Item H2BOARD P COUNTY COMINUSSIONERS
AGENDA ITEM SUMMARY
Meeting Date: Janes 1 ,0 13
Bulb Item: Yes X Na
Division: Growth h Lana ement
Department: RgUdLng
Staff Contact Person/Phone #: Jera Smith,.Sr. Director/Building Official 453-8729
AGENDA ITEM WORDING: Approval of Sun and contract amendment in the amount of
$15,141.00 to add an Application Pro . g Interface (API) to allow the proposed purchase of the
Integrated Voice response IVR system to read/write inspection information to/from the
om aunityPLUS permitting system..
ITEM BACKGROUND:
The Building department is purchasing an IVR system that will allow the public to call in inspection
requests and automatically upload those requests into our Co , rn-1111 tyPLUS SunGard system, freeing
the inspectors from having to do this manually every day for 1 - 2 hours. In order for the IUVR to do
this, we must purchase an API that allows the communication of data between the IVR and.
ommunityPL ' , SunGard is the only vendor able to provide this some to he compatible with the
existing service and unard' s proprietary software,
unard will provide to County the software including licenses, installation and. remote taining as
noted in attached Exhibit A.
PREVIOUSRELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $15 141 including first year„m,. tepee; second year maintenance cost $1,811.
INDIRECT COST: BUDGETED: Yes X No
++DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: $15.141 ..�. SOURCE OF : 1 0- 52502-560640
REVENUE PRODUCING: Yes � To AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing _ Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM ##
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with-. SunGard Public Sector Inc. Contract #N/A
Effective D ate : 1 / 1 / 01
Expiration Late: N/A
Contract Purpose/Description:
SunGard contract amendment to add an Application Programming Interface (API) to allow the
proposed purchase of the Integrated Voice Response (IVR) system to read/write inspection
information to/from the CommunityPLUS permittingsystem
Contract Manager: Jerome A. Smith, Sr. Dir. O 8729 Growth Management
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 01/16/13 Agenda Deadline:
CONTRACT COSTS
Total Dollar Value of Contract: $ 15,141 Current Year Portion: $
Budgeted? YesE No F-1 Account Codes: 1 0- 5 50-560640
Grant: $ N/A
County Match:
15,141
ADDITIONAL COSTS
Estimated Ongoing Costs: $1,811 for grid r For; Maintenance
of included to dollar value above) _-- - (e& maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes No[]
Risk Management �-� '�,,)--Yes[:] No
y
O.M.B./Purchasing .�� Yes[] No[
t
County Attorney r Yes[:] Now
Comments:
OMB Form Revised 2/27/01 MCP #2
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:Lp�1 ,_ 013
Bulk Item: Yes X No
Division: Growth Management
Department: Buildin
Staff Contact Person/Phone #: Jerry., Smith Sr. Director/Building Official, 453-8729
AGENDA ITEM WORDING,* Approval of SunGard contract amendment M` the amount of
$15,14 1.00 to add an Application Prog'annm g Interface (API) to allow the proposed purchase of the
Inte ted voice Response (Iv) system to read/write inspection information to/from the
CommunityPLUS permitting system.
ITEM BACKGROUND,
The Building department is purchasing an IYR system that Will allow the public to call in inspection
requests and automatically upload those requests into our Co - iunityPLUS SunGard system, freeing
the inspectors from having to do this manually every day for 1 - 2 hours. In order for the IVR to do
this, we must purchase an API that allows the cornraunication of data between the IVR and
ommunityPLUS. SunGard is the only vendor able to provide this software to be compatible with the
existing service and unard} s proprietary software.
unGard will provide to County the software including licenses, installation and remote training as
noted in attached Exhibit A.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: 1 5,141 including first year maintenance* second Year maintenance cost$1,811.
