Item C02BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Jan 16,2011KW
..If
Bulk Item: Yes X No
Division: Employee Services
Department: Human Resources.
Staff Contact /Phone #: Pam Pumar X4459
AGENDA ITEM WORDING: Approval for the Employee Services Director to execute an
agreement with Upper Keys Specialty Physicians, LLC and Mariners Hospital, Inc. to perform
applicant and employee drug screens.
ITEM BACKGROUND: The County advertised a Request for Proposals for employee physical
services (which also included drug screening) in December, 2010. The County received two bids from
the Lower Keys and one bid from the Middle Keys and contracted with these physicians in April,
2011. No bids were received from the Upper Keys.
On July 20, 2011, the BOCC, approved to execute an agreement with Dr. Deagle to perform applicant
and employee drug screens in the Upper Keys. Dr. Dea le has since retired (effective November 30,
9
2012).
Without a contracted physician in the Upper Keys to perform these services, an employee would have
to go for a drug screen with the contracted physician in Marathon. Many hours of lost work time will
be incurred,
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
approx
TOTAL COST J 1,0 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
approx
COST TO COUNTY: $1,000 SOURCE OF FUNDS: — Ad Valorem
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty B/Pur Risk Management WIF- ing -ksr
DOCUMENTATION: Included X - Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Upper Keys Specialty
Contract #
Physicians, LLC and
Mariners Hospital, Inc.
Effective Date: December 18, 2012
Expiration Date:
Contract Purpose/Description:
EmployEMplqy ee & Applicant Drug screenin
Contract Manager: Parn Pumar
4459 Human Resources/Stop #1
(Narne)
(Ext.) (Department/Stop #)
for BOCC meeting on 1 / 16/ 13
Agenda Deadline: 112113
CONTRACT COSTS
Total Dollar Value of Contract: $ 19000 Current Year Portion: $ 675.00
_ approx
Budgeted? Yes® No M Account Codes: 001-06500-530-316-
Girant: $
County Match: $ - - -
ADDITIONAL COSTS
Estimated tangoing Costs: $ lyr For:
(Not included in dollar value above) (e` . maintenance, utilities, 'anitorial, salaries, etc.
CONTRACT REVIEW
Changes Date Out
D to Needed er
Division Director 1 � � Yes No�(lv10
1Z,
Risk Management �r,�-j�-L�--- Yes No[]� 2-f�
O.M.B./Purcg la-o� YesO No�X -Q6
12,
f w
County Attorney t10'f qU IZYes[] No2/
Comments:
OMB Form Revised 2/27/01 MCP #2
Contract for Medical Services
Monroe County and Mariners Hospital
1 - Purpose: Monroe Country ("MC") requires drug testing for its employees. Upper Keys
Specialty Physicians, LLC, a Florida limited liability company and Mariners Hospital, Inc., a
Florida not -for -profit corporation (collectively "Mariners Hospital") are qualified and willing to
provide to those services contained on the attached Exhibit A titled "Medical Services
Provided by Mariners Hospital and Fees for Service". Each of the entities comprising the
defined term "Mariners Hospital' shall be severally liable for its own actions or omissions and
there shall be no joint liability between either of the two entities.
2-Parties: Each of MC and. Mariners Hospital are referred to as a party and collectively as
the parties. This Contract states the terms of the agreement between the parties. The mailing
address and points of contact for the parties are:
Monroe Coun
Ms. Pam Pumar
Human Resources Administrator
1100 Simonton Street
Key west, Florida 33040
Telephone: (305) 292-4459
Mariners Hospital
Mr. Eric D. Shatanof
Corporate VP Managed Care, Network Development & Medical Management
6855 Red Road, Suite 600
Coral Gables, FL 33143
Telephone: 7 8 6-662 - 7 017
Facsimile: 78 6-662-73 34
3 -Term: The term of this Contract is annual be ' g as of the Effective Day and automatically
renewing for subsequent annual terms unless terminated according to section 4 of this Contract.
This Contract is subject to annual appropriation by the Monroe County Board of County
Commissioners.
4 - Termination for Convenience of the Parties: Either party may terminate this Contract
for any reason after providing sixty (60) days advance written notice to the other party.
5-Services and Fees: A list of the services Mariners Hospital agrees to provide, and the fees
MC agrees to pay for each service, is contained on the attached Exhibit A titled "Medical
Services Provided by Mariners Hospital and Fees for Service."
