win also utHize their clerical support ring this task.
For THe, this task includes approximately 1 the Project Manager's hours,
approximately 11 % of the Assistant Project Manager's hours, and approximately
7610 the Director of Administrative Services hours. summary' for this
task is as follows:
Summary of Hours ~ THe
I Position
!Project Manager
! Assistant to Project Manager.
! Director of Administrative Ser.tices
Hours
120
40
4
Hourly Rate
$102,00
$68.00
$102.00
For The SUN Group~ this includes
hours, approximately
approximately 1 of the
support The
Summary of Hours - SUN GROUP
i Position
i Principal Architect
! Assistant Architect
,
! Clerical Support
i CADD T ech~jcian
Hours
206
30
15
60
Hourly Rate
$130.00
$60.00
$30.00
$42.00
Key West international Airport ~ Noise Jnsulation Program
Phase 5 Design Scope of Services
Page 18
8/2212005
The THe Project Manager wlH stay in Key West for the entire three (3) week design
review period. Thus the travel associated with this Task for the THe Project Manager
amounts to 1 trip, consisting of twenty (20) nights and twenty-one (21) days.
The SUN Group Principal Architect will travel by automobile each week during the three
(3) week design visit period. Thus this will ;amount to 3 trips by automobile, each
consisting of four (4) nights, five (5) day stays for the Prindpal Architect, total of twelve
(12) nights and fifteen (15) days.
Travel Summa for this Task
I Com pan Position
: THe ! Project Manager
I SUN Group I Principal Architect (automobile)
No. of Trips
1
3
TAS 12 DEVELOP BID DOCUMENTS
The consultant team develop a complete of construction documents that meet all
FAA requirements and the of the iocal authorities. The
documents will include written specifications that descrjbe the products, suppllers,
materials, and workmanship that are acceptable and which meet the technical
requirements of the project The construction documents wHl include the plans and
details referenced to the specifications sections~ The documents be of sufficient
detail be used for the formal process as well as the construction phase
of work.
Once of the Homeowners
Principal Architect will comptle all
included the package.
5 have the
the Acoustic Design Packages for those properties
The
package set will
at
@i Floor
made
ifications
shall be
@i
@
and
@
special installation
other elements.
required for windows,
Key West International Airport - Noise !nsulation Program
Phase 5 Design Scope of Services
Page 19
8i22/2005
@ Required construction time period, limitations for simultaneous construction,
performance requirements and completion requirements
The task is comprised primarily of Project Architect time from both MDA and The SUN
Group (majority of time coming from The SUN Group). The SUN Group Mechanical
Engineer will provide detailed specifications for each house (300 hours), and the CADD
Technician will utiHze the majority of his time (120 hours) developing the drawings
during this
The DA Principal Architect wi!! provide review expertise as needed, the MDA Project
Manager and MDA Construction Administrator will review consult on all bid
, and the Specifications WrIter will consult on the bid documents as
needed.
The THC Project Manager will provide the genera! requirements, wage rates, labor
policies, and other legally required contractual documents in accordance with Monroe
County protocols for inclusion the Project Manual. The
THC Director of Sound Insulation Programs wi!! consult with the consultant team on this
as needed. The SUN Group Principal Arch develop construction
documents that meet applicable requirements, including bid forms, special provisions,
technical specifications, house plans, equipment schedules, and details.
The Phase 5 design work will produce one bid package containing up to 60 homes.
For this task includes approximately ,SOlo
Program's hours, approximately .5% of the
approximately of the Director of Admi
of hours for this task is as follows:
the Director of Sound Insulation
Project Managerls hours, and
Services hours. The summary
Summary of Hours ~ THe
! Position
i Director SIP
[ Project Manager
i Director of Administrative SerJices
Hours
2
8
4
Hourly Rate I
$182.00 [
$102.00 !
$102,00 !
S
Architect's
approximately
the Tech
this
approximately
Mechanical
rs, summary
the ncipa!
Architect's hours)
20%
this task is as follows:
Summary of Hours - SUN GROUP
r Position
i Principal Architect
I Mechanical Engineer
i Assistant Architect
i CADD Technician
Hours
68
300
30
120
Hourly Rate
$130.00
$100.00
$60.00
$42.00
Key West International Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 20
8/22/2005
For MDA, this task includes the remammg 28.5% of the Principal Architect's
hours, approxjmate~y 8.50/0 of the Project Manager's hours, approximately 18.5'%:1
of the Specifications Writer's hours, and approximately 7% of the Construction
Administrator's hours. The summary of hours for this task is as follows:
Summary of Hours ~ MDA
j Position
I Principal Architect
I P' M
i roJect. anager ..