INDIRECT COST, BUDGETED: Yes X No
++DIFFERENTIAIJ OF LOCAL PREFERENCE:
COST TO COUNTY0,_j_l ,1 1 .. SOURCE OF * 1 0- 5 50 - 60 40
REVENUE PRODUCING: Yes _. No AMOUNT PER MONTH Year
APPROVED BY: County Atty O /Purchasing Risk Managemerf
DOCUMENTATION. Included X Not Required
AGENDA ITEM #
Revised 7/09
ADDENDUM To CONTRACT BETWEEN
MONROE COUNTY AND SUN ARD PUBLIC SECTOR, INCV
THIS ADDENDUM to the Contract (Contract) between Monroe County (County) and
SUN ARD PUBLIC SECTOR INC, as successor in interest to SUN ARD PENTAIVIATION,
INC, [formerly Pentarnation Enterpriseses+ Inc.] (SunGard) whose address is 1000 Business
Center Drive, Lake fury, FL 32746 dated January 14, 1999 is entered into on the day of
f o�i•
WITNESSETH
WHEREAS, the County and Sun and entered into a contract dated January 14, 1999 for
software for the building department and for other services; and
WHEREAS, there have been several addenda, the last one being Addendum Number 4 dated
March 17, 2010, for the provision of services and software; and
WHEREAS, the specific software purchased has been provided by Sun and and payments
due have been made by County; and
WHEREAS, the County needs additional software and training, and Sunard desires to
provide it; and
WHEREAS, Sun and is the only vendor able to provide this software to be compatible with the
existing service and Sun aril's proprietary software;
NOW, THEREFORE, the parties agree as follows:
+1. Sunard will provide to County the software including Licenses, Installation and Training as
provided for on the quote dated 1 /05/ 1 , attached as Exh ib � A which will be paid for by
County as itemized in the amount of 15,141.00.
. Sun and will provide second year maintenance at the charge of $1,811.00
3. Total compensation under this Addendum, excluding applicable taxes, if any, shall not
exceed $16,952.00 unless County authorizes training onsite as itemized on Exhibit A with
travel and expenses reimbursed at the rate authorized by County and agreed upon by the
parties at that time. If such on -site training is needed as determined by the Division
Director, it shall not exceed an additional $3,000.00 plus expenses authorized by the
County and agreed upon by the parties at that time. If County cancels training within 14
days prior to the date scheduled, County shall pay the documented costs of cancelled
travel and shall reschedule training.
4. All requests for payment will be invoiced by Sunard. ounty's payment is governed by the
terms of Exhibit A to the extent allowable under the Florida Prompt Payment Act,
5. This Addendum is subject to an annual appropriation by the Monroe County Board of
County Commissioners. County believes that sufficient funds can be obtained to pay all
amounts due Sunard throughout the term of this Agreement and hereby covenants and
agrees that it will make appropriate requests for budget appropriations for the fiscal gears in
12/6/12
amounts as specified herein. County further agrees that said funds, once appropriated} will
be maintained and expended for the expressed purpose of acquiring from Sunard the
licenses and services set forth herein. In the event sufficient funds are not appropriated,
not budgeted or not otherwise legally available, County shall immediately notify SunGard of
such occurrence and Sun a rd wi I l respond with a proclamation that the Agreement, or the
appropriate executory portions thereof, is terminated. Should there be any premature
termination of this Agreement, County shall be responsible to pay a) for any services
delivered by Sun and prior to the notice and b) for all software which has been delivered
and accepted.
6. All other provisions of the contract between the parties remain in full force and effect,
except that the provisions of Exhibit A control as to payment.
IN WITNESS WHEREOF, the parties have executed this Addendum as indicated below,
ATTEST:
AMY HEAVI LIN, CLERK
Deputy clerk
WITNESSES:
(1)
Print Name
(2)
Print Name
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY
Mayor George Neugent
UN ARD PUBLIC SECTOR, INC.
By:
Print Name and Title
Date:
MCAROE COUNTY ATTORNEY
t7OVED AS T RM
I I
12/6/12
SunGard Public Sector Inc. EXHIBIT A
1000 Business Center Dr. -Lake Marv, FL - 32746
Phone: 800.727.8088
N R Add -on Quote
PUBLIC SECTOR Date .,«t Mix
12/05/12 Terry Wayland
Quote Prepared For:
Monroe County Technical
798 Overseas Hwy
Marathon, FL 330501
Karen Pleasant
305 289 2505
CommunityPLUS product add ens:
License*
Installation
Training**
IVR Core API -
$6,353.
GC I Y R
IVR Permits-
$1, 361 .
$ 5250
.5day
= $5 0 t
GCPIVPM
IVR Inspection Scheduling-
$1,361.
$ 525.
.5day -
$5 0.
G C P I v I
IVR service Requests
$1,561t
$ 525.
.5day =
$5 0.
GCPIVPA
Totals: $10, 436. $ , 6 5 t $ , 080 .
Total: $15, 1 41 .
*License includes year 1 maintenance
**Training is via webe , onsite available at $1 80/day, plus T and E
1215f201 149-39:20
1 of
SUNGARD*
PUBLIC SECTOR
Page
SunGard Puhlic Sector Inc.
1000 Business Center Dr. — Lake parr FL — 32746EXHIBIT
r
Phone: 800.727.8088
Year 2 maintenance
IVR Core -- $ 11 0 .
