Item O1
M E M O R A N D U M
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: July 5, 2011
SUBJECT: Monthly Activity Report for June, 2011
______________________________________________________________________________
MONTHLY ACTIVITY REPORT JUNE, 2011
KEY WEST AIRPORT
In June, passenger figures for May were compiled. During that month, the six airlines
serving Key West International Airport carried a total of 59,369 passengers. This is a
25.4% increase over May of 2010. The year to date passenger totals are 314,057, up
17.7% over the same five month period of 2010
June was an especially busy month for the airport. We had four major deadlines to meet
st
during those thirty days. Prior to July 1, we had to complete a 287 page Airport
Emergency Plan (AEP), file our application for 2.5 million in FAA funding, close out
four major FAA AIP grants and prepare for our annual FAA Part 139 Airport
Certification Inspection. I am happy to report that we met all of those deadlines.
And speaking of the FAA annual inspection, the airport again passed with no
discrepancies for any of the 130 items on the Airport Certification Safety Inspection
Checklist. This is the sixth ti
score.
MARATHON AIRPORT
The annual FAA Part 139 Inspection was conducted on June 27 & 28, 2011. The
Airport was found to be in compliance with all of the requirements of Part 139,
the Airport Certification Manual, and the Airport Operating Certificate; no
discrepancies were noted.
Airport Improvement Program grants application has been prepared for two (2)
projects: Emergency Generator/Chiller Switch Gear and Remove Obstruction
Runway 25 (design).
Coordination is on-going with Grantair FBO d/b/a Marathon Jet Center regarding
the proposed construction of an additional hangar on its leasehold premises.
Notices of Final Determination of no objection have been received from the FAA
for a proposed hangar at Coast FBO d/b/a Marathon General Aviation and a
proposed private hangar on the north side of the airport.
Project coordination is on-going with City of Marathon on the Little Venice
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Waste Water Treatment Plant expansion project located at the Airport and a
landscape project by the City of Marathon within right of way adjacent to bike
th
path in front of airport on US 1 from Aviation Blvd to 107 Street.
Airport Improvement Projects (AIP) for the design of the Airport Terminal Sewer
Lateral is substantially complete and periodic observations for a Wildlife Hazard
Assessment are on-going. Funding for these projects is through an AIP Grant
Agreement.
The Environmental Assessment Project associated with the runway relocation
proposal is on-going; preliminary draft has been completed and submitted in
January 2011 to the FAA for review and comments; still awaiting reply from
FAA. Project funding is through an FAA Grant.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
KPHA Provider Directory Updates
Monthly newsletter Wellness
Human Resources:
Revised 4 job descriptions
II. Turnover Numbers To Date:
June 2011 Turnover: 1.38% Turnover 2011: 7%
Resignations: 4 Terminations: 1 Retired: 2 Deceased: 0 Layoffs: 0
Human Resources
Unemployment Hearing 1
Unemployment Claims 2
Administrator attended Webinars: FRS; Employee Handbooks, ADA;
Evaluating Impaired Mgrs
Pay Plan updated
Applicant statistics:
New applications: 189
Re-submittals: 36
In-House submittals: 16
Referral information:
Newspaper: 10
Employment Agency: 2
Friend: 48
Relative: 5
Walk-in: 5
Channel 76: 5
Internet: 109
No response: 57
Risk
2
No major activities
Benefits (Group/Workers Comp)
Administrator and Director attended Presumption Bill presentation provided at
City Hall
Conference Call with GBS; BCBS; and EnvisionRxOptions to schedule
meetings to gather information needed for
conversion to new providers
Termination notices sent to WHI, KPHA, Multiplan and Dimension
Safety
No major activities
BUDGET & FINANCE
Budget Analysts:
As of 7/1/11 42 of 59 funds are balanced for the FY12 budget.
Attended the Dept. of Revenues TRIM webinar to review the property Tax and
millage forms for this year.
Sent out the Budget memo for the July 21st BOCC meeting to all Constitutional
Processed back-up and submitted to Finance, April and May 2011 Purchasing
Card bill statement.
reimbursement for January 2011 revenue collections.
Processed and submitted to Finance Dept. DATF, RSAT and Byrne Grant, April-
May 11 reimbursement requests from MCSO, Guidance Care Center, Boys &
request.
Library and GMD FY12 positions.
Input FY12 SHIP revenue and expenditure budget in GovMax.
Input FY12 MCSO Budget in GovMax.
Govmax.