6- Invoicing And Payment: MC shad pay Mariners Hospital for services provided pursuant to
this Contract. All invoices will be paid in accordance with the Florida local Government Prompt
Payment Act.
7 -Representations of Mariners Hospital
A -Audit trail: Mariners Hospital agrees to maintain and make available records,
consistent with all patient confidentiality and privacy laws, sufficient to permit a
proper audit of its performance of this Contract.
B- Debarment: Mariners Hospital represents that it has never had a contract, bid or
proposal rejected, suspended, or cancelled due to any allegation of a failure to comply
with any federal, state or local government law or regulation regarding competitive
bidding or auditing or accounting standards.
Insurance: Mariners Hospital represents that all physicians providing services under
this Contract are in compliance with the laws of the State of Florida regarding financial
responsibility to pay claims and costs ancillary thereto arising out of the rendering of, or
the failure to render, medical care or services. Mariners Hospital will not reduce the level
of its existing malpractice coverage during the term of this Contract.
8-Prohibition Against Assignment: Neither party shall assign all or any portion of its duties
or rights under this Contract without the prior written consent of the other party in its sole and
absolute discretion.
9-Independent Status: Mariners Hospital is an independent contractor. Neither it nor any of
its personnel are employees or agents of MC. Neither Mariners Hospital nor its personnel
will make any statement or representation on behalf of MC.
1 o-Paragraph Headings Not Dispositive: The parties agree that the headings given the
paragraphs and other subdivisions of this Contract are for ease of reference only and are not
dispositive in the interpretation of Contract language.
11 -No Presumption Against Drafter: The parties agree that this Contract has been freely
negotiated by both parties, and that, in any dispute over the meaning, interpretation, validity,
or enforceability of this Contract or any of its terms or provisions, there shall be no
presumption whatsoever against either party by virtue of their having drafted this Contract or
any portion thereof.
12-Governing Law and Venue: This Contract shall be construed, interpreted, and governed by
the laws of the State of Florida. Venue for any litigation arising out of this Contract will be in
Monroe County, Florida.
13-Entire Agreement: This Contract expresses the complete and final understanding of the
parties hereto, that any and all negotiations and representations not included herein or
referred to herein are hereby abrogated and that this Contract cannot be changed, modified or
varied except by a written instrument signed by all parties hereto. There are no "private' or
"side agreements."
14-Authority of Signatories: The persons signing this Contract represent that they authority to
bind their principals to its terms.
■
15-Ethics Clause: Mariners Hospital warrants that it has not employed, retained or otherwise had
act on his/its behalf any former County officer or employee in violation of Section 2 of
Ordinance No. 10-1990 or any County officer or employee in violation of Section 3 of Ordinance
No. 10-1990. For breach or violation of this provision the County may, in its discretion,
terminate this contract without liability and may also, in its discretion, deduct from the contract
or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift,
or consideration paid to the former County officer or employee.
UNDERSTOOD AND AGREED TO THIS DAY OF DECEMBER, 2012 ("Effective
Date").
MARINERS HOSPITAL, INC.
By: _
Authorized Representative
Printed Name and Title
With s
MONROE COUNTY BOARD OF C DUNTY
COMMISSIONERS
Authorized Representative
Printed Name and Title
Witness
UPPER KEYS SPECIALTY PHYSICIANS, LLC
B
Authorized Repre entative
Printed Name and Title
■
MONROE U NTY ATTORNEY
A
,ROV CLA T F�
YI T lA L. HALL
ASSIS N
Go NTY ATTORNEY
Date
Exhibit A
Medical Services provided by Mariners Hospital and Fees for Service
Dr. Lawyer will provide the below services during normal business hours of 8:30 a.m, to 3:30p.m.,
Monday thru Friday (walk-ins will be accepted if an appointment cannot be reasonably scheduled) and
the services will be compensated in the amounts listed below:
ERVICES
REIMBURSEMENT
10 panel State Requirement Drug Screen
(Collection of urine, urine drug analyses,
and Medical Review Officer "MRO" review,} $95.00 per test
5 Panel Department of Transportation Requirement
Drug Screen (Collection of urine, urine drug analyses,
and MRO review) $95.00 per test
Blood Alcohol Test (Blood draws blood drug analyses,
and MRO review) $95.00 per test