Item C06BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: January 16, 2013 Division:, Emergency Services
Bulk Item: Yes X No Department:, . Emergency Management
Staff Contact Person/Phone ## Jose Tezanos 1305-289-6325
AGENDA ITEM WORDING: Approval of a Memorandum of Agreement with the City of Miami
dated March 26, 2012 concerning a United States Department of Homeland Security's Office of Grants
& Training (OG&T), through the State of Florida, Division of Emergency Management (FDEM) sub -
grant Agreement ## 12DS-22-11-23-02-236 in the amount of $176,743.72 with no county match
required; and authorization for the County Administrator to execute any other required documentation in
relation to the application process.
ITEM BACKGROUND: The United States Department of Homeland Security's Office of Grants &
Training (OG&T), through the State of Florida, Division of Emergency Management, has subgranted
the Urban Area Security Initiative (UASI) Grant Program, FY 2011, to City of Miami in the amount of
$91,356,839.00. This program targets homeland security funding to "high threat" urban areas in order to
prevent, respond, and recover from threats or acts of terrorism. Monroe County is receiving $176,743.72
and it breaks down as follow: Monroe County Emergency Management $65,509.72, Monroe County
Sheriff's Office $58,509.00, and Monroe County Fire Rescue $52,725.00.
PREVIOUS RELEVANT BOARD ACTION: The UASI FY05, FY06, UASI FY07, UASI FY08,
UASI FY09, UASI FY 10 were approved on the March 15, 2006, May 11, 2007, March 19, 2008,
January 20, 2010, January 19, 2011, and February 15, 2012 BOCC meetings respectively.
CONTRACT/AGREEMENT CHANGES: NIA
STAFF RECOMMENDATIONS: Approve UASI FYI I Grant award. The Monroe County Sheriff's
Office is to provide the County a Memorandum of Understanding to apply for reimbursement of funds.
A revenue fund needs to be established by the Office of Management and Budget.
TOTAL COST:176.743.72 INDIRECT COST: BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE: NIA
COST TO COUNTY: $ 0.00 SOURCE OF FUNDS: UASI [grant
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty &,B/Purchasing X R.isk Managetneffi X
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: City of Miami Contract #12-DS 22-11-23-02-236
Effective Date: October 1, 2011
Expiration Date: April 30, 2014
Contract Purpose/Description:
Approval of a Memorandum of Agreement with the City of Miami dated Mar 26, 2012
concerning an United States Department of homeland Security's Office of Grants & Training
(OG&T), through the State of Florida Division of Emergency Management (FDEM) sub -grant
Agreement # 12DS-22-11-23-02-236, and authorization for the County Administrator to
execute any other required documentation in relation to the application process. A revenue fund
needs to be created by OMB
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on Jan 16, 2013 Agenda Deadline: Jan 2, 2013
CONTRACT COSTS
Total Dollar Value of Contract: $ 1763743.72
Budgeted? Yes[] No Z Account Codes:
Grant: $ 176,743.72
County Match: $ o
Current Year Portion: $ 1763743.72
GE-
ADDITIONAL COSTS
Estimated Ongoing Casts: $ /yr For:
(Not included in dollar value above) (qg, maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed vi r
Division Director Yes[] No[]'-- 6vz
Risk Management l�� Yes No /7-3-J�
O.M.B./Purchasing la' Yes No[� 7iL4 t 0A. 4 R-
County Attorney // ab /� Yes❑� No� • ��IZ '3 •uZ
Comments:
OMB Form. Revised 2/27/01 MCP #2
MEMORANDUM OF AGREEMENT
FOR PARTICIPATING MIAMI UASI GRANT 2011 AGENCY
"Monroe County"
This Agreement is entered into this =D�day of _ H , 20121 by
and between the City of Miami, a municipal corporation of the Mate of Florida, (the
"Sponsoring Agency") and Monroe County, (the "Participating Agency").
RECITALS
WHEREAS, the U.S. Department of Homeland Security (USDHS) is providing
financial assistance to the Miami urban area in the amount $9,356,839 dollars through
the Urban Area Security Initiative (UASI) Grant Program 2011; and
WHEREAS, the Sponsoring Agency is the coordinating agent for the Miami UASI
Grant Program 2011; and
WHEREAS, as the USDHS requires that the urban areas selected for funding
take a regional metropolitan area approach to the development and implementation of
the UASI Grant Program 2011 and involve core cities, core counties, contiguous
jurisdictions, mutual aid partners, and State agencies; and
WHEREAS, the 2011 Urban Area has been defined Miami and Ft. Lauderdale
collectively and anticipates sub -granting a portion of the UASI funds in accordance with
the grant requirements; and
WHEREAS, the city commission, by Resolution No. I a � 00-6Z ,
adopted on 1 '0�- , has authorized the City Manager er to enter into this
Agreement with each participating agency on behalf of the city of Miami; and
WHEREAS, the Sponsoring Agency wishes to work with the participating agencies
through the Urban Area Working Group process to enhance Miami and its surrounding
jurisdictions ability to respond to a terrorist threat or act.
Page 1 of 10
follow:
NOW THEREFORE, in consideration of the foregoing, the parties hereto agree as
I. PU POSE
A. This Agreement delineates responsibilities of the Sponsoring Agency and the Participating
Agencies for activities under the UASI Grant Program 2011 which was made available by
the U.S. Department of Homeland Security and the State of Florida Division of Emergency
Management (FDEM).
B. This Agreement serves as the Scope of Work between the Participating Agency and the
Sponsoring Agency.
II. SCOPE
A. The provisions of this Agreement apply to UASI Grant Program 2011 activities to be
performed at the request of the federal government, provided at the option of the
Sponsoring Agency, and in conjunction with, preparation for, or in anticipation of, a major
disaster or emergency related to terrorism and or weapons of mass destruction.
B. No provision in this Agreement limits the activities of the Urban Area working Group or its
Sponsoring Agency in performing local and state functions.
III. DEFINITIONS
A. Critical infrastructure. Any system or asset that if attacked would result in catastrophic
loss of life and/or catastrophic economic loss management of resources (including
systems for classifying types of resources); qualifications and certification; and the
collection, tracking, and reporting of incident information and incident resources.
B. core county. The county within which the core city is geographically located. The core
city is the City of Miami.
Page 2 of 10
C. UASI Grant Program 2011. The UASI Grant Program 2011 reflects the intent of
Congress and the Administration to enhance and quantify the preparedness of the
nation to combat terrorism.
D. National Incident Management System (NIMS). This system will provide a
consistent nationwide approach for federal, state, and local governments to work
effectively and efficiently together to prepare for, respond to, and recover from
domestic incidents, regardless of cause, size, or complexity. To provide for
interoperability and compatibility among Federal, State, and local capabilities, the
NIMS will include a core set of concepts, principles, terminology, and technologies
covering the incident command system; multi -agency coordination systems; unified
command; training; identification and
E. Urban Area Working Group (UAWG). The State Administrating Agency Point of
Contact (SAA POC) must work through the Mayor/CEOs from all other jurisdictions
within the defined urban area to identify POCs from these jurisdictions to serve on
the Urban Area Working Group. The Urban Area Working Group will be
responsible for coordinating development and implementation of all program
elements, including the urban area assessment, strategy development, and any
direct services that are delivered by the grant.
F. UASI Grant Program 2011. This grant is being provided to address the unique
equipment, training, planning, and exercise needs of large high threat urban areas,
and program activities must involve coordination by the identified core city, core
county/counties, and the respective State Administrative Agency. Funding for the
UASI Grant Program 2011 was appropriated by U.S. congress and is authorized
by Public Law 108--11, the Emergency Wartime Supplemental Appropriations Act,
2003. The funding will provide assistance to build an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts of terrorism for
the selected urban areas.
Page 3 of 10
G. Urban Area. An urban area is limited to inclusion of jurisdictions contiguous to the
core city and county/counties, or with which the core city or county/counties have
established formal mutual aid agreements.
Ill. SPONSORING. AGENCY SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the City of Miami Fire -
Rescue Department, authorized to carry out the herein agreed upon
responsibilities of the Sponsoring Agency.
B. coordinating with named counties and cities, with the respective State
Administrative Agency, and with the FDEM and USDHS.
C. conducting a comprehensive Urban Area Assessment, which will in turn guide the
development of an Urban Area Homeland Security Strategy.
D. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
E. Developing a comprehensive Urban Area Homeland Security Strategy and submit
to the SAA POC.
F. Complying with the requirements or statutory objectives of federal law.
G. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
H. Following grant agreement requirements and/or special conditions.
I. Submitting required reports.
Page 4 of 10
► . THE PARTICIPATING AGENCIES SHALL BE RESPONSIBLE FOR:
A. Providing an administrative department, which shall be the main liaison and partner
with the City of Miami Fire -Rescue Department, authorized to carry out the herein
agreed upon responsibilities of the Sponsoring Agency.
B. Participating Agencies and any sub -grantees must abide by the grant requirements
including budget authorizations, required accounting and reporting expenditures,
proper use of funds, and tracking of assets.
C. Submitting monthly budget detail worksheets to the City of Miami on the progress of
direct purchases of equipment or services.
D. Complying with all UASI Grant Program 2011 requirements.
E. Participating as a member of the Urban Area Working Group to include coordinating
with and assisting the City of Miami in conducting a comprehensive Urban Area
Assessment, which in turn will guide development of an Urban Area Homeland
Security Strategy.
F. Ensuring the participation of the following critical players in the assessment and
strategy development process: law enforcement, emergency medical services,
emergency management, the fire service, hazardous materials, public works,
governmental administrative, public safety communications, healthcare and public
health.
G. Assisting the sponsoring agency in development of a comprehensive Urban Area
Homeland Security Strategy.
H. Complying with the requirements or statutory objectives of federal law.
Page 5of10
1. Ensuring satisfactory progress toward the goals or objectives set forth in the grant
application.
J. Submitting required reports as prescribed by the Sponsoring Agency.
L. Maintaining an equipment inventory of UASI purchased items.
VI. THE SPONSORING AGENCY AND THE PARTICIPATING AGENCY AGREE:
A. That funding acquired and identified for the Urban Area Security Initiative will be
administered solely by the Sponsoring Agency.
B. The Participating Agencies will provide financial and performance reports to the
sponsoring agency in a timely fashion. The Sponsoring Agency will prepare
consolidated reports for submission to the State of Florida.
C. The Sponsoring Agency is not responsible for personnel salaries, benefits, workers
compensation or time related issues of the Participating Agency personnel.
D. Sponsoring Agency and Participating Agency are subdivisions as defined in Section
768.28, Florida Statutes, and each party agrees to be fully responsible for the
respective acts and omissions of its agents or employees to the extent permitted by
law. Nothing herein is intended to serve as a waiver of sovereign immunity by any
party to which sovereign immunity may be applicable. Nothing herein shall be
construed as consent by a state agency or subdivision of the State of Florida to be
sued by third parties in any manner arising out of this Agreement or any other
contract.
E. This is a reimbursement grant that requires the Participating Agencies to purchase,
receive, and pay invoices in full for equipment, services, and allowable personnel
costs PRIOR to submitting the same for reimbursement to the Sponsoring Agency.
Page 6 of 10
VII. FINANCIAL AGREEMENTS
A. Financial and compliance Audit Report: Recipients that expend $300,000 or more of
Federal funds during their fiscal year are required to submit an organization -wide
financial and compliance audit report. The audit must be performed in accordance
with the U.S. General Accounting Office Government Auditing Standards and OMB
Circular A-133.
B. The Secretary of Homeland Security and the comptroller General of the United
States shall have access to any books, documents, and records of recipients of
UASI Grant Program 2011 assistance for audit and examination purposes, provided
that, in the opinion of the Secretary of Homeland Security or the comptroller
General, these documents are related to the receipt or use of such assistance. The
grantee will also give the sponsoring agency or the Comptroller General, through
any authorized representative, access to and the right to examine all records, books,
papers or documents related to the grant.
C. Financial Status Reports are due within 45 days after the end of each calendar
quarter. A report must be submitted for every quarter that the award is active,
including partial calendar quarters, as well as for periods where no grant activity
occu rs.
D. Submit progress reports to describe progress to date in implementing the grant and
its impact on homeland security in the state.
E. All financial commitments herein are made subject to the availability of funds and the
continued mutual agreements of the parties.
Page 7 4f 10
Vill. CONDITIONS, AMENDMENTS, AND TERMINATION
A. The Participating Agency will not illegally discriminate against any employee or
applicant for employment on the grounds of race, color, religion, sex, age, or
national origin in fulfilling any and all obligations under this Agreement.
B. Any provision of this Agreement later found to be in conflict with Federal law or
regulation, or invalidated by a court of competent jurisdiction, shall be considered
inoperable and/or superseded by that law or regulation. Any provision found
inoperable is severable from this Agreement, and the remainder of the Agreement
shall remain in full force and effect.
C. This Agreement may be terminated by either party on thirty (30) days written notice
to the other party.
D. This Agreement shall be considered the full and complete agreement between the
undersigned parties, and shall supersede any prior Memorandum of Agreement
among the parties, written or oral, except for any executory obligations that have
not been fulfilled.
E. This Agreement will end on April 30, 2014, unless otherwise extended, at which
time the parties may agree to renew the association. Renewal will be based on
evaluation of the Sponsoring Agency's ability to conform to procedures, training
and equipment standards as prescribed by the grant.
Page 8 of 10
ATTEST:
SPONSORING AGENCY
THE CITY OF MIAMI, a municipal
{Corporation of the State of Florida
r
BY. BY.
Priscilla A. Thompson Jo ny Mart ez, .E.
City Cleric - Cl Manage
APPROVED AS TO FORM AND
CORRECTNESS:
BY:
Julie 0. B
City Attorney
APPROVED AS TO INSURANCE
REQUIREMENTS:
BY:
Calvin Ellis, Director
Department of Risk Management
Page 9 of 10
ATTEST:
Name:
Title:
PARTICIPATING AGENCY
"Monroe County"
NAME. -
TITLE:
APPROVED AS TO FORM AND
CORRECTNESS:
Part14ating Agency Attorney
A-55t 5�,awt
krkyoe &&d)
iZ' 5 --- ao I *a -%-
Page 10 of 14
I-Miami/Ft.
Miami/Ft. Lauderdale UASI 2011 Budget
Lauderdale UASI
Line Item
Description of Project
Budget Request Primary Agency
POETE AEL # National Priority
Target CapablIlty
#
Grantee
N
Emergency Management Planning Coordinator (12
months). This position will assist with the
Strengthen Planning'
2011-1
developmentirevision of citywide emergency management
$160�000 00 Miami MEM
Planning and Citizen
Planning
plans such as the CEMP, COG and COOP.
Preparedness
Capabilitilas
N
Emergency Management Planner (12 months). This
position will assist with general planning responsibilities
Strengthen Planning
2011-2
related to the implementation of the UASI grant program-
$801000.00 Miami MEM
Planning and Citizen
Planning
Preparedness
Capabilities
N
Equipment Inventory Planner (12 months), This position
will be responsible for tracking the equipment purchased
Strengthen Planning
2011-3
under the Miami UASI Grant Program and will draft all
$60,000.00 Miami MEM
Planning and Citizen
Planning
EHP forms.
Preparedness
Capabilities
N
Satellite Phone Sustainment Citywide (18 months). This
will sustain the satellite phones that are installed
2011-4
,project
throughout City Departments including police and fire
$231400.00 Miami MEM
Strengthen
Equipment 06CC-03-SATP Communications
Communications
stations which allow all first responders to communicate
Capabilities
when primary communication services are down.
N
EOC Sustainment. This will pay for on -going information
04MD-03-DISP:
technology costs related to the operation of the City of
21GN-00-INST; Implement the
Emergency Operations
2011-5
Miami EOC.
$40,000.00 Miami MEM
Equipment 04HW-01-INHW: NIMSINRF
Center Management
06CP-02-BRDG;
14SW-01-PACS
N
Damage Assessment Software Maintenance. This project
2011-6
will allow for rapid field assessment of the structural
$8,000.00 Miami MEM
Equipment 04AP-04-RISK Implement the
Structural Damage
condition of the buildings within an effected area post-
NIMS/NRF
Assessment
disaster.
N
Travel. This is costs for staff to attend DHS and State
2011-7
sponsored grant management/UASI courses/conferences
$30,000.00 Miami MEM
Planning Planning
Planning
N
Ethernet Secured @ Fire College for Redundant
Communications for Miami's First Responders (18
2011-8
months). This project will continue services for a Metro-
$271000.00 Miami MEM
Equipment 06CC-05-PRTY Implement the
Planning
Ethernet line that provides fast network connectivity
NIMS/NRF
between the City's network and the E911 back up center.
Y
Marina CCTV Project. This project will involve the
Critical Infrastructure
2011-9
installation of CCTV cameras at various marinas in the
$1001000.00 Miami MEM
Equipment 14SW-01-VIDA Implement the NIPP Protection
City of Miami.
2011 Miami -Ft Lauderdale UASI Budget 5-23-11 (3).XIS -4 "t
Miami/Ft. Lauderdale UASI 2011 Budget
Miaml/Ft. Lauderdale UASI
Line Item
'
Description of Project
Budget Request Primary
Agency POETS AEL A National Priority-
Target CapabilityCL.
# 0-
Grantee
J
N
Repair & Replacement for UASI Purchased Equipment.
Strengthen CBRNE
Chemical, Biological,
This will cover the costs associated with maintaining,
Detection,
i
Radiological/Nuclear
2011-10
replacing and repairing UASI purchased equipment.
$50100000 Miami
MFR Equipment 21GN-00-MAIN Response and
and Explosive
Decontamination
(CBRNE) Detection
Capabilities
N
UASI Fire Vessel Maintenance & Equipment. This funding
Strengthen CSRNE
will sustain the 48ft fire boat and 27ft dive boat purchased
Detection,
Chemical, Biological,
2011-11
under UASI to support public safety, firefighting
$100t000.00 Miami
MFR Equipment 21GN-00-MAIN Response end
Radiological/Nuclear
operations, urban search and rescue and emergency
Decontamination
and Explosive
medical operations for homeland security -related
Capabilities
(CBRNE) Detection
threats/activities on the waterways.
N
Medical Management of CBRNE Events, This training will
train personnel how to protect themselves and crew during
Strengthen CBRNE
Chemical, Biological,
a CBRNE event response. They will learn the effects, how
Detection,
Radiological/Nuclear
2011-12
to treat signs and symptoms of chemical & radiation agent
$60,000.00 Miami
MFR Training Response And
and Explosive
exposure including pediatric needs. Also will be taught to
Decontamination
(CBRNE) Detection
identify and treat injuries from an explosion.
Capabilities
N
Response to Terrorist Bombings. This training will prepare
Strengthen CBRNE
Chemical, Biological
emergency responders to perform safe operations during
Detection,
,
Radio llea r
2011-13
bomb Incidents (principally in the warm and cold zone
$15,300.00 Miami
MFR Training Response and
andogical/NucExplosive
Decontamination
(CBRNE) Detection
Caabilities
p
N
Medical Preparedness and Response to Bombings. This
Strengthen CBRNE
Chemical, Biological,
project will train personnel in techniques designed as a
Detection,
Radiological/Nuclear
2011-14
result of the London Subway bombing (pre and post
$30000000 Miami
MFR Training Response and
and Explosive
event), Will focus on commonly used explosives, bombing
Decontamination
(CBRNE) Detection
injunes and treatment.
Capabilities
N
Hazardous Materials Toxic -Medic Program. This training
Strengthen CBRNE
Chemical, Biological,
will educate and certify all MFR paramedics on chemical
Detection,
Radiological/Nuclear
2011-15
behavior, toxicology and treat of hazardous material
$32102900 Miami
MFR Training Response and
and Explosive
medical emergencies.
Decontamination
(CBRNE) Detection
Capabilities
N
ERT Training Overtime Backfill. This will cover the backfill
Strengthen CBRNE
Chemical, Biological,
costs associated with the ERT training.
Detection,
Radiological/Nuclear
2011-16
$2271050.60 Miami
MFR Training Response and
and Explosive
Decontamination
(CBRNE) Detection
J
-Capabilities
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).x1s 1' e%( ')A
Miami/Ft. Lauderdale UASI 2011 Budget
WllamilFt. Lauderdale UASI
Line Item
Description of Project
Budget Request Primary Agency
POETS AEL # National prlorlty
Target Capability
#
Grantee
N
Public Afffairs "Mobile Billboards for All Hazards Events."
The billboards purchased under this project will display
messages such as evacuation routes, evacuation
Strengthen Planning
2011-17
messages, special threat conditions, community protective
$601000.00 Miami MFR
and Citizen
Equipment 04AP-09-ALRT
Planning
measures as well as directing the community to other
Preparedness
media links for further information on the threat facing their
Capabilities
communit .
N
Public Affairs "Public Education and Awareness
Campaign." This project will be a grassroots public
Strengthen Planting
2011-18
education campaign to prepare the community to protect
$25,000.00 Miami MFR
Equipment 04AP-09-ALRT and Citizen
Preparedness
Planning
themselves and their families during all -hazards events.
,
Capabilities
Y
Electronic Counter Measures Equipment (ECM) Device
Strengthen CBRNE
2011-19
$501000.00 Miami MPD
Detection,
Equipment 02EX-03-ELCM Response an
and
Explosive Device
ExplosiveDevice
Decontamination
lose
POperations
Ca abbilities
Y
Strengthen CBRNE
2011-20
$20,000.00 Miami MPD
Detection,
Equipment 02EX-00-EXEN Response and
Explosive Device
Decontamination
Response Operations
Explosive Ent E ui meat, U rades! Breachin Arm)Capabilities
Y
Strengthen CBRNE
Bomb Vehicle, Specialized 'Mission. This vehicle will allow
Detection,
2011-21
MPD's EDD Knit the ability to respond to an IED situation
$0.00 Miami MPD
Equipment 12VE-00-MISS Response and
with the necessary equipment to include CBRNE
Decontamination
e ui merit and ear re aired in these special situations..
Capabilities
Y
Strengthen CBRNE
Chemical, Biological,
Detection,
Radiological/Nuclear
2011-22
Sonar, Imaging, This equipment is designed to detect and
$701000.00 Miami MPD
Equipment 03WA-02-SONR Response and
and Explosive
track underwater targets that enter an alarm zone and
Decontamination
(CBRNE) Detection
qualify as an underwater threat.
Capabilities
N
Strengthen CBRNE
Detection,
Incident
ent
an -Site aIncdManagement
2011-23
PT&E. Funding for Planning, Training and Exercises so
$189,250.15 Miami MPD
Equipment 21 GN-00-TRNG Response and
that MPD can maintain a ready state and be prepared to
Decontamination
Yespond to any terrorism related situation.
Ca abilities
Y
Law Enforcement Surveillance (CCTV). This project is
Critical Infrastructure
2011-24
designed to deploy CCTV capability in specific soft target
g P y P Y� P 9P
$2401300.00 Miami MPD
Equipment 13LE-00-SURV Implement the NIPP
Protection
areas throughout the City of Miami.
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xis
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item a
Description of Project
Budget Request
primary
Agency PQETE
AEL # National Priority
Target Capability
#
Grantea
w
N
Fire Boat Rescue Training. This project will entail
extensive training for Marine firefighting and rescue to
Strengthen CBRNE
�01 �-�5
include, marine vessel operations and complex electronic
,.31
$303E38
Miami-
MDFR Training
Detection,
�� CN-00-TRNG Response and
Fire Incident Response
operation, The project will enhance the department's
wade
Decontamination
Support
capability to respond and mitigate potential WMD incidents
at sea.
Capabilities
N
Critical went Rescue Training, This project includes
Strengthen CBRNE
firefighter training at the operations level to provide
Miami.-
Detection,
030E-05-
2011-26
effective rescue during critical event mass casualty
$50,000.00
Dade
MDFR Training
ARN Response and
030E-05-HARN
Search and Rescue
disasters as well as urban collapse incidents. This funding
,Decontamination
would train 400-500 more MDFR personnel.
Capabilities
N
Underwater Emergency Response Equipment. This is
Strengthen CBRNE
Chemical, Biological,
g
�011-��
dive equipment that will facilitate emergency response as it
$'l �a0000a
,.
Miami-
MDFR Equipment
Detection,
01 v11A-01-SCaC Response and
Radiological/Nuclear
relates to critical incidents on the waterways involuting
Dade
and Explosive
underwater improvised Explosive Devices
D antamabilities'iriation
(CBRNE) Detection
Ca
N
Urban Search & Rescue SKID -Steer Debris Removal.
-
Strengthen CBRNE
2011-28
This equipment will facilitate large scale debris removal at
$55,0D0.00
Miami-
MDFR Equipment
Detection,
TR-00-TEQP Response and
Search and Rescue
emergency scenes following natural and man-made
Dade
Decontamination
disasters.
Ca abilities
Y
Targus Software. The Software will be used to provide
Strengthen
20119
Department Analysts and investigators with on -demand
$12'00D.00
Miami-
MDPD Equipment
information Sharing
04AP-0G-CBRN
Intelligence Analysis
data about potential subjects. Targus is able to provide
Dade
and Collaboration
and Production
the most current, information on telephone intelligence.
Capabilities
Y
Strengthen
2011-30
License Plate Reader. The project consist of a Regional
$300,154.00
Miami-
MDPD Equipment
04AP-02-AVLS Information Sharing
Intelligence Analysis
License Plate Reader System.
Dade
and Collaboration
and Production
Ca abilities
Y
Enhanced Firearms Interactive Training Equipment.
E ui ment. The
Strengthen CBRNE
g
project will enhance firearms training and response
Miami-
Detection,
Emergency Public
2011-31
capabilities by acquiring an interactive firearms training
$43,000.00
Dade
MDPD Equipment
20TE-00-NTRY Response and
Safety and Security
platform that allows the use of live fire ammunition and
Decontamination
simulated firearms for use in training scenarios,
Capabilities
N
Strengthen Planning
Community
�011 3�
Preparedness Campaign. All -Hazards Public Education
$125
Miami-
DEM Planning
and Citizen
Preparedness and
Campaign, to include materials and displays
,000.D0
Dade
Preparedness
Par#ic+potion
Capabilities
2011 Miarni-Ft Lauderdale UASI Budget 8-23-11 (3).xis 4 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item a- I Description of Project
Budget Request Primary Agency POSTE
AEL # National Priority
Target Capablilty
#
CL
Grantee
UJ
N CERT I Citizen Corps Program. This project will include
Strengthen Planning
Community
2011-33
Volunteer Training and Recruitment / Retention activities
$25,000-00 Miami- DEM Equipment
Dade
21GN-00-CCEQ and Citizen
Preparedness
Preparedness and
and items.
Capabilities
Participation
N
EOC Technology Disaster Redundancy. The equipment
Miami-
04AP-03-GISD, Implement the
Emergency Operations
2011-34
to be purchased will be back-up Servers and Equipment
$25,000,00 Dade DEM Equipment
04HW-01-INHW NIMS/NFIr
Center Management
to enhance EOC redundancy and resiliency.
N EOC Web EOC Enhancements. This project will involve
Miami-
Implement the
Emergency Operations
2011-35
upgrades to EOC Management System (System
$75,000.00 Dade DEM Equipment
04AP-04-RISK NIMSINRr
Center Management
previously funded with HSGP funds).
N Emergency Management Specialist. This project will
Strengthen Planning,,
2011-36
continue to fund emergency management staffing, which
$1181640.00 Miami- DEM Planning
and Citizeh
Planning
is a continuation of an existing project
Dade
Preparedness
Capabilities
Y Light Speed Building Target Hardening. The Light Speed
facility is a critical infrastructure that supports over $28
million dollars in mission critical communications assets
and over 300 personnel. The project consists of the
installation of a perimeter fence and security measure to
14SW-01-WALL,
2011-37
either prevent pedestrian and vehicular traffic or provide
$26348400 Miami- Miami -Dade Equipment
.
14SW-0 1 - implement the NIPP
p
Critical Infrastructure
authorized and controlled access to the exterior of the
.Dade
VIDA,14SW-01-
Protection
facility. The current goal is to fence the entire perimeter of
LITE
the property, provide an electronic gate with a pedestrian
access, a separate access gate at the rear of the facility,
and enhance its security infrastructure by adding security
cameras, lighting, and two guard stations.
N AN upgrade. This upgrade is necessary in order for
Strengthen
2011-38
audiovisual equipment to have capability to receive
multiple PC inputs in order to display slides and
$3,000.00 Miami Beacl, Miami Beach Equipment
04MD-03-DISP Communications
Emergency Operations
Center Management
Capabilities
FEMA/Weather website information simultaneous)
N AN computer. The audiovisual workstation is needed to
62mi
Strengthen
Emergency Operations
2011-39
have one computer manage all different screens in the
$2,300,00 Beact Miami Beach Equipment
04HW-01-INHW Communications
Center Management
,audiovisual system.
Ca abilities
N Project Docs workstation (GIS). This workstation would
Implement the
Emergency Operations
2011-40
allow GIS manager to be able to create/modify maps with
$2,400.00 Miami Bead - Miami Beach Equipment
04AP-03-GISS NIMS/NRF
Center Management
mission critical information from the EOC.
N 4 TVs for PIO area. This workstation would allow GIS
Implement the
Emergency Operations
2011-41
manager to be able to createlmodify maps with mission
$31000.00 Miarni Beacl Miami Beach Equipment
04MD-03-DISP NIMS/NRF
Center Management
I Acritical information from the EOC.
2011 Miami -Ft Lauderdale UASI Budget B-23-11 (3).xis 5 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item Description of Project Budget Request Primary Agency POETS
Grantee
J
AEL # I National Priority ITarget Capability
Strengthen Planning
Community
2011-42
$8,543-00 Miami Beacl Miami Beach Equipment
21-GN-00-CCEQ and Citizen
Preparedness
Preparedness and
CERT Tools. Tools for the City's CERT team for
Capabilities
Participation
,emergency purposes
N
City Aerial Map for Use During EOC Activations. This
2011-43
project will include the purchase of an aerial map of Miami
$939.00 Miami Bead Miami Beach Equipment
11 RE-00-RFNC Implement the
Emergency Operations
,Beach to be placed in the EOC for use in planning during
NIMS/NRF
Center Management
an_emeTency..__
N
Strengthen CBRNE
Detection,
2011-44
City of Miami Beach Command Van. This project will
$301000,00 Aiami Beact Miami Beach Equipment
12VE-00-CMDV Response and
Communications
involve the purchase of a command van for use during
Decontamination
emergency_events.
