Item R02
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 21.2005
Division:
County Administrator
Bulk Item: Yes --X-
No
Department: County Administrator
Staff Contact Person: Connie CyT
AGENDA ITEM WORDING: Ratification of the Notice to Proceed and Task Order(s) with DRC,
Inc. to perform debris management services within Monroe County as a result of Hurricane Katrina.
ITEM BACKGROUND: Monroe County was included in Disaster Summary for FEMA-1602-0R,
Florida, under Public Assistance, for assistance for debris removal and emergency protective measures.
Monroe County has an agreement with DRC, Inc., dated April 1, 2002, as amended, to provide disaster
response and recovery services after a disaster. DRC, Inc. has been issued a Notice to Proceed and Task
Orders to proceed with the loading, hauling and transport of debris within the unincorporated areas of
Monroe County and other County operated properties/facilities, as directed. The aforementioned Notice
to Proceed and Task Order(s) were signed by the County Administrator pursuant to Monroe County's
Local State of Emergency declaration for Hurricane Katrina.
PREVIOUS RELEVANT BOCC ACTION: On February 13,2002, the Board approved Agreement
for Disaster Response and Recovery Services with ORC, Inc. that became effective April!, 2002. On
September 17,2003, Board approved Amendment to Agreement with DRC, clarifying County's labor
and equipment options and authority to issue task orders in response to a disaster or emergency
decIaration.
CONTRACT/AGREEMENT CHANGES: N/ A
STAFF RECOMMENDATIONS: Approval
TOTAL COST:
unknown
BUDGETED: Yes No L
General Revenue
SOURCE OF FUNDS: Reserves
COST TO COUNTY: 12.5%,State: 12.5%,FEMA:75%
REVENUE PRODUCING: Yes
No x
AMOUNTPERMONTH_ Year
APPROVED BY: County Atty _ OMB/Purchasing _ Risk Management_
DIVISION DIRECTOR APPROVAL:
g fw.ttuw J.. Wiffi
(TYPE NAME HERE)
DOCUMENTATION:
Inel uded x
Not Required_
DISPOSITION:
AGENDA ITEM #
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Room 2~205
Key West, Florida 33040
(305) 292~4441 . Phone
(305) 292-4544 - Fax
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BOARD OF COUNTY COMMISSIONERS
Mayor Dixie M. Spehar, District 1
Mayor Pro Tem Charles "Sonny" MCCoy, District 3
George Neugent, District 2
David p, Rice, District 4
Murray E. Nelson, District 5
O,l!~rY ~o~!:!~E
(305} 294-4641
August 29, 2005
Robert 1. Isakson
Managing Director
DRC, Inc.
740 Museum Drive
Mobile, AL 36608
Ref: Contract for Disaster Response and Recovery Services between DRC, Inc., and Monroe County, Florida
Dear Mr. Isakson:
This serves as your Notice to Proceed and Task Order(s) with debris management services within Monroe
County as a result of Hurricane Katrina, and as directed by Monroe County in accordance with the terms of the
contract executed with ORe, Inc., dated April 1, 2002, as amended. As you know, this has been deemed an
emergency situation and will be processed in terms of emergency procedures.
DRe, Inc. shall perform the following tasks to assist the County in responding to the aftermath of Hurricane
Katrina:
· The Contractor is tasked to proceed with the loading, hauling, and transport of debris from public
rights-of-way, streets and roads within the unincorporated areas of Monroe County, Key Colony
Beach and other County operated properties/facilities, as directed, to the identified Temporary Debris
StaginglReduction (TDSR) Sites.
· The Contractor is tasked to proceed with reduction and site management at the following identified
TDSR Sites: 1). Lower Keys Site to be determined, and 2) the Quay Property located at mile marker
102.
· The County reserves the right to task the Contractor with final disposal services by issuance of an
amended Notice-to-ProceedITask Order during project progression.
· The County will compensate the Contractor in accordance with Article 3 of the above referenced
contract
August 29. 2005
R. Isakson
Page 2
Please acknowledge concurrence with the above by DRC, Inc. by having the appropriate person sign this
Notice to Proceed and Task Order.
Date:
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Disaster Summary For FEMA-1602 DR
Executive Order: 05-176
Declaration Date: August 24, 2005
Incident Type: Hurricane Katrina
Incident Period: August 24, 2005, and Continuing
Individual Assistance:
(Assistance to individuaL'>' and households)
Monroe County did not qualify for Individual Assistance
Public Assistance
(Assistance to State and local governments and certain private nonprcdit organizations
for the repair or replacement qfdisaster-damagedfacilities):
Monroe County was included for Public Assistance, all categories
Monroe County State of Local Emergency declared August 26, 2005 at 7 am; terminated
August 29, 2005, at 8 am.