Item D6BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
11
Meeting Date.- JANUARY 16, 20 1-1
Bulk Item: Yes X No
Division: TDC
Department:
Staff Contact Person/Phone #-. Maxine Pacini
296-1552
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AGENDA ITEM WORDING:
Approval to rescind agreement with Matecumbe Historical Trust Corporation (Grantee) for
the District IV funding for the Irving R Eyster Historical Museum of the Florida Keys History
project due to Grantee not moving forward with project and requesting rescinding of funding
allocation.
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ITEM BACKGROUND:
See attached letter from Grantee notifying of TDC that project shall not move forward as
planned.
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PREVIOUS RELEVANT BOCC ACTION:
BOCC approved original agreement at their meeting of March 21, 2012.
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CONTRACT/AGREEMENT CHANGES.
Rescind at request of Grantee
STAFF RECOMMENDATIONS.
Approval
TOTAL COST: $3781297
COST TO COUNTY: S
BUDGETED: -Tes -11,0
SOURCE OF FUNDS. TDC
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
Of
DOCUMENTATION: Included X Not Required
DISPOSITION.
Revised 1. 1/106
AGENDA ITEM #
Maxine r e Pa c n
From: Barbara Edgar <barb1201@bellsouth.net>
Sent: Wednesday, December 26, 2012 11:03 AM
To. 'Pac n -Max ne'
Subject: Irving R Fyster Historical Museum of the Florida Keys
.Dear Maxine,
The board of the Matecurnbe Historical Trust would like to rescind our contract for funding in the amount of
S� 78,297 for the Irving R Eyster Historical Museum of the Florida Keys project.
Unfortunately, the committee in charge of all things involving the museum project failed to complete what was
necessary to bring the museum project to completion causing our contract with Mr. Curry of the islander to
terminate our agreement with hire for the building which we were going to rent.
I personally and from the board of the Matecumbe Historical Trust thank each and every one of you for the
opportunity to make the museum project a reality.
I am truly sorry for the demise of the project after you placed your confidence in us and this wonderful project.
Sincerely,
Barbara Edcfar
0-")'- - _3 9 3 - 0 9 4 0
Matecumbe Historical Trust -
PO s
O 1. 33036
AIVW. cu e st r ca Tr .
2. Convnercial General LiabilityInsurance with minimurn limitsi'
Combined Singlesplitlimits areprovided, the minimum limits acceptab'A'
shall be $250,000 per Person $500,000 per occurrence $50,000 property damage.
3. Comprehensive Auto Liability Insurance with minimum limits of $300,000
combined single limit per occurrence.
either:
The Grantee, the Grantor and the TDC shall be named as additional insured, except
workers compensation. The policies shall provide no less than 30 days notice of
cancellation, non -renewal or reductim of coverage.
Grantee shall provide, to the County, as satisftictory evidence of the required insuranm
including the insurance policy application and
Cedifodcopyof actualpolicy
Or
Certificate ofInsurance i from AgenttCompany!i County
ManagementRisk i details
'Corficabn can be 9,,mailed directly from the Insurance agency t--
%to
ai i o istate that this Is a
z"flcate flor a TDC project and should be fotwarded to Maxine Pacini
Board
s ftk MaP.O. Box 1026
nagement
K9y West, F!. 33041
21. NOTICE. Any notice required or permtfted under this agreement shall be in writing
# had deliveredor # postage prepaid, to other partyby cerUfted mail, returned
receipt mquested to the follosMngl:
3
0 0
PO Box 1175
Islarnorada, FL 33036
For Grantor. Lynda Stuart
Monroe County Toun'st Development Council
1201 White Street Suite 102
Key West, FL 33040
=0'
Cynthia Ha#, Asst. County Attorney
P.O. Box 1026
Key West FL 33041-1026
22. CLAIMS FOR FEDERAL OR STATE AID. Contractor and County agree that each
shaN be, and *is, empowered to apply fbr, seek, wW obtain federal and sbft funds tit
fUrther the purpose of this Agreement; provided that all applications, requests, graWx
It
proposals, and flunding solicitabons shall be approved by each party prior to submw-ion.
25. ATTESTATION& Grantee agrees to execute such documents im the County may
reasonably requw*e, to include a Public Entfty Crv*ne Staternent, an Ethics Statement and a
Drug -Free Workplace SUftement.
26. NO PERSONAL LIABILITY. No covenant or Agreement contained herein shall be
teemed to be a covenant or Agreement of any member, ofter, agent or employee of
Monroe County in his or her indWual capacity, and no member, officer, agent or
Afttewmbe #&wm of Fbr*la Keys Hbtwy
FY 2012 FundkV
roon&4717jR-Ar 951
14
employee of Monroe County shell be liable personalty on this Agreement or be subject to
any final liability or accountability by reason of theexecution of this Agreement.
