Item C25BOARD OF COUNTY COMVIISSIONER.S
AGENDA ITEM SUMMARY
Meeting Date: January 19, 2a 12 Division: County Administrator
Bulk Item: Yes Department: Airports
Staff Contact Person/Phone #: Peter Horton. 549 -5244
AGENDA ITEM. WORDING: Approval of contract renewal agreement with Gardens of Eden of the
Florida Keys, Inc. for landscaping services at the Ivey west International Airport.
ITEM BACKGROUND: The Gardens of Eden contract requires a renewal agreement each year.
PREVIOUS RELEVANT BOCC ACTION: May 19, 2014 — Item C--4 - approval of award of bid; January
19 2011 — item C -1 6 — approval of contract.
CONTRACT/AGREEMENT CHANGES: renewal agreement.
STAFF RECOMMENDATION: Approval.
TOTAL COST: $110. INDIRECT COST; NA BUDGETED.- Yes
DIFFER..ENTIAL OF LOCAL PREFERENCE: NA
COST TO COUNTY: None SOURCE OF FUNDS: oyeratinu
COST TO AIR..PORT: 114 504
COST TO PFC: None
REVENUE PRODUCING: Yes
APPROVED BY: County Attorney X
DOCUMENTATION: Included X
No X AMOUNT PER YEAR: NA
OMB /Purchasing
Not Required
Risk Management
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract #
Contract Frith: Gardens of Eden of the Florida Keys, Inc. Effective Date: January 10, 2012
Expiration Date: January 18, 2013
Contract Purpose /Description: Landscaping services at Key West International Airport.
Contract Manager: Peter Horton # 5200 Airports -Stop # 5
(name) (Ext.) (Department/ Stop)
for BOCC meeting on: January 19, 2012 Agenda Deadline: January 3, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $11 0,500 (NTE) Current Year Portion: $77
Budgeted? Yes Account Codes: 404 - 53001- 530340
Grant: No
County Match: nla
ADDITIONAL COSTS
Estimated Ongoing Costs: nla For:
(not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes
Date In Needed
Yes No
Airports Director j 2
Risk Management
O.M.B. /Purchasing
County Attorney
Reviewer Date Out
"j? r + I /*; / 12-
Peter Horton
for Risk Management
for OMB 'lob
County Attorney
Comments:
LANDSCAPING SERVICES RENEWAL AGREEMENT
GARDENS of EDEN
K IA
THIS LANDSCAPING SERVICES RENEWAL agreement is entered into this 19 day
of January 2012, by and between Monroe County, a political subdivision of the State of
Florida, (hereafter "County "), whose address is 1100 Simonton Street, Ivey west, Florida,
33040 and Gardens Of Eden of the Florida Keys, a Florida Corporation (hereafter
Contractor), whose address is 92 Bay Drive Ivey west, Florida 33040. The parties hereto, for
the considerations herein set forth, mutually agree as follows:
WHEREAS, on the 19 day of January, 2011, the parties entered into a Contract For
Landscaping Services at Ivey West International Airport, hereafter original agreement, copy of
which is attached to this renewal agreement and made a part of it; and
WHEREAS, the term of the original agreement began on January 19, 2011 and expires
on January 18, 2012, but the parties desire to renew the original agreement an additional 1 year;
and
WHEREAS, the Landscaping Services Agreement has been mutually beneficial to both
parties; now, therefore,
IN CONSIDERATION of the mutual promises and covenants set forth below, the parties
agree as follows:
1. Paragraph 2 of the original agreement is amended to read:
2. CONTRACT SUM, The County shall pay the Contractor for the faithful
performance of said service on a per week in arrears basis during the term of the Contract. The
Contractor shall invoice KWIA weekly for landscaping services performed under the
Specifications contained herein. The total Contract amount shall not exceed $101,500 (which is
the original contract amount of $100,000 adjusted by 1.5%, the percentage increase in the CPI
for urban consumers for the preceding calendar year, as per paragraph 4 b) of the original
contract). Contractor shall submit to County invoices with supporting documentation acceptable
to the Clerk, on a weekly schedule in arrears. Acceptability to the Clerk is based on generally
accepted accounting principles and such laws, rules and regulations as may govern the Clerk's
disbursal of funds. County's performance and obligation to pay under this agreement, is
contingent upon annual appropriation by the Board of County Commissioners.
2. Paragraph 4 a} of the original agreement is amended to read:
4. TERM of CONTRRACURENEWAL.
a) This Contract shall be for a period of one year commencing on
January 19, 2012 and terminating on January 18, 2013.
3. Paragraph 4 c) of the original agreement is amended to read:
4. TERM OF CONTRACT/RENEWAL,
c) Should additional services be required at KWIA on a permanent
basis, the additional specific tasks, and costs for these tasks, will be
mutually agreed upon in writing, and approved by the Airport
Manager and by the Contractor. Two additional services are now
required on a regular and permanent basis, and are as follows: 1.
Mowing county parking, East Martello, Teen Center, area adjacent to
Dl1 V - $350.00 monthly ($4,200.00 yearly); and 2. Mowing of new
land area at western end of runway created by removal and relocation
of salt pond and weed whacking around new hillside and rim created
around perimeter of relocated salt pond - $400.00 monthly
($4,800.00 yearly). The total cost of the services included in this
paragraph shall be invoiced to the County at a not -to- exceed amount
of $750.00 monthly ($9,000.00 yearly), and is in addition to the
contract sum referenced in amended paragraph 2 of this renewal
agreement.
4. Except as set forth in paragraphs one, two, three and four of this Landscaping Services
Renewal Agreement, in all other respects, the terms and conditions of the original agreement
remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
(SEAL)
ATTEST:
By:
Witnesses:
Deputy Clerk
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
B
Mayor David Rice
GARDENS OF EDEN
LIM
Print Name/Title
M U Y
DA
RCAQO
fSTANT NN ATTORNEY /� I
f �(
Date
DANNY L. KOL1 AGE
Key west International Airport
34915. Roosevelt Blvd.
Ivey west, FL 33040
1. Mowing county parking, East Martello, Teen Center, area adjacent to Motor vehicles. $350.00
per Month
2. Mowing of new land area at western end of runway created by removal and relocation of sa lt
pond and weed whacking around new hillside and rim created around perimeter of relocated
salt pond. $400 per 'month
C < rsa� �, 3� `1- �6a 5
- Je"',
Gardens 0f Eden, renewal agreement, January 19, 2012
110500 [ATE, yearly
365
302.7397 per day
256 days Jan 19 to Oct 1, 2012
77501.37 current yr portion Jan 19 to Oct 1, 2012