I Construction Administrator
I Specifications Writer
Hours
2
10
12
24
.,
Hourly Rate i
$190.00 I
$190.00 :
$90.00 I
$150.00 i
There is no travel associated
this task.
TASK 13 REQUEST FOR BIDS
The THe Project Manager will prepare an advertisement for bid and it accordingly.
The THe Project Manager wi!! consult with the roe Cau Attorney's office
Airport NOise Program Coordinator as necessary, and assure that the advertisement
meets with all Monroe County requirements. The bid advertisement be reviewed by
the THC Director of Sound Insulation Programs,
For THe, this task includes approximately .5%) of the Director of Sound Insulation
Program~s hours, approximately 1 of the Project
approximately 7% of the Director of Administrative Services hours. The summa
of hours this task is as follows:
Summary of Hours ~ THe
! Position
I
i Director SI P
I Project Manager
I Director of Administrative Services
Hours
2
16
4
Hourly Rate j
$182 On i
, v i
$102.00 i
$102.00 I
and the remaining 3.5% of the
hours for this task is as follows:
Summary of Hours ~ MDA
I Position
I Project Manager
! Specifications Writer
Hours,
4
4
Hourly Rate
$190.00
$150,00
There is no travel associated with this task.
Key West International Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 21
8/22/2005
TASK 14 CONDUCT PRE~BID CONFERENCE
The THe Consultant team will hold a mandatory Pre-Bid Conference prior to the bid
openings~ This will provide all pre-qualified contractors the opportunity to ask questions
regarding the project and discuss the site conditions. Any necessary revisions and/or
addenda to the Bid Documents will be prepared, along \tvith responses to questions. and
will be distributed to all bidders in accordance with the procedures described the Bid
Documents. Bid forms wi!! be simplified as much as possible without compromising the
abiHty to evaluate the bids received. The THC Director of Sound Insulation Programs,
Project Manager, the MDA Project Manager and The SUN Group Principal Architect will
attend the Pre~8id Conference.
For this includes approximately 3(1/0 of the Director of
ProgramJs hours; approximately of the Project Manager's
approximately of the rector Services hours.
of this task is as follows:
Insulation
hoursl and
summary
Summary of Hours ~ THe
: Position
: Director SIP
I Project Manager
, Director of Administrative Services ,
Hours
16
32
4
Hom"lv Rate
oF
$182.00 i
$ i 02.00
$102.00 i
For The SUN Group,
Architect's The
task includes approximately 40/0
of hours for this task is as follm.vs:
Principal
Summary of Hours - SUN GROUP
i Position
! Principal Architect
Hours
16
Hourly Rate i
$130.00 !
rs,
Summary of Hours = MDA
i Position
,
! Project Manager
Hours
24
Hourfv Rate i
f1l' '
$190.00 !
This task and
Director THC
Project Manager spend three (3) n in West during this
period. The additional will be to attend concerns and questions,
and various project management tasks. The THC Director of Sou !nsulation
Programs will spend one ) night and two (2) days in Key West for this task, to
primarily attend the Pre-Bid Conference oniy. The MDA Project Manager wm spend two
(2) nights and three (3) days on Key West for this task. The SUN Group Principal
Key West intemational Airport - Noise Insulation Program
Phase 5 Design Scope of Services
Page 22
8/22/2005
Architect wil! also travel to Key West for the Pre-Bid Conference by automobi!e for a one
(1) night, two (2) day stay,
Travel Summary for this Task
I Company I Position
, THe I Project Mana sr
THC i Director of Sound Insulation Programs
I M DA I Project Manager
i SUN Group I Principal Architect (by automobile)
No, of Trips
1
-1
,
1
1
TASK 15 OPEN AND EVALUATE BIDS
The Bids wiB be opened by County in accordance with established procedure.
The County Attorney will review and certify the Bid process. The County will forward
copies of all bids to the THe Project Manager review recommendation for
award.
The Project Manager, The SUN Group Princrpal Architect the DA Project
Manager and the MDA Construction Administrator will analyze for compliance
with the Bid Documents determine the lowest best~qua!ified bidder. The
results of the analysis will be tabulated and a recommendation award the contract
will be submitted to the Airport Noise Program Coordinator by the THe Director of
Sound insulation Programs.
For this task includes the remaining 1'%) the of Sound Ins
Program's hours, the remaining 2.5@/0 of the Project Manager's hcmrs; and the
remaining 70/" of the of Administrative Services hours, summary
hours for this task is as follows:
Summa of
! Position
I
I Dir~ctor SIP
i Project Manager
! Director of Administrative Services
Hours
4
8
4
Hourly Rate i
$182.00 I
$102.00 i
$102.00 i
For this i
the remaining 5.50/0 of the
hours for this is as
the remaining
Administrator's hours.