Ca abilities
Y
Strengthen CBRNE
Detection,
Intelligencce and
2011-45
$370156-10 \41ami Beact Miami Beach CBRNE
01 LE-01 -ARMR Response and
Information Sharing
Tactical Body Armor for SWAT Team & K9 Unit. Dragon
Decontamination
and Dissemination
Fire Tactical Vest, KXPIIIA Ballistics, Ceramic Plates
Capabilities
Y
Strengthen CBRNE
Detection,
Responder Safety and
2011-46
$990.00 iami Bea& Miami Beach Equipment
01ZA-03-EYEP Response and
Decontamination
Health
Protection,
Capabilities -
Y
Strengthen CBRNE�
Detection,
Responder Safety and
2011-47
$2,49600 Miami Beact Miami Beach CBRNE 01 LE-01 HLMT Response and
Health
Decontamination
Helmet, Ballistic
Ca abilities
N
Strengthen CBRNE
Detection,
2011-48
$1,120.00 Miami Bead Miami Beach Equipment 01 ZA-02-GLVA Response and
Search and Rescue
Gloves, Rescue and Recovery, Protective, Technical
Decontamination
Rescue Incidents
Capabilities
N
Strengthen CBRNE
Detection,
Responder Safety and
2011-49
$1.14095 Miami Beact Miami Beach Equipment 01AR-03-PAPC Response and
Health
Decontamination
Capabilities
Gas Mask replacement cartridge
2011 Miarni-Ft Lauderdale UASI Budget 8-23-11 (3).xls 6 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
MiamllFt. Lauderdale QUASI
-M
Line Item
(L
Description of Project
Budget Request
Primary
Agency
POETE
AEL #
Natlonal Prlorlty Target Capablllty
#
Grantee
J
N
Strengthen CBRNE
Detection,
Responder Safety and
2011-50
$12,500.00 Miami
Beacl
Miami Beach
Equipment
01-03AR-PAPA
Response and
Health
Respirator, Air -Purifying, Full Face, Tight Fitting, Negative
Decontamination
Pressure, CBRN
Capabilities
N
Strengthen CBRNE
Detection,
Responder Safety and
2011-51
$1,995.00
Miami Beacl
Miami Beach
Equipment
01 ZA-06-HYDR
Response and
Health
Hydration System, Personal, Water Bottle compatible
Decontamination
w1M95 Gas Mash
Capabilities
N
Strengthen CBRNE
Detection,
2011-52
$3,580.00
iami Beact
Miami Beach
Equipment
01ZA-02-GLVA
Response and
Search and Rescue
Decontamination
Gloves, Utili , Protective, Technical Rescue Incidents
Capabilities
N
Strengthen CBRNE
Detection,
2011-53
$30580.00
Miami Beact
Miami Beach
Equipment
OlZA-05-HYDR
Response and
Search and Rescue
Decontamination
Tape, Chemical Resistant
Capabilities
N
Strengthen CBRNE
Detection,
Responder Safety and
2011-54
$2,000.00
iami Beac
Miami Beach
Equipment
01ZA-00-VEST
Response and
Health
Decontamination
Vest or Outer Garment, Hioh-visibility
Capabilities
N
Strengthen CBRIgE
Detection,
2011-55
$25*000.00
Miami Beact
Miami Beach
Training
21-GN-00-TRNG
Response and
Search and Rescue
Decontamination
FLDSAR Tralning
Capabilities
Y
Security Camera for Fire Station 1,2,3,4. There are
Critical Infrastructure
2011-56
currently no cameras at the city fire stations - this provides
$35,000.00
Miami Beacl
Miami Beach
Equipment
14SW
Implement the NIPP
protection
securi for this critical infrastructure.
N
Sustain local emergency responder training
Strengthen CBRNE
Detection,
On -Site Incident
2011-57
$131309.09
ey Biscayn
Key Biscayne
Training
21GN-00-TRNG
Response and
Management
Decontamination
Capabilities
2011-58
Y
Sustain CCTV surveillance system
$672.00
a Bisca n
y y
Key Biscayne
y y
Equipment
q
13LE-00-SURV
Implement the NIPP
Critical Infrastructure
Protection
N
Strengthen
2011-59
$50161.00
ey Biscayn
Key Biscayne
Equipment
06CC-03-SATM
Communications
Communications
Sustain Mobile Satellite Phones
Capabilities
2011 Mlarnl-Ft Lauderdale UASI Budget 8-23-11 (3).x1s
7 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line item
Description of Project.
Budget Roquest Primary Agency
POSTE
AEL #
National Priority
Target Capability
# r
Grantee
J
N
Strengthen
2011-60
Interoperabie Improvements. This project will sustain
$3,528.00 <ey Biscayni Key Biscayne
Equipment
06CP-02-BRDG
Communications
Communications
existing intern enable s stems.
Capabilities
N
Strengthen C13RNE
Detection,
Responder Safety and
2011-61
Personal Protective Equipment (PPE's). This project will
$7,172.00 <ey Biscayn Key Biscayne
Equipment
01 EM-02-GARM
Response and
Health
sustain existing equipment previously purchased with
Decontamination
UASI
Ca abilities
N Automatic Switch EOC Dual Generators. This will provide
2011-62
a back-up system to the EOC should the existing systems
$10,920.00 Monroe MCEM
Equipment
1OPE-00-PTSW
Implement the
N IMSiNRr
Emergency Operations
Center Management
fait during an emergency.
N WebEOC Board design, advanced and beginners PT&E of
Planning,
Implement the
P
Emergency Operations
9 Y P
2011-63
county and municipality users of this interoperable
$29.216.72 Monroe MCEM
Equipment
NIMSINRF
Center Management
communication 5 stern,
and Trainin
N
GIS servers - Plotters - Reuter Geospatial support,
04AP-03-GISS
Implement the
P
Emergency Operations
9 Y P
2011-64
decision support, navigation, monitoring, mitigation,
pp g g, g
$21,295.00 Monroe MCEM
Equipment
04HW-01-lNHW
NiMSlNRP
Center Management
main ,and re ortin
Y
2011-65
Microsoft Server. This equipment will enhance information
$41078.00 Monroe MCEM
Equipment
04HW-01-INHW
Strengthen
Communications
Emergency Operations
technologyca abilities.
Capabilities
Center Management
Y
Training. The request for training funds will allow for the
Planning,
Strengthen CBRNE
Detection,
2C�11-66
law enforcement agencies in Monroe County to conduct
$58,509.00 Monroe MCSG
Equipment
Response and
Emergency Public
the recommended training identified in Responder Based
and Training
Decontamination
Safe, and Security
Knowledge document, and the RDSTF training
Capabilities
recommendations listed for the Regional SecurityTeam.
N
Strengthen CBRNE
chemical, Biological,
Detection,
Radiological/Nuclear
2011-67
$521725.00 Monroe MCFR
Equipment
09ME-03-BCNI
Response and
and Explosive
Masirno Rainbow SET Pulse CO--Oximetry. This
Decontamination
(CBRNE) Detection
e uipment will enhance CBRNE detection capabilities.
Capabilities
N
Mobile Command Vehicle Sustainment. This project will
Strengthen
2011-68
cover the casts associated with sustaining technology
$10,000.00 Hialeah Hialeah
Equipment
21-GN-00-MAIN
Communications
Communications
contained in the UASi purchase Mobile Command Unit.
Capabilities
N
Mobile Data Terminals_ This project will provide support
Planning and
Strengthen
Intelligence and
2011-69
and connectivity to enhance intelligence and information
$10�01000.00 Hialeah Hialeah
Equrpment
13iT-00-iNTL
Communications
Information Sharing
sharin Ca abilities.
.
Ca abilities
N
Self -Contained Breathing Apparatus certified as compliant
Strengthen CBRNE
with NFPA 1981 and certified by NICSH as compliant with
Detection,
Responder Safety and
2011-70
the CBRN approval criteria.
$100,075.00 Hialeah Hialeah
Equipment
01AR-01-SCBA
Response and
Health
Decontamination
Capabilities
2011
Miami -Ft Lauderdale UASI Budget 8-23-11 (3),xis
8 of 24
Miami/Ft. Lauderdale UA51 2011 Budget
Miami/Ft. Lauderdaie UASI
Line Item
Description of Project
Budget Request
Primary
Agency POETE
AEL #
National Priority Target Capability
#
Grantee
LU
N
Interoperability Communications Radios. This project will
Strengthen
2011-71
involve the purchase of individual portable radios.
$100,000.00
Hialeah
Hialeah Equipment
06CP-01 -PORT
Communications
Communications
Capabilities
N
2011-72 1
EOC Planner Sustainment, This project will continue to
$401000.00
Hialeah
Hialeah Planning
Planner
Implement the
Planning
fund the EOC lanner position.
P
NIMS/NRF
Y
20 11-73
Target Hardening Fire Department Headquarters. This
$90,000.00
Hialeah
Hialeah Equipment
14SW-01-PACS
Implement the NIPP
Critical Infrastructure
project will include _Lhysical access control elements.
Protection
1
N
Planning,
Strengthen Planning
Community
2011-74
$25,00014
Hialeah
Hialeah Equipment
21GN-00-CCEQ
and Citizen
Preparedness
Preparedness and
and Training
Capabilities
Participation
Community EmerQena Resp2nse Training _(CERT)
Y
Strengthen CURVE
Planning,
Detection,
Public Safety and
2011-75
$16,000-00
Hialeah
Hialeah Equipment
Response and
Security Response
Field Force Training for Patrol Officers. This training will
and Training
Decontamination
be offered in different 6 sessions.
-Capabilities
N
Strengthen CBRNE
Active Shooter Training (Ammunition only for training
Detection,
Public Safety and
2011-76
purposes). This training will provide first responders with
$18,250.00
Hialeah
Hialeah Equipment
20TR
Response and
Security Response
skills to respond to a terrorist incident involving active
Decontamination
shooters.
Capabilities
Y
Planning,
Critical Infrastructure
2011-77
$101000.00
Hialeah
Hialeah Equipment
13LE-00-SURV
Implement the NIPP
Protection
Sustainment CCTV Surveillance System
and Training
N
Mobile Data Terminals. This project will provide support
Strengthen
Intelligence and
2011-78
and connectivity to enhance intelligence and information
$391809.00
Hialeah
Hialeah Equipment
04HW-01-MOBL
Communications
Information Sharing
sharin2 capabilities.
Ca abilities
N
Strengthen CBRNE,
Detection,
Explosive Device
2011-79
$151000.00
Hialeah
Hialeah Equipment
07ED-01-DOGS
Response and
Response Operations
Explosives Detection Canine. Purchase of canine to
Decontamination
.assist with detecting explosives.
Capabilities -1
N
-
Strengthen CBRKE
Mobile Rapid Fingerprint I.D. System FA 30 Level Falcon
Detection,
Intelligence Analysis
2011-80
I.D. Fingerprint processing, including Automated
$20.00000
Hialeah
Hialeah Equipment
20FP-00-AFIS
Response and
and Production
Fingerprint Identification System (AFIS) interface
Decontamination
I equipment.
Ca abilities
Y
Strengthen
201
Fixed License Plate Readers for collection of intelligence
$160,00000
Hialeah
Hialeah Equipment
13LE-00-SURV
Information Sharing
and Collaboration
Intelligence Analysis
and Production
at Citys Pflints of egress
Ca abilities
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3),xIs 0 r%f P) A
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line item a- c"-
Description of Project
Budget Request
Primary Agency POETS
I
AEL A Nationai Priority
I
Target Capabiiity
# CL
Grantee
J
Y
Strengthen CBRNE
Information Gathering
Detection,
and Recognition of
2011-82
SWAT Fiber Optics Camera and Accessories, This
$10,000.00
Hialeah Hialeah Equipment
03SR-03-SCAM Response and
Indicators and
equipment will be used for inspecting voids and confined
Decontamination
Warnings
with limited physical access.
Capabilities
N
_spaces
Strengthen
2011-83
$200000-00
Hialeah Hialeah Equipment
1 O-BC-00-BATT Communications
1 Communications
sustainment for Portable P25 Radios (Batteries i
Capabilities
N
Strengtheh
2011-84
Portable P25 Radios 700/800 MHZ Replacement
$6,000,00
Hialeah Hialeah Equipment
06CP-03-PRAC Communications
Communications
Antennas
Capabilities
N
Strengthen
2011-85
$15,000.00
Hialeah Hialeah Equipment
06CP-03-PRAC Communications
Communications
Portable P25 radios R2placement Shoulder Mic's
Ca abilities
N
Handheld GPS Units MGRS Capable, including self-
Strengthen
2011-86
contained handhelds, mobile mounted systems, and
$8,000.00
Hialeah Hialeah Equipment
04AP-02-DGPS Communications
Communications
-
accessoa devices.
Capabilities
N
Strengthen
2011-87
800 MHZ Standalone P25 Repeater. This project will
$36,000.00
Hialeah Hialeah Equipment
06CP-01-REPT Communications
Communications
enhance interoeerable communications.
Capabilities
N
Strengthen
2011-88
800 MHZ Repeater Antenna. This project will enhance
$4.000.00
Hialeah Hialeah Equipment
03CP-03-TOWR Communications
Communications
interoeerable communications.
-Capabilities
Y
Strengthen CBRNE
Detection,
Responder Safety and
2011-89
$4,00000
Hialeah Hialeah Equipment
01-LE-01-PRPD Response and
Health
Hatch Gear. This project will include the purchase of
Decontamination
-
protective added equipment for civil unrest.
Capabililies
N
Interoperable Communications Radios. This project will
Strengthen
2011-90
involve the purchase of individual portable radios for both
$40,000.00
oral GableCoral Gables Equipment
06CP-01-PORT Communications
Communications
Police and Fire.
Ca abilities
N
Interoperabillty Communications Radios. This project will
Strengthen
2011-91
involve the purchase of mobile mounted systems and
$45,00000
-,oral Gable! Coral Gables Equipment
06CP-01 -MOBL Communications
Communications
accessory devices.
Capabilities
N
Planning and Exercise. Emergency Response all -hazards
Implement the
On -Site Incident
2011-92
annex for CEMP followed by an EOC Table Top Exercise
$21,791.84
Loral Gable g Coral Gables Exercise
NIMS/NRF
Management
to test annex.
N
Strengthen CBRNE
Detection,
Responder Safety and
2011-93
Disposable Respirator Canisters. This project will involve
$9.000.00
oral Gable,, Coral Gables Equipment
01AR-06-DISP Response and
Health
sustainment costs for inventory of Disposable Respirator
Decontamination
I
I .
Canisters for emergency res2on se cap&ilifles.
I Capabilities
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xIs 10 of 24
Miami/Ft. Lauderdale- UA51 2011 Budget
Miami/Ft. Lauderdale UASI
Line item a.
Description of Project Budget Request
PrImary Agency POETE
AEL # National Priority
Target Capablilty
#
Grantee
LU
_J
N
Training Cost for Basic and Advance Courses - CERT
Project- Training for volunteers to ehance awareness,
Strengthen Planning:
Community
2011-94
mitigation, disaster preparedness, response and recovery. $18140000
CERT graduates are able to help their communities
F t. Ft. Lauderdale Training
Lauderdale
21 GN-00-TRNG and Citizen
Preparedness and
prepare for disasters and during response and recovery.
Preparedness
Participation
N
CERT Bag Packs with Equipment - CERT Project -
Strengthen Planning
Community
2011-95
equipment needed for use by CERT volunteers during $1,950.00
disaster preparedness and response and recovery.
Ft. Ft Lauderdale Equipment
Lauderdale
I 9GN-00-BGPK and Citizen
Preparedness and
Preparedness
Participation
NFt
Strengthen Planning
Community
2011-96 Fort Lauderdale CERT Annual Meeting and Recognition
$3,525.00 Ft Lauderdale Planning
Lauderdale
21 GN-00-CCEQ and Citizen
Preparedness and
Event
Preparedness
Participation
N Fort Lauderdale CERT PPE- Medical Bags/Medical
Supplies etc.- CERT Project - equipment needed for use
Ft.
Strengthen Planning!
Community
2011-97 by CERT volunteers during disaster preparedness and
$1,125-00 Lauderdale Ft. Lauderdale Equipment
21 GN-00-CCEQ and Citizen
Preparedness and
resonse and recove
pa.
Preparedness
Participation
N Maintenance, sustainment, service level agreements -
Ft.
implement the
Emergency Operations
2011-98 EOC Management- Services needed to support Satellite
Ph S
$20,095,42 Lauderdale Ft. Lauderdale Equipment
21GN-00-MAIN NIMS/NRF
Center Management
one CammunrCatMon Ystem.
N Enhance Communications Center Infrastructure -
Purchase of equipment such as truck lines, CAD
F t.
06CP-CAI -PORT,
Implement the
2011-99 functions, phones, mapping, digital voice and radio logging
$1911723.00 Lauderdale Ft. Lauderdale Equipment
06CP-01 -REPT,
NlMS/NRF
Communications
needed to enhance and strengthen Public Safety
06CP-02-BRDG
,communications infrastructure.
N Exercise Simulator- this equipment is needed to provide
interactive audio -visual simulation of operational
Implement the
On -Site Incident
2011-100 situations to support EOC training, planning or decision
$49,99953 Broward BEMA Exercise
04AP-08-SIMS
NIMS/NRF
Management
making.
N Satellite Communications Capability for Broward EOC this
2011-101 equipment will enhance info sharing through an internee
$50$000� 00 Broward BEMA Equipment
06CC-04-EQSD,
Implement the
Communications
communications system that employs a satellite uplink to
06CC-04-SADS
NlMS/NRF
be installed an the rooftop of the county EOC.
N Emergency Operations Center Capability Enhancements -
this this project includes the acquistion of hardware, integrated
$4800000 Broward Pompano Equipment
04HW-01 -INHW,
Implement the
Emergency Operations
computer hardware and operating system software to work
. Beach
04MD-03-DISP
NlMS/NRF
Center Management
with WebEOC.
2011 Miarni-Ft Lauderdale UASI Budget 8-23-11 (3) As 11 Of 24
Miami/Ft, Lauderdale UASI 2011 Budget
Mlam!/Ft. Lauderdale UASI
Line Item c"-
Description of Project
Budget Request Primary Agency PDETE
AEL # National Priority
Target CapabIllty
#
Grantee
LU
N
Generator Connection for Emergency
Management/Utilities Department Offices- funds
2011-103
requested for this project will be used to connect one
existing generator that will be relocated from the city Is old
$25,00000 Broward Wilton Manors Equipment
Implement the
I0GE-00-GENR NIMS/NRP
Planning
public safety facility to Emergency Management Offices to
car out COOP operations.
Y
Critical Facilities Security Camera System - Installation
Critical Infrastructure
2011-1041
and equipment(-IR Digital cameras, DVR, Cable needed
$271000.00 Broward Town of Davie Equipment
14SW-01 -VIDA Implement the NIPP
Protection
for physical infrastructure hardening._
i
N
2011-105
iSatellite Phones- this equipment is needed to improve and
Town of
$161655.00 Broward Southwest Equipment
06CP-01-MOBL, Strengthen
Communications
Communications
enhance Communications Capabilities
Ranches
06CC-03-SATM Caabilities
N
South Florida Red Cross Disaster Training - Train 200
Strengthen Plahning
2011-106
volunteers and staff to enhance awareness of disaster
$26,674.00 Broward American Red Equipment
01CB-03-ENSM and Citizen
On -Site Incident
response procedures (training materials and shelter
Cross
Preparedness
Management
simulation exercise).
Y
BMS Microwave Downlink System - This equipment allows'
for transmittal of valuable information and video dispatch
Strengthen
On -Site Incident
2011-107
and ground units in real time. This systems provides the
$56,653.37 BSO Aviation Equipment
18SC-00-ACFT Communications
capability to produce an actual picture of a situation or
Capabilities
Management
.scene,
N
Interoperable Communications Package - this equipment
is needed to enhance regional info -sharing and
collaboration capabilites. This project includes the
purchase of one trailer to house communications system
Communicatio
Strengthen
2011-108
(such as radios) and will provide a more effective and
$1501000.00 BSO Equipment
12VE-00-MISS Communications
Communications
organized method of response in case of emergencies.
ns
Capabilities
This equipment will contribute to the upgrade of operations
preparedness and decrease response time.
N
RIOS Interoperable Communications System - radio
interface audio gateway that allows for connection to
Communicatio
I Strengthen
2011-109
videos, camera systems and other iT devices. This
$36,675, 16 BSO Equipment
06CP-02-BRDG Communications
Communications
equipment will provide the capability to send videos,
ns
Capabilities
phone, radio and PC conversations to users.
Y
Physical Access Control systems Police Headquarters -
this equipment is needed for critical infrastructure
Miami
Critical Infrastructure
2011-110
hardening and to enhance security at new public safety
$133,109 1 *1 Miami Gardens Equipment
Gardens
14SW-01-PACS Implement the NIPP
Protection
campus that will consist of both police headquarters and
L I
Inew city hall.
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3),xis Q of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item � CL 0-
Description of Project
Budget Request Primary Agency POETE
AEL # Natlonal Priority
Target Capablilty
#
Grantee
Y
Physical Access Control systems City Hall Complex -this
equipment is needed for critical infrastructure hardening
Mia ml
Critical Infrastructure
2011-111
and to enhance security at new public safety campus that
$86,065.00 Gardens Miami Gardens Equipment
14SW-01 -PACS Implement the NIPPi
Protection
will consist of both police headquarters and new city hall.
Y
Strengthen CBRNE
Protech 20N34" Intruder Ballistic Armor Shield Level 111A -
Detection,
2011-112
Ehance Response capabilities- This equipment is needed
$46,380-00 Sunrise SPD Equipment
0ILE-01-SHLD Response and
Responder Safety and
to provide increased protection to first responder officers
Decontamination
Health
in case of attacks.
Ca Eabilities
N
Advanced Combat Medical Pouch - Enhance Response
Capabilites- this equipment is needed to provide on -the-
Strengthen Medical
Emergency Triage and
2011-113
spot first aid medical attention to wounded or trauma
$44,880.00 Sunrise SPD Equipment
09MS-04-HSBN Surge Capabilities
Pre -Hospital Treatment
victims unable to be reached immediately in the case of
emergencies. The Pouch includes tourniquet, quick clot
and wound care dressing.
Y
Strengthen CBRNE,
i Talon Generation IV Robot Vehicle - This equipment is
Detection,
Explosive Device
2011-114
needed tp provided the capabilities to investigate
$115.469.51 Sunrise SPD Equipment
030E-07-ROBT Response and
Response Operations
suspicious packages, IEDs and gather real time
Decontamination
intelli2ence in an hostile environment.
Y
-Capabilities
Strengthen CBRNE
2011-115
CQB Ram - This equipment will be used in conjunction
$2,730-00 Sunrise SPD Equipment
Detection,
20TE-00-NTRY Response and
Public Safety and
Security Response
with the Tactical Backpack Kit (below) to enable door
Decontamination
,breachInQ in cramped
Ca abilities
Y
-environments.
Tactical Backpack Kit - This equipment will be provided to
Strengthen CBRNE
2011-116
first responder officers to enable them to breach doors and
$61020.00 Sunrise SPD Equipment
Detection,
20TE-00-NTRY Response and
Public Safety and
obstructions that are now impassible. Kits
Security Response
include: boltmester bolt cutter, thundermaul, active shooter
Decontamination
1halla9an tool end manual enta tool pack.
Capabilities
N
'Protective dry suit for use in contaminated water diving
Strengthen CBRNE
operations. This equipment will enhance dive team
Detection,
2011-117
capabilities while responding to CBRNE incidents. This
$251000.00 Sunrise SPD Equipment
01WA-05-SUTD Response and
Responder Safety and
equipment will enable divers to operate in contaminated
Decontamination
Health
1waters.
—Capabilities
Y
Two-way trunked radio system - this equipment is needed
Coral
Strengthen
2011-118
to provide 24 hour contact and communication among
$45,797,17 CSPD Equipment
Springs
06CP-01-PORT Communications
Communications
officers to ensure safety of the community.
Capabilities - -I---
I
2011 Miarni-Ft Lauderdale UASI Budget 8-23-11 (3).xis 13 nf24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item Description of Project Budget Request Primary Agency POETS AEL # Natlonal Priority Target Capability
# CL
Grantee
J
Y Global Positioning System Cameras -t❑ document critical
04HW-011NHW,
infrastructure assessment assests as well as provide
Coral 04AP-02-
Critical Infrastructure
2011-119 documentation for damage assesment during disaster
$30,227.17 Springs CSPD Equipment DGPS,04HW-01- Implement
the NIPP
protection
response.
I N HW, 04AP-02-
DGPS
his Laptop computers with air card access to mobilize EOC-
these computers will enable communication with municpal
directors departments and county and regional EOC
2011-120
Coral 14CI-00-COOP
$4fi,597.17 CSPD Equipment
Implement the Emergency Operations
communication initiatives during emergency operations as
Springs 04HW-01-INHW
NIMSINRF
Center Management
well as providing technology to assist with on -going crisis
mana ement.
Y Intelligence software -t❑ enhance undercover intelligence
Strengthen
g
Information Gathering
g
gathering,covert investigations, preserve evidence,
Coral
Information Sharing
and Recognition of
2011-121 document investigative leads and progress and interfacing
$25,797.17 CSPD Equipment 13IT-00-SGNT
Springsand
Cvllaboratrvn
Indicators and
intelligence with other investigative agencies within the
Capabilities
Warnings
region.
N Ballistic shields and breaching tools for tactical response
Strengthen CBRNE
this equipment Is needed to provide protection for first
Coral 030E-01-VSTO,
Detection,
Responder Safety and
2011-122 responders during disaster activation.
$29,797,17 Springs CSPD Equipment 01 LE-01-SHLD,
Response and
Health
20TE-00-NTRY
Decontamination
Capabilities
N Ballistic panels for first responders to be added to currently
Strengthen CBRNE
g
issued tactical equipment vests. - these panels are needed
Detection,
to provided added protection for first responders deployed
2011-123
Coral 030-01-VST01 01 LE
$41,597.20 CSPD Equipment
Response and
Responder Safety and
to critical emergency tactical operations as well as during
Springs 01-ARMR
Decontamination
Health
tactical disaster training drills.
Capabilities
Y Rapid ID Fingerprint Scanners - this equipment will be
Strengthen
Information Gathering
used to enhance the police department's criminal subject
Information Sharing
and Recognition of
2011-124 identification capabilities and aid in providing accurate
$39,100.00 Hollywood HPD Equipment 20FP-OOAFIS
and Collaboration
Indicators and
information needed by law enforcement officers to idendity
Capabilities
Warnings
terroristslsus pects.
Y
License Plate Readers- this equipment will be used to
Strengthen
Information Gathering
enhance the city's criminal intelligence database. This
Information Sharing
and Recognition of
2011-125 equipment will assist with the identification, apprehension
$1461837.99 Hollywood HPD Equipment 14SW-01-SIDV
and Collaboration
Indicators and
and prosecution of suspects while storing information. The
Capabilities
Warnings
information stored willl be available to other local agencies
thru MOUs or inter -local agreements.
N
Annual EOC Exercise, EOC Staff Training- funding for this
2011-12G
project will be utilize for the annual EOC exercise and all
$37000,00
Hollywood
HPD ExercisefTrai
21 GN-oO-TRNG
Implement the
On -Site Incident
expenses related to training attendance for core
,
ning
NI MSINRF
Management
ernergenSy management personnel.
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3) As 14 of 24
[Miami/Ft.
Miami/Ft. Lauderdale UASI 2011 Budget
Lauderdale UASI
Line Item 0-
of Project
Budget Requast
Primary
PrimaryDescription
Agency POETE
AEL # National Priority
Target Capability
# CL
Grantee
UJ
Y
Remote Controlled Small CBRNEIEOD Tactical Robot:
Strengthen CBRNE'
electric motor, variable speed joystick controls; Color LED
Pembroke
Detection,
Explosive Device
2011-1271
vision screen; CALIBRE T-5 model /ICOR, or comparable.
$71,74900
Pines
Police Equipment
030E-07-ROBT Response and
Response Operations
Decontamination
Capabilities
N
SMART VMS Portable Variable Digital Messaging Sign
Trailer; with self-contained trailer -mounted power
Pembroke
Strengthen Planning
2011-128
generation unit
$1 9T 151.00
Pines
Police Equipment
030E-03-SIGN and Citizen
Planning
Preparedness
N
P-25 compliant; 764-87OMHzportable public safety radios
Pembroke
Strengthen
2011-129
w/ encryption and digital CAI capabilities; w/ public safety
$29000.00
Pines
Police Equipment
06CP-01-PORT, Communications
Communications
hone.
XTS 5000 microone.
Capabilities
N
2011-130
$1,000.00
Pembroke
Police Equipment
06CP-03-PRAC, Strengtheri
Communicatlons
Communications
-
Portable Radio Batter y — h - a - r9er - stem
Pines
1 OBC-00-SOLR
Capabilities
N
Mobile/Portable Communications Antenna Tower (MTU);
Strengthen
2011-131
self contained; w/ self contained shelter trailer, on
$1001000.50
Pembroke
Police Equipment
06CP-03-TOWR Communications
Communications
-
aluminum trailer -
I
Pines
Capabilities
-
N
- - - - -
CERT Backpacks -Citizen Corps Program Project- These
-
-,
-
Strengthen Planning
Community
2011-132
backpacks are needed to equip volunteers with tools and
$6,300.00
Miramar
Miramar Training
21 GN-00-CCEQ and Citizen
Preparedness and
necessary items needed during emergencies.
Preparedness
Participation
N
COP Handheld Radios - Citizen Corps Program; Project-
Strengthen Planning
Radios needed for communication among volunteer teams
$2,025.00
Miramar
Miramar Training
21 GN-00-CCEQ and Citizen
Communications
during emef9encie .
Preparedness
-
N
Citizen Corp Instructor Overtime Pay - Citizen Corps
Strengthen Planning
Community
2011-134
Project -Training and awareness enhancement for
$6,828.06
Miramar
Miramar Training
and Citizen
Preparedness and
volunteers to be re for emer9ency.operations.
Preparedness
Participation
N
CERT Coordinator Conference /Travel - Citizen Corps
Strengthen Planning
Community
2011-135
Program Project- Costs associated with attending CERT
$1,650.00
Miramar
Miramar Training
and Citizen
Preparedness and
conferences.
Preparedness
Participation
N
T-V/Flat Panel LCD Monitor -EOC Enhancement -
equipment needed for used during emergency to assist
Implement the
Emergency Operations
2011-136
with the outfit and set-up of the city's EOC to serve
$20,000.00
Miramar
Miramar Equipment
04MD-03-DISP
NlMS/NRF
Center Management
residents and maintain communication with state and
I
1coup ty EOrs
2011 Miami -Ft Lauderdale UASI Budget 9-23-11 (3),xls 1 r) ref 9A
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item o_
Description of Project
Budget Request Primary
Agency POETE AEL # Natlonal Prlorlty
Target Capability
# CL
Grantee
J
N
Wireless capable facility with university network access
EOC Enhancement- equipment needed for used during
Implement the
Emergency Operations
2011-137
emergency to assist with the outfit and set-up of the city's
$5,000.00 Miramar
Miramar Equipment 04HW-01 NIMSINRF
Center Management
EOC to serve residents and maintain communication with
state and coun EOCs.
