Item R16
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 28. 2005
Division:
County Administrator
Bulk Item: Yes -1L-
No
Department: County Administrator
Staff Contact Person: Connie Cyr
AGENDA ITEM WORDING: Ratification of the signing of letter of Agreement with R.W. Beck,
Inc., to perform debris management and disaster related services to Monroe County as a result of
Hurricane Rita.
ITEM BACKGROUND: FEMA requires hurricane debris collection and disposal monitoring in
regards to the loading, hauling, transport, reduction and disposal of debris resulting from Hurricane
Katrina. Monroe County is procuring monitoring services from R.W. Beck, Inc. by "piggy backing" on
an "Agreement between Escambia County and R.W. Beck, Inc for Professional Services as Governed
by Florida Statue 287.0055 (PD 02-03.79)" dated October 2003, as amended. The aforementioned
Letter of Agreement was signed the County Administrator pursuant to Monroe County's Local State of
Emergency declaration for Hurricane Katrina.
PREVIOUS RELEVANT BOCC ACTION: NI A
CONTRACT/AGREEMENT CHANGES: N/A
ST AFF RECOMMENDATIONS: Approval
TOTAL COST: Hourly Billing Rates and Charges
Attachment B
COST TO COUNTY: I 2.5%,State: 12.5%,FEMA:75%
BUDGETED: Yes No X-
General Revenue
SOURCE OF :FUNDS: Reserves
REVENUE PRODUCING: Yes
No x
AMOUNT PER MONTH_ Year
APPROVED BY: County Atty _ OMBlPurchasing _ Risk Management _
DIVISION DIRECTOR APPROVAL:
gflwlnaJ 'J. Wilfi
(TYPE NAME HERE)
DOCUMENT A TION:
Included x
Not Required_
DISPOSITION:
AGENDA ITEM #
Revised 2/05
09/23/2005 15:44
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'cm-lIlONlWE COUNTY eN~ I HSR I NG
PAGE 02/03
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MQbroe County
Board of C01.Ulty Commissioners
Office olthe. County Administrator
The IIIstorfc Gato CiGJll' Factory
11 00 Simonton Stl'eetJ Room 2.205
Key Wes; Florida 33040
(305) 292.4441 - PhoQe
(305) 292-4544 . Fax
September 22. 2005
Mr. Jonathan Burgie1
Director of Diaas&er Recovety Services
R. W. Beck, Irlc.
800 North MagnoHa Ave.. Suite 300
OrIando~ FL 32803-3274
RW BE.CK ORLANDO
+3am,5432I
J.9,lRD DPQ.'IUN1Y COMM:rSS110~
MZ'lOf DI,..". 1101, Spi!har. DIstrlct 1
Mayor Pm Tern cJu",. "SOnnya Mccay, DrSbfct ::I
George Neuge~ Dlslrltt:2
David P. AJCf!~ DlWk:t 4
Mt.rrray S, Nelson.. DI5tlict S
Subjen: Debris Management and Di.c:aster Related Services in Monroe County, Florida
Dear Mr. Burgiel:
Monroe County, Florida (the UCounty"') hereby agrees to retain R. W. Beck, Ino. 10 perform debris
management and disaster :related services to Monroe County based on the same comracmaJ m'nlngements,
terms, and conditions that exist bet\VeOrl R. W. Bc:ck and Escambia. County, Florida for debris management
and disaster related services, which artangements with Escambia County are get forth in me following
documents :
1. The l'Agreement between Escambin County and R. W. Beck~ Inc.. for Professional Services as
Governed by Honda Statute 287.055 (PD 02.03.79)" dated OCtober 2003 {the ttEscambia County
Agreemenf').
2. Task Order PD 02-03.79.37,SVIM.03 dated Septem.ber 24, 2004 under me Escambia County
Agreement.
3. Tbe "First Amendment to Agreement Eetween R W. Beck and Escarnbia County, Ronda for Debris
Management anti Disaster Related Services".
4. The uSecond Amendment to Agreement Between R W. Beck and Escambia Coun[y~ Florida for
Debris Management and Disaster Related ServiceS''',
All references to Euambia. COUllly in the aforementioned documentS are to be Monroe County, Plorida, as
pertaining to this letter of agreement. Accordingly, the Contract Administra.tor in Section 1.3 is Thomas J.
Willi, Counry Administrator. Monroe County, Florida.
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Septemb~ 22, 2005
Page 2
With regard to the service 11lt2S on E;\;hibit a. Hourly Billing Rates and Cbarges, the County recognizes that:
Aerotek was the spacific subconsultm1t used to provide co.utxact labor in Escambia County; R. W. Beck will
use a differc:nt subcoosultam used to provide contract labor for tbe County's project. such as Hudson North
America; and the $30 Hourly Admin. Fee will be applicable to whatever subconsultnnt is used by R. W, Beck:
to provide contract labor for the County"s project.
R. W, Beck is authorized to commence providing services upon execution of this letter of agreement. R. W.
Beck shall perform. the following tasks to assist the County in responding to the aftermath of Hunicane Rita.
1. Provide general program management services, as directed by the County. with regards to debris
collection and disposal activities within the County;
2. Provide centrad monitoring services in managing the activities of the County'9 debris
cont!actOT(s);
3. Provide debris ~Uection aud disposal site monitoring services as required by FEMA;
4. Pro'Vide fo:r data entry and management of collection and disposal tickets;
5, Provide the County 'With daily operating statistics (cubic yardage collecte~ asset inveutory. etc.);
6. Review and approve contractor invoices submitted to the County; and
7. Assist in preparlng requin'ld data and forms required for FRt\f.tA. reimbursement.
Please acknowledge concUITence with the above by R W. Beck by having the appropriate person sign this
letter agrel!:1nE:nt
APP~OR~O~YO:wr<'
Signa~IC~ Signature:
Titlo: (J:i'~ tJ. Aeh~i~u.
9/~/6S
I 1
coo / (J,f'O
,
~t; Z~ZOZI~
Da.te:
Date:
APPROVED AS TO LEGAL FORM:
D!.l[~