Prepared and Posted Budget transfers -220
Contracts Reviewed/Signed - 35
Prepared and Posted Resolutions 26
P.O. requistions: 2
Processed invoices: 32
Incoming mail - 92
Outgoing mail 58
Grants:
3
2012 HSAB and BOCC line items: Assigned new cost centers for former BOCC
line items that are now in HSAB. Prepared HSAB recommendations, BOCC line
items requests and Baker Act amounts for insert into BOCC budget book FY 12.
2012 State FDLE JAG grants: Organized new cycle of funding for Byrne JAG
state grant program, including issuing RFP and intake of applications; organized
meeting time and place for SAPAB meeting; placement of ads; prepared and
distributed meeting materials; spreadsheet of past 10 years of funding; reviewed
enabling resolutions and modified membership roster.
2012 Local JAG grant: prepared grant submission and agenda item for new
technology for Drug Court.
FHWA Grant submission re: toll feasibility study.
Historic Florida Keys Foundation: agenda item for Historic Marker Grant.
FEMA: Prepared spreadsheets and backup documents for final reconciliation
invoice for Wilma. Closed out all large projects from Hurricane Wilma, except for
one, which has been delayed for environmental reasons, but is close to complete.
Also closed Katrina and received and reviewed final reconciliation for that storm.
Filed quarterly reports in Florida PA. Filed reimbursement requests for the large
projects for Ike.
Baker Act funding: Continued working on Baker Act County match payments.
Assigned new cost centers for non-discretionary Baker Act payments for GCC
and LKMC and removed these from discretionary BOCC line item funding.
EECBG Energy Grant: Continued assistance/oversight for new Energy Grant
Coordinator on all aspects and reporting/compliance requirements, agenda items,
spreadsheets, procurement issues, etc. for grant.
2011 HSAB and BOCC Line Items Funding Cycle: Monitor ongoing grant
activities; addressing/resolving various reimbursement request and contract
compliance issues; completing certifications for all contracts; follow ups with
funded organizations.
2011 State FDLE JAG grants: Monitoring grant activities for these five grants,
processing invoices and reports to State.
grant activities for these grants; reviewing/processing reimbursement requests.
Prepared agenda item requesting modification of one of the sub-grant budgets;
Purchasing Department:
Totals for the month of June 2011 are as follows:
Total purchase orders processed 346
Total orders placed for department 77
Total orders entered for departments 63
Office Depot orders processed 60
Staples Orders processed 2
We opened 5 bids and processed another 4 which was average from the previous months.
Addendums entered 4, contracts reviewed 76, and bills paid 8, and voided 11 purchase
orders. We also processed 1325 pieces of mail which was average from previous months.
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COMMUNITY SUPPORT SERVICES
In-Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 5/21/11 6/20/11):
C-1 Congregate Meals totaled 1013 units, slightly below the monthly goal of 1175
units and typical of the summer season attendance. C-2 Home-Delivered Meals
totaled 2832 units, keeping the year-to-date achievement to within 1% of the targeted
goal. There are 12 high risk clients on the Home Delivered Meal waiting list.
In-Home Services (Information in this section is for the period 4/21/115/20/11):
III-E In-Home Respite: 35.25 units this period, 97.25 units year-to-date, 12%
year-to-date-achieved.
III-E Facility Respite: 178.75 units this period, 1191.25 units year to date. 25.5%
year-to-date achieved.
We have achieved 22%, 19.37% underachieved year-to-date. We have added new clients to
both In-Home and Facility Respite and are continuing our outreach for new clients.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for May 2011:
Case Management: 26 units for the month were produced; 127.5 units year-to-date.
Homemaking: 157 units for the month were produced; 1430.5 units year-to date.
Home-Delivered Meals: 140 meals for the month were provided; 1575 meals year-to-
date.
Personal Care: 58 units for the monthly were produced; 506.75 units year-to-date.
Overall Program Achievement was 85.14%, 6.53% underachieved.
CCE (Community Care for the Elderly) for the period 4/21/115/20/11:
Case Management: 71.25 units for the period and 392 units year-to-date. 38.21%
achieved year-to-date. There are 188 clients on the waiting list.
Intake: 5 units achieved and 50.5 units year-to-date. 94% achieved year-to-date.
Chore: No units achieved and 2 units year-to-date, 13% achieved year-to-date.
Homemaking: 582.5 units for the period and 7104 units year-to-date. 75% achieved
year-to-date. There are 158 clients on the waiting list.