N
Laptop wireless -capable computers -EOC Enhancement -
equipment needed for used during emergency to assist
201 iA 38
with the outfit and set-up of the city's EOC to serve
$32,400.00 Miramar
Miramar Equipment 04HW-01 Implement the
NIMSINRF
Emergency Operations
Center Management
residents and maintain communication with state and
coun EOCs.
N
Network drops (accessed under table) -EOC
Enhancement- equipment needed for used during
Implement the
p
Erher enc Operations
y per
2011-139
emergency to assist with the outfit and set-up of the city's
$16,000.00 Miramar
Miramar Equipment 04HW-01
NIMSINRF
Center Management
EOC to serve residents and maintain communication with
state and coun!y EOCs.
N
Satellite Phone -EOC Enhancement- equipment needed
2011-140
for used during emergency to assist with the outfit and set-
$7,920.00 Miramar
Implement the
Miramar Equipment 06CC-03-SATP p
NIMSINRF
Communications
up of the city's EOC to serve residents and maintain
communication with state and coup EOCs.
N
Polycom video conference equipment (GEMA compatible)-
2011-141
software and webcams -EOC Enhancement- equipment
$5,000.00 Miramar
Implement the
Miramar Equipment OGCC-03-SATP
Communications
needed for used during emergency to assist with the outfit
NIMSINRF
and set-up of the city's EOC to serve residents and
maintain communication with state and county EOCs
N
UASI Planner - this position will assist with developing the
city's emergency management plans, coordinate with city
Strengthen Planning
2011-142
departments to develop their response operation
$651000.00 Miramar
Miramar Planning and Citizen
Planning
procedures, act as a hason to the county EM division and
Preparedness
coordinate with county, state and federal agencies in
re aids to response, recovery and re aredness issues.
N
WebEOC Resource Manager License - Incident
Management System- this equipment is needed to
enhance the operational capacity of the city's response by
Implement the
Emergency Operations
2011-143
adding critical location identification and visual
$13,000 0❑ Miramar
Miramar Planning/Trai NIMSINRF
Center Management
assessment along with GIS interface colloboration. The
ning
Resource Manager will also enhance the logistics
execution within an operation as critical city assets can be
tracked and monitored more effective)
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 16 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item
Description of Project
Budget Request
Primary
Agency
POETS
AEL # National Priority Target Capability
#
Grantee
N WebEOC Mapper Professional- Incident Management
System- this equipment is needed to enhance the
Implement the
Emergency Operations
2011-144
operational capacity of the city's response by adding
$13,500,00
Miramar
Miramar
Planning/Trai
NIMS/NFkF
Center Management
critical location identification and visual assessment along
ning
1with
GIS interface collaboration
N
WebEOC License Renewal - Incident Management
System- this is needed to continue the use of WebEOC
2011-145
software currently used to train city staff. The WebEOC
$169000.00
Miramar
Miramar
Planning/Trai
Implement the
Emergency Operations
software was previously purchased through the 2006 UASI
ning
NIMSINRF
Center Management
grant award.
N
Target Safety Software for Emergency Management
Training -Incident Management System- Training software
2011-146
needed for over 150 city staff assigned to emergency
$7,500.00
Miramar
Miramar
Planning/Trai
Implement the
On -Site Incident
operations duties. Emergency procedures and plans, tests
,g
NIMSINRF
Management
can be desseminated through this software as well as staff
nin
cam fiance tracking.
Y Video Assessment Systems/CCTV - cameras and motion
Palm
Palm Beach
12011-147
detection system that will be linked to central monitoring
$47040.00
,
Beach
Water Utilities
Equipment
14SW-01-VIDA Implement the NIPP
Critical Infrastructure
control center staffed 2417 to protect the county's water
County
Department
Protection
.Systern.
Y
Video Assessment Systems/ DVR, Cable, Connectors -
2011-148
cameras and motion detection system that will be linked to
$36,960-00
Palm
Beach
Palm Beach
Water Utilities
Equipment
14SW-01-VIDA Implement the NIPP
Critical Infrastructure
central monitoring control center staffed 24/7 to protect the
County
Department
Protection
-county's waters stem.
N
12 Channel Mixer Board- Allows usage of many audio
channels.
Palm
City of
Strengthen Planning
Community
2011-149
$11372,00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
County
Preparedness
Participation
N
Palm
City Of
Strengthen Planning
Community
2011-150
$504.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
,Audio Processor- To allow faro timum sound quality.
County
Preparedness
Participation
N
Palm
City Of
Strengthen Planning
Community
2011-151
Microphones- High quality microphones provide high
$378.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
,qualitysound and can be used for recording_Lu2lity sound.
County
Preparedness
Participation
N
Editing/Automation System- System allows recording and
Palm
City of
Strengthen Planning
Community
2011-152
storing of announcements for automated broadcasting of
$11540.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
istation.
I I
County
1
-1 Preparedness -1
Participation
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 17 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Warril/Ft. Lauderdale UASI
Line Item,
Description of Project
Budget Request
Primary
Agency
POETE
AEL # National Priority Target Capability
# a.
Grantee
N
Palm
City Of
Strengthen Planning
Community
2011-153
Computer and audio card- Used to run radio five
$672.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
automated sstem.
y
County
Preparedness
Participation
N
Palm
City of
7
Strengthen Planning
Community
12011-154
Computer and audio card -Used to stream station audio
$672.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
on C!!Y-website.
County
Preparedness
Participation
N
Palm
City of
Strengthen Planning
Community
2011-155
Compressor/Limiter- Audio conditioner that delivers audio
$644-00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
to computer for streaming at. a consistent level.
County
Preparedness
Participation
N
'AM Broadcast stand alone Antenna- Antenna to be
Palm
City of
Strengthen Planning
ng
19
Community
2011-156
mounted an facility roof. Current antenna to be stored and
$882.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizeh
Preparedness and
used for back-up._
County
Preparednets
Participation
N
Palm
City Of
Strengthen Planning
Community
201 1-1 57
Antenna Height Extension Mounting Kit- Mounting Kit to
$98-00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
extend antenna hei2ht on the roof.
County
Preparedness
Participation
N
I
Palm
City of
Strengthen Planning
Community
2011-1581
Groundpiane- Copper straps and wiring providing
$448.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
necessary orounding of station-
County
Preparedness
Participation
N
Palm
City of
Strengthen Planning
Community
2011-159
$336.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
Antenna CouRler- Links antenna to round lane.
County
Preparedness
Participation
N
Coax/Connectors- Upgrade to 1/2" Coax transmission line
Palm
City of
Strengthen Planning',
Community
2011-160
for minimum loss and maximum signal input to the
$98.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
County
Preparedness
Participation
antenna
N
Palm
City of
Strengthen Planning
Community
2011-161
Cabling/Connectors- Cabling and connectors linking all
$56.00
Beach
Greenacres . s
Equipment
04AP-09-ALRT and Citizen
Preparedness and
studio elements.
County
Preparedness
Participation
N
�! ; Professional Engineering/Build-out- All professional labor
Palm
City ❑of
Strengthen Planning
Community
2011-162
necessary for the rebuilding of the antenna system and
$3.92000
Beach
Greenacres
Planning
04AP-09-ALRT and Citizen
Preparedness and
studio. Includes tunino of all components
County
Preparedness
Participation
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xis IR of 9A
Miami,/Ft. Lauderdale UAS[ 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item a
Description of Project
Budget Request
Primary
Agency
PDETE
AEL # National Priority
Target Capability
# a.
Grantee
J
N
Palm
City °f
Strengthen. Planning
Community
2011-163
Audio production of all station imaging. Includes voice
$420.00
Beach
Greenacres
Planning
04AP-09-ALRT and Citizen
Preparedness and
talent and cv .ruin .
County
Preparedness
Participation
N
Palm
City °f
Strengthen Planning
Community
2011-154
System Training -Four 44} hours of on -site framing on
$260.00
Beach
Greenacres
Training
04AP-09-ALRT and Citizen
Preparedness and
automated s stern.
County
Preparedness
Participation
IV
Audio production of four (4) vignettes. Each Vignette will
Palm
City of
Strengthen Planning
Community
2011-165
be 4-5 minutes in length. ARN will provide copywriting, full
$8�40.00
Beach
Greenacres
Planning
04AP-09-ALRT and Citizen
Preparedness and
production and voice talent on these vi net€es.
County
Preparedness
Participation
N
Palm
Strengthen Planning
Community
2011-166
Optional: De -Tuning of the large tower adjacent to
$3,360.00
Beach
Greenacres
Equipment
04AP-09-ALRT and Citizen
Preparedness and
building to make tower invisible to fre3uency of the station.
County
Preparedness
Participation
N
60 inch LCDILED displays in a 5 x 5 Video Wail with
Beveled Edges - this equipment is needed for EGC
Palm
2011-167
information sharing, monitoring and tracking to provide
$143,6fiZ.80
Beach
Palm Beach
Equipment
Implement the
04MD-03-D1SP
Emergency Operations
accurate and reliable source of information, distribute
County
DEM
NIMS/NRF
Center Management
information effectively as well as enhance internal and
external communications.
Y
Helicopter-Draganfly x8 - remote controlled helicopter-
Information Gathering
2011-168
dragonfly with video capability for pre -scouting and
$20,000.80
PBSG
PBSG
Equipment
03-GE-07-RPVS �Irnplement the NIPP
and Recognition of
surveillance during search warrants and call outs.
indicators and
Warnings
N
Business/Community Partners Against Terrorismµ intiafive
to develop a close tins -way relationship between sheriff's
Stren then Planning
9 9
Community
�
2011-1 fi9
office and county private sectors drawnn from materials
$30,000,00
PBS[]
PBSG
Equipment
21 GN-00-CCEQ and Citizen
Preparedness and
developed b DHS.
Preparedness
Participation
Y
Strengthen CBRNE
Detection,
Responder Safety and
2011-170
SRS 5 Bomb Search Suits- this equipment is needed to
$40,600.00
PBSG
PBS❑
Equipment
02PE-01-SRCH Response and
Health
enhance protection of bomb sqad team while on
Decontamination
emergencyemergengy call outs_
Ca abilities
Y
Strengthen
2011-171
$1081889 00
PBSG
PBSG
Equipment
131T-00-INTL Information Sharing
Intelligence Analysis
and Collaboration
and Production
Intelfi ence Fusion Analysis
_Capabilities
2011 Mianni-Ft Lauderdale UASI Budget 3-23-11 (3).xis 19 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line item 0-
Description of Project
Budget Request Primary Agency POETS
AEL # National Priority
Target Capability
#
Grantee
J
Y
Law Enforcement Exchange (LEX) - this equipment is
needed to connect participating local and state law
Strengthen
Intelligence and
2011-172
enforcement agencies to one central information sharing
$25PBSO PBSO Equipment
information Sharing
131T-40-�lNTL
information Sharing
system. Data exchanges include: incidents, dispatch
,000.00
and Collaboration
and Dissemination
records, warrants , taffic citations, booking and pawn
Capabilities
data.,
Y
Thermal Imager and Receiver -this equipment is being
Strengthen
Information Gathering
2011-173
requested for use by agency's S.W.A.T team to provide
$191693.00 PBSO PBSO Equipment
030E-02-TILA Information Sharing
and Recognition of
reliable heat pictures of officers' surroundings and detect
and Collaboration
Indicators and
terrorists/sus ects in dark or smoke filled environments.
Capabilities
Warnings
N
Regional Training and Exercises Planner - this position
Strengthen Planning
g
2011-1741
includes the responsibilities of ensuring compliance with
$65,000.00 Regional Miami Planning
and Citizen
Planning
training courses as well as the coordination of necessary
Preparedness
,regional exercises.
N
WebEOC. - Interoperable Communications software
needed for regional info sharing during emergency
Implement the
Emergency Operations
2011-175
operations as well as non -emergency situtations to provide
$300,000.00 Regional Paim Beach Equipment
04HW-01-INHW
NIMSlNRF
Center Management
a platform for day-to-day regional info sharing and
updates.
N
Regional Citizens Corps - this project includes funds
awarded throughout the region to various CERT1Citizen
Planning,
Strengthen Planning'
Community
2011-176
Corps groups for training, planning and purchase of
equipment to enhance volunteer preparedness for
$250,000.00 Regional Regional Training and
and Citizen
Preparedness and
community response and recovery in the event of
Equipment
Preparedness
Participation
disasters.
Y
2011-177
Regional Cl/I�R Planner.. Personnel to develop regional
$75,000.00 Regional iarni-®ode or FU Planning
Implement the NIPP
Critical Infrastructure
plans and assessments to identify overall growth and
protection
needs as well as promote regional collaboration.
N
Regional Program Manager. This position assists the
Strengthen Planning
Miami and Ft. Lauderdale with regional planning needs
and Citizen
2011-178
(e.g. drafting of investment justifications, coordination of
$95,000.00 Regional Miami Planning
Preparedness
Planning
UAWG meetings, development of annual budgets, etc.).
Capabilities
N
Project Planning. This project will allow for the hiring of a
Strengthen Planning
contractor to assist with the development of regional plans
and Citizen
2011-179
such as the regional P,T & E plan, Miami/Ft. Lauderdale
$300,000.00 Regional Miami Planning
Preparedness
Planning
strategic plan and revision of regional planning
Capabilities
documents.
2011 Miami -Ft Lauderdale UASI Budget 5-23-11 (3).xls 20 of 24
Fm;iamill7t.
Miami/Ft. Lauderdale UASI 2011 Budget
Lauderdale UASI
Line Item a
Description of Project
Budget Request Primary Agency POETS
AEL # National Priority Target. Capability
# CL
Grantee
J
Y
R-LEX Regional CoordinatorlTrainer. This project will
Strengthen
intelligence and
2a1 � -1 ��
provide for a position to assist with the administration and
$� 00 O40 DO Regional BS+a Planning
Information Sharing
Information Sharing
training involved with this regional intelligence sharing
and Collaboration
and Dissemination
sy stem.
Capabilities
N
Planning, Training and Exercise. These dollars have been
Strengthen Planning
9 g
set -aside for the costs associated with conducting regional
Planning,
2011-181
trainings, exercises and planning activities.
$2001000.09 Regional Regional Equipment
and Citizen
On -Site incident
and Training
Preparedness
Management
Capabilities
N
SMART Digital imaging_ The digital imaging machine will
be a Region 7 asset to be deployed and used by the
SHIRT team when response is provided for local
preplanned or disaster situations. The digital imaging
Strengthen Medical
2011-182
machine has a versatile use in MCI, surge situations,
$51,600.00 Regional Broward Health Equipment
04AP-02-CAPT
Surge Capabilities
Medical Surge
mortuary and veterinary operations. With the integrated
system that combines patient registration with the digital
imaging; accurate identification of film and patient
Imatching is accom fished.
Y
Waterborne Explosives. The training funding will be used
to contract a vendor to conduct at least 4 classes in
Strengthen CBRNE
Explosive Ordinance Detection and Render Safe
Detection,
2011-1 S3
Procedures This would address a critical gap in our
$150,OOa.00 Regional fVIDPD Training
Response and
Explosive Device
regional response capabilities. Courses would only be
Decontamination
Response Operations
open Jo EOD technicians who have attended or are
Capabilities
scheduled to attend the Hazardous Devices School at the
Redstone Arsenal.
Y
Critical Infrastructure Assessments. region 7 identified
hundreds of Critical Infrastructure/Key Resources (Cl/KR)
2011_184
with the goal of conducting ACAMS Risk and Threat
Regional FDLE Planning
Implement the NIPP
Critical Infrastructure
Assessments on those sites via a prioritized list. With$10O,OOQ,00
protection
FY2010 funding, 25 assessments were conducted. This
FY2011 project will continue this assessment process and
assessments will be done on additional sites.
Y
Miami-
Intelligence Analysis
2011-185
$1841767.84 Regional Dade/Palm Planning
and Production
Fusion Centej Project
Beach
N
Western Shelter Tent System. This project will include the
Strengthen Medical
2011-186
purchase of five Western Shelter Tent Systems for the
$0.00 Regional Broward health Equipment
09ME-01-SHEL Surge Capabilities
UASi Region, four of which will be patient compartment
tents and one will be an administrative tent.
N
State M&A
$289.386.78
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 21 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line item a Description of Project Budget Request Primary Agency POETE AEL # National Priority Target Capability
# h Grantee
W
J
1201_1-187 N Miami UASI M&A $2801704 18
TOTAL $ 91646g225
2011 Miami -Ft Lauderdale UASI Budget B-23-11 (3).xls 22 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line ltern
�
Description of Project
Budget Request
Primary
Agency
POETS
AEL #
Natlonai Priorlty
Target Capablilty
#
Grantee
LU
ILETPP Eligible 31,680725
- �ri��i.rrw.��.r•�r�. - r�rr.r.�>_.�r.�•r .rr�rrAr�rrs�i�,
$2,411,556 50 (LETPP Required Amount)
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 23 of 24
Miami/Ft. Lauderdale UASI 2011 Budget
Miami/Ft. Lauderdale UASI
Line Item a Description of Project Budget Request Primary
# (L Grantee
LU
New Budaef
Miami
$1,6971329.75
Miami -Dade
$1,665,916.31
Hialeah
$847,134.14
Monroe
$1761743.72
Miami Beach
$1761740.05
Coral Gables
$115,791.84
Key Biscayne
$291842.09
Ft. Lauderdale
$236,818,42
Miramar
$2201123.06
Palm Beach Count
$24411.82.80
Palm Beach Sheriffs Office
$244,182.80
Broward County__$243,328.53
Broward Sheriff's Office
$243,328.53
Coral Springs
$2191813.05
Pembroke Pines
$220,900.50
Sunrise
$2401479.51
Holl)2ood
$222,937.99
Miami Gardens
$219,174.11
Regional Projects
$11871, 367.84
Agency I POETS M AEL # f National Priority j Target Capability
2011 Miami -Ft Lauderdale UASI Budget 8-23-11 (3).xls 24 of 24
F � `i . i• r �: '� ; `�' : f I T Contract Number: l 2-DS-Z2--1 1-23-02- d311
J? r.d ;-, 0 f i - 1 0
, f 1A I - 3 P10 3"
FEDERALLY -FUNDED SUBGRANT AGREEMENT
THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management,
with headquarters in Tallahassee, Florida (hereinafter referred to as the "Division"), and City of Miami,
(hereinafter referred to as the "Recipient").
THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS:
A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to
provide the services identified herein; and
B. The Division has received these grant funds from the State of Florida, and has the authority to
subgrant these funds to the Recipient upon the terms and conditions below; and
C. The Division has statutory authority to disburse the funds under this Agreement.
THEREFORE, the Division and the Recipient agree to the following:
(1) SCOPE OF WORK.
The Recipient shall perform the work in accordance with the Budget and Scope of Work.,
Attachment A of this Agreement. -
(2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES
The Recipient and the Division shall be governed by applicable State and Federal laws,
rules and regulations, including those identified in Attachment B.
(3) PERIOD OF AGREEMENT.
This Agreement shall begin upon execution by both parties or October 1, 20111
whichever is later, and shall end April 30, 2014, unless terminated earlier in accordance with the
provisions of Paragraph (12) of this Agreement.
(4) MODIFICATION OF CONTRACT
Either party may request modification of the provisions of this Agreement. Changes
which are agreed upon shall be valid only when in writing, signed by each of the parties, and attached to
the original of this Agreement.
(5) RECORDKEEPING
(a) As applicable, Recipient's performance under this Agreement shall be subject to the
federal OMB Circular No. A-102, "Common Rule: Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments" (53 Federal Register 8034) or OMB Circular
No. A-110, "Uniform Administrative Requirements for Grants and Agreements with institutions of Higher
Education, Hospitals, and Other Nonprofit Organizations," and either OMB Circular No. A-87, "Cost
Principles for State, Local and Indian Tribal Governments," OMB Circular No, A-21, ,"Cost Principles for
Educational Institutions," or OM B Circular No. A-122, "Cost Principles for Non-profit Organizations."
i
(b) The Recipient shall retain sufficient records to show its compliance with the terms of
this Agreement, and the compliance of all subcontractors or consultants paid from funds under this
Agreement, for a period of five years from the date the audit report is issued, and shall allow the Division
or its designee, the State Chief Financial Officer or the State Auditor General access to the records upon
request. The Recipient shall ensure that audit working papers are available to them upon request for a
period of five years from the date the audit report is issued, unless extended in writing by the Division.
The five year period may be extended for the following exceptions:
1. If any litigation, claim or audit is started before the five year period expires,
and extends beyond the five year period, the records shall be retained until all litigation, claims or audit
findings involving the records have been resolved.
2. Records for the disposition of non -expendable personal property valued at
$5,000 or more at the time it is acquired shall be retained for five years after final.disposition.
3. Records relating to real property acquired shall be retained for five years after
the closing on the transfer of title.
(c) The Recipient shall maintain all records for the Recipient and for all subcontractors or
consultants to be paid from funds provided under this Agreement, including documentation of all program
costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget
and Scope of Work - Attachment A - and all other applicable laws and regulations.
(d) The Recipient, its employees or agents, including all subcontractors or consultants to
be paid from funds provided under this Agreement, shall allow access to its records at reasonable times
to the Division, its employees, and agents. "Reasonable" shall ordinarily mean during normal business
hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday. 'Agents" shall include, but not be
limited to, auditors retained by the Division.
(B) AUDIT REQUIREMENTS
(a) The Recipient agrees to maintain financial procedures and support documents, in
accordance with generally accepted accounting principles, to account for the receipt and expenditure of
funds under this Agreement.
(b) These records shall be available at reasonable times for inspection, review, or audit
by state personnel and other personnel authorized by the Division. "Reasonable" shall ordinarily mean
normal business hours of 8:00 a.m. to 5:00 p.m., local time, Monday through Friday.
(c) The Recipient shall provide the Division with the records, reports or financial
statements upon request for the purposes of auditing and monitoring the funds awarded under this
Agreement.
(d) If the Recipient is a State or local government or a non-profit organization as defined
in OM B Circular A-133, as revised, and in the event that the Recipient expends $500,000 or more in
Federal awards in its fiscal year, the Recipient must have a single or program -specific audit conducted in
0
accordance with the provisions of OMB circular A-133, as revised. EXHIBIT 1 to this Agreement shows
the Federal resources awarded through the Division by this Agreement. In determining the Federal
awards expended in its fiscal year, the Recipient shall consider all sources of Federal awards, including
Federal resources received from the Division. The determination of amounts of Federal
awards expended should be in accordance with the guidelines established by OMB Circular A-133, as
revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of
OMB circular A-133, as revised, will meet the requirements of this paragraph.
In connection with the audit requirements addressed in this Paragraph C (d) above, the Recipient
shall fulfill the requirements for auditee responsibilities as provided in Subpart C of OMB circular A-133,
as revised.
If the Recipient expends less than $500,000 in Federal awards in its fiscal year, an audit
conducted in accordance with the provisions of OMB Circular A--133, as revised, is not required. In the
event that the Recipient expends less than $500,000 in Federal awards in its fiscal year and chooses to
have an audit conducted in accordance with the provisions of OMB circular A-133, as revised, the cost of
the audit must be paid from non -Federal funds.
(e) Send copies of reporting packages for audits conducted in accordance with OMB
Circular A-133, as revised, and required by subparagraph (d) above, when required by Section .320 (d),
OMB Circular A-133, as revised, by or on behalf of the Recipient to:
The Division at the following address:
Division of Emergency Management
Office of Inspector General
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
Send the Single Audit reporting package and Form SF -SAC to the Federal Audit Clearinghouse by
submission online at
htty:llharvester.census.goylfacicollectlddeindex. htmI
And to any other Federal agencies and pass -through entities in accordance with Sections .320 (e) and (f),
OMB circular A-133, as revised.
(fl Pursuant to Section .320 (fl, OMB Circular A-133, as revised, the Recipient shall send
a copy of the reporting package described in Section .320 (c), OMB Circular A-133, as revised, and any
management letter issued by the auditor, to the Division at the following address:.
Division of Emergency Management
Office of Inspector General
2555 Shumard Oak Boulevard
Tallahassee, Florida 32399-2100
(g) By the date due, send any reports, management letter, or other information required
to be submitted to the Division pursuant to this Agreement in accordance with OMB Circular A-1331
Florida Statutes, and Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General, as applicable.
(h) Recipients should state the date that the reporting package was delivered to the
Recipient when submitting financial reporting packages to the Division for audits done in accordance with
OMB Circular A-133 or Chapters 10.550 (local governmental entities) or 10.650 (nonprofit and for -profit
organizations), Rules of the Auditor General,
(i) If the audit shows that all or any portion of the funds disbursed were not spent in
accordance with the conditions of this Agreement, the Recipient shall be held liable for reimbursement to
the Division of all funds not spent in accordance with these applicable regulations and Agreement
provisions within thirty days after the Division has notified the Recipient of such non-compliance.
(j) The Recipient shall have all audits completed by an independent certified public
accountant (IPA), either a certified public accountant or a public accountant licensed under Chapter 473,
Fla. Stat. The IPA shall state that the audit complied with the applicable provisions noted above. The
audit must be received by the Division no later than nine months from the end of the Recipient's fiscal
year.
(7) REPORTS
(a) The Recipient shall provide the Division with quarterly reports and aclose-out report.
These reports shall include the current status and progress by the Recipient and all subrecipients and
subcontractors in completing the work described in the Scope of Work and the expenditure of funds under
this Agreement, in addition to any other information requested by the Division.
(b) Quarterly reports are due to the Division no later than 30 days after the end of each
quarter of the program year and shall be sent each quarter until submission of the administrative close-
out report. The ending dates for each quarter of the program year are March 31, June 30, September 30
and December 31.
9
(c) The close-out report is due 60 days after termination of this Agreement or 60 days
after completion of the activities contained in this Agreement, whichever first occurs.
(d) If all required reports and copies are not sent to the Division or are not completed in a
manner acceptable to the Division, the Division may withhold further payments until they are completed or
may take other action as stated in Paragraph (1 "1) REMEDIES. "Acceptable to the Division" means that
the work product was completed in accordance with the Budget and Scope of Work.
(e) The Recipient shall provide additional program updates or information that may be
required by the Division.
(8) MONITORING.
The Recipient shall monitor its performance under this Agreement, as well as that of its
subcontractors and/or consultants who are paid from funds provided under this Agreement, to ensure that
Ell
time schedules are being met, the Schedule of Deliverables and Scope of Work are being accomplished
within the specified time periods, and other performance goals are being achieved. A review shall be
done for each function or activity in Attachment A to this Agreement, and reported in the quarterly report.
In addition to reviews of audits conducted in accordance with paragraph (6) above, monitoring
procedures may include, but not be limited to, on -site visits by Division staff, limited scope audits, and/or
other procedures. The Recipient agrees to comply and cooperate with any monitoring
procedures/processes deemed appropriate by the Division. In the event that the Division determines that
a limited scope audit of the Recipient is appropriate, the Recipient agrees to comply with any additional
instructions provided by the Division to the Recipient regarding such audit. The Recipient further agrees
to comply and cooperate with any inspections, reviews, investigations or audits deemed necessary by the
Florida Chief Financial officer or Auditor General. In addition, the Division will monitor the performance
and financial management by the Recipient throughout the contract term to ensure timely completion of
all tasks.
(9) LIABILITY
(a) Unless Recipient is a State agency or subdivision, as defined'in Section 768.28, Fla.
Stat., the Recipient is solely responsible to parties it deals with in carrying out the terms of this
Agreement, and shall hold the Division harmless against all claims of whatever nature by third parties
arising from the work performance under this Agreement. For purposes of this Agreement, Recipient
agrees that it is not an employee or agent of the Division, but is an independent contractor.
(b) Any Recipient which is a state agency or subdivision, as defined in Section 768.28,
Fla. Stat., agrees to be fully responsible for its negligent or tortious acts or omissions which result in
claims or suits against the Division, and agrees to be liable for any damages proximately caused by the
acts or omissions to the extent set forth in Section 768.28, Fla. Stat. Nothing herein is intended to serve
as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein
shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third
parties in any matter arising out of any contract.
(10) DEFAULT.
If any of the following events occur ("Events of Default'), all obligations on the part of the
Division to make further payment of funds shall, if the Division elects, terminate and the Division has the
option to exercise any of its remedies set forth in Paragraph (11). However, the Division may make
payments or partial payments after any Events of Default without waiving the right to exercise such
remedies, and without becoming liable to make any further payment:
(a) if any warranty or representation made by the Recipient in this Agreement or any
previous agreement with the Division is or becomes false or misleading in any respect, or if the Recipient
fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous
61J
agreement with the division and has not cured them in timely fashion, or is unable or unwilling to meet its
obligations under this Agreement,
(b) if material adverse changes occur in the financial condition of the Recipient at any
time during the term of this Agreement and the Recipient fails to cure this adverse change within thirty
days from the date written notice is sent by the Division.
(c) If any reports required by this Agreement have not been submitted to the Division or
have been submitted with incorrect, incomplete or insufficient information;.
(d) If the Recipient has failed to perform and complete on time any of its obligations
under this Agreement.
(11) REMEDIES.
If an Event of Default occurs, then the Division may, after thirty calendar days written
notice to the Recipient and upon the Recipient's failure to cure within those thirty days, exercise any one
or more of the following remedies, either concurrently or consecutively:
(a) Terminate this Agreement, provided that the Recipient is given at least thirty days
prior written notice of the termination. The notice shall be effective when placed in the United States, first
class mail, postage prepaid, by registered or certified mail -return receipt requested, to the address in
paragraph (13) herein;
Agreement,
(b) Begin an appropriate legal or equitable action to enforce performance of this
(c) Withhold or suspend payment of all or any part of a request for payment;
(d) Require that the Recipient refund to the Division any monies used for ineligible
purposes under the laws, rules and regulations governing the use of these funds.
(e) Exercise any corrective or remedial actions, to include but not be limited to:
1. request additional information from the Recipient to determine the reasons for
or the extent of non-compliance or lack of performance,
2. issue a written warning to advise that more serious measures may be taken if
the situation is not corrected,
3. advise the Recipient to suspend, discontinue or refrain from incurring costs for
any activities in question or
4. require the Recipient to reimburse the Division for the amount of costs incurred
for any items determined to be ineligible;
(f) Exercise any other rights or remedies which may be available under law.
