Item C05BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting .Date. 1 / 1 8- 1119 2012
Bulb Item: Yes X No
Division: CAD
Department. Social Services/Nutrition
Staff Contact IPho Ellen Caron X4522
AGENDA ITEM WORDING:
Request approval of the 2012 Vendor Agreement between Monroe County Social Services and
Newtrition Concepts, Inc.
ITEM BACK ROUND.
The Alliance for Aging requires Nutrition Programs to have an on -call dietician in planning and
providing nutrition services. The Alliance further requires that an agreement be entered into which
itemizes the responsibilities and functions of the dietician as well as the method of payment.
PREVIOUS RELEVANT BOCC ACTION.
Approval on of the 2011 Vendor Agreement between Monroe County Social Services and Newtrition
Concepts, Inc. on January 19, 2011.
CONTRACT/AGREEMENT CHANGES:
None
STAFF RECOMMENDATIONS:
Approve.
TOTAL COST: $5000 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE,
COST TO COUNTY: $0 SOURCE OF FUNDS: Older Americans Act
REVENUE PRODUCING-: Yes No X MOUNT PER. MONTH Year
o'jA
APPROVED BY: Count A.tt MBIPu asin Risk Management
y y g g
DOCUMENTATION: l ��
OCT� TIOI'�. Included Not Required
DISPOSITION: AGENDA ITEM
Revised 7.109
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Newtrition Concepts, Inc. Contract #
Effective Date: January 1, 2012
Expiration Date: December 31, 2012
Contract Purpose/Descn*ption.-
Pro vision. of -professional. nutrition services by a Licensed Dietician, required -of the
Nutrition Program by the Alliance for Aging,, Inc.
P
Contract Manager: Sheryl Grahar = 4510 Social Services/Stop #1
(Name) (Ext.) ........
,_epartment/Stop #)
for BOCC meeting on January Agenda Deadline: January 3, 2012
2012
....................... .. . . . . . ........
CONTRACT COSTS
Total Dollar Value of Contract: $ 5000 Current Year Portion:
Budgeted.? Yes N No F1 Account Codes: 125-6153112-530310-
Grant : $ 5000 125-6153212-530310-
County Match: $ In -Kind
Estimated Ongoing Costs: $ /yr
(Not included in dollar value above)
................... ..............
ADDITIONAL COSTS
For:
(eg. maintenance, utilities, janitorial, salaries, etc.
CONTRACT REVIEW
Changes
Date Out
D n
eate
Needed I 4c.. vie er
Division Director
LOA,
C. -1
YesF] No
e Risk Manag nt
X, 1
........... .. .... .. . z
Yes Nou
O.M.B./Purc asing
YesF_1 No[o
311
County Attorney
Yes] No
Comments: . ...........
........................... ........................................
OMB Form Revised 2/121 TO 1 MCP #2
VENDOR AGREEMENT
Between
Monroe County Social Services
1100 Simonton Street Key west F133040
And
Cathy Clark -Reyes, R,D. L.D/N
Newtrition Concepts Inc.
PO Box 5570iami F133255-7083
Tel/Fax: 305 S 12-21 Sf
This agreement is made for Professional Nutritionist Consulting services between
Monroe County Social Services (the Agency) and Cathy Clary -Reyes RD, LD/ (the
Nutritional Consultant). The agreement is entered into affective this 1" day of January
2012 and expires on December 31, 2012 with the option to renew for one additional year
on a year to year basis. The Nutritional Consultant agrees to perform. the Responsibilities
and Duties of the Dietitian/Nutritionist as related to Nutrition Program. requirements.