Personal Care: 416.25 units for the period and 5624.5 units year-to-date. 133.76%
achieved year-to-date. There are 84 clients on the waiting list.
Respite: 16 units for the period and 1711.25 units year-to-date. 131.93 % achieved
year to date. There are 29 clients on the waiting list.
CCE overall is at 91.31% achievement, which is .37% underachieved and in the target
range.
period 4/21/11 5/20/11: 231.5 units were
produced in the period and 2213.25 units year to date. 93.72% year-to-date achieved,
2.04% overachieved. Client care plans may need to be adjusted. There are three clients
on the waiting list.
HCE (Home Care for the Elderly Program) for the period 5/16/11 - 6/15/11: 13.5 billable
units this period, 215 billable units year-to-date. 62.14% year-to-date achieved, 37.86%
underachieved. We have requested that all wait listed clients be activated. Case
Managers are working to identify more eligible clients for reductions in care plan cost.
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4/20/11: 343.5
units were produced in the period and 1981.75 units year to date. 83.92% year-to-
date achieved, .57% overachieved, which is in the target range. Three clients on
the waiting list.
HCE (Home Care for the Elderly Program) for the period 4/16/11 - 5/15/11: 19.5
billable units this period, 201.5 billable units year-to-date. 58.24% year-to-date
achieved, 33.43% underachieved. We have requested that all wait listed clients
be activated. Case Managers are working to identify more eligible clients.
Monroe County Transit
One-way trips provided: 1691
Unduplicated clients served: 192
Special Needs Clients registered: 491
Awarded the 5310 FDOT Grant for the funding of a new Paratransit bus and the
5316 FDOT Grant for funding the Mobile Data Terminals/software for the
Trapeze Dispatching and Reservation System. The awards and agreements will be
brought to the board in the fall BOCC meetings.
Deposited Revenue: $1,887.50
Expenditures: $ 46,069.55
Percentage Spent Fiscal YTD: 7.3%
Community Support Services
Incoming calls, provision of information and referrals 993
Unduplicated Welfare client households that received service 59
New Welfare cases receiving service 17
Low Income Home Energy Assistance Grant Program cases- 49 $13,850.00
Low Income Crisis Assistance cases 102 $29,430.32
Home and field visits 20
Office visits 296
Homelessness Prevention Approved Cases 12 $14,489.58
Bayshore Manor (BSM)
us is 13 residents. The current census is five private pay
and 8 subsidized. BSM provided 181.25 hours of OA3E respite care and 0 hours of
Medicaid Waiver this month. Bayshore Manor has three OA3E clients.
There are four clients on the wait list.
Revenue for June 2011 $28,442.65
Expenditures for the same period $53,938.83
Percentage of the budget spent year to date 74.65%
LIBRARY
of Library
facilities and services:
27,675 customers used Library services onsite, and the circulation of Library
materials totaled 29,260
217 new Library cards were issued during the month, bringing the number of Monroe
County cardholders to 53,332, well over half the total population of the County
6,317 reference questions for the month were handled in person, over the phone, and
via e-mail and chat, the last two of which methods are growing increasingly more
popular
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5,385 public access computer sessions were logged for the month, while wireless
ith 4,000 new visitors each
well as the growing enjoyment and appreciation of our historic online photo
tes, and plan to offer a
mobile catalog later this summer.
As the fiscal year approaches the final quarter, Library spending keeps pace. We are
moving into expanded use of State Aid and donations for our materials expenditures,
and support from Friends and patrons is especially appreciated in planning for the
summer youth programs, which historically have provided entertainment for over
2,000 participants annually throughout the system
EXTENSION SERVICES
Number of services provided: 417 phone calls, 43 office visits, 19 visits to clients,
7 group teachings with 204 participants, 9 media submissions, and 470
publications distributed. Total Budget for FY 10/11: $186,491.00; Year to Date
Expenditures and Encumbrances: $160,238.02; Remaining Balance: $26,252.98;
Percentage of budget spent and/or encumbered year to date: 85%.
The Extension Director accomplished the following activities:
Attended the five-day Gulf of Mexico Fishery Council meeting in Key West and
presented the recommendations of the May Scientific and Statistical Committee
(SSC) review of yellowedge grouper and golden tilefish assessments and updated
harvest projections for red snapper and red grouper. The Gulf Council adopted all
the SSC
recommendations.