(g) Pursuing any of the above remedies will not stop the Division from pursuing any other
remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in
this Agreement or fails to insist on strict performance by the Recipient, it will not affect, extend or waive
R
any other right or remedy of the Division, or affect the later exercise of the same right or remedy by the
Division for any other default by the Recipient.
(12) TERMINATION.
(a) The Division may terminate this Agreement for cause after thirty days written notice.
Cause can include misuse of funds, fraud, lack of compliance with applicable rules, laws and regulations,
failure to perform on time, and refusal by the Recipient to permit public access to any document, paper,
letter, or other material subject to disclosure under chapter 1 1 g, Fla. Stat., as amended..
(b) The Division may terminate this Agreement for convenience or when it determines, in
its sole discretion, that continuing the Agreement would not produce beneficial results in line with the
further expenditure of funds, by providing the Recipient with thirty calendar days prior written notice.
(c) The parties may agree to terminate this Agreement for their mutual convenience
through a written amendment of this Agreement. The amendment will state the effective date of the
termination and the procedures for proper closeout of the Agreement.
(d) In the event that this Agreement is terminated, the Recipient will not incur new
obligations for the terminated portion of the Agreement after the Recipient has received the notification of
termination. The Recipient will cancel as many outstanding obligations as possible. costs incurred after
receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to the
Division because of any breach of Agreement by the Recipient. The Division may, to the extent
authorized by law, withhold payments to the Recipient for the purpose of set-off until the exact amount of
damages due the Division from the Recipient is determined.
(13) NOTICE AND CONTACT.
(a) All notices provided under or pursuant to this Agreement shall be in writing, either by
hand delivery, or first class, certified mail, return receipt requested, to the representative named below, at
the address below, and this notification attached to the original of this Agreement.
(b) The name and address of the Division contract manager for this Agreement is:
Michael J. Day
Florida Division of Emergnecy Management
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
Telephone: (850)488-9441
Email:Michael.day@em.myflorida.com
(c) The name and address of the Representative of the Recipient responsible for the
administration of this Agreement is:
Joseph Zahralban, Assistant Fire chief
1151 NW 7t' Street
Miami, FL 33136
Telephone: 305-415-5402
Fax: 305-41 fi-5444
Email: jzahralban@miamigov.com
(d) In the event that different representatives or addresses are designated by either party
after execution of this Agreement, notice of the name, title and address of the new representative will be
provided as outlined in (13)(a) above.
(14) SUBCONTRACTS
If the Recipient subcontracts any of the work required under this Agreement, a copy of the
unsigned subcontract must be forwarded to the Division for review and approval before it is executed by
the Recipient. The Recipient agrees to include in the subcontract that (i) the subcontractor is bound by
the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and
regulations, and (iii) the subcontractor shall hold the Division and Recipient harmless against all claims of
whatever nature arising out of the subcontractor's performance of work under this Agreement, to the
extent allowed and required by law. The Recipient shall document in the quarterly report the
subcontractor's progress in performing its work under this Agreement.
For each subcontract, the Recipient shall provide a written statement to the Division as to
whether that subcontractor is a minority business enterprise, as defined in Section 288.703, Fla. Stat.
(15) TERMS AND CONDITIONS
This Agreement contains all the terms and conditions agreed upon by the parties.
(16) ATTACHMENTS
(a) All attachments to this Agreement are incorporated as if set out fully.
(b) In the event of any inconsistencies or conflict between the language of this
Agreement and the attachments, the language of the attachments shall control, but only to the extent of
the conflict or inconsistency.
(c) This Agreement has the following attachments:
Exhibit 1 - Funding Sources
Attachment A— Budget and Scope of Work
Attachment B — Program Statutes, Regulations and Special Conditions
Attachment C — Justification of Advance Payment
Attachment D —Warranties and Representations
Attachment E — certification Regarding Debarment
Attachment F — Statement of Assurances
H
Attachment G -- Reimbursement Checklist
(17) FUNDING/CONSIDERATION
(a) This is a cost -reimbursement Agreement. The Recipient shall be reimbursed for
costs incurred in the satisfactory performance of work hereunder in an amount not to exceed
$9,356,839.69, subject to the availability of funds. Attachment G specifies the required documentation
needed when submitting for cost reimbursement under this agreement.
(b) Any advance payment under this Agreement is subject to Section 216.181(15),
Fla.Stat., and is contingent upon the Recipient's acceptance of the rights of the Division under Paragraph
(12)(b) of this Agreement. The amount which maybe advanced may not exceed the expected cash
needs of the Recipient within the first three (3) months of the contract term. For a federally funded
contract, any advance payment is also subject to federal OMB Circulars A-87, A-1101 A-122 and the Cash
Management Improvement Act of 1990. All advances are required to be held in an interest -bearing
account. if an advance payment is requested, the budget data on which the request is based and a
justification statement shall be included in this Agreement as Attachment C. Attachment C will specify the
amount of advance payment needed and provide an explanation of the necessity for and proposed use of
these funds. No advance shall be accepted for processing if a reimbursement has been paid prior to the
submittal of a request for advanced payment.
(c) After the initial advance, if any, payment shall be made on a reimbursement basis as
needed. The Recipient agrees to expend funds in accordance with the Budget and Scope of Work,
Attachment A of this Agreement.
(d) Invoices shall be submitted at least quarterly and shall include the supporting
documentation for all costs of the project or services. Invoices shall be accompanied by a statement
signed and dated by an authorized representative of the Recipient certifying that "all disbursements made
in accordance with conditions of the Division agreement and payment is due and has not been previously
requested for these amounts." The supporting documentation must comply with the documentation
requirements of applicable OMB Circular Cost Principles. The final invoice shall be submitted within sixty
(60) days after the expiration date of the agreement. An explanation of any circumstances prohibiting the
submittal of quarterly invoices shall be submitted to the Division contract manager as part of the
Recipient's quarterly reporting as referenced in Paragraph 7 of this Agreement.
If the necessary funds are not available to fund this Agreement as a result of action by the United
States Congress, the federal Office of Management and Budgeting, the State Chief Financial Officer or
under subparagraph (19)(h) of this Agreement, all obligations on the part of the Division to make any
further payment of funds shall terminate, and the Recipient shall submit its closeout report within thirty
days of receiving notice from the Division.
(18) REPAYMENTS
All refunds or repayments due to the Division under this Agreement are to be made payable to
the order of "Division of Emergency Management", and mailed directly to the following address:
Division of Emergency Management
Cashier
2555 Shumard Oak Boulevard
Tallahassee FL 32399-2100
In accordance with Section 215.34(2), Fla. Stat., if a check or other draft is returned to the Division for
collection, Recipient shall pay the Division a service fee of $15.00 or 5% of the face amount of the
returned check or draft, whichever is greater.
(19) MANDATED CONDITIONS
(a) The validity of this Agreement is subject to the truth and accuracy of all the
information, representations, and materials submitted or provided by the Recipient in this Agreement, in
any later submission or response to a Division request, or in any submission or response to fulfill the
requirements of this Agreement. All of said information, representations, and materials is incorporated by
reference. Additional special conditions are listed on Attachment B. The inaccuracy of the submissions
or any material changes shall, at the option of the Division and with thirty days written notice to the
Recipient, cause the termination of this Agreement and the release of the Division from all its obligations
to the Recipient.
(b) This Agreement shall be construed under the laws of the State of Florida, and venue
for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision
of this Agreement is in conflict with any applicable statute or rule, or is unenforceable, then the provision
shall be null and void to the extent of the conflict, and shall be severable, but shall not invalidate any other
provision of this Agreement.
(c) Any power of approval or disapproval granted to the Division under the terms of this
Agreement shall survive the term of this Agreement.
(d) This Agreement may be executed in any number of counterparts, any one of which
may be taken as an original.
(e) The Recipient agrees to comply with the Americans With Disabilities Act (Public Law
10 1 -336, 42 U.S.C. Section 12101 et seg.), which prohibits discrimination by public and private entities on
the basis of disability in employment, public accommodations, transportation, State and local government
services, and telecommunications.
(f) Those who have been placed on the convicted vendor list following a conviction for a
public entity crime or on the discriminate vendor list may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or public work, may not submit bids on leases of real property to
a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or
10
consultant under a contract with a public entity, and may not transact business with any public entity in
excess of $25,000.00 for a period of 36 months from the date of being placed on the convicted vendor list
or on the discriminatory vendor list.
(g) Any Recipient which is not a local government or state agency, and which receives
funds under this Agreement from the federal government, certifies, to the best of its knowledge and belief,
that it and its principals:
1. are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal department or agency;
2. have not, within a five-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining,
attempting to obtain, or performing a public (federal, state or local) transaction or contract under public
transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property;
3. are not presently indicted or otherwise criminally or civilly charged by a
governmental entity (federal, state or local) with commission of any offenses enumerated in paragraph
19(g)2. of this certification; and
4. have not within a five-year period preceding this Agreement had one or more
public transactions (federal, state or local) terminated for cause or default.
If the Recipient is unable to certify to any of the statements in this certification, then the Recipient
shall attach an explanation to this Agreement.
In addition, the Recipient shall send to the Division (by email or by facsimile transmission)
the completed "Certification Regarding Debarment, Suspension, ineligibility And voluntary
Exclusion" (Attachment E) for each intended subcontractor which Recipient plans to fund under
■
this Agreement; The form must be received by the Division before the Recipient enters into a
contract with any subcontractor.
(h) The State of Florida's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation by the Legislature, and subject to any modification in
accordance with Chapter 216, Fla. Stat. or the Florida Constitution.
(i) All bills for fees or other compensation for services or expenses shall be submitted in
detail sufficient for a proper preaudit and postaudit thereof.
0} Any bills for travel expenses shall be submitted in accordance with Section 112.0611
Fla. Stat. The provisions of any special or local law, present or future, shall prevail over any conflicting
provisions in this section, but only to the extent of the conflict.
(k) The Division reserves the right to unilaterally cancel this Agreement if the Recipient
refuses to allow public access to all documents, papers, letters or other material subject to the provisions
of Chapter 119, Fla. Stat., which the Recipient created or received under this Agreement.
I
(1) If the Recipient is allowed to temporarily invest any advances of funds under this
Agreement, any interest income shall either be returned to the Division or be applied against the
Division's obligation to pay the contract amount.
(m) The State of Florida will not intentionally award publicly -funded contracts to any
contractor who knowingly employs unauthorized alien workers, constituting a violation of the employment
provisions contained in 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act
("INKA. The Division shall consider the employment by any contractor of unauthorized aliens a violation
of Section 274A(e) of the I NA. Such violation by the Recipient of the employment provisions contained in
Section 274A(e) of the INA shall be grounds for unilateral cancellation of this Agreement by the Division.
(n) The Recipient is subject to Florida's Government in the Sunshine Law (Section
286.011, Fla. Stat.) with respect to the meetings of the Recipient's governing board or the meetings of
any subcommittee making recommendations to the governing board. All of these meetings shall be
publicly noticed, open to the public, and the minutes of all the meetings shall be public records, available
to the public in accordance with Chapter 119, Fla, Stat.
(o) All unmanufactured and manufactured articles, materials and supplies which are
acquired for public use under this Agreement must have been produced in the United States as required
under 41 U.S.C. 1oa, unless it would not be in the public interest or unreasonable in cost.
(20) LOBBYING PROHIBITION
(a) No funds or other resources received from the Division under this Agreement may be
used directly or indirectly to influence legislation or any other official action by the Florida Legislature or
any state agency.
(b) The Recipient certifies, by its signature to this Agreement, that to the best of his or
her knowledge and belief:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf
of the Recipient, to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the
making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative
agreement.
2. If any funds other than Federal appropriated funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, the Recipient shall complete
and submit Standard Form-LLL, "Disclosure of Lobbying Activities."
12
3. The Recipient shall require that this certification be included in the award
documents for all subawards (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose.
This certification is a material representation of fact upon which reliance was placed
when this transaction was made or entered into. Submission of this certification is a prerequisite for
making or entering into this transaction imposed by Section 1352, Title 31, U.S. code. Any person who
fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not
more than $100,000 for each such failure.
(21) COPYRIGHT, PATENT AND TRADEMARK
ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE
PERFORMANCE of THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE of FLORIDA.
ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE
OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF
FLORIDA.
(a) If the Recipient has a pre-existing patent or copyright, the Recipient shall retain all
rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise.
(b) If any discovery or invention is developed in the course of or as a result of work or
services performed under this Agreement, or in any way connected with it, the Recipient shall refer the
discovery or invention to the Division for a determination whether the State of Florida will seek patent
protection in its name. Any patent rights accruing under or in connection with the performance of this
Agreement are reserved to the State of Florida. If any books, manuals, films, or other copyrightable
material are produced, the Recipient shall notify the Division. Any copyrights accruing under or in
connection with the performance under this Agreement are transferred by the Recipient to the State of
Florida.
(c) Within thirty days of execution of this Agreement, the 'Recipient shall disclose all
intellectual properties relating to the performance of this Agreement which he or she knows or should
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property
exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which
accrue during performance of the Agreement.
(22) LEGAL AUTHORIZATION.
The Recipient certifies that it has the legal authority to receive the funds under this
Agreement and that its governing body has authorized the execution and acceptance of this Agreement.
The Recipient also certifies that the undersigned person has the authority to legally execute and bind
Recipient to the terms of this Agreement.
know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any
pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property
exists. The Division shall then, under Paragraph (b), have the right to all patents and copyrights which
accrue during performance of the Agreement.
(22) LEGAL AUTHORIZATION.
The Recipient certifies that it has the legal authority to receive the funds under this
Agreement and that its governing body has authorized the execution and acceptance of this Agreement.
The Recipient also certifies that the undersigned person has the authority to legally execute and bind
Recipient to the terms of this Agreement.
(23) ASSURANCES.
The Recipient shall comply with any Statement of Assurances incorporated as
Attachment F.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
RECIPIENT:
CITY OF MIAMI
By:
Name a d title: hnn artinez P.E. City Mana er
Date:
FID# 59-6000375
STATE OF FLORIDA
DIVISION OF EMERGENCY MANGEMENT
By. -
Name and Title: Bry Aoon, Director
Date:
14
ATTEST:
PF
Priscilla A. Thompson
City Clerk
APPROVED AS TO FORM AND
Julie O. Bru
City Attorney
CITY OF MIAMI FLORIDA, a
municipal corporation
my Mart ez, PE
Manager
APPROVED AS TO INSURANCE
REQUIREMENTS:
alvin Ellis, Director
Department of Risk Management
19
EXHIBIT — I
THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS
AGREEMENT:
NOTE.- If the resources awarded to the Recipient are from more than one Federal program, provide the
same information shown below for each Federal program and show total Federal resources awarded.
Federal Program
Federal agency: Department of Homeland Security
Catalog of Federal Domestic Assistance title and number: 97.067
Award amount: $ 9,356,839.00
THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES
AWARDED UNDER THIS AGREEMENT:
NO TE.- If the resources awarded to the Recipient represent more than one Federal program, list
applicable compliance requirements for each Federal program in the same manner as shown below.
Federal Program:
List applicable compliance requirements as follows.-
1 . First applicable compliance requirement (e.g., what activities/services/purposes the federal
resources must be used for)* Recipient is to use funding to perform the following eligible activities as
identified in the United States Department of Homeland Security, Federal Emergency Management Agency,
National Preparedness Directorate Fiscal Year 2011-12 State Homeland Security Grant Program (SHSGP),
consistent with the Department of Homeland Security State Strategy.
2. Second applicable compliance requirement (e.g., eligibility requirements for recipients of the
resources: Recipient is subject to all administrative and financial requirements as set forth in this Agreement,
or will be in violation of the terms of the Agreement.
16
NOTE: Section .400(d) of OMB Circular A-133, as revised, and Section 215.97(5)(a), Florida Statutes,
require that the information about Federal Programs and State Projects included in Exhibit 1 be provided
to the Recipient.
17
Attachment A
Budget and Scope of Work
Proposed Program Budget
Below is a general budget which outlines eligible categories and their allocation under this award. The Recipient is to utilize the
"Proposed Program Budget" as a guide for completing the "Budget Detail Worksheet" below.
The equipment category will require a "Detailed Budget Worksheet" including the proposed equipment to be purchased and the
corresponding Authorized Equipment List (AEL) reference number. The AEL can be found at www.rkb.us.
The transfer of funds between the categories listed in the "Proposed Program Budget" is permitted. However, 25% o of the award
allocation has to be used for eligible LETP- Type activities.
*L At the discretion of the Recipient, funds allocated to Management and Administration costs (as described in the "Proposed Program
Budget") may be put towards Programmatic costs instead. However, no more than 3% of each Recipients' total award may be
expended on Management and Administration costs.
Award Allocation
$%6463226.00
FY 2011 - State Homeland Security
Grant Program — Urban Area
Miarni/Fort Lauderdale UASI
State Management & Administration withheld
$289,387.00
Security Initiative - Issue 39
3%
Expendable Award Allocation after 3%
$9.1356,839.00
reduction
LETP-Type Activities (25% of award allocation)
This amount is not in addition to the remaining
$21411,557.00
award amount but instead signifies the amount
needed to meet the 25% � requirement.
Management and Administration
(the dollar amount which corresponds. to 3% of
$280)705.00
the total local agency allocation is shown in the
F
column on the right).
18
Lieveiopmg nazaraimreat-spectnc annexes coat mcotporate the range of
prevention, protection, response, and recovery activities
ve aping unp cmenting homeland secunry support programs an
adopting ongoing DHS national initiatives
Developing related terrorism prevention activities
1. Fusion Center Project
1 $ 184,767,84
$ 184,767.84
Developing and enhancing plans and protocols
1 $ 250,000.00
$ 250,0DO.0O
1. Regional Citizens Corps - this project includes funds awarde
throughout the region to various CERT/Citizen Corps groups for training
planning and purchase of equipment to enhance volunteer preparedness fo
community response and recovery in the event of disasters.
2. Planning, Training and Exercise. These dollars have been set -aside fo
$ 200,000.00
$ 200,000.00
the , costs associated with conducting regional trainings, exercises an
planning activities.
Developing or conducting assessments
i $ 100,000.00
$ 100,000,00
I. Critical Infrastructure Assessments. Region 7 identified hundreds o
Critical Infrastructure/Key Resources (Cl/KR) with the goal of conductin
ACAMS Risk and Threat Assessments on those sites via a prioritized list- Wit
FY2010 funding, 25 assessments were conducted. This FY2011 project wil
continue this assessment process and assessments will be done on additions
sites -
Hiring of full or part-time staff or contactors/consultants to assist with
planning activities (not for the purpose of hiring public safety personnel
fulfilling traditional public safety duties)
1. EOC Planner Sustainment. This project will continue to fund the ED
40,000.00
$ 40,000.00
planner position.
160,000.00
$ 160,000,00
2. Emergency Management Planning Coordinator (1.2 months). Thi
position will assist with the development/revision of citywide emergen
management plans such as the CEMP, COG and COOP.
3. Emergency Management Planner (12 months). This position will assi
80,000.DO
$ 80,000.00
with general planning responsibilities related to the implementation of th
UASI grant program.
1 60,000.00
$ 60,000.00
4. Equipment Inventory Planner (1.2 months). This position will b
responsible for tracking the equipment purchased under the Miami UA5
Grant Program and will draft all EHP forms.
5. Emergency Management Specialist. This project will continue to fun
$ 118,640.00
$ 118,640.00
emergency management staffing, which is a continuation of an existin
project
1 $ 65,000.00
$ 65,000.00
6. UASI Planner - this position will assist with developing the city,
emergency management plans, coordinate with city departments to develo
their response operation procedures, act as a liason to the county EM divisio
and coordinate with county, state and federal agencies in regards t
response, recovery and preparedness issues.
I $ 65,000.00
$ 65,000.00
7. Regional Training and Exercises Planner - this position includes th
responsibilities of ensuring compliance with training courses as well as th
coordination of necessary regional exercises.
8. Regional Cl/KR Planner - Personnel to develop regional plans an
1 75,000.00
$ 75,Q00.00
assessments to identify overall growth and needs as well as promote regions
collaboration.
9. Regional Program Manager. This position assists the Miami and Ft.
1 $ 95,000,00
$ 95,0DO.00
Lauderdale with regional planning needs (e.g. drafting of investmen
justifications, coordination of UAWG meetings, development of annua
budgets, etc.).
10. Project Planning. This project will allow for the hiring of a contractor t
1 $ 300,000.00
$ 300,000.00
assist with the development of regional plans such as the regional P,T & E
plan, Miami/Ft. Lauderdale strategic plan and revision of regional plannin
documents.
11. R-LEX Regional Coordinator/Trainer. This project will provide for a
100,000.00
1DOI000.00
position to assist with the administration and training involved with this
regional intelligence sharing system.
Conferences to facilitate planning activities
Materials required to conduct planning activities
TraveVper diem related to planning activities
L Travel. This is costs for staff to attend DHS and State sponsored grant
29,998g6
$ 29,998.96
management/UASl courses/conferences.
Overtime and backfill casts (in accordance with operational Cost Guidance)
Other projects areas with prior approval from FEMA
Issuance of "WHTi-compliant tribal identification cards (HSGP only)
Activities to achieve planning inclusive of people with disabilities
Reimbursement for select operational expenses associated with increased
security measures at critical infrastructure sites incurred (up to 50 percent of the
allocation)
vertirne for trdormaUon, mvemgativc, and ante Bence sharing activities (up
to 50 percent of the allocation)
Hiring of new staff positions/contractors/consultants for participation in
informationlintelligencc analysis and sharing groups or fusion center activities
(up to 50 percent of the allocation)
�r '�-' w��v� ► �f - �.'.,� .-.� _ _ *' � i � s �r �xwz,°�r-4F
ri���_-��� s�6 •+i�` .^��Y,7 r'._. �. �..-%ir� �-.���e2Yi �a.,ew r" - ... ... �:i... :ram•,
�+L•���.
i - - d-.-bA1.�.-� J.•. �.
F �� .. �� �,��"•.
.�.. i -.� •{. _.•Aw =.,}-�.. �
Gvertime and backfill for emergency preparedness and response personnel
attending FEMA-sponsored and approved trainirng classes,
I. ERT Training Overtime Badcfill. This will cover the backfill cost
227,050.60
$ 227,050.60
associated with the ERT training.
2. Citizen Corp Instructor Dvertime Pay - Citizen Corps Project - Trainin
6,828.06
$ 6,828.06
and awareness enhancement for volunteers to be prepared for emergen
operations.
Overtime and backfill expenses for part0time and volunteer emergency
response personnel participating in FEMA training
Training Workshops and Conferences
60,000.00
$ 60,000.00
1. Medical Management of CBRNE Events. This training will train
personnel how to protect themselves and crew during a CBRNE even
response. They will learn the effects, how to treat signs and symptoms o
chemical & radiation agent exposure including pediatric needs, Also will be
taught to identify and treat injuries from an explosion.
2. Response to Terrorist Bombings. This training will prepare emergen g
$ 15,300-00
$ 15,300.00
responders to perform safe Operations during {bomb incidents (principally in
the warm and cold zone.)
3. Medical Preparedness and Response to Bombings. This project will
$ 30,000,Dp
30,000.00
train personnel in techniques designed as a result of the London Subwa
bombing (pre and post event). Will focus on commonly used explosives
bombing injuries and treatment.
ZO
4. Hazardous Materials Toxic -Medic Program. This training will educat,
and certify all MPR paramedics on chemical behavior, toxicology and treat c
hazardous material medical emergencies.
S. Preparedness Campaign. All -Hazards Public Education Campaign, b
include materials and displays
6. WebEOC Board design, advanced and beginners PT&E of county ani
municipality users of this interoperable communication system.
7. Training. The request for training funds will allow for the lav
enforcement agencies in Monroe County to conduct the recommender
training identified in Responder Based Knowledge document, and the RDST
training recommendations listed for the Regional Security Team.
8. Feld Force Training for Patrol Officers. This training will be offered it
idifferent 6 sessions.
9. Waterborne Explosives. The training funding will be used to contract j
vendor to conduct at least 4 classes in Explosive Ordinance Detection am
Render Safe Procedures. This would address a critical gap in our regionz
response capabilities. Courses would only be open to EDD technicians whr
(have attended or are scheduled to attend the Hazardous Devices School a
the Redstone Arsenal.
10. Critical Event Rescue Training. This project includes firefighter traininj
at the operations level to provide effective rescue during critical event mas
casualty disasters as well as urban collapse incidents. This funding woulr
train 4O0-500 more MDFR personnel.
1L PT&E. Funding for Planning, Training and Exercises so that MPD car
maintain a ready state and be prepared to respond to any terrorism reiater
situation. ( Line Item# 2011-23 )
12. Fire Boat Rescue Training. This project will entail extensive training fo
Marine firefighting and rescue to include, marine vessel operations and
complex electronic operation. The project will enhance the department',
capability to respond and mitigate potential WMD incidents at sea. (Linn
Item# 2011-25)
13. Sustain local emergency responder training(Une Item# 2011-57)
14. Training Cost for Basic and Advance Courses - CERT Project- Training fo
volunteers to ehance awareness, mitigation, disaster preparedness, responsr
and recovery. CERT graduates are able to help their communities prepare fo
disasters and during response and recovery. (Line Item# 2011-94)
15. FLUSAR Training(Line item# 2011-55)
Activities to achieve training inclusive of people with disabilities
1 1 $ 32,029.001 $ 32,029.00
1
$ 125,000.00
$ 125,000.00
1
$ 29,216.72
$ 29,216.72
1
$ 58,509.00
$ 58,509.00
1
$ 16,000.00
$ 16,000.00
1
$ 150,000.00
$ 150,0O0.0O
1
$ 50,000.00
$ 50,000.00
1
$ 189,250.15
$ 189,250.15
1 1 $ 393,639.311 $ 393,638.31
1
$ 13,309.09
$ 13,309.09
1
$ 18,400.00
$ 18,400.00
1 1 $ 25,000.001 $ 25,000.00
Full or Part -Time Staff or Contractors/Consultants
Travel
1 $ 10650.00 $ 1,650.00
1. CERT Coordinator Conference /Travel - Citizen Corps Program Project
Costs associated with attending CERT conferences.
Supplies
L Target Safety Software for Emergency Management Training-lnciden 1 $ 7,500.00 $ 7,500.00
Management System- Training software needed for over 150 city sta
assigned to emergency operations duties. Emergency procedures and plans,
tests can be desseminated through this software as well as staff complianc
tracking.
Tuition for higher education
Z
Cher items
A complete list of FEMA approved courses may be found at
%v%%,w.gin.usdoi.go%, F MA/doo/E[igi le- Federal Cotirsespcff
Design, Develop, Conduct and Evaluate an Exercise
1. Planning and Exercise. Emergency Response ail -hazards annex for T $ 21,791.84 $ 21,791.84
CEMP followed by an EOC Table Top Exercise to test annex. JSplit between
planning and exercise)
2. Annual EOC Exercise, EOC Staff Training- funding for this project will b 1
$ 37,000.00
$ 37,000.00
utilize for the annual EOC exercise and all expenses related to training
attendance for core emergency management personnel. (Line Item# 2011
126)
Exercise Planning Workshop - Grant funds may be used to plan and conduct an
Exercise Planning Workshop to include costs related to planning, meeting space
and other meeting costs, facilitation costs, materials and supplies, travel and
exercise plan development.
Full or Part -Tune Staff or Contractors/Consultants - Full or part-time staff may
be hired to support exercise -related activities. Payment of salaries and fringe
benefits rust be in accordance with the policies of the state or local unit(s) of
government and have the approval of the state or the awarding agency,
whichever is applicable. The services of contractors/consultants may also be
procured to support the design, development, conduct and evaluation of
CSRNE exercises. The applicant's format written procurement policy or the
Federal Acquisition Regulations (FAR) must be followed.
extttnc backfill. costs — Overtime and backtill cosh, mcludmg expenses
for part -tip and volunteer emergency ,response personnel participating in
FEMA exercises
Implementation of HSEEP
Activities to achieve exercises inclusive of people with disabilities
Travel - Travel costs (Le., airfare, mi lease, per diem,
hotel etc. are allowable as expenses bv em to ees who
are on travel status for official business related to the
-
planning and conduct of the exercise ro'ect s . These
costs must be in accordance with state law as
highlighted in the OOP Financial Guide. States must also
follow state regulations regarding travel. If a state or
territory does not have a travel policy thgy must follow
federal guidelines and rates as explained in the OJP
Financial Guide. For further information on federal law
ertainin to travel costs pjease refer to
http:ZZw�ww..oipus_do'. ovZFinGuide.
Supplies - Supplies are items that are expended or consumed during the course
of the planning and conduct of the exercise project(s) (e.g., copying Per,
gloves, tape, non -sterile masks, and disposable protective equipment).
r terns - I Rese costs include rental o F spalocations for exercise
planing and conduct, exercise signs, badges, etc.
Eligible Equipment Acquisition Costs
The table below highlights the allowable equipment categories for this award.
A comprehensive Ming of these allowable equipment categories, and specific
equipment eligible under each category, can be found on the web -based
Authorized Equipment List at: hqR.lhv%vw.[kb.us
Cfick on "Authorized Equipment List (AEL)
ZZ
If you wish to purchase a piece of equipment from any category below,
then, in the space given below that category, put the "AEI. item number" and
`title" _ Quantity Unit Cost Total Cost
'.:, Z,.i'.' __ " . 7a3 %v'G7 "i J�•�`� wP r� ,e`" `Sa T i ti `l 4,
11 $ 100,075,001 $ 100,07S.00
1. Self -Contained Breathing Apparatus certified as compliant with NFPA
1981 and certified by NOSH as compliant with the CBRN approval criteria
(Une Item# 2011-70)(AEL# 01AR-SCBA)
2. Respirator, Air -Purifying, Full Face, Tight Fitting, Negative Pressure
CBRN (Line Item# 2011-50)(AEL# 0103-AR-PAPA)
,3. Gas Mask replacement cartridge (Line Item# 2011-49)(AEL# 01AR-03.