IVR Permits - 236
IVR Inspection Scheduling - $ 236.
IVR Service Requests - $ 236.
This quote is valid unto 01 /3 1 f l 3
Remote Assistance
S unGard Public Sector uses SecureLink from SecureLink Corporation for remote access to servers inside your network. SecureLink
is designed specifically for the secure remote support of enterprise software applications. SecureLink utilizes encrypted SSH
tunneling and proprietary port -forwarding technology to broker secure, audited remote connectivity. SecureLink is specifically
designed to provide control, security and audit capability for timely and affective remote support. SecureLink operates on a
dedicated server, with login access to the SecureLink server only available to authorized support and services personnel
authenticated to the vendor's network. The SecureLink Gatekeeper is a client application installed on remote servers and PCs with
outbound Internet access to act as a secure access point for SunGard support. Once installed and enabled, the Gatekeeper sends an
outbound "ping" over S IB on regular polling intervals to the SecureLink server checking to see if anyone is requesting a remote
connection.
SUNGARD*
ia/s/zoaz 14:39:20 PUBLIC SECTOR Page
2of4
SunGard Public Sector Inc. EXHIBIT A
1000 Business Center Dr. -- Lake Mari_ �, FL — 3274
Phone: 800.727.8088
This, Quote constitute_`, an _� mendme nt to the vxisting Contract and Agreement by and between SunGard Pubhc Sector and �:usrc�mer I � xcept a,
otherwise provided herein, all te:rrins and cunditions of the existing Contract and Agreemcnt shall re+inain in full force and effect. As, apphcable: for
certain cu,tom ers, they term "Coiitracr acid-Agrc., •!m enC is defined as the: offivare License , kgreernt-nt by a rid benveen the: parties he reto.
The Software or "Licensed Systems-- UCLn,cd by SunGard Public Sector are provided in and may be used in machine: -readable: object code form only.
Sunf j and Public Sector offs r, the Customer, through a third Party Lscrow agent, a Source (rod; Escrow Agreement that Pte �vides for release cif the
source code version of the Licensed Sy stcros from escrow upon the occu rrence o f cc rtatn release c%,cn ts, such as S unGard Public tie:ctor's fazlure to
provide rc:yuYred maintenance services as- agreed
\PPlicable taxes are not included, and, if applicable, wAl be added to the ammint in the Payment of invcyrce(s being sent separately. Travel and living
Cxpen,es are in addition to the: P1iccs quorcd above and shall be governed by the Suit(jard COrporate Travel and Expense 116-nbursement Policy
Date of dehvery is the: date c a which tiunf j and dclivers, ROR SunGard Public IS'e ctor's place of f shipment, the Licensed 'Systems to Customer.
The SunGard Public Scct()r appkation software warranty shall be for a period of one Ili year attcr dchverry. There is no Tesdng and Acceptance period
can the Licensed System.."s; herein -
Preprinted cc xnditum s and all w her rcrms not included in this Quote or in the: Contract and Agreement, stated c in any purchase order t,r other
document submitted hereafter by f =ustt icncr are of no force or affect. and the ltrms and c{inditions of the Contract and Agreement and any
amendments thereto shall control unless cxpwssly accepted in writing by Sunt :ard Public Sector to CU.%tocner
Third Party hardware: r° sotrware.} maintenance and/or warranty will be provided by the thud party hardware and software cnanu facturer( s). SunGard
Public Sector make s, no repre:sen rant ins as to expected performance, surtabJity. or the satisfaction of f Custt imer's requirements with respect to the
hardware or ether third party products specified in this Quote. The return and refund policy of each individual third party hardware/software supplier
:hall apply. Before signing this Quote, please contact your Client Success Executive if kt)u are not ccrra n which products are provided by a third party.
'bits .\gre:ernent is based tin the} currenr Iicen,tng policies ()f cach third party sofmvare inanufacturer as, well as all hardware manufacturers In the: even
that a man u facturer changes any o f thc.•se respective poIicies car p rice's, Sunf yard res,e arc`s the rtght to ad, us this proptn cal to reflect those change",.
Except when spvcttied as fixed fee scrvice, above, pricing for prcifessional services is a good faith c stunatc based tin ncc infcirmatiozi available. to
SunGard Public Scetc it at the brie of cxecu Lion of this Quote. The rc oral amount that (. ustomer will pay for the s-c sc rV1CCx will vary based ern the actual
nurnber of h o u rs t)f service}s required to c: oin plcte the: services. 1 f rcyuire d., additional sc nieces wilI be }art �vided cin a rime and mate ria Is basis at h o u rly
rates equal to Sun{ a and Public 'Sector's then -current raters For the sere ice, :it iss ue.