Organized and conducted a lobster workshop in both English and Spanish to assist
commercial fishermen with understanding the proposed lobster regulations and to
prepare for the public hearing. Fifty Hispanic fishermen attended the workshop
and the public hearing.
Attended the four-day South Atlantic Fishery Management Council meeting in
Key West. The Council voted to evaluate replacing the controversial deepwater
grouper closure with specific spawning site closures.
The joint lobster meeting between the two fishery councils resulted in a
postponement of the proposed closed coral areas so industry and agency
representatives can develop a more effective plan that will better protect the corals
while minimizing impacts on the lobster fishery.
Participated in a joint meeting with FWC lobster biologists and FKCFA industry
representatives to plan the next stage in testing lobster trap designs that reduce
wave and current-induced trap movement during storms.
Participated in a joint meeting with FWC, FKNMS, NMFS, and FKCFA
representatives to discuss the proposed lobster trapping closed areas and the basis
for selection of the proposed sites. A consensus was developed that a better plan
could be developed.
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The Environmental Horticulture Agent accomplished the following activities:
Held two Rugose Spiraling Whitefly workshops; one in conjunction with the City
of Key West at the Harvey Government Center with 70 people in attendance; and
one in Marathon with 16 attendees.
Organized a Master Gardener meeting to see the Rugose Spiraling Whitefly in the
Marathon landscape. This allowed Master Gardeners who do not have the
problem to learn what it looks like and to see it first-hand. Each attendee was
provided with Rugose Spiraling Whitefly information.
Accompanied a research team from the Ft. Lauderdale Tropical Research and
Education Center (TREC) as they collected samples of the Rugose Spiraling
Whitefly (whitefly and parasitoids) at five sites in Key West.
Released 2,000 parasitoid wasps at eight locations throughout the Keys for control
of the Pink Hibiscus Mealybug.
Visited Independence Cay in Marathon, along with two Master Gardeners, to
meet with the director to view and discuss a new location for an organic garden
site.
Received a Certificate of Completion for successfully completing the Core
Concepts Module in Integrated Pest Management.
Held four plant clinics, with 12 Master Gardeners assisting 14 clientele with plant
and/or insect problems.
Made nine site visits throughout the Keys, mostly to identify the Rugose Spiraling
Whitefly.
Organized a picnic and nature walk on the Silver Palm Trail at Bahia Honda State
Park for 15 Master Gardeners and guests.
The Family & Community Development Agent accomplished the following activities:
Worked with staff to develop a scope of work for additional quotes needed for the
energy grant, task two and five. Met with contractors for both tasks to develop an
implementation timeline. Developed state reports for both tasks and
administration of the grant including the monthly accounting spreadsheets.
Managed activity of the
th
for the upcoming July 14 meeting including dissemination of relevant
information, agenda development, and membership updates. Began development
of an existing measures document to provide to the CCAC and contractors to
educate them on progress toward the goals and actions outlines in the
Attended the FEAFCS summer board meeting as South District Director.
on of
budget concerns for South District agents. Was nominated to represent the South
District for an additional two-year term. Was awarded the State Environmental
Program Award for 2011.
Worked with several high school math and science teachers to review a new
program called the Khan Academy and developed recommendations. This online
program has individual instruction in over 6,000 math and science calculations
and is free for students and teachers to use. It has been widely adopted in the
California school system and may be a benefit to Monroe County Students.
http://www.khanacademy.org/
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EMERGENCY SERVICES
Fire Rescue
Updated several Monroe County Fire Rescue Standard Operating Procedures
(SOPs) and Forms. Som
incident response log, and for Key West Airport Station #7, firearms,
pyrotechnics, and explosive ammunition.
IAFF negotiations held in the Marathon Government Annex (two sessions).
Attended Monroe County
Exercise at Marathon EOC
Attended Application of ADA to Emergency Management meeting
lateral transfer)
Fire Marshal
Plan reviews and inspections in the Upper and Lower Keys
Completed affordable housing inspections and worked with developers to meet
their deadlines
Participated in the Growth Management summit meeting
Training
Conducted Live Fire Training for the Firefighter I class and Marathon Fire
Conducted a 40-hr State Certified Tactics II Class
st
Conducted a 40-hr 1 Responder Class
Completed the annual inspection of the burn burning and tower at the Fire
Academy
Emergency Management
Coordinated delivery and receipt of The Salvation Army mobile, portable, 8 stall
emergency shower trailers to be utilized by emergency responders during
emergency events.