PAPC)
4. Disposable Respirator Canisters. This project will involve sustainmern
costs for inventory of Disposable Respirator Canisters for emergency responst
capabilities. (Line item# 2011-93) (AEL# 01AR-WDISP)
S. Personal Protective Equipment (PPE's). This project will sustain existinj
equipment previously purchased with UASI (Line Item# 2011-61)(AEL# 01EM•
02-GARM)
6. Tactical Body Armor for SWAT Team & K9 Unit. Dragon Fire Tactica
Vest, KXPiIIA Ballistics, Ceramic Plates (line Item# 2011-45) (AEL# 01LE-01
ARMR)
7. Helmet, Ballistic (Line Item# 201147) AEI #(01LE-01-HLMT)
8. Hatch Gear. This project will include the purchase of protective paddec
equipment for civil unrest. (Line Item# 2011-89) (AEL# 01LE-01-PRPD)
9. Protech 20"x34" Intruder Ballistic Armor Shield Level l[IA -Enhance
Response capabilities- This equipment is needed to provide increaser
protection to first responder officers in case of attacks. (line Item# 2011-112'
(AEL# 01LE-01-SHLD)
10. Underwater Emergency Response Equipment. This is dive equipment
that will facilitate emergency response as it relates to critical incidents on the
waterways involving underwater (Line item# 2011-27) (AEL# 01WA-01-SCBA)
11. Protective dry suit for use in contaminated water diving operations. Thii
equipment will enhance dive team capabilities while responding to CBRNE
incidents. This equipment will enable divers to operate in contarninatec
waters. (Line Item# 2011-117) (AEL# 01WA-05-SUTD)
12. Gloves, Rescue and Recovery, Protective, Technical Rescue Incidents
(Une item# 2011-48) (AEL# 01IA-02-0LVA)
13. Gloves, Utility, Protective, Technical Rescue Incidents (Line Item# 2011.
52) (AEL# 012A-02-GLVA)
14. Protection, Eye (Line Item# 201146) (AEL# OlZA-03-EYEP)
15. Hydration System, Personal, Water Bottle compatible w/M95 Gas Masi
(Une Item# 2011-51) (AEL# 012A-06-HYDR)
16. Tape, Chemical Resistant (Line Item# 2011-53)(AEL# 01ZA-06-HYDR)
17. Vest or Outer Garment, High -visibility (Line item# 2011-54) (AEL# 012A-
D6-VEST)
1. Explosive Entry Equipment, Upgrades/ (Breaching Arm) (Line lter
2011-20) (AEL# 02EX- i0-EXEN )
2. Electronic Counter Measures Equipment (ECM) Device (Line Item# 20
19) (AEL# 02EX-03-ELCM)
3. SRS 5 Bomb Search Suits- this equipment is needed to enhar
protection of bomb squad team while on emergency call outs. (Line [ter
2011-170) (AEL# 02PE-01-SRCH)
1. Ballistic panels for first responders to be added to currently issues
tactical equipment vests. - these panels are needed to provided adder
protection for first responders deployed to critical emergency tactica
operations as well as during tactical disaster training drills. (Line Item# 2011
123)(AEL# 030-01-VSTO, O1LE-0I-ARMR)
$ 12, 500.00
$ 12,500.00
$ 1,140.95
$ 1,140.95
9,000.00
$ 9,000.00
1
$ 7,172.00
$ 7,172.00
1
$ 37,156.10
$ 37,156.10
1
$ 2,496.00
$ 2,496.00
1
$ 4,000.00
$ 4,000.00
1
$ 46,380.00
$ 46,380.00
1 1 $ 120,000.00 f $ 120,000.00
1 i $ 25,000.001 $ 25,00d.00
1
$ 1,120.00
$ 1,120.00
1
$ 3,580.00
$ 3,580ZO
1
$ 990.00
$ 990.00
I
$ 1,995.00
$ 1,995.00
].
$ 3,580.00
$ 3,580.00
1
$ 2,000.00
$ 2,000.00
1
$ 20,000.00
$ 20,000.00
1
$ 50,000.00
$ 50,000.00
1
$ 40,600.00
$ 40,600.00
1_0
LL ,,
0 M 10
1
'$ 41,597,Z0
$ 43,597.2i3
z;�
2. Ballistic Shields and breaching tools far tactical response - this
1
$ 29,797.17
$ 29,797.17
equipment is needed to provide protection for first responders during
disaster activation. (Line Item# 2011-122)(AEL## 030E-01-VSTO, 01LB-01-SHLD,
20TE-00-NTRY)
3. SMART VMS Portable Variable Digital Messaging Sign Trailer; with self
1
$ 19,151.00
$ 19,151.00
contained trailer -mounted power generation unit(Line Item# 2011-12B)(AELA
030E-03-51GN)
1
$ 71,749.00
$ 71,749.00
4. Remote Controlled Small CBRNE/EOD Tactical Robot; electric motor
variable speed joystick controls; Color LED vision screen; CALIBRE T-5 mode
/ICOR, or comparable. (Line Item# 2011-127)(AEL# 030E-07-ROBT)
1
$ 4,000.00
$ 4,000.00
S. BDO MH2 Repeater Antenna. This project will enhance interoperabl
communications. (Line Item# 2011-88)(AEL# 03CP-03-TOWR)
1
$ 19,693.00
$ 19,693.00
6. Thermal Imager and Receiver -this equipment is being requested for
use by agency's 5.W.A.T team to provide reliable heat pictures of officers
surroundings and detect terrorists/suspects in dark or smoke fills
environments. (Line Item# 2011-173)(AEL# 03DE-02-TILA)
7. Talon Generation IV Robot Vehicle - This equipment is needed to
115,469.51
$ 115,469.51
provided the capabilities to investigate suspicious packages, LEDs and gather
real time intelligence in an hostile environment. (line item# 2011-114)(AE
030E-07-RDBT)
1
$ 20,000.80
$ 20,000.80
8. Helicopter-Draganfly X8 - remote controlled helicopter-draganfly with
'deo capability for pre -scouting and surveillance during search warrants and
call outs. (Line Item# 2011-168)(AEL# 0301E-07-ROBT)
10,000.00
$ 10,000.00
9. SWAT Fiber Optics Camera and Accessories. This equipment will be use
for inspecting voids and confined spaces with limited physical access. (Lin
Item# 2011-82)(AEL## 03SR-03-SCAM)
1
$ 70,000.00
$ 70,000.00
10. Sonar, imaging. This equipment is designed to detect and track
underwater targets that enter an alarm zone and qualify as an underwater
threat (Line Item# 2011-22)(AEL# 03WA-02-SONR)
Z4,
1
$ 300,154.00
$ 300,154.00
1. License Plate Reader. The project consist of a Regional License Plat
Reader System. (Line Item# 2011-30)(AEL# 04AP-02-AVLS)
i
$ 8,000.00
$ 8,000.00
2. Handheld GPS Units MGRS Capable, including self-contained handhelds
mobile mounted systems, and accessory devices. (Line Item# 2011-86)(AELA
04AP-02-DGPS)
1
$ 51,600.00
$ 51,600.00
3. SMART Digital Imaging. The digital imaging machine will be a Region
asset to be deployed and used by the SMRT team when response is provide
for local preplanned or disaster situations. The digital imaging machine has
versatile use in MCI, surge situations, mortuary and veterinary operations
With the integrated system that combines patient registration with the digits
imaging; accurate identification of film and patient matching is accomplished
(Line Item# 2011-182)(AEL# 04AP-02-OAPT)
1
$ 25,000.00
$ 25,000.00
4. EOC Technology Disaster Redundancy. The equipment to be purchase
will be back-up Servers and Equipment to enhance EOC redundancy an
resiliency. (Line Item# 2011-34)(AEL# 04AP-03-GISO, 04HW-01-INHW)
t
$ 2,300.00
$ 2,300.00
S. A/V computer. The audiovisual workstation is needed to have on
computer manage all different screens in the audiovisual system. (Line Item
2011-39) (AEL# D4HW-0I-INHW)
1
$ 2,400.00
$ 2,400.00
6. Project Docs workstation (GIS). This workstation would allow GI
manager to be able to create/modify maps with mission critical inforrnatio
from the EOC. (Line Item# 2011-40)(AEL# 04AP-03-G1S5)
1
$ 21,295.00
$ 21,295.00
7. GIS servers - Plotters - Router Geospatial support, decision support,
navigation, monitoring, mitigation, mapping, and reporting. (Line Item# 2011
54)(AEL# 04AP-03-G1SS 04HW-01•INHW)
1
$ 8,000.00
$ 8,000.00
8. Damage Assessment Software Maintenance. This project will allow fo
rapid field assessment of the structural condition of the buildings within an
effected area post -disaster. (Une Item# 2011-6)(AEL# 04AP-04-RISK)
9. EOC Web EOC Enhancements. This project will involve upgrades t
1
$ 75,000.00
$ 75,000.00
EOC Management System (System previously funded with HSGP funds). (Lin
Item# 201135)(AEL# 04AP-04-RISK)
$ 12,000.00
$ 1.2,000.00
10. Targus Software. The Software will be used to provide Departmen
Analysts and Investigators with on -demand data about potential subjects
Targus is able to provide the most current, information on telephon
intelligence. (Une Item# 2011-29)(AEL# 04AP-06-CB€ N)
1
$ 49,999.53
$ 49,999.53
11. Exercise Simulator- this equipment is needed to provide interactiv
audio -visual simulation of operational situations to support EOC training,
planning or decision making. (Une item# 2011-100)(AEL!# 04AP-08-SiMS)
1
$ 60,000.00
$ 60,000-00
12. Public Affairs "Mobile Billboards for All Hazards Events." The billboard
purchased under this project will display messages such as evacuation routes
evacuation messages, special threat conditions, community protectiv
measures as well as directing the community to other media links for furthe
information on the threat facing, their community. (Une Item# 2011-17)(AE
04AP-09 ALRT)
1
$ 25,000.00
$ 25,000.00
13. Public Affairs "Public Education and Awareness Campaign." This proje
will be a grassroots public education campaign to prepare the community t
1protect themselves and their families during all -hazards events. (Une Ite
2011-18)(AEL# 04AP-09-ALRT)
14. 12 Channel Mixer Board- Allows usage of many audio channels. (Une
1
$ 1,372.00
$ 1,372.00
�Itern# 2011149)(AEL# 04AP-09-ALRT)
15. Audio Processor- To allow for optimum sound quality. (Une Item# 2011
1
$ 504.00
$ 504.00
'150)(AEL# 04AP-09-ALRT)
16. Microphones- High quality microphones provide high quality sound an
1
$ 378.00
$ 378.00
can be used for recording quality sound. (Une Item# 2011-151)(AEL# 04AP-09
IALRT)
.17. Microphones- High quality microphones provide high quality sound and
1
$ 1,540.00
$ 1,540.00 1
can be used for recording quality sound. (Une item# 2011-152)(AEL# 04AP-09
iALRT)
18. Editing/Automation System- System allows recording and staring o
$ 672.00
$ 672.00
announcements for automated broadcasting of station. (Une Item# 2011
153)(AEL# 04AP-09-ALRT)
1
$ 672.00
$ 672.00
19. Computer and audio card- Used to run radio five automated system
(Line Item# 2011-154)(AEL# 04AP-09-ALRT)
1
$ 644.00
$ 644.00
20. Compressor/Limiter- Audio conditioner that delivers audio to compute
for streaming at a consistent level. (Line Item# 2011-155)(AEL# 04AP-09-ALRT
1
$ 882.00
$ 882.00
21. AM Broadcast stand alone Antenna- Antenna to be mounted on facili
roof. Current antenna to be stored and used for back-up. (Une Item# 2011
156 j(AEL# 04AP-09-ALRT)
1
$ 98.00
$ 98.00
22. Antenna Height Extension Mounting Kit- Mounting Kit to eaten
antenna height on the roof. (Line Item# 2011-157)(AEL.# 04AP-09-ALRT)
1
$ 448.00
$ 448.00
12-3. Groundplane- Copper straps and wiring providing necessary groundin
iof station. (Line item# 2011-158)(AEL1# 04AP-09-ALRT)
�24. Antenna Coupler- Unks antenna to groundplane. (Une Item# 2011
1
$ 336.00
$ 336.00
159)(AEL# 04AP-09-ALRT)
25. Coax/Connectors- Upgrade to K" Coax transmission line for minimum
1
$ 98.00
$ 98.00
loss and maximum signal input to the antenna. (Line Item# 2011-160)(AE
04AP-09-ALRT)
26. Cabling/Connectors- Cabling and connectors linking all studio elements.
1
$ 56.00
$ 56.00
(Une Item# 2011-161)(AEL# 04AP-09-ALRT)
16
1
$ 3,920.00
$ 3,920.00
127. Professional Engineering/Build-out- All professional labor necessary fo
the rebuilding of the antenna system and studio. Includes tuning of al
components. (Une Item# 2011-162)(AEL# 04AP-09-ALRT)
1
$ 420.00
$ 420.00 ,
28. Audio production of all station imaging. Includes voice talent and
copywriting. (Line ltern# 2011-163)(AEL# 04AP-09-ALRT)
z5
29. System Training- Four (4) hours of on -site training on autom
system. (Line Item# 2011-164)(AEL# 1:14AP-09-ALRT)
30. Audio production of four (4) vignettes. Each Vignette will be
minutes in length. ARN will provide copywriting, full production and ti
talent on these vignettes. (Line Item# 2011-165)(AEL# 04AP-09-ALRT)
31. Optional. De -Tuning of the large tower adjacent to building to n
tower invisible to frequency of the station. (Une Item# 2011-166)(AEL# G
D9-ALRT)
32. Wireless capable facility with university network access
Enhancement- equipment needed for used during emergency to assist
the outfit and set-up of the city's EOC to serve residents and mair
(communication with state and county EC)Cs. (Une Item# 2011-137)(1
04HW-01-INHW)
33. Laptop wireless -capable computers -EOC Enhancement- equips
needed for used during emergency to assist with the outfit and set-up of
city's EOC to serve residents and maintain communication with state
county EOCs. (Line Item# 2011-138)(AEL# 04HW-0I-INHW)
34. Network drops (accessed under table) -EOC Enhancement- equipr
needed for used during emergency to assist with the outfit and set-up of
city's EOC to serve residents and maintain communication with state
county EOCs. (Line Item# 2011-139)(AEL#04HW-01-INHW)
36, Microsoft Server. This equipment will enhance information technc
capabilities. (Line Item# 2011-65)(AEL# 04HW-01-INHW)
37. WebEDC - Interoperable Communications software needed for regi
info sharing during emergency operations as well as non-emerg
situtations to provide a platform for day-to-day regional info sharing
updates. (Line Item# 2011-175)(AEL1# 04AP-05-CDSS)
38. Global Positioning System Cameras -to document critical infrastru(
assessment assests as well as provide documentation for damage assesr
during disaster response. (Line Item# 2011-119)(AEL# 4HW-011NHW, G4A
DGPS,04HW-01-1NHW, 04AP-02-DGPS)
39. Emergency Operations Center Capability Enhancements- this pri
includes the acquistion of hardware, integrated computer hardware
operating system software to worm with WebEOC. (Une Item# 2
102)(AEL# 04HW-01-INHW, 04MD-03-DISP)
40. Mobile Data Terminals. This project will provide support
connectivity to enhance intelligence and information sharing capabil
(Une Item# 2011-78)(AEL# 04HW-01-MO13L)
41. A/V upgrade. This upgrade is necessary in order for audiov
equipment to have capability to receive multiple PC inputs in order to di.=
slides and FEMA/Weather website information simultaneously. (Line It
2011-38)(AEL## 04MD-03-DISP)
42. 4 TVs for PIO area. This workstation would allow GIS manager to be
to create/modify maps with mission critical information from the EOC. I
Item# 2011-41j(AEL## 04MD-03-DISP)
43. TV/Flat Panel LCD Monitor -EOC Enhancement- equipment neede4
used during emergency to assist with the outfit and set-up of the city's EC
serve residents and maintain communication with state and county E
(Une Item# 2011-136)(AEL# 04MD-03-DISP)
44. 60 inch LCD/LED displays in a 5 x S Video Wall with Beveled Edges -
equipment is needed for EOC information sharing, monitoring and trackir
provide accurate and reliable source of information, distribute informs
effectively as well as enhance Internal and external communications. (
Item## 2011-167)(A.EL# 04MD-03-DISP)
4S. EOC 5ustainment. This will pay for on -going information technc
costs related to the operation of the City of Miami EOC. (Une Item# 21
5)(AEL# 04MD-03-DISP, 21GN-00-INST; 04HW-01-INHW; 06CP-02-13i
145W-01.-PACS)
1 $ 13,000.00 $
46. WebEOC Resource Manager license - incident Management System- thi
equipment is needed to enhance the operational capacity of the city'
response by adding critical location identification and visual assessment alon,
with GIS interface colloboration. The Resource Manager will also enhance th
logistics execution within an operation as critical city assets can be tracke.
and monitored more effectively. (Line Item# 2011-143) (AEL# 04AP-OS-CDSS)
1 13,500,001 $
47. WebEOC Mapper Professional- incident Management System- thi
equipment is needed to enhance the operational capacity of the city'
response by adding critical location identification and visual assessment aloR
with GIS interface colloboration(Line Item# 2011-144) (AEL# 04AP-05-,CDSS)
1 I S 16,000.001 $
48. WebEOC Ucense Renewal - Incident Management System- this is needei
to continue the use of WebEOC software currently used to train city staff. Thi
WebEOC software was previously purchased through the 2006 UASI gran
award. Line Item# 2011-145) (AEL# 04AP-05-CDSS)
13,000.00
13, 500.00
16,000.00
IAN r�+
K M_
L Sustain Mobile Satellite Phones (Line Item# 2011-59) (AEL# 06CC-03
1
$ 5,161,00
$ 5,161.00
SATM )
i
$ z3,40o.00
$ 23,400,00
2. Satellite Phone Sustainment Citywide (18 months). This project wil
sustain the satellite phones that are installed throughout City Departmen
including police and fire stations which allow all first responders t
communicate when primary communication services are down. (Une Item
2011-4) (AEL# 05CC-03-SATP)
1
$ 7,920.00
$ 7,920.DO
3. Satellite Phone -EOC Enhancement- equipment needed for used Burin
emergency to assist with the outfit and set-up of the city's EOC to sery
residents and maintain communication with state and county EOCs. (Un
item# 2011-140) (AEL# D6CC-03-SATP)
1
5,000.00
$ 5,000.00
4. Polycom video conference equipment (GEMA compatible)-softwar
and webcams -EOC Enhancement- equipment needed for used durin
emergency to assist with the outfit and set-up of the city's EOC to sere
residents and maintain communication with state and county EOCs. (Un
item# 2011-141) (AEL# 06CC-03-SATP)
1
S 50,000.00
$ 50,000.00
5. Satellite Communications Capability for Broward EOC this equipmen
will enhance info sharing through an internet communications system tha
employs a satellite uplink to be installed on the rooftop of the county EOC.
(Une Item# 2011-101) (AEL# 06CC-04-EQSD, 06CC-04-SADS)
1
$ 2.7,000.00
$ 27,000.00
6. Ethernet Secured @ Fire College for Redundant Communications fo
Miami's First Responders (18 months). This project will continue services for
ME!tro-Ethernet line that provides fast network connectivity between th
City's network and the E911 back up center. (Line Item# 2011-8) (AEL# 06CC
05-PRTY)
1
5 45,000.00
$ 45,000.DO
7. Interoperability Communications Radios. This project will involve th
purchase of mobile mounted systems and accessory devices. (Line Item
2011-91) (AEL# 06CP-01-MOBL)
B. Satellite Phones- this equipment is needed to improve and enhanc
1
$ 16,6S5.00
$ 16,655.00
Communications Capabilities (Line Item# 2011-105) (AEL# 06CP-0I-MOBL
06CC-03-SATM)
9. Interoperability Communications Radios. This project will involve th
1
$ 100,000.00
$ 100,000.00
purchase of individual portable radios. (tine Item# 2011-71) (AEL# 06CP-01
PORT")
10, lnteroperable Communications Radios. This project will involve th
1
$ 40,000.00
$ 40,000.DO
purchase of individual portable radios for both Police and Fire. (Une item
2011-90) (AEL# 06CP-01-PORT)
45,797,17
$ 45,797.17
11. Two-way trunked radio system -this equipment is needed to provide 2
hour contact and communication among officers to ensure safety of th
community. (Line item# 2011-118) (AEL# 06CP-01-PORT)
L7
I Is 29,000.001$ 29,0ao.00
12. P-25 compliant; 764-870MHzportable public safety radios w
encryption and digital CAI capabilities; wj public safety KTS 5000 microphone,.
(Line Item# 2011-129) (AEL# 06CP-01-PORT)
1
$ 191,723.00
$ 191,723.D0
13. Enhance Communications Center Infrastructure - Purchase o
equipment such as truck lines, CAD functions, phones, mapping, digital voice
and radio logging needed to enhance and strengthen Public Safety
communications infrastructure. (Line Item# 2011-99) (AEL# D6CP-01-PORT
06CP-01-REPT, 06CP-02-BRDG)
$ 36,000.00
$ 36,000.00
14. 800 MH2 Standalone PZS Repeater. This project will enhance
interoperable communications. (Line Item# 2011-87) (AEL# 06CP-01-REPT)
1
$ 3,528.00
$ 3,528.00
15. Interoperable Improvements. This project will sustain existing
interoperable systems. (Line Item# 2011-60) (AEL# 06CP-02-BRDG)
I
$ 36,675.16
$ 36,675.16
16. RIOS lnteroperable Communications System - radio interface audio
gateway that allows for connection to videos, camera systems and other rT
devices. This equipment will provide the capability to send videos, phone,
radio and PC conversations to users. (lane Item# 2011-109) (AEL# 06CP-02
BRDG)
17. Portable P25 Radios 700/800 MH2 Replacement Antennas(Line Ite
$ 6,000.00
$ 6,000.00
2011-84) (AEL# D6CP-03-PRAC)
18. Portable P25 radios Replacement Shoulder Mic's(Line Item# 2011-BS
1
$ 15,000.00
$ 15,000.00
(AEL# 06CP-03-PRAC)
19. Portable Radio Battery Charger System(Line Item# 2011-130) (AE
1
$ 1,000.00
$ 1,000.00
06CP-03-PRAC, 201BC4V-SOLR)
20. Mobile/Portable Communications Antenna Tower (MTlI); sel
1
$ 100,000.50
$ 100,000.50
contained; w/ self contained shelter trailer, on aluminum trailer(Line Re
2011-131) (AEL# 06CP-03-TOWR)
1
$ 56,653.37
$ 56,653.37
2L BMS Microwave Downlink System - This equipment allows for
transmittal of valuable information and video dispatch and ground units in
real time. This system provides the capability to produce an actual picture of a
situation or scene. (Line Item# 2011-107) (AEL# 06CP-03-MWAV)
$ 2,025.00
$ 2,025.00
22. COP Handheld Radios - Citizen Corps Program Project- Radios needed for
communication among volunteer teams during emergencies. (Line Item#
2011-133) (AEL# 0+6CP-01-PORT)
.f 913...
1
$ 15,000.00
$ 15,000.00
1. Explosives Detection Canine. Purchase of canine to assist wit
detecting explosives. (Line Item# 2011-79) (AEL# 07ED-01-DOGS)
ON
1 $ 52,725.00 $ 52,725.00
L Masimo Rainbow 5ET Pulse CO-Oximetry. This equipment will enhan
CBRNE detection capabilities. (Line Item# 2011-67) (AEL# 09ME-03-BCNI)
] $ 44,880.00 $ 44,880.00
2. Advanced Combat Medical Pouch - Enhance Response Capabilites- thi
equipment is needed to provide on -the -spot first aid medical attention t
wounded or trauma victims unable to be reached immediately in the case o
emergencies. The pouch includes tourniquet, quick clot and wound car
dressing. (Line Item## 2011-113) (AEL# 09MS-�04-HSBN)
NOW? .. 2- N.
t -
"., � �fi ;.
1. Sustainment for Portable P25 Radios (Batteries) (Line Item# 2011-83 1 $ 20,000.00 $ 20,000.00
(AEL# 10-BC-00-BATT)
71TWOM
1 $ 25,000.00 $ 25,000.00
2. Generator Connection for Emergency Management/tltiliti
Department Offices- funds requested for this project will be used to conne
one existing generator that will be relocated from the city's old public safe
facility to Emergency Management Offices to carry out COOP operations
(Line Item# 2011-103) (AEL# 10G E-00-G EN R)
$ 10,920.00
$ 10,920.00.
3. Automatic Switch EOC Dual Generators. This will provide a back-u
system to the EOC should the existing systems fail during an emergency. (Lin
Item# 2011-62) (AEL# 10PE-00-PTSW)
ity AerialMap tor Use vuring EUC Activations. 1his projectivi
l
$ 939.00
$ 439.00
include the purchase of an aerial map of Miami Beach to be placed in the EO
for use in planning during an emergency. (Line Item# 2011-43) (AEL# 11RE
RFNC)
- - �.^ ...rr• /.�_.. 1.-.: �;s-.�� �-�...,i 1�l.�1_+�Z.V
"T'�
•{Arm-.:fly..sr
/+";L: f"' i_�,. • - -'P.. W .'" r.{ `, .: +S Ys: r" r ...+}- ... . '
''.� ? i _!! , _ i . , F..:_ it ' % .. ::c. a
$ 30,000.00
$ 30,000.00
1. City of Miami Beach Command Vary. This project will involve the
purchase of a command van for use during emergency events. (Line Item
2011-44) (AEL# 12VE-DO-CMDV)
1
$ 150,000.00
$ 150,000.00
2. Interoperable Communications Package - this equipment is needed t
enhance regional info -sharing and collaboration capabilites. This project
includes the purchase of one trailer to house communications system (such a
radios) and will provide a more effective and organized method of response i
case of emergencies. This equipment will contribute to the upgrade o
operations preparedness and decrease response time. (Line Item# 2011
108)(AEL# 12VEOD-MISS)
1
$ 55,000.00
$ 55,000.00
3. Urban Search $ Rescue SKID -Steer Debris Removal. This equipment
will facilitate large scale debris removal at emergency scenes following
natural and man-made disasters- (Line Item #2011-28) (AEL #12TR-00-TEQP)
r
.. .,sb .. :.
1. Mobile Data Terminals. This project will provide support and
100,000.00
$ 1DOI000.Go
connectivity to enhance intelligence and information sharing capabilities
Urine Item# 2011-69)(AEL# 13R-00-INTL)
1
$ 108,889.00
$ 109,889.00
2. Intelligence Fusion Analysis(Line Item# 2011-171)(AEL# 131T-ADO-INTL)
1
$ 2S,000.00
$ 25,GDO.00
3. Law Enforcement Exchange (LEX) - this equipment is needed to connect
participating local and state law enforcement agencies to one centre
information sharing system. Data exchanges include- incidents, dispatch
records, warrants , traffic citations, booking and pawn data. (Line Item# 2011
172)(AEL# 131T-OG-I NTL)
1
$ 25,797.17
$ 25,797.17
4. Intelligence software -to enhance undercover intelligence
gathering, covert investigations, preserve evidence, document investigative
leads and progress and interfacing intelligence with other investigative
agencies within the region. (Line Item# 2011-121)(AEI.# 131T-00-SGNT)
1
$ 240,300.00
$ 240,340.00
S. Law Enforcement Surveillance (CCTV). This project is designed t
deploy CCTV capability in specific soft target areas throughout the City o
Miami. (Line item# 2011-24)(AEL# 13LE-00-SURV)
6. Sustain CCTV!" surveillance system(Une Item# 2011-58)(AEL# 13LE
1
$ 672.00
$ 672.00
SU RV)
7. Sustainment CCTV Surveillance System(Line ltern# 2011-77)(AEL# 13LE
1
$ 10,000.00
$ 10,ODO.00
00-SURV)
1
$ 160,1000.00
$ 160,000.00
S. Fixed License Plate Readers for collection of intelligence at City's poin
of egress(Line Item# 2011-81)(AEL# 13LE-D -SURV)
WW_
a_
n ti - h L.} .. h`I .. _..-.ui I` ,w .: .+ . 4 A
w - •
moma
a-
1
$ 46,597.17
$ 46,597.17
1. Laptop computers with air card access to mobilize EOC- thes
computers will enable communication with municpal directors, departmen
and county and regional EOC communication initiatives during emerges
operations as well as providing technology to assist with on -going crisi
management. (Line Item# 2011-120) (AEL# 140- 00-COOP, 04HW-0I-INHW)
1
$ 35,000.00
$ 35,000.00
2. Security Camera for Fire Station 1,2,3,4. 'here are currently n
cameras at the city fire stations - this provides security for this critica
infrastructure. (tine Item# 2011-56) (AEI_# 14SW-01-VIDA)
L °I
3. Target Hardening Fire Department Headquarters. This project wil
include physical access control elements. (Line Item# 2011-73) (AEL# 145W-01
PACS)
4. Physical Access Control systems Police Headquarters -this equipment i;
needed for critical infrastructure hardening and to enhance security at neM
public safety campus that will consist of both police headquarters and nevi
city hall. (Line Item# 2011-110) (AUA 145W-01-PACS)
S. Physical Access Control systems City Hall Complex -this equipment 1,
needed for critical infrastructure hardening and to enhance security at nea
public safety campus that will consist of both police headquarters and nea
city hall. (Line Item# 2011-111) (AEL# 14SW-01-PACS)
6. License Plate Readers- this equipment will be used to enhance the city`;
criminal intelligence database. This equipment will assist with the
identification, apprehension and prosecution of suspects while storing
information. The information stored willl be available to other local agencie
thry MOUs or inter -local agreements. (Lane Item# 2011-12S) (AEL# 14SW-01
SIDV)
7. Marina CCTV Project. This project will involve the installation of CCTI
cameras at various marinas in the City of Miami. (Line Item# 2011-9) (AEU
145W-01-VIDA)
8. Critical Facilities Security Camera System - installation and equipment(
IR Digital cameras, DVR, Cable)needed for physical infrastructure hardening
(Line item# 2011-104) (AEL# 14SW-01-VIDA)
9. Video Assessment Systems/CCTV - cameras and motion detection
.system that will be linked to central monitoring control center staffed 24/7 tt
,protect the county's water system. (line item# 2011-147) (AEL# 14SW-01
VIDA)
10. Video Assessment Systems/ DVR, Cable, Connectors -cameras an(
,motion detection system that will be linked to central monitoring contro
(center staffed 24/`7 to protect the county's water system. (Line Item# 2011
148) (AEL# 14SW-01-VIDA)
11. Light Speed Building Target Hardening The light Speed facility is i
critical infrastructure that supports over $28 million dollars in mission critics
communications assets and over 300 personnel. The project consists of the
installation of a perimeter fence and security measure to either preveni
pedestrian and vehicular traffic or provide authorized and controlled access
to the exterior of the facility. The current goal is to fence the entire perimeter
of the property, provide an electronic gate with a pedestrian access, 41
separate access gate at the rear of the facility, and enhance its security
infrastructure by adding security cameras, lighting, and two guard stations
(Line Item# 2011-•37) (AEL# 14SW-01-WALL, I4SW-01-VIDA,I45W-0I-LITE)
(USGPA6W :
-
11
$ 90,000.00
$ 90,000.00
133,109.11
$ 133,109.11
$ 86,065.00
$ 86,065.00
1 15 146,837.991 $ 146,837.991
1
�`atton -
L&
100,000.00
$ 100,000.00
s 27,000.00
$ 27,000.00
$ 47,040.00
$ 47,040.00
$ 36,960.00 $ 36,960.00
I
S 263,484.00 1 $ 263,484.00
.,�_ -- ,, . i ^` K :...--rd'�.•,.3J.,irynJ �',�,�,�,,, �.:�. ., .. -y1 . " +� .R. =i , 1.: �-.•�.'qW'i. .V _ _ �� .�.�ilr rT!' _ -K_' _rk+_, -
•+, i • w r` - � i : • � � f . � r�'' + I .� '"C�• °' +'. ,. ,�� �.° �.'C�%�[�,°�.'��,"."•°„��'- • x :,�5 � ram., r,; � � p o ,�' -
. '•'t r !"'- • - . "�+:P''�1�+J� y!s .- M!+s.►.. T}''� �,. %.• �s5t � °.K .:r. � -., ,�+ ..r�"�.��.+. r':,� `. ,.f' F;�. /w4. �.i+e ��� - '� i s °r r�'.�:;"T'`r _ �� "�:. ?. � � r ' . ,irk. � .•
- . r:,._�' _aL�:.-t _�-..�ar..�.�.3''�'..d�. • � s�: i .. Y-_ .�_ _ _ s .AC�i. r+� Zs � .:- ors ,, _;•:,,.F,1�'. }�, .-�?`d'�' i�_ , ! { - "�: ' �•- . • i
L CERT Bag Packs with Equipment - CERT Project - equipment needed fo
use by CERT volunteers during disaster preparedness and response ani
recovery, (line Item# 2011-95) (AEL# 19GN-00-BGPK)
30
1
$ 6,300.00
$ 6,300.00
2. CERT Backpacks -Citizen Corps Program Project- These backpacks ar
needed to equip volunteers with tools and necessary items needed Burin
emergencies. (Line Item# 2011-132) (AEL#19GN-00-BGPK)
$.•.'M"- AY a,yY' -: �i '4clP� �4'.-" .�5 }\'i - .. 3`+k�''*.-3 "�`}.'Y `. I.. _ r' - . •-itir+¢-.-
r� .'! Ai i Ly x ..y _ = :�Sh'" �:. y.°�i i-=.a..'A--',, 6 p '. _ - _1' ^ •, ` _ • '! - i. _ _�
�.t •.�� � �., ►J:�G,_ ;..:w.P �"'. a� �. " �vif.;'_ _ '�r ,l � :;`. 1'4 �.:7'.e-_ _ !P °- � r'L.Y,: � i.'• a
1
$ 39,100.00
$ 39,100.00
1. Rapid ID Fingerprint Scanners - this equipment will be used to enhance
the police department's criminal subject identification capabilities and aid in
providing accurate information needed by law enforcement officers t
identity terrorists/suspects. (Line Item# 2011-) (AEL# 20FP-00-AFIS)
1
$ 20,000.00
$ 20,000.00
2. Mobile Rapid Fingerprint I.D. System FA 30 Level Falcon I.O. Fingerprint
processing, including Automated Fingerprint Identification System (AFLS
interface equipment. (Line Item# 2011-) (AEL# 20FP-00-AFIS)
1
$ 2,730.00
$ 2,730.00
3, CQB Ram - This equipment will be used in conjunction with the Tactics
Backpack Kit (below) to enable door breaching in cramped environments.