27. FORCE MAJEURE. The Grantee liable ! delay rr or
failure to complete w prood, in whole or in part, due to the occurrence of any
controlcontingency beyond ft control or the of contractors and subcontractors,
including of thereof not act
terTorism impacting travel in the Unfted States, insurrection,, not or civil commofion, act of
public enemy, epidemic, quarantine restriction, storm, flood, drought or other act of God, or
act of nature (including presence of endangered animal aa species cannot
removed or
govemmental
authority
pr*ct fromproceeding describedin the scopeofservices'incorporatedreferences
and which the Grantee has exercised reasonable care in the prevention thereof.
However, lack of planning for normal and expected weather conditions for the time of year
the i to be executed shafl • !ft act of !#excusing delay.
however,delay or failure due to the causes stated shaft not consftde a breach of the Agreement;
the BOCC shall havethe rightto determine to the
amount of funds due to the Grantee after consideration of all relevant facts and
circumstances surrounding the delay M* performance or failure to complete the pmjed
within the contract period. Upon demand of TDC or BOCC, the Grantee must furnish
evidence ofcausesofsuchdelayor ! !b for goods
received or services provided after the date(s) described in paragraph I and Scope of
Serv4:1,-,;,!-%.
Agreement28. EXECUTION IN COUNTERPARTS. This
Agreementnumber of counterparts, each of which shall be regarded as an odginal, aff of which taken
together shall constitute one and the same Instrument and any of the parties hereto may
txecute this li counterpart.
29. SECTION HEADINGS. Section headings have been inserted in this Agreement as
a matter of convenience of reference only, and R is agreed that such section headings are
not a part of this Agreement and wfl not be useid in the inteqxetation of any provision of
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LOAN: H V W, -
hil 0M "MwIN U-1i -
NAME OF PROJECT: IrvingR Evster Historical Museum ot-the -Florida
Keys History
NUMBER Of SEGMENTS TO PROJECT: I
in order W this wgment to be reirnbursed� ocknowledgoment of TDC funding must be in ploce
and proot In the fcwm of pictures p"Nided with submWfion for reirnbursernent of this segment.
This acknow"ement sholl not be covered as part of the TDC reirnbumement - seo conftmt
pomgywh 2
1. 12" long reception desk with coordinating 9' 1W long back counter, both constructed with wood
veneer cabinetry and solid surface tops.
2. Permanently mounted decorative wall panel IY10' wide x 2X3.5' high.
Metal laminate covered Island shaped cutouts applied to top of wall to create 3-dimensional
effect,
110 kxv anchor constnxted of aluminum frame with hard coated foam permanently
mounted to decorative wall panel over top of island cutouts.
2* tall x 11'r long wood veneer sign band with bow front., Museum logo surface mounted.
Mounted to wall extending in front of decorative wall panel.
3. Two (2) Tw x 5'4' tall wall mounted donor recognition panels with 17 etctwd glass donor
plaques on each. Constructed of wood veneer with .5'* brass trim,,
4. Gobo (lighted image) projector of moving water to illuminate back wall map, permanently
mounted to ceiling. (Not shown on layout.)
5. Two (2) 6 wooden benches fdr seating permanently secured to floor. (Not shown on layout.)
6. Four (4) IV tall wall-munted curved presentation walls with TV radius with recessed
presentation cases and surface mounted graphics. Concentric title band with metal accent trim
mounted above each presentation wall.
7. 5* diameter display platform for Saber Tooth Cat made of wood veneer with metal accent trim,
tubular metal guard rail and 4 'Illuminated reader rails (LED light boxes with wood trimmed
frame).
8. 12* long interactive exhibit
1
* Wood veneer base cabinet
12.-* laminate wall panel with 4 individual LED backlit Sintra panels with surface mounted
graphics
Four (4) 3-dimensional cross section land mass models post mounted to casework with
metal brackets
* Two (2) individual LED iffurminated reader rails mounted to casework with metal brackets
* interactive ships wheek user selects geological time period by steering wheel to that period..
corresponding infbirmational wall panel illuminates.
* 2' deep x rr tall wall -mounted sirs band in wood veneer with metal accent and surface
mounted lettering,
* Four (4) adjustable spot 110ts mounted behind sign band, one to illuminate each panel.
Wood veneer base and glass enclosed presentation case with 2 hinged access panels and
interior fabric covered pads for mounting aftacts.
* Three (3) lndWual LED illuminated reader rails mounted to casework with metal brackets.
Wall mounted sip band 2" deep x 1*2A' tall in wood veneer with metal accent and surface
mounted lettering.
11. Two (2) UY tall wall -mounted curved presentation walls with TV radius with recessed
presentation cases and surface mounted gnphk:s.
12. T wall -mounted exhibit case
Wood veneer base and glass enclosed presentation case with 2 hinged access panels an
10
interior fabric amried pacls for mounting artiftcts.