Completed Emergency Operations Center badges and reviewed all emergency
Preparing/Planning with Miami-Dade County Emergency Management, Florida
Power & Light, State of Florida Emergency Management and the State Bureau of
Radiation Control for the 2012 Turkey Point Nuclear Power Plant Non-Evaluated
Exercise by participating in the Radiological Emergency Preparedness Task Force
regularly scheduled planning meetings.
Participated in a Alternative Care Site Tabletop Exercise conducted by the
Monroe County Health Department
PUBLIC WORKS
Pollution Control removed 24.91 tons of debris illegally dumped in County rights
of way and 26.02 tons for other departments: 14,780 lbs. from the Key West
Garage; 1,360 lbs. of tires from the Marathon Garage; 3.620 lbs of tires from the
Plantation Key Garage, 2,940 lbs of brush from Marathon Public Works, and a
joint cleanup of Summerland Road property with the Road Department which
totaled 29,340 lbs
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E-Waste container at Long Key Transfer station was emptied of 5,660 lbs of
recyclables
The Household hazardous waste program collected 44.75 gallons of paint and
recycled 13 gallons
to county residents in the near future
Finalized FDEP agreement which secures future funding to clean up two minor
spills recorded at the Key West Public Works Garage compound in 1994 and
1999
Ordered one idle limit shut off switch to test; designed to help save fuel and
protect the environment by limiting time that engine is permitted to remain idling
when vehicle is parked
Received approval for Keys Energy to purchase fuel from County fuel facilities
if/when their fuel facilities are out of service
Ordered and placed 220 tons of TDC-funded beach sand behind the seawall at
C
response team) at the Hickory House
Conducted mandatory pre-bid walk through at Hickory House
Installed concrete slabs for additional bike racks at the Nelson GC
Performed maintenance on Nelson GC air handler
Replaced air handler fan motor at KL Park duplex unit #1
Replaced two grinder pumps at Harry Harris Park WWTP
Perform hurricane preparedness operations for Facilities/Parks & Beaches
Exchange cots for Emergency Management
Assist Fire/EMS and FDOT at scene of fatal accident on US1, MM99
Removed illegal dumping materials from Summerland Road, Key Largo right of
way
Transport all equipment from Rockland Key site to PK and KW
Completed bio-reader security system installation at MCSO Hanger in Marathon
Camera system was installed at the Marathon Garage
Installed new floor tile at the Marathon Ruth Ivins Center per special request from
Dept. of Health
Completed new office in on-going renovation and staff relocation at the Marathon
GC
ENGINEERING
US 1 Bayside Shared Use Path staff is negotiating design/permitting scope of
services with top ranked respondent.
Watson Boulevard Leg A Bridge Project staff negotiated design/permitting with
CH2M Hill. Task order on July agenda.
Bus Shelters staff negotiated contract for bus shelters in the Upper Keys; item
on July agenda. Staff met with city of Key West transportation dept. staff to
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develop proposal for installing and maintaining Lower Keys Bus shelters. Item on
July agenda.
Duck Key Security Cameras staff obtained proposal for camera installation and
maintenance from ADT and forwarded it to Duck Key Security District Board for
review.
No Name Key Bridge staff prepared an RFQ for design/permitting services for
No Name Key bridge repair design in anticipation of BOCC approval of JPA with
FDOT for funding.
PROJECT MANAGEMENT
Marathon Courthouse Trailer arrival date has been pushed back to on/about
8/8/11. County staff to now vacate old trailer July 18, 2011.
Conch Key Firestation RFB on Demand Star. Final bid date moved back to July
21, 2011.
Stock Island Firestation Waiting for property owners to submit environmental
clean-up plan before moving forward on purchase.
TDC PROJECTS
East Martello Brick & Mortar Project is 80% complete on Phase #1.
East Martello Interior/Exterior Doors TDC approved $25,000. Waiting for
contractor pricing.
West Martello Fencing TDC approved $45,000. Amending Architect contract
drawings/specifications then out to contractors for an RFB.
West Martello Brick & Mortar Brick and Mortar restoration 100% complete on
Phase #1. In process of doing final walk through/punch list.
Nelson Building Auditorium
grant requests to TDC DAC V & DAC IV to fund dressing rooms, etc.