(Line Item# 2011-) (AEL# 20TE-W-NTRY)
1
$ 6,020.00
$ 6,020.00
4. Tactical Backpack Kit - This equipment will be provided to firs
responder officers to enable them to breach doors and obstructions that are
now impassible. Kits include: boltmaster bolt cutter, thundermaul, actin
shooter hallagan tool and manual entry tool pack. (Line Item# 2011-
(AEL#20TE-00-NTRY )
1
$ 18,250.00
$ 18,250 00
5. Active Shooter Training (Simmunitions only for training purposes). Thi
training will provide first responders with skills to respond to a terrori
Incident involving active shooters. (Line Item# 2011-) (AEL# 216N-00-THNG)
Nil
1. CERT Citizen Corps Program. This project will include Voluntee
1
$ 2S,000.00
$ 25,000.00
Training and Recruitment / Retention activities and items. (Line Item# 2011
33) (AEL# 21GN-O -TRNG)
2. Community Emergency Response Training (CERT) (Line Item# 2011-74
1
$ 25,000.14
$ 25,000.14
(AEL# 216N-00-TRNG)
3. Fort Lauderdale CERT Annual Meeting and Recognition Event(Un
1
$ 3,525.00
$ 3,5.25.00
Item# 2011-96) (AEL# 2.1GN-00-CCEQ)
4. Fort Lauderdale CERT PPE- Medical Bags/Medical Supplies etc.- CER
1
$ 1,125.00
$ 1,125.00
Project - equipment needed for use by CERT volunteers during disaste
preparedness and response and recovery. (Line item# 2011-97) (AEL# 09ME
01.-BAG M )
1
$ 30,000.DD
$ 30,000.00
S. Business/Community Partners Against Terrorism - initiative to develo
a dose two-way relationship between sheriff's office and county privat
sectors drawn from materials developed by DHS. (Line Item# 2011-169) (AE
21.GN-OGZCEQ)
1
8,543.00
$ 8,543.00
6. CERT Tools. Tools for the City's CERT team for emergency purposes(Un
#tem# 2011-42) (AEL# 03SR-02 TLHN)
1
20,095.42
$ 20,095.42
7. Maintenance, sustainment, service level agreements - EO
Management- Services needed to support Satellite Phone Communicatio
System. (Line Item# 2011-98) (AEL# 21GN-00-MAIN)
1
$ 10,000.00
$ 10,000.00
8_ Mobile Command Vehicle Sustainment. This project will cover the cos
associated with sustaining technology contained in the UASI purchase Mobil
Command Unit. (Line Item# 2011-68) (AEL# 21GN-00-MAIN)
1
$ 50,00D.00
$ 50,000.00
9. Repair & Replacement for UASI Purchased Equipment. This will cover th
cosh associated with maintaining, replacing and repairing UASI purchase
equipment. (Line Item# 2011-10) (AEL# 21GN-00-MAIN)
-; I
3
100,000.00
$ 100,000.00
10. UASI Fire Vessel Maintenance & Equipment. This funding will sustain
the 48ft fire boat and 27ft dime boat purchased under UASI to support public
safety, firefighting operations, urban search and rescue and emergen
medical operations for homeland security -related threats/activities on the
waterways. (Line Item# 2011-11) (AEL# 21GN-OD-MAIN)
1
$ 26,674.00
$ 26,674.00
11, South Florida Red Cross Disaster Training - Train 200 volunteers an
staff to enhance awareness of disaster response procedures (training
materials and shelter simulation exerdse). (Line Item# 2011-108)(AEt#i 21GN
OG-TRNG )
1
$ 43,000.00
$ 43,000.00
12. Enhanced Firearms Interactive Training Equipment. The project will
enhance firearms training and response capabilities by acquiring an
interactive firearms training platform that allows the use of live fir
ammunition and simulated firearms for use in training scenarios. (line ltem
2011-) (AEL# 2.1GN40-TRNG)
P percent of total program hmds may be used for persormel and
personnel-retaied activities
win
Hiring of fail -time or part-time staff or contractors/consultants:
To assist with the management of the respective grant program
To assist with application requirements of the grant program
To assist with the compliancy with reporting and data collection as
it may relate to the grant program
Management and Administration
280,705.00
S 280,705.00
Development of operating plans for information collection and processing
necessary to respond to DDS/ODP data calls.
Costs associate with achieving emergency management that is inclusive of
the access and functional needs of workers and citizens with disabilities.
Overtime and backfill costs — Overtime expenses are defined as the result of
personnel who worked over and above their nDanal scheduled daily or weekly
worked time in the performance of FEMA _ approved activities. Backfill Costs
also called "Overtime as BackfW" are defined as expenses from the result of
personnel who are working overtime in order to perform the duties of other
personnel who are temporarily assigned to FEMA -- ,approved activities outside
their core responsibilities, Neither overtime nor backfill expenses are the result
of an increase of Full -- Time Equivalent (FTEs) employees. These costs are
allowed only to the extent the payment for such services is in accordance with
the policies of the state or unit(s) of local government and has the approval of
the state or the awarding agency, whichever is applicable_ In no case is dual
compensation allowable. That is, an employee of a unit of government may not
receive compensation from their unit or agency of government AND from an
award for a single period of tune (e.g., 1:00 pin to 5.00 pm), even though such
work may benefit both activities. Fringe benefits on overtime hours are limited
to Federal Insurance Contributions Act (FICA), Workers' Compensation and
Unemployment Compensation.
Travel expenses
Meeting-relatedexpenses or a -complete Fist a aBowable meetmg-re ate
ems, please review the OJP Financial Guide at
littp ° //%�,%w. of p.usdo i .go r} - FinGuide).
cquisrhon of authorized office equipment, me u mg pirrso computers,
laptop computers, printers, LCD projectors, and other equipment or software
wWch may be required to support the implementation of the homeland security
strategy.
The following are allowable only within the contract period:
Recurring fees/charges associated with certain equipment, such as cell
ones, faxes, etc.
3 Z
Lasing and/or renting of space for newly hired personnel to administer
programs within the grant program.
Total $ 9,356,839.00 $ 9,356,839-00
33
B. Scope of Work
Funding is provided to perform eligible activities as identified in the Officc of Grants and Training Fiscal Year 2010 Urban Area Security
Initiative (UASI) Grant Program, consistent with the Department of Homeland Security State Strategy and the Urban Area Strategy. Eligible
activities are outlined in the Scope of Work for each category below:
{Categories and Eligible Activities
Urban Area Security Initiative
FY201 l UASI allowable costs are divided into the following categories: planning, organization, equipment, training, exercises,
management and administration cost are allowable cost:. Up to 25% of UASI funds must be dedicated towards law enforcement
terrorism prevention-orientod planning, organization, training, exercise and equipment activities. Each category's allowable costs
have been listed in the "Budget Detail Worksheet" above.
A. Planning
Developing hazard/threat-specific annexes that incorporate the range of prevention, protection, response, and recovery
activities.
Developing and implementing homeland security support program and adopting DHS national initiatives including but not
limited to the following:
■ Implementing the National Preparedness Guidelines
• Pre -event recovery planning
■ Implementing the National Infrastructure Protection Plan and associated Sector Specific Plans
■ Enhancing and implementing Statewide Communication Intempembility Phins (SCfP) and Tactical Interoperable
Communications Plans (TICP) that align with the goals, objectives, and initiatives of the National Emergency
Communications Plan (NECP)
* Costs associated with the adoption, implementation., and adherence to NIMS compliance requirements, including
implementing the NIMS National Credentialing Framework -
Modifying existing incident management and EOPs to ensure proper alignment with the NR.F coordinating stru.ctwes,
processes, and protocols
• Establishing or enhancing mutual aid agreements
• Developing communications and interoperability protocols and solutions
• Conducting local, regional, and tribal program implementation meetings
■ Developing or updafmg resource inventory assets in accordance to typed resource definition issued by the NIMS
Integration Center (NI C )
• Designing State and local geospatW data systems
• Conducting public education and outreach campaigns, including promoting individual, family, and business emergency
preparedness; alerts and warnings education; and evacuation plans as well as CBRNE prevention awareness
• Preparing mataWs for State Preparedness Reports (SPRs)
• WHTI implementation activities including the issuance of W'HTI-compliant tribal identification cards
Developing related terrorism prevention activities including:
■ Developing law enforcement prevention activities, to include establishing and/or enhancing a fusion center
• Hiring an IT specialist to plan, develop, and implement the IT applications necessary for a fusion center
• Developing and planning for informationlintelligence sharing groups
• Hiring contractors and consultants to make recomrneudations on the development of capabilities at State and Major Urban
Area fusion centers; such centers should be designed in support of the analytic and other baseline capabilities as outlined in
the Global justice Information Sharing Initiative's (Global) Baseline Capabilities for State and Major Urban f4rea Fusion
Centers
■ Integrating and coordinating public health care, public safety, and health security data -gathering (threats to human and
animal health) within State and Major Urban Area fusion centers to achieve early warning and mitigation of health events
■ Integrating and Coordinating private sector participation with fusion center activities
• Acquiring systems allowing connectivity to State, local, tribal, territorial., and Federal data networks, such as the National
Crime Information Center (NCIC) and Integrated Automated Fingerprint Identification System (IAFIS), as appropriate
■ Planning to enhance security during heightened alerts, terrorist incidents, and/or during mitigation and recovery
■ Multi -discipline preparation across first responder community, including EMS for reWuse to catastrophic events and acts
of terrorism
3�
• Accessible public information/education: printed and electronic materials, public service announcements, seminars/town
hall meetings, and web postings coordinated through local Citizen Corps Councils
0 Citizen Corps volunteer programs and other activities to strengthen citizen participation
■ Conducting public education campaigns including promoting individual, family, and business emergency preparedness;
promoting the Ready campaign; and/or creating State, regional, or local emergency preparedness efforts that build upon the
Rudy campaign
■ Evaluating Critical Infrastructure Protection (C1P) security equipment anchor personnel requirements to protect and secure
sites
■ C 1P cost assessments, including resources (e.g., financial, personnel) required for security enhancements`deployments
■ M ulti-) urisdi ction Bombing Prevention Plans (WBPP)
• Underwater Terrorist Protection Plans
Developing and enhancing plans and protocols, including but not limited to:
• Developing or enhancing ECPs and operating procedures
■ Developing or enhancing local, regional, or Statewide strategic or tactical interoperable emergency communications plans
Activities associated with a conversion from wideband to narrowband voice channels
■ Implementing Statewide Communications lnteroperability Plan (SLIP) and Tactical lnteroperable Communications Plans
(T1CPs) that align with the goals, objectives, and initiatives of the National Emergency Communications Plan (NECP)
■ Developing protocols or standard operating procedures for specialized teams to incorporate the use of equipment acquired
through this grant program
■ Developing terrorism prevention/protection plans
■ Developing plans, procedures, and requirements for the management of infrastructure and resources related to HSC P and
implementation of State or Urban area H omeland Security Strategies
• Developing plans for mass evacuation and pre -positioning equipment
• Developing or enhancing border security plans
• Developing or enhancing cyber security plans
■ Developing or enhancing secondary health screening protocols at major points of entry (e.g., air, rail, port)
• Developing or enhancing cyber risk mitigation plans
• Developing or enhancing agriculture/food security risk mitigation, response, and recovery plans
• Developing public/private sector partnership emergency response, assessment, and resource sharing plans
• Developing or enhancing plans to engage and interface witb, and to increase the capacity of, private sector/non-
governmental entities working to meet the human service response and recovery needs of victims
■ Developing or updating local or regional communications plans
• Developing plans to support and assist jurisdictions, such as port authorities and rail and mass transit agencies
■ Developing or enhancing continuity of operations and continuity of government plans
■ Developing or enhancing existing catastrophic incident response and recovery plans to include and integrate Federal assets
provided under the NRF
• Developing plaas and response procedures for validating and responding to an alarm from a chemical or biological detector
(response procedures should include emergency response procedures integrating local first responders)
• Developing or enhancing evacuation plans
■ Developing mechanisms for utilizing the National Emergency Family Registry and Locator System (NEFRLS)
• Developing or enhancing plans to prepare for surge capacity of volunteers
■ Developing or enhancing the State emergency medical services systems
• Developing or enhancing plans for donations and volunteer management and the engagement/integration ation of private
sector/non-governmental entities in preparedness, response, and recovery activities
■ Developing or enhancing Bombing Prevention Plans
• Developing school preparedness plans
• Developing preparedness plans for child congregate care facilities, including group residential facilities, juvenile detention
facilities, and public/pri vate child care facilities
• Ensuring jurisdiction EUPs adequately address warnings, emergency public information, evacuation, sheltering, mass care,
resource management from non-goverumental sources, unaffiliated volunteer and donations management, and volunteer
resource integration to support each Emergency Support Function, to include appropriate considerations for special needs
populations
■ Developing and implementing civil rights, civil liberties, and privacy policies, procedures, and protocols
• Designing and developing State, local, t ibal, and territorial geospatial data systems
• Developing and implementing statewide electronic patient care reporting systems compliant with the National Emergency
Medical Services Information System (NEMSIS)
Developing or conducting assessments, including but not limited to:
Developing pre -event recovery plans
■ Conducting point vulnerability assessments at critical infrastructure sites/key assets and develop rcmediation/security plans
• Conducting or updating interoperable emergency communications capabilities assessments at the local, regional, or
Statewide level
• Developing border security operations plans in coordination with CBP
• Developing, implementing, and reviewing Area Maritime Security Plans for ports, waterways, and coastal areas
• Updating and refining threat matrices
• Conducting cyber risk and vulnerability assessments
• Conducting assessments and exercising existing catastrophic incident response and recovery plans and capabilities to
identify critical gaps that cannot be met by existing local and State resources
• Conducting Bombing Prevention Capability Analysis
• Activities that directly support the identification of specific catastrophic incident priority response and recovery projected
needs across disciplines (e.g,., law enforcement., Fire, EMS, public health, behavioral health, public works, agriculture,
information technology, and citizen preparedness)
i Activities that directly support the identification of pre -designated temporary housing sites
# Conducting community assessments, surveys, and research of vulnerabilities and resource needs, and determine citizen
education and participation to meet the needs
■ Conducting Citizen Corps program assessments and evaluations, citizen preparedness surveys, volunteer impact studies,
and cost/benefit analysis
• Soft target security planning (e.g., public gatherings)
• Participating in the FEMA Gap Analysis Program
B. Organizational Activities - Urban Areas are allowed up to 54 percent of their FY 2011 UASI funding for Organizational
activities.
Section 2008 of the Homeland Security Act of 2002, as amended by the 9111 Act,
includes the following allowable activities:
• responding to an increase in the threat level under the Homeland Security Advisory System, or needs resulting from a
National Special Security Event
• Establishing, enhancing, and staffing State and Major Urban Area fusion centers
• Paying salaries and benefits for personnel to serve as qualified intelligence analysts
Overtime Costs Overtime costs are allowable for personnel to participate in information, investigative, and intelligence
sharing activities specifically related to homeland security and specifically requested by a Federal agency. Allowable costs
are limited to overtime associated with Federally requested participation in eligible fusion activities including anti -terrorism
task forces, .loint Terrorism Task Forces (777Fs), Area Maritime Security Committees (as required by the Maritime
Transportation Security Act of2OO2), DHS Border Enforcement Security Task Forces, and Integrated. Border Enforcement
Teams. Grant funding can only be used in proportion to the Federal than -hour estimate, and only after funding for these
activities from other Federal sources (i.e. FBI J MT payments to State and local agencies) has been exhausted. Under no
circumstances should D H S grant funding be used to pay for costs already supported by funding .from another Federal source.
Intelligence Analysts — Per the Personnel Reimbursement for Intelligence Cooperation and Enhancement (PRICE) of
Homeland Security Pict (Public Law 110-412), SHSP and UASI funds may be used to hire new staff and/or contractor
positions to serve as intelligence analysts to enable information/intelligence sharing capabilities, as well as support existing
intelligence analysts previously covered by SHSP or UASI funding. In order to be hued as an intelligence analyst, staff and/or
contractor personnel must meet at least one of the following criteria:
o Successfully complete training to ensure baseline proficiency in intelligence analysis and production within six months of
being hired; and/or,
o Previously served as an intelligence analyst for a minimum of two years either in a Federal intelligence agency, the
military, or State and/or local law enforcement intelligence unit
All intelligence analyst training should be in accordance with the Global Justice Information Sharing Initiative's (Global)
Minimum Criminal Intelligence Training Standards for Law Enforcement and Other Criminal Justice Agencies in the United
States, which outlines the minimum categories of training needed for intelligence analysts. These include subject -matter
expertise, analytic methodologies, customer -service ethics, information handling and processing skills, critical thinking skills,
computer literacy, and objectivity and intellectual honesty. A certificate of completion of such training must be on
file with the SAA and must be made available to FEMA Program Analysts upon request
Operational Overtime Costs - In support of efforts to enhance capabilities for detecting, deterring, disrupting, and
preventing acts of terrorism, operational overtime costs are allowable for .increased security measures at critical infrastructure
sites. FY 20 11 SHSP or UASI funds for organizational costs may be used to support select operational expenses associated
with increased security measures at critical infrastructure sites in the following authorized categories:
Backfill and overtime expenses (as defined in this Guidance) for staffing State or Major Urban Area fusion
centers
Hung of contracted security for critical Infrastructure sites
Public safety overtime (as defined in this Guidance)
Title 32 or State Active Duty National Guard deployments to protect critical infrastructure sites, including all
resources that are part of the standard National Guard deployment package (Note: Consumable costs, such as
fuel expenses, are not allowed except as part of the standard National Guard deployment package)
Increased border security activities in coordination with CBP, as outlined in Information Bulletin # 135
FY 2011 SHSP or UAS1 funds may only be spent for operational overtime costs upon prior approval provided in writing by
the FEM A Administrator.
B. PerWrinel
Personnel hiring, overtime, and backfill expenses are permitted under this grant in order to perform allowable FY 2011 HSGP
planning, training, exercise, and equipment activities.
• A► personnel cost cap of up to 50 percent of total SHSP and UASI program funds may be used for personnel and personnel -
related activities as directed by the Personnel Reimbursement for, Intelligence Cooperation and Enhancement (PRJCE) of
Homeland Security Pict (Public Law 110-412). Grantees who wish to seek a waiver from the personnel cost cap must
provide documentation explaining why the cap is unacceptable; waiver requests will be considered only under extreme
circumstances. In general, the use of SHSP and UAS1 funding to pay for staffand/or contractor regular time or
overtime/backfili is considered a personnel cost Activities that are considered "personnel'' and "personnel -related," and
therefore count against the personnel cost cap of 50 percent, include, but are not limited to:
Operational overtime
• 0vertimelbackfi11 to participate in approved training or exercise deliveries
0 Salaries and personnel costs of intelligence analysts
• Overtime to participate in intelligence sharing activities
• Salaries and personnel costs of planners, equipment managers,
exercise coordinators, and/or training coordinators
0 Salaries and personnel costs under the M&.A category
* Contractor costs associated with performing the above activities
C. Equipment Acquisition
The 22 allowable prevention, protection, response, and recovery equipment categories and equipment standards for FY 2011
H SG P are listed on the web -based version of the Authorized Equipment List (A EL) on the Responder Knowledge edge Base (RKB ),
at https.Ilivwrm' i kb. us. Unless otherwise stated, equipment must meet all mandatory regulatory and/or DH S-adopted standards to
be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary
certifications and licenses for the requested equipment -
The equipment, goods, and supplies ("the eligible equipment") purchased with funds provided under this agreement are
for the purposes specified in "Florida's Domestic Security Strategy". Equipment purchased with these funds will be
utilized in the event of emergencies, including, but not limited to, terrorism -related hazards. The sub -recipient shall place
the equipment throughout the State of Florida in such a manner that, in the event of an emergency, the equipment can be
deployed on the scene of the emergency or be available for use at a faxed location within two (2) hours of a request for
said deployment. The Florida Division of Emergency Management (FDEM) must approve any purchases of equipment
not itemized in a project's approved Initial Strategic Implementation Plan (ISIP) in advance of the purchase.
The sub -recipient will, in accordance with the statewide mutual aid agreement or other emergency response purpose as
specified in the "Florida Domestic Security Strategy," ensure that all equipment purchased with these funds is used to
respond to any and all incidents within its regional response area as applicable for so long as this Agreement remains in
effect. Prior to requesting a response, the FDEM will take prudent and appropriate action to determine that the level or
intensity of the incident is such that the specialized equipment and resources are necessary to mitigate the outcome of the
incident.
The sub -recipient shall notify the FDEM Office of Domestic Preparedness at 2555 Shumard Oak B lvd., Tallahassee,
Florida 32399 one year in advance of the expiration of the equipment's posted shelf -life or normal life expectancy or when
it has been expended- The sub -recipient shall notify the FDEM immediately if the equipment is destroyed, lost, or stolen.
The sub -recipient shall not transfer, rent, sell, lease, alienate, donate, mortgage, encumber or otherwise dispose of the
eligible equipment without the prior written consent of the FDEM.
D. Training
Allowable training. -related costs include, but are not limited to, the following:
• Developing, Delivering, and Evaluating Training - Includes costs related to administering the training, planning,
scheduling, facilities, materials and supplies, reproduction of materials, and equipment
31
0 Overtime and Backfill — The entire amount of overtime costs, including payments related to backfiffing personnel,
which are the direct result of attendance at FEMA and/or approved training courses and programs, are allowable
These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
or unit(s) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of a unit of government may not receive compensation
from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00
p.m.), even though such work may bentfit both activities.
a Travel — Costs (e.g., airfare, mileage, per diem, hotel) are allowable as expenses by employees who are on travel
status for official business related to approved training.
0 Hiring of Full or Part -Time Staff or Contractors/Consultants — Payment of salaries and fringe benefits to full or
part-time staff or contractors/consultants must be in accordance with the policies of the State or units) of local
government and have the approval of the State or awarding agency, whichever is applicable. Such costs must be
included within the funding allowed for program management personnel expenses, which must not exceed 15 percent
of the total allocation as specified in section E.6. In no case is dual compensation allowable (see above).
W Certification/Recertification of Instructors — States are encouraged to follow the FEMA Instructor Quality
Assurance Program to ensure a minimum level of competency and corresponding levels of evaluation of student
learning. This is particularly important for those courses that involve training of trainers. This information is
contained in Information Bu 11 eti n # 193, issued October 20, 2005.
Training Activities
States, territ ori es, and Urban Areas may use H SG P funds to develop a homeland security training program.
Allowable training -related costs under H SG P incl ud e the establishment, support, conduct, and attendance of training
speci fi cally i den ti fi ed under the S H S P, UAS 1, M M RS, and C CP grant programs and/or in conjunction with
emergency preparedness training by other Federal agencies (e.g., HHS, DOT). Allowable training topics include, but
are not limited to, CBRNE terrorism cyber/agricultum1food security, intelligence gathering and analysis, NIMS
related training, citizen and community preparedness, interoperable and emergency communications, and training for
volunteers, infants and children and individuals with disabilities in disasters, pediatric medical surge, and evacuation
and sheltering with particular emphasis on children, keeping children with parents or guardians, addressing needs of
unaccompanied minors, and integrating the accessibility and functional needs of children and adults with disabilities
(see Comprehensive Preparedness Guide 301 (CPG-301 1: Interim Emergency Management Planning Guide far
Special Needs Populations and other resources for additional information).
Training conducted using H SGP funds should address a performance gap identified through an After Action
Report/Improvement Plan (AARAP) or contribute to building a capability that wi.11 be evaluated through an exercise.
Exercises should be used to provide the opportunity to demonstrate and validate skills learned in training, as well as
to identify training gaps. Any training or training gaps should be identified in the AAR/D1 and addressed in the State
or Urban Area training cycle. All training and exercises conducted with HSGP funds should support the development
and testing of the jurisdictions EOP or specific annexes, where applicable.
F. Exercises
All Urban Areas are required to develop a Multi Year Training and Exercise Plan (TEP) and submit to the FEMA Grants and
Preparedness C ornmuni ty of Interest (COI) on the Homeland Security I nfomiati on Network CH S IN). Further, Urban Areas are
encouraged to develop a Multi -Year Plan and Schedule that takes into consideration anticipated training needs of the Urban Area
for at least the immediate year, with exercises being timed to provide responders the opportunity to utilize training received.
Further guidance concerning the Training and Exercise Plan and the Training and Exercise Plan Workshop can be found at
h tips: 11hs9ffR.dhs.go
Allowable exercise -related costs include:
Funds Used to Design, Develop, Conduct, and Evaluate an Exercise - Includes costs related to planning, meeting
space and other meeting costs, facilitation costs, materials and supplies, travel, and documentatiom Grantees are
encouraged to use government facilities to conduct meetings and conferences whenever possible.
Hiring of Full or Part -Time Staff or Contractors/Consultants - Full or part-time staff may be hired to support
exercise -related activities. Such costs must be included within the funding allowed for program management
personnel expenses, which must not exceed 15 percent of the total allocation. The applicant's formal written
procurement policy or the Federal Acquisition Regulations (FAR) - whichever is more stringent- must be Wowed.
In no case is dual compensation allowable.
Overtime and Backfill - The entire amount of overtime costs, including payments related to backfilling personnel,
which are the direct result of time spent on the design, development, and conduct of exercises are allowable expenses.
These costs are allowed only to the extent the payment for such services is in accordance with the policies of the State
or units) of local government and has the approval of the State or the awarding agency, whichever is applicable. In
no case is dual compensation allowable. That is, an employee of unit of government may not receive compensation
from their unit or agency of goverrunent AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00
p.m.), even though such work may benefit both activities_
Travel -- Travel costs are allowable as expenses by employees who are on travel status for official business related to
the planning and conduct of exercise projects} or HSEEP programmatic requirements as described in the HSEEP
website (e.g., Improvement Plan Workshops, Training and Exercise Plan).
e
Supplies - Supplies are items that are expended or consurned during the course of the planning and conduct of the
exercise project(s) (e.g., copying paper, gloves, tape, non -sterile masks, and disposable protective equipment).
Other Items —These costs include the rental of equipment (e.g., portable toilets, tents), food, gasoline, exercise
signs, badges, etc.
Unauthorized exercise -related costs include:
4 Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction
vehicles) and emergency response apparatus (e.g., fire Trucks, ambulances).
4 Equipn-ent that is purchased for per imnent installation and/or use, beyond the scope of exercise conduct (e.g.,
electronic messaging signs).
Exercise Req uirem eats
Exercises conducted with FEMA support must be managed and executed in accordance with the Homeland Security Exercise
and Evaluation Program (HSEEP). HSEEP Guidance for exercise design, development, conduct, evaluation, and improvement
planning is located at hnps.11hseep.dhs.gov. The HSEEP Library provides sample exercise materials and templates.
Al l exercises using H SGP funding must be N IM S cornpl iant. More information is available online at the N1MS 1 ntegration
Center, http.Ilm itw.. ema.govlenieroencylnimsfindex.shtm.
Where applicable, the Training and Exercise Plans should include training and exercises that support specialized programs, such
as the Regional Catastrophic Preparedness Grant Program.
States are encouraged to exercise their capabilities with regard to infants and children across all aspects of response and
recovery, including pediatric medical surge capabilities and integrating the accessibility and functional needs of children and
adults with disabilities.