Hours
5
9
Houri Rate:
$190.00
$90.00
Key West Internationai Airport ~ Noise Insulation Program
Phase 5 Design Scope of Services
Page 23
8f22/2005
For The SUN Group, this task includes the remaining 2%, of the Principal
Architect's hours. The summary of hours for this task is as follows:
Summary of Hours - SUN GROUP
i Position
I
: Principal Architect
Hours
8
Hourly Rate
$130.00
There is no travel associated with this task.
Key West international Airport - Noise Insulation Program
Phase 5 Des!gn Scope of Services
Page 24
8/22/2005
~>K",~E~'
t ; , , \..
INDEPENDENT KOST ESTIMATES
p, O. Box 46681 (727) 367~291!
St. Pete Beach
Florida 33741
July 1 2005
Bevene Moore
Business Coordinator
Airports Business Office
3491 S. Roo.sevelt Boulevard
Key West, Florida 33040
Subject: Key West International
Consultant Fee Assessment
Dear Moore:
Attached is my assessment the consultant fees for proposed AlP Project
(Phase 5 ~ Design Phase, Implementation of Noise Insulation Program) at Key West
international Airport. This estimate covers ail tasks which are included in the scope
of services for this project,
for proposed project is $661,
I am aiso.
an
for
services.
hesitate
questions
assessment,
for giving me the
in the futurej
If I can be of any
July 18, 2005
KEY WEST INTERNA TION L AIRPORT
PHASE 5 - DESIGN PHASE~ INPLEMENT A TION
OF N ISE INSULATION PRO RAM
INDEPENDENT
SUMMARY OF CONSU
NT FEE ESTIMATE
I
1. Project Management
2, Provide Support to the Office
Inform on to the Public as Req
Update Program Policies
4. Contractor Outreach & Train
5. Legal Document inistration
Construction Sped ion
7. Product Review
8. Document Architectural~
tion Electrical
rform Pre-Modificati
1 Develop
11. Review
1 2. Bid
1 Request for
14.
1
1
$157t340
$ 7 ~21 0
$ 7 ~980
$ 21,980
$ 381100
$ 19,010
$ 8,860
$ 99~730
$ 13,550
$ 76,5 0
$ 43~120
$ 46,400
$ 5,170
$ 13~220
$ 6~ 0
$ 96,970
$ 661 ~580
-5-
12. Develop Bid Documents
Hours ~ Qm
Director SiP (THe) 2 $ 182 $ 364
Project Manager 4 102 408
Director Admin. Services 4 102 408
Pritt Architect (SUN) 60 130 7,800
Mechanical Engineer 240 100 000
Assistant Architect 30 60 1,800
CADD Technician 1 42 5,040
Prin. Architect (MDA) 2 190 380
Project Manager 8 1 1,520
Construction Admin. 12 1
Specification Writer 150 3.600 r '
TOTAL $ 46;400
13. Request
Director SIP 2 $ 1 $ 364
Project Manager 1 2,
Director Admin. 4 102 408
Project Manager (MDA) 4 190 760
Specifications Writer 4 150
TOTAL $ 5,170
14. nduct ferel1ce
Director 16 $ 1 $
Project Manager 1
Director Admin. 4 1
Projec! Manager 1
Prin. Hi 130
$ 13,220
15.
Director SIP 4 $ 182 S
Project Manager 1 3,2
Admin. 4 102 408
Project Manager 4 1 760
Construction Admin. 8 90 720
Prin, Architect (SUN) 4 130 520
TOTAL- S 6,400
~ 6-
1 6" Direct Costs
A Transporta.tion
1) Airline Tickets
Atlanta-Key West (THe) 16 x"$ 750
Minneapolis-Key West(MDA) 5 x 1,400
Minneapolis - Key West (CEE) 8 x 1 ,400
Boston - West (L&B) 2 x 750
Sub-Total
2) POV
West Palm Beach - Key West
10 trips x $25
3) Rental Car & Rental Van
173 days x $40/day "" $ 6,920
3 days x $70/day := 210
4) rking
At Atlanta 117 days
At Minneapolis55 days
Total
Total
n
B. Lodging
208 x $1
x
Pri
60 x
L Miscellaneous
L DIRECT
=: $ 1 2,000
"" 7,000
= ,,11 ~ 200
=- 1~5
$
31,700
$
2,
$ 130
3
$ 1 ,
$ 43,150
$ 29,120
$ ~
!
$
$
$
$ 700
$
$
$ 961970