WASTEWATER
Decentralized Grant - FKAA is hosting an informational meeting about the
optional program to assist residents outside central wastewater systems
boundaries with the installation and operation of the mandatory onsite treatment
systems. The meeting will be held at the Big Pine United Methodist Church, 280
th
Key Deer Boulevard, on July 20 at 6PM. Residents with questions who cannot
attend the meeting can contact Tom Walker, PE, Director of Engineering at 305-
295-2140 or email twalker@fkaa.com.
TECHNICAL SERVICES
We completed 224 work orders, prepared new quotes for next computer order, finished
installing new computers, selected vendor to recommend to BOCC for relocation of
internet services, continued to work on the content of our new website specifically
content relating to the County Administrator, Growth Management and Emergency
Management, updated processes for dealing with billings for wireless phones and data
cards, converted County wireless data cards to AT&T, uploaded additional data to
Alchemy, provided instructions for Spanish capable computers in each library, updated
the other computers in the library, disposed of old computers and printers, added the
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Clerk of Courts to our Metro Ethernet network, and pushed out new Microsoft security
updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls: 1105
Office visits: 404
New clients: 66
Field visits: 13
Benefits Delivery at Discharge: 5
Transportation program:
Transportation calls: 558
Veterans transported: 231
Financial data:
The financial data for the month of JUNE totals $266,516.00 and
indicatesthe amount of new revenue brought into Monroe County derived from claims
filed by the entire department.
The financial data captured monthly will vary due to the Veterans Administration
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
May 2011
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13
Revenue 2011 vs. 2010
OfficeMarch, 10'March, 11'April, 10'April, 11'May, 10'May, 11'FY - May, 10'FY - May, 11'
Upper Keys$108,568.95$133,261.24$112,166.10$83,131.32$111,204.89$167,817.50$953,147.81$986,044.64
Middle Keys$136,625.35$154,789.03$161,724.70$130,212.78$144,100.45$128,649.71$1,134,101.73$1,151,120.51
Lower Keys$39,958.49$27,464.62$36,572.28$26,910.22$23,769.17$24,200.08$308,875.62$190,726.34
TOTAL$285,152.79$315,514.89$310,463.08$240,254.32$279,074.51$320,667.29$2,396,125.16$2,327,891.49
* Does not include "Boat Improvement Fund" income - revenue from receipts only.
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15
GIS Office
GIS Projects
-
GIS Server/Intranet Site Maintenance and data updates/editing (on-going)
-
TDRC BOCC Meeting and Preparation
-
AICUZ Housing Unit Analysis Maps
-
South Florida SLR Vulnerability Analysis Final Report for Nancy Gassman,
Broward County Environmental and Growth Management
GIS Data/Map Requests/Technical/Programming
-
Research/Quotes for Large-Format Plotter and Scanner
®
Capacity planning research (potentially, for purchase of the new server)
®
GIS Data Request Key Largo Fire Rescue
®
Conferring with ESRI about what is allowed (what are fee-based components)
with our 4-core licensing agreement
®
Review of the ArcGIS Server site configuration documentation, for the upgrade
process, and SDE direct connection options
®
Ongoing discussion w/ Tech Services about a test server environment
16
®
Investigation of the Flex Viewer web app
®
Training request for ArcGIS Server administration
GIS Addressing
-
22 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES
CURRENT PLANNING CATEGORY
Appeal to Planning Commission in Progress........................................................................... 2
Appeal to DOAH in Progress ................................................................................................. 3
Alcoholic Beverage Applied .................................................................................................... 1
Alcoholic Beverage in Progress ............................................................................................... 3
Code Enforcement Referral (estimated at 1 per week per Current Planner (4 ........................ 16
Conditional Use, Major Permit in Progress ............................................................................. 1
Conditional Use, Minor Permit in Progress ............................................................................. 1
Conditional Use Minor Deviation in Progress ......................................................................... 1
Conditional Use, Major Deviation in Progress ........................................................................ 1
Conditional Use, TDR Applied................................................................................................ 1
Conditional Use, TDR in Progress........................................................................................... 2
Development Agreement in Progress ...................................................................................... 1
Public Assembly Permits Applied ........................................................................................... 2
Public Assembly Permits issued .............................................................................................. 1
Public Assembly Permits in Progress ...................................................................................... 6
Road Abandonment in Progress............................................................................................... 4
Variance Administrative, Completed....................................................................................... 2
Variance Administrative in Progress ....................................................................................... 2
Variance, Planning commission Completed ............................................................................ 1
Variance, Planning Commission in Progress ........................................................................... 3
Permits Reviewed & Processed ............................................................................................... 148
Vacation Rental Applied .......................................................................................................... 2
Vacation Rental Issued ............................................................................................................ 1
Vacation Rental Mgr. License Applied ................................................................................... 2
Vacation Rental Mgr. License Issued ...................................................................................... 1
ROGO related applications
ROGO Exemptions Applied .................................................................................................... 7
ROGO Exemptions/Denials Issued.......................................................................................... 5
Mixed Use Category
MCC Text Amendment Initiated ............................................................................................. 4
MCC Text Amendment, In progress ........................................................................................ 14