Exercise Scenarios. The scenarios used in HSGP-funded exercises must be based on the State/Urban Area's
Homeland Security Strategy and plans. Acceptable scenarios for SHSP, UAS1, MMRS, and CCP exercises include.:
chemical, biological, radiological, nuclear, explosive, cyber, agricultural and natural or technological disasters.
Exercise scenarios must be catastrophic in scope and size as defined by the Arational Response Framework
The scenarios used in HSGP-funded exercises must focus on validating existing capabilities and must be large
enough in scope and size to exercise multiple tasks and warrant involvement from multiplejurisdictions and
disciplines and nongov e= ental organizations. Exercise scenarios should also be based on the Multiyear Training
and Exercise Plan.
• Special Event Planning. If a State or Urban Area will be hosting a special event (e.g,, Super Bawl, G-8 Summit)
they are approved to participate in a Tier I or Tier B exercise as approved by the National Exercise Program (NEP)
Executive Steering Committee per the NEP Implementation Plan. They should plan to use SHSP or UASI funding to
Wince training and exercise activities in preparation for those events. States and Urban Areas should also consider
exercises at major venues (e.g., arenas, convention centers) that focus on evacuations, coutrrtunirations, and
command and control. States should also anticipate participating in at least one Regional Exercise annually. States
must include all confirmed or planned special events in the Multi -year Training and Exercise Plan.
Exercise Evaluation. All exercises will be capabilities and performance -based and evaluated using Exercise
Evaluation Guides (EEGs) found on the HSEEP website at htrps.I1hseep,dhs.go v. An After -Action
ReporVImprovernent Plan (A.AR/IP) will be prepared and submitted to the FEMA Grants and Preparedness
Community of Interest (CO1) on the Homeland Security Information Network (HSIN) within 90 days following
completion of the exercise, regardless of type or scope. AARIIPs must conform to the HSEEP format, should capture
objective data pertaining to exercise conduct, and must be developed based on information gathered through EEGs
found in H SEEP. All applicants are encouraged to use the Lessons Learned Information Sharing System as a source
for lessons learned and to exchange best practices.
Role of Non --Governmental Entities in Exercises. Non -governmental participation in all levels of exercises is
strongly encouraged. Leaders from nongovernmental entities should be included in the planning, conduct, and
evaluation of an exercise. State, local, tribal, and territorial jurisdictions are encouraged to develop exercises that.
test the integration and use of non -governmental resources provided by non -governmental entities, defined as the
private sector and private non-profit, faith -based, community, volunteer, and other non -governmental organizations.
Non -governmental participation in exercises should be coordinated with the local Citizen Corps Council(s) and
other partner agencies.
Unauthorized Exercise Costs
Unauthorized exercise -related costs include:
Reimbursement for the maintenance and/or wear and tear costs of general use vehicles (e.g., construction vehicles) and
emergency response apparatus (e.g., fire trucks, ambulances).
Equipment that is purchased for permanent installation and/or use, beyond the scope of exercise conduct (e.g.,
electronic messaging signs).
C. Management and Ad rrti nist ration - no more than 3% of each sub -recipient's total award may be expended on Management and
Admimstiaation costs.
Hiring of full-time or part-time staff or contractorsiconsultants:
• To assist with the management of the respective grant program
• To assist with application requirements
• To assist with the compliancy with reporting and data collection requirements
Development of operating plans for information collection and processing necessary to respond to
FEMA data calls
[overtime and backfll costs - Overtime expenses are defined as the result of personnel who worked over and above their
normal scheduled daily or weekly worked time in the performance of FEM A - approved activities. Backfill Costs also
Called "Overtime as Backfill" are defined as expenses from the result of personnel who are working overtime in order to
perform the duties of other personnel who are temporarily assigned to FEMA - approved activities outside their core
responsibilities. Neither overtime nor backfill expenses are the result of an increase of Full - Time .Equivalent (FTEs)
employees. These costs are allowed only to the extent the payment for such services is in accordance with the policies of
the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable
In no cue is dual compensation allowable. That is, an employee of unit of government may not receive compensation
from their unit or agency of government AND from an award for a single period of time (e.g., l :00 pm to 5:00 pm), even
though such work may benefit both activities. Fringe benefits on overtime hours are limited to Federal Insurance
Contributions Act (FICA), Workers' Compensation and Unemployment Compensation.
Travel expenses
Meeting -related expenses (For a complete list of allowable meeting -related expenses, please review the CJP
Financial wide at http:Ilwww.ojp.usdoE.QovIFinGuide].
Acquisition of authorized office equipment, including:
• Personal computers
• Laptop computers
• Printers
■ LCD projectors, and
Other equipment or software which may be required to support the implementation of the homeland
security strategy
The following are allowable only within the period of performance of the contract:
• Recurring fees/charges associated with certain equipment, such as cell phones, faxes, etc.
Leasing and/or renting of space for newly hired personnel during the period of perforrrra nce of the grant program
D. Unauthorized Expenditures
• Activities unrelated to the completion and implementation of the grant program
• Other items not in accordance with the Authorized Equipment List or previously listed as allowable costs
• Funding may not be used to supplant ongoing, routine public safety activities of state and local emergency responders,
and may not be used to hire staff for operational activities or backfxll. Funds cannot not replace (supplant) funds that
have been appropriated for the same purpose.
E. Constructien and Renovation
Use of H SGP funds for constriction and renovation is generally prohibited except as outlined below. Such construction and
renovation shall be strictly limited and allowable only when it is a necessary component of a security system at critical
infrastructure facilities.
ec
Project construction and renovation not exceeding S1,000,00❑ is allowable, as deemed necessary. The following types of
projects are considered to constitute constuction or renovation, and must be submitted to FEMA for compliance review under
Federal environmental planning and historic preservation (EHP) laws and requirements prior to initiation of the project:
Construction and renovation of guard facilities
• Renovation of and modifications, including the installation of security and communication equipment, to buildings
and structures that are 50 years old or older
• Any other construction or renovation efforts that change or expand the footprint of a facility or structure, including
security enhancements to improve perimeter security.
• Physical security enhancements, including but not Iirnited to:
v Lighting
* Fencing
o Closed-circuit television (CCTV) systems
v Motion detection systems
Q Barriers, doors, gates and related security enhancements
v
In addition, the erection of communications towers that are included in a jurisdiction 's in teropera ble communications plan
is alto wed, subject to all applicable laws, regulations, and licensing provisions. Communication lower projects must be
submitted to FEW for EHP review: Per the Consolidated ,Security, Disaster Assistance, and Continuing .Appropriations
Act of2009 (Public Law 110-329), communications towers are riot subject to theSI,000,000 construction and renovation
cap.
Approval Process:
In order for grantees to drawdown funds for construction and renovation costs, the grantee must provide the Division with:
0 A description of the asset or facility, asset location, whether the infrastructure is publicly or privately owned, and the
constmction or renovation project;
Certification that a facility vulnerability assessment has been conducted
• An outline addressing how the construction or renovation project will address the identified vulnerabilities from the
assessment
• Coaseyuences of not implementing the construction or renovation project
• Any additional information requested by FEMA to ensure compliance with Federal environmental and historic
preservation requirements
Additional information may also be found on the FEMA's webs ite located at help:,'lirursv.fema.goyy: Ignlehpl.
Note: Writ -ten approval must be provided by FEMA prior to the use of any UAS1 funds for construction or
renovation_
F. Overtime and Backfi ll Guidance
Overtime — These expenses are limited to the additional costs which result from personnel working over and above 40 hours of
weekly work time as a direct result of their performance of FEMA-approved activities specified in this guidance. Overtime
associated with any other activity is not eligible.
BackfUl-related Over -time — Also called "Overtime as Backfill," these expenses are limited to overtime costs which result from
personnel who are working overtime (as identified above) to perform the duties of other personnel who are temporarily assigned
to FEMA-approved activities outside their core responsibilities. Neither overtime nor back.fill expenses are the result of an
increase of FIFE employees.
J. National Incident Management System (NIMS) Compliance
HSPD-5, "Management ofDomestic Incidents," mandated the creation of NIMS and the National Response Plan (NRP).
NfMS provides a consistent framework for entities at all jurisdictional levels to work together to manage domestic
incidents, regardless of cause, sue, or complexity. To promote interoperability and compatibil ity among Federal, State,
local, and tribal capabilities, N1MS includes a core set of guidelines, standards, and protocols for command and
management, preparedness, resource management, communications and information management, supporting
technologies, and management and maintenance of NIMS. The NRP, using the template established by NIMS, is an all -
discipline, all hazards plan that provides the structure and mechanisms to Coordinate operations for evolving or potential
Incidents of National Significance, which are major events that "require a coordinated and effective response by an
appropriate combination of Federal, State, local, tribal, private sector, and nongovernmental entities."
The NIMS integration Center (NIC) recommends 38 NIMS Compliance Objectives for nongovernmental organizations
that support NIM S implementation. These activities closely parallel the implementation activities that have been required
of State, territorial, tribal, and local governments since 200.4 and can be found at
www.fema,izovlpdf/ema&ency/Lims/np-o fs.ndf. To integrate nonprofit organizations into the broader national
preparedness effort, DH S encourages grantees to consider pursuing these recommended activities.
Lt I
Additionally, nongovernmental organizations grantees and sub -grantees will be required to meet certain NIMS compliance
requirements. This includes all emergency preparedness, response, and/or security personnel in the organization
participating in the development, implementation, and/or operation of resources and/or activities awarded through this
grant must complete training programs consistent with the NIMS National Standard Curriculum Development Guide.
Minimum training includes 1S-700 NIMS: An Introduction In addition, IS-800.a NRP: An Introduction, Incident
Command System (1CS-100), Incident Conunand System (ICS-200), Intermediate Incident Command System (G-300)1, and
Advanced Incident Command System (G-400) are also recommended For additional guidance on NIMS training, please
refer to http://www.fema.,g~ov/emergency/nims/nims-trainin .shtm.
Additional information about NIMS implementation and resources for achieving compliance are available through the
NIMS Integration Center (NIC), at http://www.fema.goy/emergent /nims/.
Ill. Reporting Requirements
1. Quarterly Programmatic Reporting:
The Quarterly Prograrmatic Report is due within 30 days afier the end of the reporting periods (March 31, June
30, September 30 and December 30) for the life of this contract. if a reports) is delinquent, future financial
reirnbursements will be withheld until the Recipient's reporting is current.
Frai-Tarnmatic Revortine Schedule
Reporting Period
Re ort due to DEM no later than
J anpg I through March 31
Aril 30
April l thmut June 30
July 31
July I through September 30
October 31
October I throu December 31
Jan 31
Z. Programmatic Reporting-BSIR
Biannual Strategic Implementation Report:
After the end of each reporting period, for the Iife of the contract unless directed otherwise but the SAA, the
recipient will complete their Biannual Strategic Implementations Report in the Grants Reporting Tool (GRT)
.�
tilt salwvs•w.re rtin .od .dhs. ov. The reporting periods are January I dune 30 and July I -December 31 _
Data entry is scheduled for December I and .Tune I respectively. Future awards and reimbursement may be
withheld if these reports are delinquent.
3. Reimbursement Requests:.
A request for reimbursement may be sent to your grant manager for review and approval at anytime during the
contract period. The Recipient should include the category's corresponding line item number in the "Detail of
Claims" form. This number can be found in the "Proposed Program Budget". A line item number is to be
included for every dollar amount listed in the "Detail of Claims" form.
4. Close-out Programmatic Reporting:
The Close-out Report is due to the Florida Division of Emergency Management no later than 60 calendar days
after the agreement is either completed or the agreement has expired.
5. Monitoring:
Florida Division of Emergency Management
US Department of Homeland Security Grants Program
Grant Monitoring Process
Ct L
Florida has enhanced state and local capability and capacity to prevent, prepare and respond to terrorist threats since 1999 through various
funding sources including federal grant funds. The Florida Division of Emergency Management (FDEM) has a responsibility to track and
monitor the status of grant activity and items purchased to ensure compliance with applicable SHSGP grant guidance and statutory regulations.
The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal guidelines.
Monitoring is accomplished utilizing various methods including desk monitoring and on -site visits. There are two primary areas reviewed during
monitoring activities - financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and
disposition of property, projects and contracts. Prograrrunatic monitoring is the observation of equipment purchased, protocols and other
associated records. Various levels of financial and programmatic review may be accomplished during this process.
Desk monitoring is the review of projects, financial activity and technical assistance between FDEM and the applicant via a -mail and telephone.
On -Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records, procedures and equipment.
Fre uenc of annual monitoring activity:
Each year the FDEM will conduct monitoring for up to 50% of their sub -grantees. It is important to note that although a given grant has been
closed, it is still subject to either desk or on -site monitoring for a five year period following closure.
Areas that will be examined include:
Management and administrative procedures;
Grant folder maintenance;
Equipment accountability and sub -band receipt procedures;
Program for obsolescence;
Status of equipment purchases;
Status of training for purchased equipment;
Status and number of response trainings conducted to include number trained;
Status and number of exercises;
Status of planning activity;
Anticipated projected completion,
Difficulties encountered in completing projects;
Agency NIMS/ICS compliance documentation;
Equal Employment Opportunity (EEO Status);
Procurement Policy
FDEM may request additional monitoring/information if the activity, or lack there of, generates questions from the region, the sponsoring agency
or FDEM leadership. The method of gathering this information will be determined on a case -by -case basis.
Desk monitoring is an on -going process. Recipients will be required to participate in desk top monitoring on an annual basis and as determined
by the FDEM. This contact will provide an opportunity to identify the need for technical assistance (TA) and/or a site visit if the FDEM
determines that a recipient is haying difficulty completing their project
As difficulties/deficiencies are identified, the respective region or sponsoring agency will be notified by the program office via email.
Information will include the grant recipient agency name, year and project description and the nature of the issue in question_ Many of the issues
that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to the FDEM for assistance.
Examples of TA include but are not limited to:
Lt3
4 Equipment selection or available vendors
Ai- Eligibility of items or services
4 Coordination and partnership with other agencies within or outside the region or discipline
� Record Keeping
•, Reporting Requirements
wL Documentation in support of a Request for Reimbursement
On -Site Monitoring will be conducted by the FDEM or designated personnel. On -site Monitoring visits will be scheduled in advance with the
recipient agency POC designated in the grant agreement.
The FDEM will also conduct coordinated financial and grant file monitoring. These monitoring visits will be coordinated with the capability
review visits. Subject matter experts from other agencies within the region or state may be called upon to assist in the form of peer review as
needed.
All findings related to the capability review will be documented and maintained within the FDEM..
On -site Monitoring Protocol
On -site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year
(FFY). Site visits may be combined when geographically convenient. There is a Financial and programmatic on -site monitoring checklist to
assist in the completion of all required tasks.
Site Visit Preparation
A letter will be sent to the recipient agency Point of Contact (POC) outlining the date, time and purpose of the site visit before the planned arrival
date.
The appointment should be confirmed with the grantee in writing (email is acceptable) and documented in the grantee folder.
The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address
should be documented in the grantee folder before the site visit.
On -Site Monitorine Visit
Once FDEM personnel have arrived at the site, an orientation conference will be conducted During this time, the purpose of the site visit and the
items FDEM intends to examine will be identified. If financial monitoring visit will be conducted, they will then explain their objectives and will
proceed to perform the financial review.
FDEM personnel will review all files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot
inspection of equipment will be conducted.
Each item should be visually inspected whenever possible. Bigger items (computers, response vehicles, etc.) should have an asset decal
(infonmationlserial number) placed in a prominent location on each piece of equipment as per recipient agency requirements. The serial number
should correspond with the appropriate receipt to confirm purchase. Photographs should be taken of the equipment (large capitol expenditures in
excess of $1,000. per item).
pry
if an item is not available (being used during time ❑fthe site visit), the appropriate documentation must be prodded to account for that particular
piece of equipment. Once the tourlvisuaUspot inspection of equipment has been completed, the FDEM personnel will then conduct an exit
conference with the grantee to review the findings.
Other programmatic issues can be discussed -at this time, such as missing quarterly reports, payment voucher/reimbursement, equipment,
questions, etc.
Post Monitorin Visit
FDEM personnel will review the on -site monitoring review worksheets and backup documentation as a team and discuss the events of the on -site
monitoring.
Within 30 calendar days of the site visit, a monitoring report will be generated and sent to the grantee explaining any issues and corrective actions
required or recommendations. Should no issues or findings be identified, a monitoring report to that effect will be generated and sent to the
grantee. The grantee will submit a Corrective Action Plan within a timeframe as determined by the FDEM. Noncompliance on behalf of sub -
grantees is resolved by management under the terms of the Sub grant Agreement.
The On -Site Monitoring Worksheets, the monitoring report and all back up documentation will then be included in the grantee's file.
K. Programmatic Point of Contact
Contractual Point of Contact
Programmatic Point of Contact
Michael J . Day Andrea Becraft
FDEM FDEM
2555 Shumard flak Blvd. 2555 Shurnard Oak- Blvd.
Tali.ahassee, FL 32399-2100 Tallahassee, FL 3 23 99-2 100
(850) 488-9441 (850) 410-3457
m c:hael.da 6'vem.mvflorida.com Andrea.becraft@em.myflorida.com
L_ Contractual Responsibilities
• The FDEM shall determine eligibility of projects and approve changes in scope of work.
• The FDEM shall administer the financial processes.
q 5
Attachment S
Program Statutes, Regulations and Special Conditions
1) 53 Federal Register 8034
2) 31 U.S.C. §1352
3) Chapter 473, Florida Statutes
4) Chapter 215, Florida Statutes
5) E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative
Agreements 28 CFR. Part 66, Common rule
6) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970
7) Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat.
975
8) Section 106 of the National Historic Preservation Act of 1966 as amended (16 USC 470),
Executive Order 11593
9) Archeological and Historical Preservation Act of 1966 (16 USC 569a-1 et seq.)
10) Title I of the omnibus Crime Control and Safe Streets Act of 1968,
11) Juvenile Justice and Delinquency Prevention Act, or the victims of Crime Act
12) 28 CFR applicable to grants and cooperative agreements
13) omnibus Crime Control and Safe Streets Act of 1968, as amended,
14) 42 USC 3789(d), or victims of Crime Act (as appropriate);
15) Title VI of the Civil Rights Act of 1964, as amended;
16) Section 504 of the Rehabilitation Act of 1973, as amended;
17) Subtitle A, Title II of the Americans with Disabilities Act (ADA) (1990);
18) Title IX of the Education Amendments of 1972;
19) Age Dis m nation Act of 1975; Department of Justice Non -Discrimination Regulations,
20) 28 CFR Part 42, Subparts C,D,E, and G
21) Department of Justice regulations on disability discru' I nation, 28 CFR Part 35 and Fart
39
Social Conditions
Article I -- Financial Guidelines
1. The grantee and any subgrantee shall comply with the most recent version of the
Administrative Requirements, Cost Principles, and Audit Requirements. A non-exclusive list
of regulations co=only applicable to DHS grants are listed below:
A. Administrative Requirements
1. 44 +CFR. Part 13, Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
qu
2. 2 CFR Part 215, Uniform Administrative Requirements for Grants and
Agreements with Institutions of Higher Education, Hospitals, and other Non -
Profit Organizations (OMB Circular A-110)
3. 44 CFR Part 10, Environmental Considerations
B. Cost Principles
1. 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal
Governments (OMB Circular A-87)
2. 2 CFR Part 220, Cost Principles for Educational Institutions (OMB Circular
A-21 )
3. 2 CFR Part 230, Cost Principles for Non -Profit Organizations (OMB Circular
A-122)
4. 48 CFR 31.2, Federal Acquisition Regulations (FAR), Contracts with
Commercial Organizations
C. Audit Requirements
1. OMB Circular A-133, Audits of States, Local Governments, and Ikon -Profit
Organizations
Article II -- Prohibition on Using Federal Funds
Recipient understands and agrees that it cannot use any federal funds, either directly or
indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or
policy, at any level of government, without the express prior written approval of FEMA.
Article Ifi — {Compliance with Program Guidance
The recipient agrees that all allocations and use of funds under this grant will be in accordance
with the FY 2011 Homeland Security Grant Program (HSGP) guidance and application kit.
Article TV —Financial Reports (FDEM Form 1 & 2) Required Quarterly
The recipient shall submit the Financial Report (FDEM Form 1 & 2) within 30 days of the end of
the first Federal quarter covering the grant period of performance. The recipient shall submit
quarterly reports thereafter until the grant ends and final payment is received. Reports are due on
January 31, April 30, July 31 and October 30. A report must be submitted for every quarter of
the period of performance, including partial calendar quarters, as well as for periods where no
grant activity occurs. Future reimbursement requests may be withheld if these reports are
delinquent. The Close-out Report (FDEM Form 5) is due within sixty (60) days after the end
date of the performance period.
Article v — Acceptance of Post Award Changes
In the event that FE MA d eternines that changes are necessary to the award document after an
award has been made, including changes to period of performance or terms and conditions,
recipients will be notified of the changes in writing. once notification has been made, any
subsequent request for funds will indicate recipient acceptance of the changes to the award.
Article VI — Trafficking In Persons
A. Provision applicable to a recipient that is a private entity.
l , You as the recipient, your employees, subrecipients under this award, and
subrecipients' employees may not:
a. Engage in severe forms of trafficking in persons during the period of
time that the award is in effect;
b. Procure a commercial sex act during the period of time that the award is
in effect; or
c. Use forced labor in the performance of the award or subawards under
the award.
2. we, as the State awarding agency, may unilaterally terminate this award,
without penalty, if you or a subrecipient that is a private entity:
a. Is determined to have violated a prohibition in paragraph A.1 of this
award term.; or
b. Has an employee who is determined by the agency official authorized to
t enminate the award to have violated a prohibition in paragraph A. I of
this award term through conduct that is either:
i Associated with performance under this award; or
ii Imputed to you or the subrecipient using the standards and due
process for imputing the conduct of an individual to an
organization that are provided in 2 CF R Part 180, "OMB
Guidelines to Agencies onGovernment wide Debarment and
Suspension (Non -procurement)," as implemented by our agency at
2 CFR Part 3000.
B. Provisions applicable to a recipient other than a private entity. We as the Federal
warding agency may unilaterally terminate this award, without penalty, if a subrecipient
that is a private entity:
1. Is d et ermined to have violated a prohibition in paragraph A. I of this award
term; or
:M
2. Has an employee who is determined by the agency official authorized to
terMM* ate the award to have violated a prohibition in paragraph A. l of this
award term through conduct that is either:
a. Associated with performance under this award; or
b. Imputed to the subrecipient using the standards and due process for
imputing the conduct of an individual to an organization that are
provided in 2 CFR Part 180, " ONM Guidelines to Agencies on
Government wide Debarment and Suspension on -
procurements" as implemented by our agency at 2 CFR Part 3000.
C. Provision applicable to any recipient.
1. You must inform us inuned iately of any information you receive from any
source alleging a violation of a prohibition in paragraph A.l of this award
term
2. Our right to ternunate unilaterally that is described in paragraph A.2 or B
of this section:
a. Implements section 106(g) of the Trafficking Victims Protection Act of
2000 (TVPA), as amended (22 U.S.C. 7104(g)), and
b. Is in addition to all other remedies for noncompliance that are available
to us under this award.
3. You must include the requirements of paragraph A.1 of this award term in
any subaw and you make to a private entity.
D. Definitions. For purposes of this award term:
l . " Frn.ployee" means either:
a. An individual employed by you or a subrecipient who is engaged in the
performance of the project or program under this award; or
b. Another person engaged in the performance of the project or program
under this award and not comp ens at ed by you including, but not lunit ed
to, a volunteer or individual whose services are contributed by a third
party as an in -kind contribution toward cost sharing or matching
requirements.
2. "Forced labor" means labor obtained by any of the following methods: the
recruitment, harboring, transportation, provision or obtaining of person
for labor or services, through the use of force, fraud, or coercion for the
purpose of subjection to involuntary servitude, peonage, debt bondage, or
slavery.
3. "Private entity" means:
`t9
a. Any entity other than a State, local government, Indian Tribe, or
foreign public entity, as those terms are, defined in 2 CFR 175.25.
b. Includes:
i. A nonprofit organization, including any nonprofit institution of
higher education, hospital, or tribal organization other than one
included 'n the definition of Indian Tribe at 2 CFR 175.25(b).
ii. A for -profit organization.
4. "Severe forms of trafficking in persons," "commercial sex act," and
"coercion" have the meanings given at section 103 of the TVPA, as amended
(22U.S.C. 7102).
Article V11 — Classified Security Condition
A. "Classified national security information," as defined in Executive Order (EO) 129587
as amended, means information that has been determined pursuant to EO 12958 or
any predecessor order to require protection against unauthorized disclosure and is
marked to indicate its classified status when in do current ary form.
B . No funding under this award shall be used to support a contract, sub aw ard, or other
agreement for goods or services that will include access to classified national security
information if the award recipient has not been approved for and has access to such
information.
C. where an award recipient has been approved for and has access to classified national
security information, no funding under this award shall be used to support a contract,
subaward, or other agreement for goods or services that will include access to
classified national security information by the contractor, subawardee, or other entity
without prior written approval from the DHS Office of Security, Industrial Security
Program Branch (ISPB), or, an appropriate official within the Federal department or
agency with whore the classified effort will be perfonned.
D. Such contracts, subawards, or other agreements shall be processed and administered
in accordance with the DHS "Standard Operating Procedures, Classified Contracting
by States and Local Entities," dated July 7, 2008; EOs 12829, 12958, 12968, as
amended; the National Industrial Security Program Operating Manual (NISPOM);
and/or other applicable implementing directives or instructions. All security
requirement documents are located at: http:llwww.dhs. govlxopnbirantslindex. shtm
E. Immediately upon deter ii.n.ation by the award recipient that funding under this award
will be used to support such a contract, subaward, or other agreement, and prior to
execution of any actions to facilitate the acquisition of such a contract, subaward, or
other agreement, the award recipient shall contact ISPB, or the applicable Federal
department or agency, for approval and processing instructions.
DHS Office of Security ISFB contact information:
Telephone: 202-447-5346
Email: DD?54AdministrativeSecurity@dhs.gov
Mail: Department of Homeland Security
Office of the Chief Security Officer
ATTN: ASDflndustrial Security Program Branch
Washington, D.C. 20528
Article vIII --- Central Contractor Registration and Universal Identifier Requirements
A. Requirement for Central Contractor Registration (CCR)
Unless you are exempted from this requirement under 2 CFR 25.110, you as the recipient
must maintain the currency of your information in the CCR until you submit the final
financial report required under this award or receive the final payment, whichever is later.
This requires that applicants and recipients review and update the information at least
annually after the initial registration, and more frequently if required by changes in your
information or another award term..
B. Requirement for Data Universal Numbering System (DUNS) Numbers
If recipients are authorized to make subawards under this award, they:
. l . Must notify potential subrecipients that no entity (see definition in paragraph C of
this award term) may receive a subaward from you unless the entity has provided
its DUNS number to you.
2. May not make a subaward to an entity unless the entity has provided its DUNS
number to you.
C. Definitions
For purposes of this award term:
1. Central Contractor Registration (CCR) means the Federal repository into which
an entity must provide information required for the conduct of business as a
recipient. Additional information about registration procedures may be found at
the CCR Internet site (currently'at http://www.ccr.ggv}.
2. Data Universal Numbering System (DUNS) number means the nine digit number
established and assigned by Dun and Bradstreet, Inc. (D&B) to uniquely identify
SA
business entities. A DUNS number maybe obtained from D&B by telephone
(currently 866-705 -5 711) or the Internet (currently at
http://fedQov.ndb.com/webform J.
3. Entity, as it is used in this award term, means all of the following, as defined at 2
CFR part 25, subpart C:
a. A Governmental organization, which is State, local government or
Indian Tribe;
b. A foreign public entity;
c. A domestic or foreign nonprofit organization;
d. A domestic or foreign for -profit organization; and
e. A Federal agency, but only as a sub recipient under an award or
subaward to a non -Federal entity.
4. Subaward .-
a. This term means a legal instrument to provide support for the
performance of any portion of the substantive project or program for
which you received this award and that you as the recipient award to
an eligible subrecipient.
b. The term does not include your procurement of property and services
needed to carry out the project or program (for further explanation, see
Sec. ----.210 of the attachment to OMB Circular A- 13 3 , "Audits of
States, Local Governments, and Non -Profit Organizations,),;).
c. A subaward may be provided through any legal agreement, including
an agreement that you consider a contract.
5. Subrecipient means an entity that:
a. Receives a subaward from you under this award; and
b. Is accountable to you for the use of the Federal funds provided by the
subaward.
Article IX — Reporting Subawards and Executive Compensation
A. Reporting of first -tier subawards.
1. Applicability. Unless you are exempt as provided in paragraph d. of this award
term, you must report each action that obligates $25,000 or more in Federal funds
that does not include Recovery funds (as defined M' section 1512(a)(2) of the
American Recovery and Reinvestment Act of 2009, Pub. L 111-5) for a subaward
to an entity (see definitions in paragraph e. of this award term).
2. Where and when to report.
a. You must report each obligating action described in paragraph a- 1. of
this award term to http://-%vww.fsrs-gov.
sz
b. For subaward information, report no later than the end of the month
following the month in which the obligation was made. (For example,
if the obligation was made on November 7, 2010, the obligation must
be reported no later than December 31, 2010.)
3. what to report. You must report the information about each obligating action that
the submission instructions at http.L//Arww.fsrs. ov specify.
B. Reporting Total. Compensation of recipient Executives.
1. Applicability and what to report. You must report total compensation for each of
your five most highly compensated executives for the preceding completed fiscal
year, i f
a. the total Federal funding authorized to date under this award is
251,000 or more;
b. in the preceding fiscal year, your received-
i. 80 percent or more of your annual gross revenues from Federal
procurement contracts (and subcontracts) and Federal financial
assistance subject to the Transparency Act, as defined at 2 CFI
170.320 (and subawards); and
ii. $25,000,000 or more in annual gross revenues from Federal
procurement contracts (and subcontracts) and Federal financial
assistance subject to the Transparency Act, as defined at 2 CFr
170.320 (and subawards); and
c. The public does not have access to information about the
compensation of the executives through periodic reports filed under
section 13 (a) or 15 (d) of the Securities Exchange Act of 1934 (15
U. S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code
of 1986. (To determine if the public has access to the compensation
information, see the U.S. Security and Exchange Commission total
compensation filings at http://wvv-;Ar.sec.gov/answers/execomp.ht�m}
2. where and when to report. You must report executive total compensation
des cn`b ed in paragraph b.1. of this award term:
ay As part of your registration profile at http:Ilwww. ccr. V.
b. By the end of the month following the month in which this award is
made, and annually therea fi er.
