Item C05BOARD OF COUNTY COMMISSIONERS
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Meeting Date*. 1/1 13 �.. I /17/13
Division.* ................................... CAD
Bulk Item-. Yes X No Department —Social Services /Nutrition.
Staff Contact Person/Phone #-. —Ellen Caron 292-4522
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AGENDA ITEM WORDING:
Request approval of Amendment to Agreement between the Board of County Commissioners and GA
Food Service, Inc., which renews the Agreement for another year at a price of $3.56 per meal. and
provides an updated Supply List.
ITEM BACKGROUND: GA Food Service Inc. is the vendor which provides the meals for the
Monroe County Nutrition Program and Bayshore Manor. The county's Agreement with them provides
for a renewal of the contract each year for two consecutive years. The contract allows GA Food
Service Inc. to adjust prices in accordance with the percentage change in the U.S. Department of
Commerce Consumer Price Index for all Urban Consumers as reported by the U.S. Bureau of Labor
Statistics for the previous year using the month of October closest to the renewal date.
PREVIOUS RELEVANT BOCC ACTION:
Approval of a revised Supply List, which is a part of the Contract between the BOCC and GA Food
Service., Inc., approved by the BOCC on 7/18/12.
CONTRACT/AGREEMENT CHANGES:
The price per meal increases from $3.41 to $3.56. The prices for several items on the Supply List have
also been increased.
STAFF RECOMMENDATIONS, 10
Approval.
TOTAL COST: $185,000 INDIRECT COST, BUDGETED: Yes X No
'"X-ItAukk CF- I
COST TO COUNTY: $25.,000 — Bayshore SOURCE OF FUNDS.- General Revenue Fund
$0 — Nutrition Program - Reimbursed under the Older Americans Act
REVENUE PRODUCING.* Yes No X AMOUNT PER MONTH Year
Count Att-v, OM APPROVED BY; urchasing Risk Management
DOCUMENTATION.: Included X Not Required
DISPOSITION: AGENDA ITEM #
I
Revised L/09
.ON OE COUNTY ....BOA D.... OF ...COUNTY..............-S I.O.N.E.R.S.
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CONTRACT SUMMARY
Contract with: GA Food Service Inc.
Contract #-
Effective Date: January 1, 2013
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Expiration Date. Deeern er % 311%2013
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Contract Purpose /Descn'ption:
C.A. Food Sen;'ice Inc. is the vendor which provides the meals for the Monroe County
Nutrition Program and Bayshore Manor.
Contract Manager: Sheryl Graham
4510 Social Services Stop #1
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on January 16, 2013
Agenda Deadline: January 2, 2013
CONTRACT COSTS
Total Dollar Value of Contract: $ 18500 Current Year Portion:
Budgeted? YesZ No Account Codes: 001-61504-530491- _-
Grant: 1601000 125-6153113-530491-
County Match.- In -Kind 125-6153213-530491-
125-6153712-530491-
125-6153713-530491
Estimated Ongoing Costs: $
(Not included in dollar value above)
I Comments:
ADDITIONAL COSTS
/yr For:
(eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Date Out
1;7
J
0M.B.Form Revised 2/z'_1"/0 I MCP #2
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AMENDAM.
MENT TO AGREEMENT.....................................................................................................................................
Monroe County Nutrition Program.
THIS AMENDMENT'` made this day of January 2013, by and between MONROE COUNTY, a
political subdivision of the State of Florida, hereinafter called "County," and CIA Food Service, Inc., a
....F.londa..co .orat.io.n..whose..address-is....22 32 d Court North.. t. Petersb ror Florida, hereafter called
........ ........ ........ ............
"Contractor."
WHEREAS, the parties hereto did enter into an agreement dated January 19, 2012, for the
provision of meals for the Monroe County Nutrition Program's congregate and home -delivered meals
programs and for Bayshore Manor operated by Monroe County; and
WHEREAS, said agreement provided an option to the County to renew the contract twice each
time for an additional year; and
WHEREAS, the County has elected to exercise said option for the benefit of the Monroe County
Nutrition Program and Bayshore Manor,
IN CONSIDERATION of the mutual covenants and obligation contained herein, the parties agree
as follows:
1. The County elects to renew the contract for an additional year pursuant to the contract entered
into on January 19, 2012.
2. The effective date of this amendment is January 1, 2013, and shall extend through December
31, 2013.