MCC Text Amendment Completed ......................................................................................... 2
Customer Service
In- ............................ 300
Telephone inquiries estimated at 10 per planner (7) per day ................................................... 2100
Email inquiries estimated at 5 per planner (7) per day ............................................................ 300
Request for Research Applications .......................................................................................... 1
Pre-Application Conferences ................................................................................................... 4
17
Administrative Meetings
Development Review Committee 2 meetings, 4 items
Planning Commission - 1 meetings, 2 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
I. COMPREHENSIVE PLAN UPDATE
Reviewed and edited the Element by Element Assessment Report .......................................1
Analyzed LOS for Parks and Rec ..........................................................................................1
Reviewed and edited Sanitary Sewer Element with Engineering ..........................................3
Reviewed update to Contract for K&S (additional monies) ..................................................1
Reviewed update to Contract for K&S (EIS) ........................................................................1
Reviewed of Technical Document elements ..........................................................................1
Reviewed Econ Report from K&S ........................................................................................1
Fire Safety inclusion with CIP Element.................................................................................1
Bi-monthly meeting with K&S ..............................................................................................2
Attended Planning Commission meeting on update to tech doc with K&S ..........................1
II. PROJECTS
Population Projections for Stock Island-compiled data .........................................................1
Made suggestions to update Comprehensive Planning side of web ......................................2
III. REPORTS
Updated Tier Ordinance Spreadsheet ....................................................................................1
IV. STAFF
Comprehensive Planning Staff Meetings
Met with Staff ........................................................................................................................2
Assisted Staff
Excel help...............................................................................................................................2
V. MEETINGS
Tier (BOCC) Update Meetings ..............................................................................................2
Element by Element Meetings ...............................................................................................5
Met with Consultants on draft Tech Doc Presentation ..........................................................1
Met with EIS Committee to discuss K&S Contract...............................................................1
Met with GMD to discuss update to K&S Contract ..............................................................1
Parks and Rec LOS meeting with Public Works ...................................................................1
CommunityPlus Database meetings with staff ......................................................................3
Biological Opinion Meeting in KL with FWS, Cities, Growth Management Staff ..............1
.................................................3
nsultant on Seacamp Tier Amendment .......................1
................................................2
Attended BOCC May 4, 2011 Tier Meeting ..........................................................................1
Met with staff on Tier Ordinance documentation ..................................................................2
Met with Engineering on Sanitary Sewer Element ...............................................................2
VI. INFORMAL MEETINGS
Met with Assistant County Attorney, staff to review contract ..............................................1
................................................3
VII. COMMUNICATION
Various Telephone calls received ..........................................................................................5
18
Various Telephone calls made ...............................................................................................5
Emails Received ....................................................................................................................500
Emails Sent ............................................................................................................................350
COMPREHENSIVE PLANNING
Comprehensive Planning - Mitch Harvey.............................................................................5/11
Development Review Committee Meeting ............................................................................2
Planning Commission Meeting ..............................................................................................1
Comp Plan Update teleconference with Keith & Schnars to review progress ......................2
Review of Keith & Schnars Invoices ....................................................................................1
Comp Plan Team Meeting .....................................................................................................4
Prepared staff report for BOCC: Transient Use Moratorium Amendment............................1
Prepared staff report for BOCC: Goal 107 and Objective 107.1 Amendment ......................1
Prepared staff reports for PC and BOCC: Wisteria Island FLUM ........................................1
Attended Meeting with Fish and Wildlife regarding Biological Opinion .............................1
Attended South Florida Regional Planning Council Meeting at the Murray E. Nelson
Building..................................................................................................................................1
Responded to E-mails and phone calls .................................................................................25
Attended PC presentation of drafts of the Comp Plan Technical Document ........................1
ENVIRONMENTAL RESOURCES
PERFORMANCE REVIEW
CATEGORY:
Code Enforcement Referral ..................................................................................................5
Long Dock Variance Application ..........................................................................................2
Permit Application Site Visit (est) .........................................................................................65
Wetland Delineation ..............................................................................................................2
Pre App Conference ...............................................................................................................2
OTHER: Misc Bio .................................................................................................................