# Three (3) individual LED illuminated reader rails mounted to casework with metal brackets.
9 Valance title band with metal accent trim mounted above exhibit case.
13. r wall -mounted exhibit case
Wood veneer base and giass enclosed presentation case with 2 hinged access panels and
interior fabric covered pads fbr mounting artifacts.
2
EXHIBIT A
* Three (3) individual LED illuminated reader rails mounted to casework with metal brackets.
* Valance title band with metal accent trim mounted above exhibit case.
14. 12" x 10'wall-mounted graphic panel for Is fi hthouse exhibit
15. S' diameter circular wood veneer display platform with metal accent trim with tubular metal
guard rail and 4 illuminated reader rails (LED light boxes with wood tnimmed frame).
* Coordinated ceiling -mounted 5' diameter x 140 tall valence/sign band with printed graphKi-
16. Two (2) back to back 7' w x 6"6* h x 6' deep wood framed display cases with interior fabric pad
and puck mounted plexii panels mounted to &wr to ceiling aluminum posts.
* Sign band S' wide x 1' tall printed Sintra with wood frame mounted to aluminum posts.
17. W curved presentation wall with printed digital graphics. Floater puck mounted plexi panel
with cutout gmphk to create 3-dimensional effect.
M Two (2) 9 exhibit cases
Wood veneer bast and glass enclosed presentation case with 2 hinged access panels and
interior fabric covered pads for mounting artifacts.
* Three 13) indWual LED Illuminated reader rails nminted to casework with metal brackets.
* Valance title band with metal accent trim mounted above exhibit case.
Wood veneer base and glass enclosed presentation case with 2 hinged access panels and
interior fabric covered pads for mounting artifacts.
Two (2) Individual LED Illuminated reader rads mounted to casework with metal brackets for
each case.
* Valance title band with metal accent trim mounted above exhibit case.
t]
EXHIBIT A
25. Wcurved presentation gall with printed digital graphs with title band with valance title bard
with metal accent trim mounted above.
26. 5' diameter circular wood veneer display platform with metal accent trim with tubular metal
guard rail and 4 illuminated reader rails (LED light bones w t � � tr immed frame).
27. Two 2 r x 2' exhibit cases with beveled reader rails with plexi vitrines mounted to fir.
Reader rails will feature graphic and tent mounted on 5intra panel.
28. Two fir mounted ' visible storage cases
29. Two UY curved walls surface mounted graphics mounted on both sides, three illuminated
reader rails on each.
30. 4' diameter circular wood veneer display platform with metal accent trim. Tubular metal guard
rail and 4 illuminated reader rails (LED light boxes with wood trimmed frame).
31. Two r x 7r cum graphics panels mounted on floor to ceiling aluminum poles.
3. Two 2 7 exhibitcases
'mood veneer base and glass enclosed presentation case with 2 hinged access panels and
inter fabric covered pads for mounting untir g artifacts.
* Two 2 individual LED illuminated reader rags mounted to casework with metal brackets.
s Valance title bard with metal accent trim mounted above exhibit case.
33. g' coed presentation wall with printed digital graphics,
34. Three 3 wall -mounted panels 2r x 72&v directional and it formaticmal signs
Wood veneer base and glass erased presentation case with 2 binged ace panels and
interior fabric covered pads for mounting artifacts.
* Two 2 individual LED illuminated reader rails mounted to work with metal brackets.
36. 48 permanently floor mounted theater seats
37. Wall mounted steer screen theatre %Tm
38. Acoustical gall panels
39. State-of-the-art 3D projection system with all components mounted in locked rack sVstem
40. Theater ass surround sound system with a minimum of 9 speakers mounted to or in Malls
4
0
GENEML MUSUM CM181I 98EENNA
Profezional mounting and installation of all exhibits
Exhibit mounts for all artifacts
Artist fees for original artwork for exhibit illustrations
Exhibit curation and interpretation
Graphic design for wall panels, reader rails, exhibits and signs
Mechanical drawings and RCP of all exhibits and casework for bids
Carpet — SW7 square feet
Tile flooring — 537 sq. ft., with coordinating grout
6* wood baseboard trim - 68 ft.
14 center floor mounted power receptacles
14 center floor mounted data /low voltage/catS receptacles
Electrical fixtures:
* 26 "K* 11" cylinder cefiling fixture
* 7 fXE* exit/emergency combination fixtures
* 2 *EM* emergency fixture
0 3W Track for track style lighting
0 158 Track heads
# 15 OA* W lay -in fluorescent fixtures storage areas
Labor for installation of illuminated casework and other lighting
MOT
EXHIBIT A
TatW ftWW = =J.700 M!�.Dortlgn: S3Z
lftw"*
. The application shows that in -kind services will be considered towards payment of total project
cost
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