3. Paragraph 4 of the contract entered into on January 19, 2012, shall be amended to provide for
the cost per meal to be $3.56 for the period covered by this amendment and to provide for the
dollar amount for milk and supplies as indicated in the Supply List.
4. GA Food Service, Inc. shall provide evidence of insurance, which names the .Board of County
Commissioners as additional insured for the year 2013.
5. All other terns and condition of the contract dated January 19, 2013, as previously amended
shall remain in full force and effect.
{SEAL}
Attest: AMY HEAVILIN. Clerk
By:
Deputy Clerk
(SEAL)
.Attest:
By:
Secretary
BOARD OF COUNTY COMMISSIONERS
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Site:
fflonroe County includes Bayshore Manor
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.Supp,ty��..Order����.Sheet,:Effec-tve
Delivery Date:
........ ............ Quay t Cost
$134.60
Code
D114A
ftem Descr!ption ................................................................................................................ ... .
Rep. Coffee., 160/CS*
$132.59
D115A
Decaf. Coffee, 160/CS*
$230
D800
Tea Bags, IC BG/BX
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$20-10
......... ... ........ .. ....... 5.0, ...........
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................. D820
F ................... ...
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Instant Tea, 50 30Z BG/CS
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remft� 20 .... ........... ......... . ............. ... .......... ......
$9.70
$11-10
F180
F240
Italian,. Zoo/CS
Ketchup, 500/CS
J$9.58
$9.55
F250
F259
Mayo, 200 /CS
Relish,, Zoo/case
$8.00
F260
Mustard, 500/CS
$10-82
F290
Pepper, 3000/BG
$6.02
F300
Salt, 3000/BG
$21-85
F3 10
Sweetener., 3 M/CS
$14.90
F320
Sugar, 2 M/CS
$7.74
F340
Tartar, 2 C/CS
$12-75
K030
Paper Bags, 5 C/BD
$13-80
K060
Poly Bag (T Sack), 900/CS
$6.58
K090
Poly (Sandwich) Bags, 2M/BX
$18-90
K200
8 oz Cups, lm/cs
$ .80
K380
Gloves 100/pack
$3.05
K400
White Hair Covers 100/pack
$23-24
K435A
4/1 Kit (Plastic ware 250/box)
$28.96
K580
Can Liner,, 250 EA/CS
$6.10
K610
Napkins, 1 PACK contains 375
$19.42
K660
6" Plates,. 1M/CS
$18.27
K690
Placernats., im/cs
$2.18
K740
Straws, 5C/BX
$.22 each
K800
Handi Wipes,, PRICE PER TOWEL (CASE of 150 only)
$3.60
L010
Bleach,, 1 GL
$2.85
L360
Detergent, 1 CST
$ .30 ea.
G2908
8 oz Low Fat Milk (1/2 PT.)— Used for C-1 Program
$ .30 ea.
A391
Sun Meadow Dairy Beverage
(in Total Meal System) Used for the C-2 Program Only
$ .25 ea
A760
Non Fat Dry Milk in Shelf Stable (FOR BREAKFAST PACKS)
$ .2S ea.
F160
Non Fat Dry Milk in Shelf Stable (S.S.) or Emergency
Meals Only
$ .55 ea.
D202
MILK, UHT, Packed in Case of 27 only
$10.40
F182
Lemon Juice, 200/Carton
$11.00
F400
Saltines, 500/CS
$7.35
K410
Overseas Hat 100/CS
$44.10
K010
A
I.,., nr n. 100/BX X 10
$17.85
G255
Oleo, 1,080/CS (PATS)
*The Prices on coffee are only good for 90 days
BTU's and Quantity of Packs can change due to the supplier. All other prices was effective as of January 1, 2013
NEW M M SO M 0 R I
PtEAM 00 90f ALTER 4" f ORM, AS THIS FORM 4 CUSTOMS TRACT SPEMW, IF AM ITEM YOU WED 14 NOT ON THA LAT, PLEASE GET AUTHORVAT " FROM THE PROGRAM DMIECTOR PRIOR TO
REQUESTMG WE ADD THE ITEM TO Ti-" LIST, tF THE ITEM YOU REQUEST BE ADDED TO TLIST M NOT PART OF YOUR CONTRACT, THE ITEM Wn-L BE ADDED AT A COST TO THE PROGRAM,
LIST
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