For training and i}n ,site project management sessions which are cancelled at 111t rcquicst tit Cu,romer within fourteen (14) dav, of the scheduled ;tart
date, f-ustUm" is responsible for entire Price (if the training or ern -sire proJect management plus incurred expenses.
Payment Terms ire ago, JEQlfe w
License. Protect Planning, Project Management, Coyisul ting, Conversion, xn, Custom ustc xm ,Modification, Third Party Product o ftware acid Hardware Beres are
due upon exe:cutit,ri t)t this Qucrrc:. 'Training fees and Travcl/l.ivtng expenses are dtw as incurred monthly. Installation is due tipo n completion,
I inple mentation and Third Party Pn)duct Service fves area due 500 * c m execu Lion (if this Quoi c•, and 30° 0 d ue upon invi rice, upon c( Yrnplctt()n, UMess
otherwise provided, ether Pro fes,sional Services are due mocti hly, as such scrvicc,,; are deity- red Wditional services, f f requ ested, will be invoiced at
thin -current raters. Any shipping charges shown are: a sittmated only and actual shipping charges will be due upon delivery.
8unGard Public -Sector Appfication :annual Support: CusromeFr is comrmtred to the.} inttial re tin (}f NIaintenance and Support Services fc)r whtch the
s\ipport fec is included in the: Liccn,c fee(s) and beWns upon execuno n of this Quote and extends- for a twelve 12), month period. Subsequent terms of
support will be for twelve (12) month periods. commencing at the end _) f the prior support Period Support fees -shown are fot the second term (if
support for which SunGard Public .tip-ctoy r is committe:d and which shall be due prier t;) the: ,tart of that term. Bees for subsequent rerms cif support will
be due prier to the start of etch ttirrn at the then -prevailing rate. Subsequent terrrx, WIE ftnt-w automatically until such tune SunGard Public Scctor
receives written notice from the Customer mer thirry (30) days prior to the: cxpiration of the than current term. Nc�tlficarion (if non -renewal is required pnor
to the start (,t the renewal term �.ustomer will be invoiced, and payment is clue, upon renewal.
Third Party Product Annual Support I've:s: The su po rt fee for the tnir al annual Pcnod is included to the -applicable -Third Parry Product Licen-se fec.Fsi.r;)
unless otherwise stated. Subs- quen t wrms invoiccd b%r SunGard public Sector wdl rencw automatically at i hen-ptcvading rare" until such time 'Su n(lard
Public Sector receives written notice of non -renewal from the Customer ninety ;s9Q) days to advance of the c-xp rarion of the then -current term
N()titication cif non -renewal i:, required Prior to the: ,Mart of the renewal term. C usromer %vill be invci iced* and payme`•nt is- duc.•, up(in renel.\ al ,s
applicable for cc rtain Third Party* Products that are: invo �tccd dire crly by the th ird Party to u,tc truer, payment terms for an renewal terrri`:s'i ty f supix)rt
shad beas provided by the third Party to(;ustt}rne.}r.
SUNGARD"
12/5/2012 14:39:20 PUBLIC SECTOR P3ge
3of4
unGard Public Sector Inc. EXHIBIT
1000 Business Center Dr. -- Lake Mary, -- 32746
IT
'hone: 800.727.8 88
Customer Acceptance:
Authorized Signature Late Printed Name
SUNGARW
12/5i2012 14:39:20 PUBLIC SECTOR Page
4of4
';- _.� d CERTIFICATE OF LIABILITY INSURANCE ;�„,�°"?""""'
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDEFL THIS
CERTIFICATE DOES NOT AFFIRMATWMY OR NEGATIVELY AMENDp EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURE S, AUTHORIZED
REPRESENTATNE OR PRODUCE AND THE CERTIFICATE HOLDER
IMPORTANT: If dw cOMBcde holder Is an ADDITIONAL. INSURED, the pollcy(Im) rnuet be ended, tf SUBROGATION IS WAIVED.#o
the terra and condWons of the policy, ceWn policies may require an endomemeft A etittsrnent On thle cerfificaM does not confer rim to the
Certffl cW* holder In Hou of such 0n e.
PRODUCER
Afto USAIm _
TWO L SQUARE E W ■ ■
F"ladd Fox- 212-9=
J 1-G W12-13 PENTA GAW
ImmRm
SGARD DATA SYSTEMS IIINC.,
ITS COMPANIES AND SUBSIDMES
E. SWEDESFCRD FIND
WAYNE, PA 19067
COVERAGES
CERTIFICATE NUMBER:
riliS1J4 ■ M AFFORCM CCVM= fmc m
N= REM A.- �� m� � CIm no
� II J.