The parties hereto, for the considerations herein set forth, mutually agree as follows:
The Nutritional Consultant agrees to assume full responsibility for the following nutrition
consultation services:
Res onsibiiities and functions shall include but are not limited to the foliowin
■ Participate in developing menus with input from the advisory council;
■ Ensure all menus as written meet nutritional criteria as required by DC»A;
■ Approve all menus (as indicated by an authorizing signature on each posted
menu) 4 weeks prior to implementation;
■ Monitor at least annually every meal site using the Nutrition Compliance
Review Pawn;
■ Participate in development and review of food service contract annually for
adherence to current nutritional requirements and delivery components of the
food service vendor contract;
■ Participate in developing the annual and monthly Nutrition Education Plan
and coordinate the provision of nutrition education so that it is effective and
appropriate;
■ Provide staff and volunteer training in areas of nutrition, food service
management and food safety;
* Participate in the development of client satisfaction preference assessment
tools, and review assessment of results;
■ Provide nutrition counseling for clients, if nutrition service provider
authorizes it for clients that have high risk scores (any score higher than 5.5
on the assessment tool).
Entirety of Agreement
This agreement ensures that these services are clearly and narrowly drafted in respect to
the matters covered above. This agreement enters into consideration of the mutual
covenants set forth herein and intending to be legally bound, the parties hereto agree as
follow:
Method of Payment:
Monroe County Social Services agrees to pay the Consultant at the rate of
Fees: On -site visits to Congregates Meal Sites $60 per hour
Preparation Time Off -site Work $60 per hour
Travel Time $60 per hour
IN WITNESS WHEREOF, the parties here Monroe County Social Services, Sheryl
Graham and the Nutritional Consultant Cathy Clark -Reyes, RID, LD/N have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
Cathy Clary -Reyes, R.D, LD/N
Vendor/Dietitian
Beginning Date o f /01 /2012
Sheryl Graham., NIA, CWDP
Monroe County Social Services
End Date 12/31 /2012
ASSISTANTADO
�-}
N3
L
This agreement is made for Professional Nutritionist Consulting services between
� Clark -Reyes RD, LDIN (the
Monroe County Social Services (the Agency) and Cathy y
Nutritional Consultant). The agreement is entered into effective this 1 day of January
2011 and expires on December 31, 2011 with the option to renew for one additional year
on a Y
year to year basis. The Nutritional Consultant agrees to perform the Responsibilities
y
and Duties of the DietitiantNutritionist as related to Nutrition Program requirements.
The parties hereto, for the considerations herein set forth, mutually agree as follows:
The Nutritional Consultant agrees to assume full responsibility for the following nutrition
consultation services;
es nsih' 'ties functions shall include butare not limited to the followin
• Participate in developing menus with input from the Advisory Council;
• Ensure all menus as written meet nutritional criteria as required by DDEA;
+ Approve all menus (as indicated by an authorizing signature on each posted
menu) 4 weeks prior to implementation;
+ Monitor at least annually local meal sites and home delivered meal routes for
compliance with food safety and sanitation requirements;
+ Monitor food service for adherence to contract specifications. This includes
but is not limited to measuring potentially hazardous food temperatures and
portion size;
• Participate in developing the Nutrition Education Plan and coordinate the
provision of nutrition education so that it is effective and appropriate;
+ Provide staff and volunteer training in areas of nutrition, food service
management and food safety;
• Participate in the development of client satisfaction preference assessment
tools, and assessment of results;
+ Participate in developing nutrition standards and delivery components of the
food service vendor contract.; and
■ Provide nutrition counseling for clients that have high risk nutrition scores.
Entirety of Aneement
agreement ensures that these services are clearly and narrowly drafted in respect to
�s agree
covered above. This agreement enters into consideration of the mutual
the matters co �'
covenants set forth herein and intending to he legally hound, the parties hereto agree as
follow:
Method of Pament:
fount social Services agrees to pay the Consultant at the rate of
Monroe�
Fees: On -site visits to Congregates Meal Sites $60 per hour
Preparation Time Off -site Work $60 per hour
Travel Time $60 per hour
WHEREOF, the parties here Monroe County Social Services, Sheryl
� WITNESS
Graham and the Nutritional Consultant Cathy Clark -Reyes, RD, LD/N have understood,
negotiated and accepted the terms listed in this contract as of the date and year above to
execute and renew this agreement.
Cathy Clary -Reyes, RD, LD/N
vendor/][)ietitian
Peginnin.g mate 01.10 lf20 t 1
Sheryl Graham, MA, CWDP
Monroe County Social Services
End D ate 1.2f 31 /2011