Site Visits (Misc) ...................................................................................................................5
WRITTEN CORRESPONDENCE/BIOLOGICAL ASSESSMENTS
Code Enforcement Assessment Memo ..................................................................................5
GIS Map Assorted..................................................................................................................27
GOCEA Recording ................................................................................................................1
Interagency Coordination DEP, ACOE, FKEC, FL Park Serv, FWC, DCA, FWS, FEMA.2
Long Dock Variance Memo/Approval ..................................................................................2
Letter of Understanding .........................................................................................................1
OTHER:
MEETINGS:
Contractors Summit ..............................................................................................................1
Climate Compact ...................................................................................................................1
Sea Level Rise Workshop ......................................................................................................3
Planning Commission ...........................................................................................................1
Staff Meetings ........................................................................................................................2
Pre-Application-Assorted ......................................................................................................2
BOCC Tier Hearing ...............................................................................................................1
Phone Calls [Estimated] .........................................................................................................200
Front Counter Walk Ins [Estimated] ......................................................................................200
19
Electronic Logging of Files (ELF) Digital Map Conversions ...............................................2
CODE COMPLIANCE DEPARTMENT
UPPER KEYS OFFICE
MIDDLE KEYS OFFICE
20
LOWER KEYS OFFICE
Marine Resources Office
21
Channel Marker Program:
Month Channel Marker/Buoy Replacement Costs
June 2010
$1,725.00
July
$1,500.00
August
$15,795.00
September
$0.00
October
$1,950.00
November
$4,695.00
December
$0.00
January 2011
$700.00
February
$0.00
March
$0.00
April
$848.00
May
$22,186.75
Total
$49,399.75
Derelict Vessel Program:
22
Month Derelict Vessel Removal Costs
June 2010
$70,183.00
July
$37,734.40
August
$23,504.00
September
$43,627.00
October
$11,138.00
November
$24,077.75
December
$10,015.00
January 2011
$15,473.00
February
$9,175.98
March
$11,781.00
April
$3,000.00
May
$67,303.00
Total
$327,012.13
Vessel Pumpout Program:
23
Month Pumpout Revenue Clean Vessel Act Reimbursement
May 2010 $320
June $320
July $230
Aug $280 $4,968
Sept $110
Oct $250
24
Nov $360 $2,251
Dec $60
Jan 2011 $430
Feb $270
March $360 $4,255
April $355
Total: $3,345 $11,474
BUILDING DEPARTMENT
PERMITSINSPECTIONSPLAN REVIEW
3191,2701,214
Upper Keys
199666965
Middle Keys
79-71
Lower Keys
5971,9362,250
TOTAL
25
BUILDING INSPECTIONS
March, March, April, April,
10' 11' 10' 11' May, 10' May, 11' FY- 5/10 FY - 5/11
Building 1,173 1,110 739 1,201 1,053 1,009 8,024 8,248
Plumb/Mech 1,164 1,038 648 956 1,026 317 6,983 7,273
Electrical 357 414 217 433 318 853 2,362 3,370
Total 2,694 2,562 1,604 2,590 2,397 2,179 17,369 18,891
INSPECTIONS PER INSPECTOR
26
Inspectors
Total # Average-21 days
Acker, Scott Upper Keys-Building 427 20.33
Albarran, Mike-Lower/Middle Keys-Electrical 163 7.76
Bowden, Mike-Lower/Middle Keys-Building 190 9.05
Kasprzak, Adam-Upper/Middle/Lower-Elec/Plumb/Mech/Bldg 351 16.71
Kostic, Harry-Lower/Middle Keys-Bldg & Plans Examiner 41 1.95
Phinney, Tucker-Lower/Middle Keys-Building 141 6.71
Sellers, Corey-Upper/Middle/Lower-Plumb/Mech 131 6.24
Sullivan, Steve-Upper Keys-Building/Elec/Plumb/Mech 416 19.81
Tugwell, Paul-Upper Keys-Plumbing/Mechanical 76 3.62
BUILDING DEPARTMENT PLAN REVIEW
March, March, April, April,
10' 11' 10' 11' May, 10' May, 11' FY - 5/10' FY - 5/11'
3,659 2,433 2,734 2,064 2,826 2,250 25,356 17,277
27
28