NJA
I q&ffP C : U" Immm cwpwadm 424M
IPP RED a
MKIIA IF' _
CLEF 5--REVISION NUMBER; 3
THIZ IS TO CERTIFY Tf-IAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTVVnMTANDINO ANY REQUIREMENT, TERRA OR CONDITIDN OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES OESCRISED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIDNS OF SUCH POLICIES. L. MITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
rfPE OF INSURANCEam im POLICY MilNBEA Hamm Im
A (GENERAL LIAMUTX TB29315DB22100 05101012 OSM=3
CONM CIAL GENERAL UABAJW
CLAIMS -MADE OCCUR
CONTRACTUAL LIABILITY
MEWL AGGREGATE LIMIT APPLIES PEFt
I I
1
X POLICY P LILOC
A AUMWML I LIAWILMY
—1
AS 315=1 D52 OW012 ON1013
X ANY AUTO
ALL OV{ D SCHEDULED
+
AMS AUtOR
V EO
x HiREO A1JTD9 X AUTOS
APP 'O
orrw
rJ*LwsF
EPA R
Umum I . EJAB OCCUR
.
SEW LIAR CLANA84NADE
�`TRE
Dim IO
C WORKEM COMPENUTi1 i
'I
AND EMPLOYER' I-II�E UTY
C AW F PR.IETOROPARTNERIEKECLMVE YIN
=63I 221M 001012 DWI/M13
R t
OFFICERIMEMBER EXCLUDED? � A
(Mmd21mV In RHI
undw
DES=F� OPERATIONS bylaw
DEW N OF OPERAT K= i LOCATIONS Ir VEMCLEE LAUmO ACORD 1Bi@ h mop m Rrm ft Wl@dL"@ 41 MGM Mm IS MgWn )
AONRM COUNTY 9WD OF COUNTY COMMISSIONERS IS LISTED AS AN AM910 fAL INSURED.
CERTIFICATE HOLDER
AONROE COUNTY WARD OF
"OUNTY COMMISSIONERS
%TTN: MIAAYRA TMNOS
1 CG S IMON TO N STREET
ZY wEST} FL 33040
ACORD 25 J201 DIB5r)
CANCELLA
umm
EACH OCCU RRENiC E
$
MED EMP &I arm
$
PERSOK4L & ADV INJURY
3
I'Wo,om
GENE tAL AA30REi3ATE
3
10,000,000
PRODUCTS - COMPIOP AGB
S
2sDW,000
EOMBI
2,000XD
BODILY INJURY (Per pwaml
�
BODILY INJURY (Pwacc ) S
Yw■R171T1V«iLRi�R�Rli �� � � ��V4R!
EACH OCrMRRENCE 3
AGGREGATE $
E.L EACH ACCIDENT S 1• ,
E.L. DISEASE - EA EAi1PLOYE
E L OLSEME- POLICY LIMIT 3 ,
3HOUL.D ANY OF TIRE ABOVE DE RIED POUCIES Be CANCELLED BEFORE
THE EXPIRATION DATE THEREOFo NOTICE WILL OF. DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISION&
AUTHORMW REPRIEKWATWE
of march USA Inc.
mmmishl Mum ma %-L
0 1 9BO-201 B ACORD CORPORATION. All right@ mmmed.
The ACORD rerrle and 1000 are regl*Wmd marks of ACORD
co r�
AGENCY
Mash USA WE.
POLICY NUMBER
CARRIlIR
AGENCY CUSTOMER lo- 669365
LOC V. Thiladelphia
ADDITIONAL REMARKS SCHEDULE
NAIc COW
NAMED IIuRED
SUNS DATA SYSTEMS INC,
ITS COMPANIES AND SUBSa FLIES
680 E. SWEDESFORD ROAD
WAYNE, PA 1 9W7
1EFFIEVDAIM
THIS ADDITIONAL REMARKS FORM 13 A SCHEDULE TO ACORD FORM*
FORM NUMBER: 25 FORM TITLE: Certificate of Liability Insurance_
mbn U"ty
MTO FWSICAL DAMAM., Y
Lknb
COMPrNI,J.ISION1iIF DPPT, LTTRUCK OTHER: SOW
P8 90 2 of
ACORD 101 (2 #01) I
0 2008 AGGRO CORPORATION. All rights re"roved.
The ACORD game and loge are registered marks of ACORD