C. Reporting of Total Compensation of Subrecipient Executives.
1. Applicability and what to report. Unless you are exempt as provided in paragraph
d. of this award term for each first -tier subrecipient under this award, you shall
report the names and total compensation of each of the subrecipient's five most
S;
highly compensated executives for the subrecipient's preceding completed fiscal
year, i -
a. In the subrecipient's preceding fiscal year, the subrecipient received-
1. 80 percent or more of its annual gross revenues from Federal
procurement contracts (and subcontracts) and Federal financial
assistance subject to the Transparency Act, as defined at 2 CFR
170.320 (and subawards); and
ii. $25,000,000 or more in annual gross revenues from Federal
procurement contracts (and subcontracts), and Federal financial
assistance subject to the Transparency Act (and subawards); and
b. The public does not have access to information about the
compensation of the executives through periodic reports filed under
section 13 (a) or 15 (d) of the Securities .Exchange Act of 1934 (15
U.S.C. 78m(a), 78o(d)} or section 5104 of the Internal Revenue Code
of 1986. (To determine if the public has access to the compensation
information, see the U.S. Security and Exchange Commission total
compensation filings at http:llwww. sec. gov/answers/execomp. htm)
2. where and when to report. You must report executive total compensation
described in paragraph c.1. of this award term:
a. To the recip rent .
b. By the end of the month following the month during which you make
the subaward. For example, if a subaward is obligated on any date
during the month of October of a given year (ie., between October 1
and 31), you must report any required compensation information of the
subrecipient by November 30 of that year.
D. Exemptions
1. It in the previous tax year, you had gross income, from all sources, under
$ 3 00, 000, you are exempt from the requirements to report:
a. Subawards, and
b. The total compensation of the five most highly compensated
executives of any subrecipient.
E. Definitions. For purposes of this award term:
1. Entity means all of the following, as defined in 2 CFR part 25 :
a. A Governmental organization, which is State, local government or
Indian Tribe;
b. A foreign public entity,
c. A domestic or foreign nonprofit organization;
d. A domestic or foreign for -profit organization; and
S I
e. A Federal agency, but only as a sub recipient under an award or
sub aw and to a non -Federal entity.
Z. Executive means officers, managing partners, or any other employees in
management positions.
3. Subaward :
a. This terra means a legal instrument to provide support for the
performance of any portion of the substantive project or program for
which you received this award and that you as the recipient award to
an eligible subrecipient.
b. The term does not include your procurement of property and services
needed to carry out the project or program (for further explanation, see
Sec. .210 of the attachment to OMB Circular A-13 3 , "Audits of
States, Local Governments, and Non -Profit Organizations").
c . A subaward may be provided through any legal agreement, including
an agreement that you or a subrecipient considers a contract.
4.. Subrecipient means an entity that:
a. Deceives a subaward from you (the recipient) under this award; and
b. is accountable to you for the use of the Federal funds provided by the
subaward.
5. Total compensation means the cash and noncash dollar value earned by the
executive during the recipient's or subrecipient's preceding fiscal year and
includes the following (for more information see 17 CFR 229.402(c)(2)):
a. Salary and bonus.
b. Awards of stock, stock options, and stock appreciation rights. Use the
dollar amount recognized for financial statement reporting purposes
with respect to the fiscal year in accordance with. the Statement of
Financial Accounting Standards No. 123 (Devised 2004) (FAS 123D),
Shared Based Payments.
c. Earnings for services under non -equity incentive plans. This does not
include group He, health, hospitalization or medical reimbursement
plans that do not d iscrininate in favor of executives, and are avai 1 ab l e
generally to all salaried employees.
d. .Change in pension value. This is the change in present value of
defined benefit and actuarial pension plans.
e. Above -market earning on deferred compensation which is not tax -
qualified.
f Other compensation, if the aggregate value of all such other
compensation (e.g. severance, termination payments, value of life
insurance paid on behalf of the employee, perquisites or property) for
the executive exceeds $ 10,000.
5s
Article X — Summary Description of Project
The FY 2011 Homeland Security Grant Program (HSGP) funding shall be used for costs related
to preparedness activities associated with implementing the State Homeland Security Strategy,
any respective Urban Area Security Strategies, and the investments identified during the
application period. The HSGP consists of the State Homeland Security Program (SHSP), the
Urban Area Security Initiative (UASI), the Citizen Corps Program (CCP), the Metropolitan
Medical Response System (MMRS) program, and Operation Stonegarden (OPSG). Together,
these programs provide an integrated mechanism to enhance the coordination of National
Priority efforts to prevent, respond to, and recover from terrorist attacks, major disasters and
other emergencies.
Article X1 — National Environmental Policy Act (NEPA)
The recipient shall comply with all applicable Federal, State, and local environment and historic
preservation (EHP) requirements and shall provide any information requested by FEMA to
ensure compliance with applicable laws including: National Environmental Policy Act, National
Historic Preservation Act, Endangered Species Act, and Executive Orders on Floodplains
(11988), Wetlands (11990) and Environmental Justice (12898). Failure of the recipient to meet
Federal, State, and local EHP requirements and obtain applicable permits may jeopardize Federal
funding. Recipient shall not undertake any project having the potential to impact Environmental
or Historical Preservation (EHP) resources without the prior approval of FEMA, including but
not limited to communication towers, physical security enhancements, new constructior4 and
modifications to buildings that are 50 years old or greater. Recipient must comply with all
conditions placed on the project as the result of the EHP review. Any change to the approved
project scope of work will require re-evaluation for compliance with these EHP requirements. If
ground disturbing activities occur during project implementation, the recipient must ensure
monitoring of ground disturbance, and if any potential archeological resources are discovered,
the recipient will immediately cease construction in that area and notify FEMA. and the
appropriate State Historic Preservation Office. Any construction activities that have been
initiated prior to the fall BHP review could result in a non-compliance finding. For your
convenience, here is the screening form link: (The Screening Form is available at:
(www. fema. o vldo c/o vernrnentlgrant/buletinslin fo 3 2 final screening memo.doc ). For these
types of projects, grantees must complete the FEMA EHP Screening Form (ONO Number 1660-
01 15/FEMA Form 024-0-01) and submit it, will all supporting documentation, to their respective
FDEM grant manager for review. Grantees should submit the FEMA EHP Screening Form for
each project as soon as possible upon receiving their grant award.
Attachment C
JUSTIFICATION OF ADVANCE PAYMENT
RECIPIENT:
If you are requesting an advance, indicate same by checking the box below.
[ ] ADVANCE REQUESTED
Advance payment of $ is requested. Balance of
payments will be made on a reimbursement basis. These funds are
needed to pay staff award benefits to clients, duplicate forms and
purchase start-up supplies and equipment. We would not be able to
operate the program without this advance.
If you are requesting an advance, complete the following chart and line item justification below.
ESTEIl ATED EXPENSES
BUDGET CATEGDRYILINE ITEMS
20 - 20 Anticipated Expenditures for First Three Months of
(list applicable line items)
Subgrant Agreement
For example
ADMINISTRATIVE COSTS
(Include Secondary Administration.)
For example
PROGRAM EXPENSES
TOTAL EXPENSES
LINE ITEM JUSTIFICATION (For each line item, provide a detailed justification explaining the need for
the cash advance. The justification must include supporting documentation that clearly shoves the advance
will be expended within the first minety (90) days of the contract term. Support documentation should
include quotes for purchases, delivery timelines, salary and expense projections, etc. to provide the Division
reasonable and necessary support that the advance will be expended within the first ninety (90) days of the
contract term. Any advance funds not expended within the first ninety (90) days of the contract term shall be
returned to the Division Cashier, 2555 Shumard Oak Boulevard, Tallahassee, Florida 32399, within thirty
(30) days of receipt, along with any interest earned on the advance)
51
Attachment D
Warranties and Representations
Financial Management
Recipients financial management system must include the following:
(1) Accurate, current and complete disclosure of the financial results of this projector program
(2) Records that identify the source and use of funds for all activities. These records shall
contain information pertaining to grant awards, authorizations, obligations, unobligated
balances, assets, outlays, income and interest.
(3) Effective control over and accountability for all funds, property and other assets. Recipient
shall safeguard all assets and assure that they are used solely for authorized purposes.
(4) comparison of expenditures with budget amounts for each Request For Payment. Whenever
appropriate, financial information should be related to performance and unit cost data.
(5) Written procedures to determine whether costs are allowed and reasonable under the
provisions of the applicable OMB cost principles and the terms and conditions of this
Agreement.
(6) Cost accounting records that are supported by backup documentation.
competition
All procurement transactions shall be done in a manner to provide open and free competition. The
Recipient shall be alert to conflicts of interest as well as noncompetitive practices among contractors that
may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor
performance and eliminate unfair competitive advantage, contractors that develop or draft specifications,
requirements, statements of work, and invitations for bids and/or requests for proposals shall be excluded
from competing for such procurements. Awards shall be made to the bidder or offeror whose bid or offer
is responsive to the solicitation and is ;most advantageous to the Recipient, considering the price, quality
and other factors. Solicitations shall clearly set forth all requirements that the bidder or offeror must fulfill
in order for the bid or offer to be evaluated by the Recipient. Any and all bids or offers may be rejected
when it is in the Recipient's interest to do so.
Codes of conduct.
The Recipient shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of contracts, No employee, officer, or agent shall participate in
the selection, award, or administration of a contract supported by public grantfunds if a real or apparent
conflict of interest would be involved. Such a conflict would arise when the employee, officer, or agent,
any member of his or her immediate family, his or her partner, or an organization which employs or is
about to employ any of the parties indicated, has a financial or other interest in the firm selected for an
award. The officers, employees, and agents of the Recipient shall neither solicit nor accept gratuities,
favors, or anything of monetary value from contractors or parties to subcontracts. The standards of
conduct shall provide for disciplinary actions to be applied for violations of the standards by officers,
employees, or agents of the Recipient.
Business Hours
The Recipient shall have its offices open for business, with the entrance door open to the public, and at
least one employee on site, from
Licensing and Permitting
Al I subcontractors or employees hired by the Recipient shall have all current licenses and permits
required for all of the particular work for which they are hired by the Recipient.
S`I
Attachment E
Certification Regarding
Debarment, Suspension, Ineligibility
And Voluntary Exclusion
Subcontractor Covered Transactions
The prospective subcontractor of the Recipient, - , certifies, by
submission of this document, that neither it nor its principals is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this
transaction by any Federal department or agency.
(2) Where the Recipient's subcontractor is unable to certify to the above statement, the prospective
subcontractor shall attach an explanation to this form.
SUBCONTRACTOR:
By:
Signature
Name and Title
Street Address
City, State, Zip
Date
Recipient's Name
DEM Contract Number
Project Number
1nFil
215
Attachment F
Statement of Assurances
The Recipient hereby assures and certifies compliance with all Federal statutes, regulations, policies,
guidelines and requirements, including OMB Circulars No. A-21, A-110, A-122, A-128, A-871 E.C. 12372
and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 66,
Common rule, that govern the application, acceptance and use of Federal funds for this federally -assisted
project. Also the Applicant assures and certifies that:
1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real
Property Acquisitions Act of 1970 (P.L. 91-•646) which provides for fair and equitable treatment of persons
displaced as a result of Federal and federally -assisted programs.
2. It will comply with provisions of Federal law which limit certain political activities of employees of a
State or local unit of government whose principal employment is in connection with an activity financed in
whole or in part by Federal grants. (5 USC 1501, et seq . )
3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor
Standards Act.
4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or
gives the appearance of being motivated by a desire for private gain for themselves or others, particularly
those with whore they have family, business, or other ties.
5. It will give the sponsoring agency or the Comptroller General, through any authorized representative,
access to and the right to examine all records, books, papers, or documents related to the grant.
6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special
requirements of law, program requirements, and other administrative requirements.
7. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the
accomplishment of the project are not listed on the Environmental Protection Agency's (EPA) Iist of
violating Facilities and that it will notify the Federal grantor agency of the receipt of any communication
from the Director of -the EPA office of Federal Activities indicating that a facility to be used in the project is
under consideration for listing by the EPA.
8. It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster
Protection Act of 1973, Public Law 93-234, 87 Stat. 975, approved December 31, 1976, Section 102(a)
requires, on and after March 2, 1975, the purchase of.flood insurance in communities where such
insurance is available as a condition for the receipt of any Federal financial assistance for construction or
acquisition purposes for use in any area that has been identified by the Secretary of the Department of
Housing and Urban Development as an area having special flood hazards. The phrase "Federal financial
assistance" includes any form of loan, grant, guaranty, insurance payment, rebate, subsidy, disaster
assistance loan or grant, or any other form of direct or indirect Federal assistance.
9. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic
Preservation Act of 1966 as amended (16 USC 470), Executive Order 11593, and the Archeological and
Historical Preservation Act of 1966 (16 USC 569a-1 et seq.) by (a) consulting with the State Historic
Preservation Officer on the conduct of Investigations, as necessary, to identify properties listed in or
eligible for inclusion in the National Register of Historic Places that are subject to adverse effects (see 36
CFR Part 800.8) by the activity, and notifying the Federal grantor agency of the existence of any such
properties and by (b) complying with all requirements established by the Federal grantor agency to avoid
or mitigate adverse effects upon such properties.
W
10. It will comply, and assure the compliance of all its subgrantees and contractors, with the applicable
provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended, the
Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act, as appropriate; the
provisions of the current edition of the office of Justice Programs Financial and Administrative Guide for
Grants, M7100.1; and all other applicable Federal laws, orders, circulars, or regulations.
11. It will comply with the provisions of 28 CFR applicable to grants and cooperative agreements
including Part 18, Administrative Review Procedure; Part 20, Criminal ,Justice Information Systems; Part
22, Confidentiality of Identifiable Research and Statistical Information; Part 23, Criminal Intelligence
Systems operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and
Activities; Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures; Part 61,
Procedures for Implementing the National Environmental Policy Act; Part 63, Floodplain Management
and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance
Programs.
12. It will comply, and all its contractors will comply, with the non --discrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended, 42 USC 3789(d), or Victims of Crime
Act (as appropriate); Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title 11 of the Americans with Disabilities Act (ADA)
(1990); Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975; Department of
Justice Non -Discrimination Regulations, 28 CFR Part 42, Subparts C, D, E, and G; and Department of
Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39.
13. In the event a Federal or State court or Federal or State administrative agency males a finding of
discrimination after a due process hearing on the Grounds of race, color, religion, national origin, sex, or
disability against a recipient of funds, the recipient will forward a copy of the finding to the Office for Civil
Rights, Office of Justice Programs.
14. It will provide an Equal Employment opportunity Program if required to maintain one, where the
application is for $500,000 or more.
15. It will comply with the provisions of the Coastal Barrier Resources Act (P.L. 97-348) dated October 19,
1982 (16 USC 3501 et seq.) which prohibits the expenditure of most new Federal funds within the units of
the Coastal Barrier Resources System.
16. DRUG -FREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Drug -
Free Workplace Act of 1988, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at
28 CFR Part 67 Sections 67.615 and 67.620.
r 7..
Attachment G
Reimbursement Checklist
Please Note: FDEM reserves the right to update this check list throughout the life of the grant to
ensure compliance with applicable federal and state rules and regulations.
Equipment
1- Have all invoices been included?
F-1 2. Has an AEL # been identified for each purchase?
F-] 3. If service/warranty expenses are listed, are they only for the perfol mance
period of the grant?
F-1 4. Has proof of payment been included? (E.g. canceled check, Electronic
Funds Transfer (EFT) confirmation, or P-Card back up documentation
which will include receipt with vendor, copy of credit card statement
showing expense charged, and payment to credit card company for that
statement)
5. if EHP form needed -- has copy of it and approval from State/DHS been
included?
Plannr'n_g
Cons ultantslContractors (Note: this armlies to contractors also billed under Omanizafion
1. Does the amount billed by consultant add up correctly?
2. Has all appropriate documentation to denote hours worked been properly
sign
3. Have copies of all planning materials and work product (e.g. meeting
documents, copies of plans) been included? (If a meeting was held by
recipient or contractor/consultant of recipient, an agenda and signup sheet
with meeting date must be included).
Q 4. Has the invoice from consultanticontrator been included?
�] a. Has proof of payment been included? (E.g. canceled check, Electronic
Funds Transfer (EFT) confirmation, or P-curd back up documentation
which will include receipt with vendor, copy of credit card statement
showing expense charged, and payment to credit card company for that
statement).
6. Has Attachment F (found within Agreement with FDEM) been completed
for this consultant and included in the reimbursement package?
Salary Positions [Note: this avolies to Dositions billed under M&A and Oraranizatfon as well
1. Have the following been provided: signed time sheet by employee and
supervisor and proof that employee was paid for time worked (statement
of earnings, copy of payroll check or payroll register)? Has a time period
summary sheet been included for total claimed amount?
(0 3
Ej 2. Does the back-up documentation provided match the time period for which
reimbursement is being requested?
Trainin
El 1. Is the course DHS approved? Is there a course or catalog number? If not,
has FDEM approved the non-DHS training? Is supporting documentation
included your reimbursement request?
0 2. Have sign -in sheets, rosters and agenda been provided?
0 3. If billing for overtime and/or backfill, has a spreadsheet been provided that
lists attendee names, department, # of hours spent at training, hourly rate
and total amount paid to each attendee? Have print outs from entity's
financial system been provided as proof attendees were paid? For backfill,
has a clear delineation/cross reference been provided showing who was
backfilling who?
0 4. Have the names on the sign -in sheets been cross-referenced with the
names of the individuals for whom training reimbursement costs are being
sought?
�] 5. Has any expenditures occurred in support of the training (e.g., printing
costs, costs related to administering the training, planning, scheduling,
facilities, materials and supplies, reproduction of materials, and
equipment)? If so, receipts and proof of payment must be submitted. (E.g.
canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card
back up documentation which will include receipt with vendor, copy of
credit card statement showing expense charged, and payment to credit
card company for that statement).
Exercise
,�] 1. Has documentation been provided on the purpose/objectives of the
exercise? Such as, SITMAN/EXPLAN.
2. If exercise has been conducted - has after -action report been included?
Have sign -in sheets, agenda, rosters been provided?
3. If billing for overtime and backfill, has a spreadsheet been provided that
lists attendee names, department, # of hours spent at exercise, hourly rate
and total paid to each attendee? Have print outs from entity's financial
system been provided to prove attendees were paid? For backfill, has a
clear delineation/cross reference been provided showing who was
backfilling who?
[� 4. Have the names on the sign -in sheets been cross-referenced with the
names of the individuals for whom exercise reimbursement costs are
being sought?
b`f
[� 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves,
tape, etc) in support of the exercise? If so, receipts and proof of payment
must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT)
confirmation, or P--card back up documentation to include receipt with
vendor, copy of credit card statement showing expense charged, and
payment to credit card company for that statement).
[� 6. Has any expenditures occurred on rental of space/locations for exercises
planning and conduct, exercise signs, badges, etc.? if so, receipts and
proof of payment must be submitted. (E.g. canceled check, Electronic
Funds Transfer (EFT) confirmation, or P-card back up documentation to
include receipt with vendor, copy of credit card statement showing
expense charged, and payment to credit card company for that
statement).
TravellConferences
1. Have all receipts been turned in such as: airplane receipts, proof of
mileage, toll receipts, hotel receipts, car rental receipts, registration fee
receipts and parking receipts? Are these receipts itemized? Do the dates
of the receipts match the date(s) of travel/conference? Goes the hotel
receipt have a zero balance? If applicable, have a travel authorization and
travel reimbursement form been included to account for per diem, mileage
and other travel expenses which have been reimbursed to the traveler by
sub grantee?
F� 2. If travel is a conference has the conference agenda been included?
[1 3. Has proof of payment to traveler been included? (E.g. canceled check,
Electronic Funds Transfer (EFT) confirmation, or copy of payroll check if
reimbursed through payroll).
Oraanlzation
[� 1. if billing for overtime and backf ll, has a spreadsheet been provided that
lists attendee names, department, # of hours spent at Eoc, hourly rate
and total paid to each attendee? Have print outs from entity's financial
system been provided to prove attendees were paid? For backf ll, has a
clear delineation/cross reference been provided showing who was
backflling who?
Ma!Ehi Funds
�] 1. Contributions are from Non Federal funding sources.
2. Contributions are from cash or in -kind contributions which may include
training investments.
Ej 3. contributions are not from salary, overtime or other operational costs
unrelated to training.
For All Reimbursements - The Final Check
Q 1. Have Forms 3, 4a, 4b and 4c been completed and included with each
request for reimbursement?
Ej 2. Have the costs incurred been charged to the appropriate POETE
category?
❑ 3. Does the total on Form 3 match the totals on Forms 4a, 4b and 40
F-1 4. Has Form 3 been signed by the Grant Manager?
5. Has the reimbursement package been entered into sub grantee's
records/spread sheet?
F--j 6. Have the quantity and unit cost been notated on Form 4b?
City of Miami
Master Report
Resolution R-12-0083
City Hall
3500 Pan American Drive
Miami, FL 33133
www.miamigov.com
File ID #: 12-00098 Enactment Date: 3/8/12
Version: 2 Controlling Office of the City Status: Passed
Body: Clerk
Title A RESOLUTION OF THE MIAMI CITY COMMISS ION, WITH ATTACHMENTS), ESTABLISHING A
NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN AREA SECURITY INITIATIVE ("UASI")
GRANT PROGRAM FISCAL YEAR 2011 "", AND APPROPRIATING FUNDS FOR THE OPERATION OF
SAME, IN THE AMOUNT OF $9,356,839, CONSISTING OF A GRANT FROM THE UNITED STATES
DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE OF FLORIDA DIVISION OF
EMERGENCY MANAGEMENT; AUTHORIZING THE CITY MANAGER TO ACCEPT SAID GRANT
AWARD AND TO EXECUTE THE FEDERALLY -FUNDED SUB GRANT AGREEMENT, IN
SUBSTANTIALLY THE ATTACHED FORM, AND ANY NECESSARY DOCUMENTS IN GIRDER TO
IMPLEMENT THE ACCEPTANCE OF SAID GRANT AWARD; AUTHORIZING THE CITY MANAGER
TO EXTEND SAID UASI GRANT PROGRAM FISCAL YEAR 2011 AS NECESSARY AND TO EXECUTE
ANY OTHER RELATED MODIFICATIONS, AMENDMENTS OR EXTENSIONS ON ALL MATTERS
EXCEPT THOSE DEALING WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF
FUNDS TO VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND SECURITY
EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES; FURTHER AUTHORIZING THE CITY
MANAGER TO EXECUTE MEMORANDA OF AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED
FORMS), WITH ITS CONTIGUOUS PARTNERS, AS STATED HEREIN, SETTING FORTH THE
PARTIES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND SUPPORT OF THE
UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI DEPARTMENT OF FIRE -RESCUE,
CONTINGENT UPON FUNDING OF SAID PROJECT BEING SECURED.
Reference; introduced: 1/26/12
Name: Establish Revenue -UASI Grant Prgm. FY" 11
Requester: Department of Cost. Final Action: 3/8/12
Fire -Rescue
Notes:
Sections:
Indexes:
Attachments: 12-00098 Summary Form.pdf, 12-00098 Legislation.pdf, 12-00098 Exhibit 1.pdf
Action History
Ver. Acting Body Date Action sent To Due Date Returned Result
City of Miami Page 1 Printed on 3/20/2012
I Office of the City 2/9/12 Reviewed and
Attorney Approved
2 Office of the City 3/7/12 Reviewed and
Attomey Approved
2 City Commission 3/8/12 ADOPTED WITH
MODIFICATIONS
A motion was made by Wifredo (Willy) Gort, seconded by Michelle Spence -Jones, that this matter be ADOPTED
WITH MODIFICATIONS. The motion carried by the following vote:
Aye: 4 - Wifredo (Willy) Gort, Marc David Samoff, Francis Suarez and Michelle Spence -Jones
Absent: I - Frank Carollo
2 Office of the Mayor 3/16/12 Signed by the Mayor Office of the City
Clerk
2 Office of the City Clerk 3/16/12 Signed and Attested by
City Clerk
City of Miami Page 2 Printed on 3120/2012
City of Miami
gulf Legislation
Resolution
File Number: 12-00098
City Hail
3500 Pan American
Drive
Miami, FL 33133
www.rrmiamigov.com
Final Action Date:
A RESOLUTION OF THE MIAMI CITY COMMISSION, WITH ATTACHMENTS),
ESTABLISHING A NEW SPECIAL REVENUE PROJECT ENTITLED: "URBAN
AREA SECURITY INITIATIVE ("UASI") GRANT PROGRAM FISCAL YEAR 2011
AND APPROPRIATING FUNDS FOR THE OPERATION OF SAME, IN THE
AMOUNT OF $9,356,839, CONSISTING OF GRANT FROM THE UNITED
STATES DEPARTMENT OF HOMELAND SECURITY, DIRECTLY TO THE STATE
OF FLORIDA DIVISION OF EMERGENCY MANAGEMENT; AUTHORIZING THE
CITY MANAGER TO ACCEPT SAID GRANT AWARD AND TO EXECUTE THE
FEDERALLY -FUNDED SUBGRANT AGREEMENT, IN SUBSTANTIALLY THE
ATTACHED FORM, AND ANY NECESSARY DOCUMENTS IN ORDER TO
IMPLEMENT THE ACCEPTANCE OF SAID GRANTAWARD; AUTHORIZING THE
CITY MANAGER TO EXTEND SAID UASI GRANT PROGRAM FISCAL YEAR 2011
AS NECESSARY AND TO EXECUTE ANY OTHER RELATED MODIFICATIONS,
AMENDMENTS OR EXTENSIONS ON ALL MATTERS EXCEPT THOSE DEALING
WITH FUNDING CHANGES; AUTHORIZING THE EXPENDITURE OF FUNDS TO
VARIOUS GOVERNMENTAL AGENCIES DESIGNATED FOR HOMELAND
SECURITY EXPENSE PURSUANT TO THE UASI GRANT GUIDELINES;
FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE MEMORANDA OF
AGREEMENTS, IN SUBSTANTIALLY THE ATTACHED FORMS), WITH ITS
CONTIGUOUS PARTNERS, AS STATED HEREIN, SETTING FORTH THE
PART] ES' RESPONSIBILITIES IN CONNECTION WITH THE DEVELOPMENT AND
SUPPORT OF THE UASI PROJECT ADMINISTERED BY THE CITY OF MIAMI
DEPARTMENT OF FIRE -RESCUE, CONTINGENT UPON FUNDING OF SAID
PROJECT BEING SECURED.
WHEREAS, the United States Department of Homeland Security ("USDHS") is authorized by the
Emergency Wartime Supplemental Appropriations Act 2003 to provide funds to states for subsequent
distribution to selected urban areas to address the unique equipment, training, planning, exercise and
operational needs for large urban areas, and to assist them in building an enhanced and sustainable
capacity to prevent, respond to, and recover from threats or acts or terrorism; and
WHEREAS, the USDHS, through the State of Florida Division of Emergency Management
("FDEM"), has sub -granted an Urban Area Security Initiative "UASI") Grant Project Fiscal Year 2011 to
the City of Miami ("City") in the amount of $9,356,839; and
WHEREAS, the City's Department of Fire -Rescue will use said funds to continue to address the
unique equipment, training, planning, exercise and operational needs of the City and its contiguous
partners and to continue building an enhanced and sustainable capacity to prevent, respond to, and
recover from threats or acts of terrorism, and
WHEREAS, in accordance with the UASI Grant Program Fiscal Year 2011, the attached
Memoranda of Agreements ("MOA's") with the City's contiguous partners will provide the necessary
City of Miami page 1 of 3 F-He Id: 12-00098 (Version: 3) Printed On: 31712012
File Number. 72-00098
guidelines to coordinate the UASI Grant Program Fiscal Year 2011 and will permit the City to
reimburse its partners for their eligible expenditures that are compliant with said project;
NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE CITY OF M IAM I,
FLORIDA:
Section 1. The recitals and findings contained in the Preamble to this Resolution are adopted
by reference and incorporated as fully set forth in this Section.
Section 2. The following new Special Revenue Fund is established and resources are
appropriated as described below:
FUND TITLE: Urban Area Security Initiative Grant Program $9,356,839
Fiscal Year 2011
RESOURCES: Department of Homeland Security directly to
the State of Florida Division of Emergency
Management
APPROPRIATIONS:
$9,356,839
Section 3. The City Manager is authorized {11 to accept said grant award and to execute the
Federally -Funded Subgrant Agreement, in substantially the attached form, and any necessary
documents in order to implement the acceptance of said grant award.
Section 4. The City Manger is authorized{1 1 to extend said UASI Grant Program Fiscal Year
2011 grant award as necessary and to execute any other related modifications, amendments or
extensions on all matters except those dealing with funding changes, in connection with the
development and support of the UASI projects administered by the City's Department of Fire -Rescue,
as an UASI Sponsoring Agency, contingent upon the funding of the UASI projects being secured in the
form of grants from the Federal Department through the FDEM.
Section 5, The City Manager is further authorized {1 } to execute MOAs, in substantially
attached form(s), with its contiguous partners: Broward County, Broward County Health Department,
Broward County Sheriffs Office, City of Coral Gables, City of Coral Springs, City of Fort Lauderdale,
City of Hialeah, City of Hollywood, City of Miami Beach, City of Miami Gardens, City of Miramar, City of
Pembroke Pines, City of Sunrise, Flodda Department of Law Enforcement, Miami -Dade County,
Monroe County, Palm Beach County, Palm Beach County Sheriffs Office, and Village of Ivey
Biscayne, for the purpose of setting forth the parties' responsibilities in connection with the
development and support of the UASI Grant Program Fiscal Year 2011 administered by the City's
Department of Fire -Rescue, an UASI sponsoring agency, contingent upon funding of said project
being secured.
Section S. This Resolution shall become effective immediately upon its adoption and signature
of the Mayor.{2}
City of Miami Page 2 of 3 File Id: 12-00098 (Version: 2) Printed On: 3MO12
File Number. 1 2-00098
Footnotes:
{1 ) The herein authorization is further subject to compliance with all requirements that may be
imposed by the City Attorney, including but not limited to those prescribed by applicable City
Charter and Code provisions.
[2) If the Mayor does not sign this Resolution, it shall become effective at the end of ten calendar
days from the date it was passed and adopted. If the Mayor vetoes this Resolution, it shall
become effective immediately upon override of the veto by the City Commission.
City of Miami Page 3 of 3 File Id. 12-00098 (Version; 2) Printed On: 31712012
FUND TITLE: Urban Area Security Initiative (UASI)
Grant Program FY 2011
RESOURCES: Department of Homeland Security (DHS) $9,356,839-00
directly to the State of Florida Division
of Emergency Management (FDEM)
APPROPRIATIONS: $9,355,839.00